ICT Reviewer – 2nd Quarter (summative and periodical)

PowerPoint is the software of Microsoft that allows its users to create interesting presentations. PowerPoint
provides editing, outlining, drawing, graphing, and presentation management functions in one convenient
software package.
A presentation may consist of several pages. Each page is called a slide in reference to a slide projector.
DO’s AND DON’Ts IN CREATING A POWERPOINT PRESENTATION
DO’s DON’Ts
TEXT TEXT
- Keep slides concise - Don’t include too many details and data
- Font size should range between 18-48 - Don’t crowd the information
(according to importance - Don’t use flashy or curvy fonts
- Use fonts that are easy to read - Don’t use all uppercase letters (they are
- Use uppercase letters for the first letter difficult to read and will appear to your
- Leave space between the lines of text audience that you are yelling)
- Use statements, not sentences - Don’t use abbreviations
- Use keywords to help the audience focus - Don’t use punctuation marks for bulleted
on your message items
NOISE EFFECTS NOISE EFFECTS
- Use sounds to help convey, complement - Don’t use sounds when they aren’t
or enhance the message appropriate
- Sounds can be distracting and can make
your presentation less effective
COLOR COLOR
- Limit the use of color to 2-4 colors/shades - Don’t have multiple color schemes
- Use colors that will stand out and will be - Don’t use dark colors on a dark
easy on the eyes background
- The colors projected from a data projector
will look different than the colors on your
computer screen

IMAGES AND SHAPES IMAGES AND SHAPES

- Include images that make the issue you - Don’t use too many graphics
are presenting more true to life, so your - Don’t use low-quality images (pixelated
audience will understand and identify images appear unprofessional)
with it -
- Only include 1-2 images per slide
- Use shapes to illustrate complex topics
GRAPHS AND CHARTS GRAPHS AND CHARTS
- Include graphs and charts that show - Avoid meaningless graphs that are difficult
relationships, comparisons and change to read
- Illustrate your point by verbally discussing
the graph or chart
TRANSITIONS TRANSITIONS
- Use transitions to help your presentation - Avoid flashy transitions (too much
make more of an impact by varying the movement will distract your audience)
way one slide replaces another - Avoid using random slide transitions
- Keep transitions to a minimum
- Use the same transition or a variation of
the transition
PRACTICE YOUR PRESENTATION PRACTICE YOUR PRESENTATION
- Use a data projector to view your - Don’t read your material directly from the
presentation: screen (use the slides as prompts, outlines
 Is it easy to read the text? or conversation points, not cue cards
 Is the amount of information on each - Don’t leave all the lights on in the room
slide kept to a minimum? (be sure people can actually see the
 Are there any distracting elements? screen)
- Ask others for feedback
 QUICK ACCESS TOOLBAR - It lets you access common commands no matter which tab is selected. You can
customize the commands depending on your preference.
RIBBON - It contains all of the commands you will need to perform common tasks. It has multiple tabs, each
with several group of commands.
RULER - It is located at the top and to the left of your current slide. It makes it easy to align text and objects on
your slide.
SLIDE NAVIGATION PANE - It allows you to view and organize the slides in your presentation.
SLIDE PANE - Here, you can view and edit the selected slide.
SLIDE NUMBER INDICATOR - Here, you can quickly see the total number of slides in your presentation, as well
as which slide you are viewing.
SLIDE VIEW OPTIONS - There are four ways to view a presentation. Simply click a command to select the
desired view.
ZOOM CONTROL - Click and drag the slider to use the zoom control. The number to the right of the slider
reflects the zoom percentage.
- When you insert a new slide, it will usually have placeholders to show you where content will be placed.
Slides have different layouts for placeholders, depending
on the type of information you want to include.
Whenever you create a new slide, you'll need to choose
a slide layout that fits your content.
TEXT BASICS
Formatting and aligning text
Formatted text can draw your audience's attention to specific
parts of a presentation and emphasize important
information. In PowerPoint, you have several options for
adjusting your text, including size and color. You can also
adjust the alignment of the text to change how it is displayed
on the slide.

Font
Use the drop-down menu to change the
font of the selected text.
Font Size
Choose the font size of the selected text from the drop-down menu, or use the Increase Font
Size and Decrease Font Size commands to increase or decrease the size.
Bulleted and Numbered List Styles
Some placeholders format text as a bulleted list by default. Click the Bullets or Numbering
commands to create a new list, or click the drop-down arrows to choose the list style.
Text Direction
This command allows you to change the direction of your text.
Align Text
You can use these commands to align your text at the top, middle or bottom of a placeholder
or text box.
Horizontal Text Alignment
You can use these commands to align your text to the left, center or right of a placeholder or
text box.
Font Color
You can use this command to change the text color.
Change Case
Here, you can quickly change the case of the selected text.
Character Spacing
Here, you can adjust the spacing between characters.

Font Style
Use the font style commands to apply bold, italic, underline, shadow or strikethrough to the
selected text.

APPLYING THEMES
A theme is a predefined combination of colors, fonts, and effects. Different themes also use different slide
layouts. Themes give you a quick and easy way to change the design of your presentation. They control your
primary color palette, basic fonts, slide layout, and other important elements. All of the elements of a theme
will work well together, which means you won't have to spend as much time formatting your presentation.
Text Effects – . It applies a design/effect to your selected text.
A transition can be as simple as fading to the next slide or as flashy as an eye-catching effect. PowerPoint
makes it easy to apply transitions to some or all of your slides, giving your presentation a polished,
professional look.
There are three categories of unique transitions to choose from, all of which can be found on the Transitions
tab.
 Subtle: These are the most basic types of transitions. They use simple animations to move between
slides.

 Exciting: These use more complex animations to transition between slides. While they're more visually
interesting than Subtle transitions, adding too many can make your presentation look less professional.
However, when used in moderation they can add a nice touch between important slides.

 Dynamic Content: If you're transitioning between two slides that use similar slide layouts, dynamic
transitions will move only the placeholders, not the slides themselves. When used correctly, dynamic
transitions can help unify your slides and add a further level of polish to your presentation.

The slide view commands are located in the bottom-right of the PowerPoint window. There are four main
slide views.
 Normal view: This is the default view, where you create and edit slides. You can also move slides in the
Slide Navigation pane on the left.
 Slide sorter view: In this view, you'll see a thumbnail version of each slide. You can drag and drop
slides to reorder them quickly.

 Reading view: This view fills the PowerPoint window with a preview of your presentation. It includes
easily accessible navigation buttons at the bottom-right.
 Slide show view: This is the view you'll use to present to an audience. This command will begin the
presentation from the current slide. You can also press F5 on your keyboard to start from the
beginning. A menu will appear in the bottom-left corner when you move the mouse. These commands
allow you to navigate through the slides and access other features, such as the pen and highlighter.
 Outline view shows your slide text in outline form. This allows you to quickly edit your slide text and
view the content of multiple slides at once. You could use this layout to review the organization of your
slide show and prepare to deliver your presentation.
In PowerPoint, you can animate text and objects such as clip art, shapes, and pictures. Animation—or
movement—on the slide can be used to draw the audience's attention to specific content or to make the slide
easier to read.
The four types of animations
There are several animation affects you can choose from, and they are organized into four types.
 Entrance: These control how the object enters the slide. For example, with the Bounce animation the
object will "fall" onto the slide and then bounce several times.

 Emphasis: These animations occur while the object is on the slide, often triggered by a mouse click. For
example, you can set an object to spin when you click the mouse.

 Exit: These control how the object exits the slide. For example, with the Fade animation the object will
simply fade away.

 Motion Paths: These are similar to Emphasis effects, except the object moves within the slide along a
predetermined path, like a circle.