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Function Name CAT

The document describes various functions, operators, data types, and criteria that can be used in Microsoft Access. Functions like AVERAGE, MIN, MAX and SUM are used to calculate values in a range. Operators like division, multiplication, subtraction and addition are used to perform calculations. Data types include text, numbers, dates, currency and more. Criteria like greater than, less than, between and null values can be used to filter records.

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danica030806
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10 views

Function Name CAT

The document describes various functions, operators, data types, and criteria that can be used in Microsoft Access. Functions like AVERAGE, MIN, MAX and SUM are used to calculate values in a range. Operators like division, multiplication, subtraction and addition are used to perform calculations. Data types include text, numbers, dates, currency and more. Criteria like greater than, less than, between and null values can be used to filter records.

Uploaded by

danica030806
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Function

Description
name
=AVERAGE Works out the average in a range
=MIN Returns the minimum value in a range
=MAX Returns the maximum value in a range
=SUM Works out the total in a range
=COUNT Works out how many cells are in the range

Operator Function
/ divide
* multiply
- subtract
+ add
^ to the power

B - Brackets
O - Of
D - Division
M - Multiplication
A - Addition
S – Subtraction

Data type Description Examples of fields


Short text Alphanumeric data (names, titles, Student name
etc.) Up to 255 characters.
Long text Large amounts of alphanumeric Comments
data - sentences and paragraphs.
Number Numeric data Marks
Large number Numeric data for large numbers Percentages
Date/Time Dates and time Date of birth, date of
admission
Currency Monetary data, stored with four Extramural fees
decimal places
Auto number The unique value generated by Student ID
Access for each new record
Yes/No Boolean ( true/false) Attendance
OLE Object Pictures, graphs, or other ActiveX Profile picture
objects from other applications
Hyperlink A link to a document or file on the Website
internet or intranet
Attachment Files such as pictures, documents, Application supporting
or spreadsheets documents
Calculated An expression that uses data from Year mark
one or more fields to calculate a
new value
Lookup Wizard ---- When selecting this entry, a wizard starts to define either a
simple or complex lookup field.

• Tables
• Queries
• Forms
• Reports

Mathematical
Description Example
criteria
> Return all records in which the field value [Age] >7
is greater than the value specified
>= Return all records with a field value [Age]>= 7
greater than or equal to the value
specified.
< Return all entries where the field has a [Age] <18
value less than the value specified.
<= Return all the entries in which the field [Age]>=18
value is less than or equal to the value
specified
Logical operators Description Example
Between And Return all entries in which the field [Age] between 10
contains a value that falls within two and 15
criteria values.
And Return all records in which both field [Age] = 12 AND
criteria values are present. [Sport] = “Netball”
Or Return all records where the fields meet [Age] = 12 OR
either of the field criterion values. [Sport] = “Netball”
Not Return all records where the field does not [Sport] NOT
have the given criteria value. “Netball”
Like criteria Description Example
Like * * Return all records that meet the string Like “*South*”
criterion in the field.
Like a* Return all records where the field begins Like “Sou*”
with the specified string.
Like *a Return all records where the field ends Like “*ball”
with the specified string.
Fields with no Description Example
data
Null Return all records that the field that [Cellphone]is Null
contains no data
Fields with a Description Example
certain number of
characters
“???” Return all entries with a field containing a “???”
specific number of characters (in this case,
3). REMEMBER TO INCLUDE THE QUOTES
(""). Allows Access to use quote marks for
the other requirements.

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