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Technical & Business

The document provides guidance on writing business reports, including their purpose, structure, content, style and formatting. Business reports are formal, objective documents that examine data and offer suggestions using facts and research. They should have a title page, table of contents, introduction, body, recommendations, references and appendices. The report structure typically includes an executive summary, introduction, discussion, conclusion and recommendations sections.

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22 views4 pages

Technical & Business

The document provides guidance on writing business reports, including their purpose, structure, content, style and formatting. Business reports are formal, objective documents that examine data and offer suggestions using facts and research. They should have a title page, table of contents, introduction, body, recommendations, references and appendices. The report structure typically includes an executive summary, introduction, discussion, conclusion and recommendations sections.

Uploaded by

filmy.woorld
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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TECHNICAL & BUSINESS REPORT WRITING

Introduction:
A report is a written document with facts presented in an orderly manner
for a particular audience and goal. While verbal report summaries are sometimes given,
written records are nearly always used for full reports. A corporation can produce a
business report to help its management make decisions when they need to. Business
reports examine data, evaluate performance, and offer suggestions for the future of an
organization using facts and research.

The basics of a business report:


Business reports are always meticulously researched, formal, and
objective. Whether the report is analyzing the performance of a complete firm or
focuses on a specific scenario, every detail needs to be transparent and corroborated.
A business report needs to be objective; therefore, steer clear of sentimental statements
that instruct the reader on how to feel. For example, if sales were lower than expected
in the previous quarter, don't declare that "sales were terrible last quarter," but rather let
the numbers do the talking. Personal pronouns like "I think we should invest more
capital" should also be avoided. A business report needs to be objective and written
from the viewpoint of the organization.

Business Report Writing Topics:


There are three topics of business reports writing
● Planning
● Structure & Content
● Style

Planning:
Prior to writing, make a plan and make sure the firm has a structure. A title
page, a table of contents, an introduction, a synopsis or abstract, the report's body,
some recommendations, references, and appendices come next.
A report is directed towards:
● Systematically answering a question or questions
● May involve recommendations but will certainly involve evaluating informationand
drawing conclusions
The report writing process:
● Identify your audience
● Define your objective(s)
● Organize your ideas, relating them to relevant theory

Structure & Content:


● The majority of your perceived ability comes from how you communicate
● This does not mean that you shouldn’t research!!
● Research is a key ingredient

Report format:
1. Title page
2. Abstract/Executive Summary
3. Table of contents
4. Introduction
5. Discussion
6. Conclusions
7. Recommendations
8. References
Executive Summary:
● Purpose
● Scope
● Main points
● Conclusions
● Recommendations (consult assessment requirements)

Introduction:
The introduction of the report includes:
Purpose and scope
Main points
Structure of the report
Discussion:
The main body of the report
● State how it is organised up front
Headings clearly identify the content
★ Incorporates relevant theory
★ Integrate theory with specific ‘context’ related issues
★ Well referenced
Conclusion:
No new material has been introduced, and following logically from the Discussion
The conclusion section should give:
● Key points
● NOT just another Executive Summary
Recommendation:
● Check the evaluation criteria to see whether suggestions are necessary.
● Are recommendations for potential courses of action based on the report's
discussion section?
Reference:
Every resource used to gather the data is listed in the reference section.

Style:
● Blank lines between paragraphs
● Left-justified or blocked
● Font, font size & margins-see individual module booklets
Easy to read:
Collect and arrange the data, images, and supporting material you need. Pay
attention to the facts. To make the report easy to read and comprehend for everyone,
make sure you are succinct and straightforward. Choose a legible typeface that is
professional and conventional in size.
Effective paragraphs:
Place information where it will be seen:
● First and last paragraphs
● The start of the paragraph
Keep paragraphs simple:
● Short paragraphs
● Each paragraph should contain one main point

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