Document Type : QUALITY

Procedure / Title :ASSURANCE & CONTROL DEPARTMENT

Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
ENGINEERING DIVISION
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

SPECIFICATION
COMPLIANCE AUDIT
(SCA) GUIDELINE
[Rev. 1]

2021
 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

TABLE OF CONTENTS

NO TITLE PAGE NO

1 PURPOSE OF GUIDELINE 1

2 SCOPE OF SCA 1-2

3 PURPOSE OF SCA 2

4 DEFINITIONS 3

5 SCA REQUIREMENTS 4

6 SCA PROCEDURES FOR GREEN FIELD 5–7

7 SCA PROCEDURES FOR BROWN FIELD 8 – 10

8 ACTION TO BE TAKEN AFTER SCA 11

9 LIST OF APPENDICES 12

10 DISCLAIMER 12

11 APPENDIX 1 : SCA FLOWCHART (GREEN FIELD)

12 APPENDIX 2 : SCA FLOWCHART (BROWN FIELD)
13 APPENDIX 3 : SITE READINESS DECLARATION
14 APPENDIX 4 : SCA DOCUMENTS CHECKLIST
15 APPENDIX 5 : SCA DOCUMENTS SUB-CHECKLIST
16 APPENDIX 6 : SCA SITE INSPECTION SUMMARY
17 APPENDIX 7 : SCA PASSING CRITERIA
18 APPENDIX 8 : SCA RESULTS
19 APPENDIX 9 : SCA INTERIM CERTIFICATE
20 APPENDIX 10 : SCA CERTIFICATE
 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

1 PURPOSE OF GUIDELINE

1.1 To standardize the requirements and procedures for conducting Specification

Compliance Audit (SCA).

1.2 Act as a reference and guideline for all parties that are involved in the project
implementation regarding the process of conducting SCA.

2 SCOPE OF SCA

All types of SESB facilities project managed by Major Project Division, Sustainable Energy
Development Department, Sabah Special Project Planning and Delivery Unit (SAPADU), under
the Ministry of Energy & Natural Resources (Kementerian Tenaga & Sumber Asli), Ministry of
Rural Development (Kementerian Pembangunan Luar Bandar), Private Development (Turnkey
Projects) and other ministries and agencies, where the facilities will be taken over by SESB
whereby the drawings were approved by Engineering Design & Development (Mechanical &
Electrical) Department, Engineering Design & Development (Civil, Structural & Building) and
Asset Management Engineering Department. These shall include the following :

2.1 Power Stations and Substations

• Power Station - Stesen Janakuasa (SJ)

• Hydro Power Station – Stesen Janakuasa Hidro
• Solar Hybrid Power Station - Stesen Solar Hibrid (SSH)
• Main Intake Substation - Pencawang Masuk Utama (PMU)
• Main Switching Substation - Stesen Suis Utama (SSU)
• Main Distribution Substation - Pencawang Pembahagian Utama (PPU)
• Step-down Substation - Pencawang Penurun (PP)
• Electrical Substation - Pencawang Elektrik (PE)

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

2.2 Overhead Lines and Underground Cable Installation

• Lattice Tower
• Monopole
• Concrete Pole
• Steel Pole
• Aerial Bundle Cable (ABC)
• Underground Cable (UGC)
• Bare Conductor Cable (All Aluminium Conductor (AAC), Aluminium Conductor
Steel Reinforce (ACSR), etc.)
• Submarine Cable
• OPUG (Optical Fibre Underground) Cable

• All-Dielectric Self-Supporting (ADSS) Cable

3 PURPOSE OF SCA

3.1 To ensure all related construction drawings and documents are in order and approved
/ endorsed by the relevant parties.
3.2 To ensure Contractor fully complies with the Contract Specifications, approved
drawings, documents and materials.
3.3 To ensure satisfactory quality of finished work are achieved.
3.4 To enhance continuous improvement in technology and introduction of new materials
and products.

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

4 DEFINITIONS

TERMS DEFINITIONS

SESB Sabah Electricity Sdn. Bhd.

GM(E) General Manager (Engineering)
QAC Quality Assurance & Control Department
CE(QAC) Chief Engineer (Quality Assurance & Control)

Engineer (Quality Assurance & Control), also assisted by

E(QAC)
Assistant Engineer (Quality Assurance & Control)

Project Implementer (Major Projects for SESB funded

PI
projects, KPLB and Turnkey projects)

PC Project Coordinator (Major Projects for SAPADU projects)

MPCC Major Projects (Civil Construction)

Generation, Transmission, Distribution, Information &

End User Communication Technology (ICT), Civil & Building Services
(CBS) Department, etc.

The entity named as Contractor in the Letter of Award

Contractor accepted by SESB, SAPADU, KPLB and Turnkey Project
Developer.

The entity named as Consultant in the Letter of Award

Consultant accepted by SESB, SAPADU, KPLB and Turnkey Project
Developer or appointed by the Design & Build Contractor.

Site inspection audit carried out on civil works, mechanical

Specification Compliance
and electrical equipment to ensure that it complies with
Audit (SCA)
specification and ready for SAT.
Site Acceptance Test
Testing of installed equipment conducted at site.
(SAT)
Pre - commissioning Quality Assessment activity performed by QAC after the
Inspection and Testing successful completion of SAT to determine the readiness of
(PIAT) the facility to be commissioned.

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

5 SCA REQUIREMENTS

5.1 The SCA can be conducted based on the following conditions :

5.1.1 Green field

i.) New facilities such as Power Station, Hydro Power Station, Solar Hybrid
Power Station, Transmission Line, Main Intake Substation, Main
Distribution Substation, Main Switching Substation, Step-down
Substation, Electrical Substation and Distribution Line.
ii.) The procedure of SCA for Green Field can be referred to Clause 6
(Procedures for Green Field) and flow chart as per Appendix 1 : SCA
Flowchart (Green Field).

5.1.2 Brown field

i.) Extension / Upgrading / Rehabilitation / Retrofitting on SESB existing
facilities that requires outage. For projects that do not requires outage,
the SCA should follow Green Field procedures.
ii.) The procedure of SCA for Brown Field can be referred to Clause 7
(Procedures for Brown Field) and flow chart as per Appendix 2 : SCA
Flowchart (Brown Field).

5.2 SCA shall only be conducted when all the equipment relevant to the declared scope of
audit have been properly installed.

5.3 For Civil & Structural related works, quality assurance (QA) and quality control (QC)
process will commence from the beginning of the project and will be done in stages
according to the project progress and requirements. However, the final SCA will be
conducted and to comply with procedures in Clause 6 and Clause 7.

5.4 Contractor are required to ensure that there is no ongoing work at site during SCA
inspection to prevent any incident that might occur throughout the audit process.

5.5 SCA can be done in stages depends on the completeness of work at site. SCA for M&E
can be conducted earlier even if C&S work at site is still incomplete or otherwise and
the SCA Certificate will be issued separately (by stages).

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

6 SCA PROCEDURES FOR GREEN FIELD

The SCA process shall be carried out in five (5) stages :

6.1 Receive SCA documents

i.) PI / PC to submit complete SCA documents and Site Readiness Declaration

(Appendix 3) to QAC Department.

ii.) The documents submitted should be clear and readable versions. The
submission should be in hardcopies and softcopies (USB drive).

iii.) E(QAC) to crosscheck the submitted documents with SCA Documents Checklist
(Appendix 4) and SCA Documents Sub-Checklist (Appendix 5).

iv.) For incomplete submission, SCA will not proceed and PI / PC should resubmit
the required documents as per requested by E(QAC) officially.

v.) PI / PC should resubmit the required documents not more than twenty-one (21)
calendar days upon such notice.

vi.) Upon submission of complete documents, E(QAC) will review and arrange for
SCA Opening Meeting within seven (7) working days.

6.2 SCA Opening meeting

i.) Mandatory attendance from QAC, PI, PC, MPCC, End User, Contractor and
Consultants (M & E and C & S).

ii.) E(QAC) will invite PI / PC, MPCC and End User while PI / PC are required to invite
Contractor, Consultants and other external related parties to SCA opening
meeting.

iii.) The meeting shall be chaired by GM(E) or CE(QAC).

iv.) PI / PC / Contractor / Consultant to briefed on the project scope of work or

project progress.

v.) The SCA Inspection schedule will be finalised during the meeting as agreed by
all parties.

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

vi.) Duration of SCA inspection will depend on the magnitude of the project and
scope of audit. Potential conditions (such as pandemic, low tide sea level,
restriction by ESSCOM, etc.), which may affect the duration of the audit should
be taken into consideration.

vii.) There will be only one (1) opening meeting each for the whole scope of work
(C & S works and M & E works) provided the documents submission are
complete and in order.

viii.) If the submissions need further completeness, another sub-opening meeting

will be called.

6.3 SCA Site Inspection (Quality Assessment)

i.) Assessment shall involve physical check at site and compulsory attendance by
QAC, PI, PC, MPCC, End User, Contractor and Consultants (M & E and C & S) as
agreed during SCA opening meeting. QAC has the right to cancel the SCA
inspection if any of the parties are absent during the inspection.

ii.) Briefing on sequence of audit (C & S, M & E, Primary Equipment, Secondary

Equipment, Transmission Power Lines and Distribution Power Lines) will be
given by QAC as agreed during SCA Opening Meeting.

iii.) All elements shall be checked in accordance to SCA checklist, specifications,

approved drawings and documents, approved materials and best Engineering
practices.

iv.) QAC to prepare SCA Inspection Summary (Appendix 6) and compile the
findings obtained from SCA inspection. QAC to brief the findings to all parties at
site.

6.4 SCA Closing meeting

i.) After the completion of SCA inspection, E(QAC) to arrange for SCA Closing
Meeting within seven (7) working days from the end date of SCA inspection.

ii.) QAC, PI, PC, End User, Contractor and Consultants (M & E and C & S) are
compulsory attendees for the closing meeting. The meeting shall be chaired by
GM(E) or CE(QAC).

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

iii.) SCA findings to be presented by E(QAC) and concluded with rectification

proposal by Contractor with committed rectification completion date.

iv.) Decision on SCA PASSED, FAILED or CONDITIONAL PASSED to be agreed upon

by all parties based on the presented SCA findings. Refer SCA Passing Criteria
(Appendix 7).

v.) SCA Results (Appendix 8) to be produced with endorsement from all parties.

vi.) E(QAC) to prepare SCA findings report and submit to PI / PC for further action
within seven (7) working days after SCA closing meeting.

6.5 SCA Certificate issuance

6.5.1 SCA Interim Certificate (Appendix 9)

i.) SCA Interim Certificate (PASSED) will be issued to Contractor for works
that completed in stages.

ii.) For situation where some work needs to be rectified but will not disrupt
the SAT, SCA Interim Certificate (CONDITIONAL PASSED) will be issued
to Contractor and the rectification work must be completed before
proceeding to PIAT.

iii.) The certificate will be submitted within seven (7) working days after
closing meeting together with SCA findings report.

6.5.2 SCA Certificate (Appendix 10)

i.) SCA Certificate (PASSED) is the final certificate that will be issued to
Contractor after all scope of work for the project have been audited
successfully.

ii.) This certificate also will be issued only after all defect have been cleared
by Contractor.

iii.) The issuance of SCA Certificate will supersede the SCA Interim Certificate
issued previously.

iv.) The certificate will be submitted within seven (7) working days after
closing meeting together with SCA findings report.

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

7 SCA PROCEDURES FOR BROWN FIELD

The SCA process shall be carried out in five (5) stages :

7.1 Receive SCA documents

i.) PI / PC to submit complete SCA documents and Site Readiness Declaration

(Appendix 3) to QAC Department.

ii.) The documents submitted should be clear and readable versions. The
submission should be in hardcopies and softcopies (USB drive).

iii.) E(QAC) to crosscheck the submitted documents with SCA Documents Checklist
(Appendix 4) and SCA Documents Sub-Checklist (Appendix 5).

iv.) For incomplete submission, SCA will not proceed and PI / PC should resubmit
the required documents as per requested by E(QAC) officially.

v.) PI / PC should resubmit the required documents not more than twenty-one (21)
calendar days upon such notice.

vi.) Upon submission of complete documents, E(QAC) will review and arrange for
SCA Opening Meeting within seven (7) working days.

7.2 SCA Opening meeting

i.) Mandatory attendance from QAC, PI, PC, MPCC, End User, Contractor and
Consultants (M & E and C & S).

ii.) E(QAC) will invite PI / PC, MPCC and End User while PI / PC are required to invite
Contractor, Consultants and other external related parties to SCA opening
meeting.

iii.) The meeting shall be chaired by GM(E) or CE(QAC).

iv.) PI / PC / Contractor /Consultant to briefed on the project scope of work or

project progress.

v.) The SCA Inspection schedule will be finalised during the meeting as agreed by
all parties.

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

vi.) Duration of SCA inspection will depend on the magnitude of the project and
scope of audit. Potential conditions (such as pandemic, low tide sea level,
restriction by ESSCOM, etc.), which may affect the duration of the audit should
be taken into consideration.

vii.) There will be only one (1) opening meeting each for the whole scope of work
(C & S works and M & E works) provided the documents submission are
complete and in order.

viii.) If the submissions need further completeness, another sub-opening meeting

will be called.

7.3 SCA Site Inspection (Quality Assessment)

i.) Assessment shall involve physical check at site and compulsory attendance by
QAC, PI, PC, MPCC, End User, Contractor and Consultants (M & E and C & S) as
agreed during SCA opening meeting. QAC has the right to cancel the SCA
inspection if any of the parties are absent during the inspection.

ii.) Briefing on sequence of audit (C & S, M & E, Primary Equipment, Secondary

Equipment, Transmission Power Lines and Distribution Power Lines) will be
given by QAC as agreed during SCA Opening Meeting.

iii.) All elements shall be checked in accordance to SCA checklist, specifications,

approved drawings and documents, approved materials and best Engineering
practices.

iv.) QAC to prepare SCA Inspection Summary (Appendix 6) and compile the
findings obtained from SCA inspection. QAC to brief the findings to all parties at
site.

7.4 SCA Closing meeting

i.) Closing meeting will be done on the final day of SCA either at site, SESB HQ or
any appropriate location agreed by all parties.

ii.) QAC, PI, PC, End User, Contractor and Consultants (M & E and C & S) are
compulsory attendees for the closing meeting. The meeting shall be chaired by
GM(E) or CE(QAC).

iii.) SCA findings to be presented by E(QAC) and concluded with rectification

proposal by Contractor with committed rectification completion date.

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

iv.) Decision on SCA PASSED, FAILED or CONDITIONAL PASSED to be agreed upon

by all parties based on the presented SCA findings. Refer SCA Passing Criteria
(Appendix 7).

v.) SCA Results (Appendix 8) to be produced with endorsement from all parties.

vi.) E(QAC) to prepare SCA findings report and submit to PI / PC for further action
within seven (7) working days after SCA closing meeting.

7.5 SCA Certificate issuance

7.5.1 SCA Interim Certificate (Appendix 9)

i.) SCA Interim Certificate (PASSED) will be issued to Contractor for works
that completed in stages.

ii.) For situation where some work needs to be rectified but will not disrupt
the SAT, SCA Interim Certificate (CONDITIONAL PASSED) will be issued
to Contractor and the rectification work must be completed before
proceeding to PIAT.

iii.) The certificate will be submitted within seven (7) working days after
closing meeting together with SCA findings report.

7.5.2 SCA Certificate (Appendix 10)

i.) SCA Certificate (PASSED) is the final certificate that will be issued to
Contractor after all scope of work for the project have been audited
successfully.

ii.) This certificate also will be issued only after all defect have been cleared
by Contractor.

iii.) The issuance of SCA Certificate will supersede the SCA Interim Certificate
issued previously.

iv.) The certificate will be submitted within seven (7) working days after
closing meeting together with SCA findings report.

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

8 ACTION TO BE TAKEN AFTER SCA

8.1 Passed
i.) Proceed with SAT

8.2 Conditional Passed

i.) Contractor to rectify the defect(s) / attend to outstanding works.

ii.) Contractor can proceed with SAT if the defect(s) / outstanding works are minor
and does not interrupt with the SAT works.
iii.) A final inspection will be carried out by QAC once the defect(s) / outstanding
works are completed satisfactorily.

8.3 Failed
i.) Contractor to rectify the defect(s) / attend to outstanding works.
ii.) PI, PC, Contractor and Consultants (M & E and C & S) are required to verify the
completion of rectification works / outstanding works and submit the report
officially to QAC.
iii.) Perform re-SCA Inspection and conduct SCA closing meeting.
iv.) Proceed with SAT when SCA successfully passed (PASSED / CONDITIONAL
PASSED).
v.) Re-SCA shall not be considered as justification for EOT (Extension of Time).

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

9 LIST OF APPENDICES

9.1 APPENDIX 1 – SCA FLOWCHART (GREEN FIELD)

9.2 APPENDIX 2 – SCA FLOWCHART (BROWN FIELD)
9.3 APPENDIX 3 – SITE READINESS DECLARATION
9.4 APPENDIX 4 – SCA DOCUMENTS CHECKLIST
9.5 APPENDIX 5 – SCA DOCUMENTS SUB-CHECKLIST
9.6 APPENDIX 6 – SCA SITE INSPECTION SUMMARY
9.7 APPENDIX 7 – SCA PASSING CRITERIA
9.8 APPENDIX 8 – SCA RESULTS
9.9 APPENDIX 9 – SCA INTERIM CERTIFICATE
9.10 APPENDIX 10 – SCA CERTIFICATE

10 DISCLAIMER

SCA is a random / sampling check on the facility. The SCA result is based on generalisation of
the findings. The Contractor / Consultant must declare fully on all work done to the auditors
during the SCA. The Contractor / Consultant will be held responsible if the required
information of the project is not declared to the auditors during SCA. Any non-compliance
found after the SCA shall still be the responsibility of the Contractor. The auditors who only
check based on the information provided shall not be held responsible for any non-
compliance.

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 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

APPENDIX 1 – SCA FLOWCHART (GREEN FIELD)

 Document Type : Procedure / Title : Document No :
GUIDELINE SPECIFICATION COMPLIANCE AUDIT (SCA) ENQA-750-01-WI-02
QUALITY ASSURANCE AND CONTROL DEPARTMENT
Revision : 1
ENGINEERING DIVISION

APPENDIX 2 – SCA FLOWCHART (BROWN FIELD)