G Suite™

Google Sheets
Free Cheat Sheets
Quick Reference Guide Visit ref.customguide.com
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The Google Sheets Screen Keyboard Shortcuts
General
Comment history
Open ................................. Ctrl + O
Spreadsheet name Activity Share settings
Menu bar dashboard Print ................................... Ctrl + P
Select column .................... Ctrl + Space
Google
Formatting Select row .......................... Shift + Space
account
toolbar Select all ............................ Ctrl + A
Formula
Columns Insert rows or columns ....... Ctrl + Alt + =
bar
Delete rows or columns...... Ctrl + Alt + -
Hide row ............................ Ctrl + Alt + 9
Hide column....................... Ctrl + Alt + 0
Unhide row ........................ Ctrl + Shift + 9
Unhide column ................... Ctrl + Shift + 0
Rows
Fill down ............................ Ctrl + D
Insert new sheet................. Shift + F11

Editing
Cut .................................... Ctrl + X
Copy .................................. Ctrl + C
Show
Paste ................................. Ctrl + V
side
Add sheet Sheet tabs Explore panel Paste values only ............... Ctrl + Shift + V
Undo.................................. Ctrl + Z

Sheets Fundamentals Sheets Fundamentals Redo .................................. Ctrl + Y

Find and replace ................ Ctrl + H
Create a Spreadsheet from Google Drive: In Search Help Topics: Click Help on the menu bar Insert or edit a link .............. Ctrl + K
Google Drive, click the New button and select and select Sheets Help. Type a keyword or
Google Sheets. phrase in the Search Help field and press Enter. Formatting
Select the desired help topic.
Open a Spreadsheet: Click File on the menu bar,
Bold ................................... Ctrl + B
select Open, then navigate to the file you want to
Edit Spreadsheets Italics ................................. Ctrl + I
open. Select the spreadsheet and click Open.
Select Cells: Click a cell to select it. Click a row or Underline ........................... Ctrl + U
Rename a Spreadsheet: Click in the spreadsheet
column heading to select the entire row or column. Align left ............................. Ctrl + Shift + L
name field at the top of an open spreadsheet. Type
a name and press Enter. Align center ....................... Ctrl + Shift + E
Edit Cell Data: Click the cell where you want to
modify data, type the data, and press Enter. Align right .......................... Ctrl + Shift + R
Star a Spreadsheet: Click the Star button next
to the spreadsheet name. The file appears in the Apply cell border ................ Alt + Shift + 7
Copy and Paste: Select the cell(s) you want to
Starred section of Google Drive. copy, click Edit on the menu bar, and select Copy. Format as decimal ............. Ctrl + Shift + 1
Click where you want to paste the data, click Edit Format as time ................... Ctrl + Shift + 2
Copy a Spreadsheet: Click File on the menu bar
on the menu bar, and select Paste. Format as date ................... Ctrl + Shift + 3
and select Make a copy. Enter a name for the
copied sheet and specify the folder where you want Cut and Paste: Select the cell(s) you want to cut, Format as currency ............ Ctrl + Shift + 4
to save it. Click OK. click Edit on the menu bar, and select Cut. Click Clear formatting ................. Ctrl + \
the cell(s) where you want to paste the data, then
Move a Spreadsheet: Click File on the menu bar
and select Move to. Navigate to the folder where
click Edit on the menu bar, and select Paste. Navigating
you want to move the spreadsheet and click Move Insert Rows or Columns: Select the column or row Move to beginning of row ... Home
here. where you want to insert new cells. Click Insert on
Move to end of row ............ End
the menu bar and select either Column left / Row
Delete a Spreadsheet: Click File on the menu bar Move to cell A1 .................. Ctrl + Home
above or Column right / Row below.
and select Move to trash.
Move to end of sheet ......... Ctrl + End
Move Cells: Select the cell(s) you want to move.
Print: Click File on the menu bar, select Print, Move to next sheet ............ Alt + 
Hover over the outline of the selected cells, then
specify the print settings, and click Print. Move to previous sheet ...... Alt + 
click and drag the cells to a new location.

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Edit Spreadsheets Format Spreadsheets Manage Sheets and Data
Delete Cells: Select the cell or cell range you Create a Conditional Formatting Rule: Select a Move a Sheet: Click and drag the sheet tab to
want to delete, click Edit on the menu bar, and cell range, click Format on the menu bar, and the desired location.
select a delete option. select Conditional formatting. Select the
conditions for the formatting to appear, Sort a Column: Select a cell in the column you
Hide a Row or Column: Right-click a row or customize the formatting that will appear when want to sort, click Data on the menu bar, and
column header and select Hide Row or Hide the conditions are met, and click Done. select a sort order.
Column.
Filter Data: Select a cell in a data range. Click
Find Text: Click Edit on the menu bar and select
Formulas and Functions Data on the menu bar and select Create a
Find and replace. Enter a word or phrase in filter. Click the filter arrow for a column, specify
Create a Formula: Select the cell where you
the Find field and click Find to jump to the first the items you want to filter, and click OK.
want to enter a formula. Press =, then enter the
occurrence in the sheet. formula using numbers, cell references, and/or
mathematical operators. Press Enter. Insert Objects
Replace Text: Click Edit on the menu bar and
select Find and replace. Enter a word or Insert a Chart: Select a cell range containing
Insert a Function: Click in the cell where you
phrase in the Find field, then enter the text that data for a chart. Click Insert on the menu bar
want to add a function. Click Insert on the menu
will replace it in the Replace with field. Click and select Chart. Click the Chart type list
bar, select Function, select a category, then
Replace or Replace all. select a function. Enter the function's arguments arrow in the Chart editor pane and select a
and press Enter. chart type.
Check Spelling: Click Tools on the menu bar,
select Spelling, and select Spell check. Click Modify a Chart: Select a chart, click the
The Sum Function: Click the cell where you
Ignore to ignore instances of the misspelled More icon, and select Edit chart. Modify the
want to add the SUM function. Click Insert on
word, or click Change to replace the options in the Chart editor pane.
the menu bar, select Function, and select
misspelling with the selected word. SUM. Select the cells you want to find the sum
for and press Enter. Insert an Image: Click the cell where you want
Format Spreadsheets to insert the picture, click Insert on the menu
The Min and Max Functions: Click the cell bar, select Image, and select where you want
Change the Font: Select the cell(s) you want to where you want to place a minimum or to insert the image. Select the location from
format, click the Font list arrow on the maximum value for a given range. Click Insert which you want to add an image, then double-
formatting toolbar, and select a new font. on the menu bar, select Function, and select click an image to insert it.
MIN or MAX. Select the range of cells you want
Change the Font Size: Select the cell(s) you to analyze and press Enter. Insert a Link: Select the cell or object you want
want to format, click the Font size list arrow on to use to create the link. Click Insert on the
the formatting toolbar, and select a new font The Count Function: Click the cell where you menu bar and select Link. Specify what you
size. want to place a count of the number of cells in a want to Link to, then click Apply.
range that contain numbers. Click Insert on the
Change the Text Color: Select the cell(s) you menu bar, select Function, and select COUNT. Share, Collaborate, and Convert
want to format, click the Text color button on Select the range of cells you want to analyze
the formatting toolbar, and select a new color. and press Enter. Download a Spreadsheet: Click File on the
menu bar, select Download as, and select a file
Change Cell Alignment: Select a cell or cell Complete a Series Using AutoFill: Select the format.
range, click the Horizontal align or Vertical cells that define the pattern, i.e. a series of
align button on the formatting toolbar, then months or years. Click and drag the fill handle to Email a Spreadsheet: Click File on the menu
select an alignment option. adjacent blank cells to complete the series. bar and select Email as attachment. Select an
attachment type, add your email recipient(s),
Merge Cells: Select a cell range and click the
and type a personalized message, then click
Merge cells button on the formatting
Send.
toolbar.
Name a Cell Range: Select a cell range you Share a Spreadsheet: Click the Share button
Wrap Text: Select a cell or cell range, click the
want to name, click Data on the menu bar, and and enter the email address(es) for the people
Text wrapping button on the formatting
select Named ranges. Click Add a range, you want to share the spreadsheet with. Set a
toolbar, and select a text wrapping option.
enter a name for the cell range, and click Done. permissions level, then click Send.
Add a Cell Border: Select a cell or cell range,
Add a Comment: Click the cell where you want
click the Borders button on the formatting Manage Sheets and Data to add the comment, click Insert on the menu
toolbar, and select a border option. bar, and select Comment. Type a comment
Insert a Sheet: Click + to the left of the sheet
Apply Number Formatting: Select a cell or cell tabs. into the text field and click Comment.
range, click Format on the menu bar, select
Rename a Sheet: Click the sheet tab you want Reply to a Comment: Select a comment. Click in
Number, and select a number format.
to rename and click the sheet tab's arrow. the Reply field, type a reply, and click Reply.
Freeze a Row or Column: Click View on the Select Rename in the menu, then enter a new
View Version History: Click File on the menu
menu bar, select Freeze, and select a freeze name and press Enter.
bar, select Version history, and select See
option.
Delete a Sheet: Click the sheet tab you want to version history.
Copy Formatting: Select a cell or cell range with delete. Click the sheet tab's arrow, select
Restore a Version: In the version history pane,
formatting that you want to copy. Click the Delete, and click OK.
select the version you want to restore. Click the
Paint format button on the formatting
Hide a Sheet: Click the sheet tab you want to Restore this version button, then click
toolbar, then select the cell or cell range you
hide. Click the sheet tab's arrow and select Restore to confirm.
want to apply the formatting to.
Hide sheet.

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