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A8 Documented Information For Internal Audit

The document provides guidance on conducting internal audits for Khomanie Group Four Projects. It details the objectives, scope, responsibilities, definitions, audit process and records requirements for planning and conducting internal audits of the quality management system to evaluate compliance and effectiveness.

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43 views6 pages

A8 Documented Information For Internal Audit

The document provides guidance on conducting internal audits for Khomanie Group Four Projects. It details the objectives, scope, responsibilities, definitions, audit process and records requirements for planning and conducting internal audits of the quality management system to evaluate compliance and effectiveness.

Uploaded by

ace
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 6

CLAUSE 9.

2 – DOCUMENTED INFORMATION FOR


INTERNAL AUDIT
k

DOC NAME CLIENT EFFECTIVE DATE REV REVISION DATE APPROVED BY


PROC/DIIA/01 12/02/24 00 12/02/25 FRANKLIN NGOVE

PROJECT DESCRIPTION MAINTENANCE TO STATION BUILDINGS INCLUDING CLEANING OF GUTTERS,


ROOFING, PLUMBING, GLAZING, CARPENTRY, TILING AND PAINTING

1. OBJECTIVE

To give guidance on KHOMANIE GROUP FOUR PROJECTS audit policy and


maintain a process for the systematic and periodic review of the production, service,
Quality Management System and legislation regarding implementation, maintenance
and effectiveness.

2. SCOPE

This procedure applies to the Quality Management System of Khomanie Group Four
Projects. It is applicable to Khomanie Group Four Projects as we seek to plan and
conduct internal audit of an quality management system or manage an audit
programme. It includes:

2.1 Quality Management system audits


2.2 Process audits
2.3 Legal audits

3. PROCESS OWNER

3.1 Quality Management Representative

4. REFERENCES
ISO 9001:2015, Clause 9.1.2 : Evaluation of Compliance
ISO 19011:2018 : Guidelines for Auditing Management Systems

5. RESPONSIBILITIES AND AUTHORITIES

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The following positions have responsibilities and authorities in this process:

 Project Coordinators
 Project Managers
 Auditor
 Quality Management Representative

6. DEFINITIONS AND ABBREVIATIONS

6.1. Audit
Systematic, independent and documented process for obtaining objective evidence and
evaluating it objectively to determine the extent to which the audit criteria are fulfilled.

6.2. Audit Scope


Extent and boundaries of an audit

6.3. Quality Management System and Process Audit


These audits will check the level of implementation, maintenance and effectiveness
of the Policy, Procedures and Work Instructions. The ISO 9001:2015 Standard, ISO
19011:2018, Khomanie Group Four Projects’ Policy, System Procedures and Work
Instructions will be used as checklist and audit criteria.

6.4. Audit Plan


Description of the activities and arrangements for an audit
6.5. Audit Criteria
Set of requirements used as a reference against which objective evidence is compared

6.6. Audit Findings


Results of the evaluation of the collected audit evidence against audit criteria

6.7. Audit Conclusion


Outcome of an audit after consideration of the audit objectives and all audit findings

6.8. Audit Team


One or more persons conducting an audit supported if needed by technical experts

6.9. Auditor
Person who conducts an audit

6.10. Auditee
Organization as a whole or parts thereof being audited

6.11. Management System


Set of interrelated or interacting elements of an organization to establish policies and
objectives, and processes to achieve those objectives

6.12. Conformity
Fulfilment of a requirement

6.13. Nonconformity
Non-fulfilment of a requirement

6.14. Performance

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Measurable result

6.15. Effectiveness
Extent to which planned activities are realized and planned results achieved

6.16. Process
Set of interrelated or interacting activities that use inputs to deliver an intended result

6.17. Legal Audits


These audits will check the level of compliance to applicable legislation. The legal
register will be used as a checklist and audit criteria.

7. AUDIT PROCESS

7.1 Refer to the audit process flow diagram below:

7.2 An annual audit schedule shall be drawn up by the Quality Management


Representative to include the audits as defined in 2 above, in accordance with the
status and/or importance of specific activities. The schedule shall be approved by
the Managing Director.

7.3 Audits shall be conducted to verify the effectiveness of corrective action taken on
previous audits as well as whether activities and results conform to the requirements
of ISO 9001:2015 Standard, ISO 19011:2018, Khomanie Group Four Projects’
Procedures, Work Instructions, specifications or contracts and legislation and that
these are effective and add value to Khomanie Group Four Projects’ performance.
The audits shall be coordinated by the Quality Management Representative and
performed by an employee or Consultant who is independent of the responsibilities
for the activities being audited, and who has acquired training and skills in auditing
techniques.

7.4 Audit findings shall be recorded and included in a report and discussed by the auditor
with the personnel responsible for the activities audited. The auditor shall direct
nonconformities mentioned in the report to the addressee with a Request for
Improvement report (RFI) Form. The addressee shall reply to the RFI being
discussed within 14 days to ensure timely corrective action on the nonconformities
that were found. The audit report shall be numbered.

7.5 The following subjects shall be discussed in the audit report when and where
relevant:

7.5.1 Nonconformities that were identified.


7.5.2 Effectiveness and efficiency of implemented process.
7.5.3 Identified opportunities for continual improvement.
7.5.4 Process / product performance results and expectations.
7.5.5 Adequacy and accuracy of performance measurement.
7.5.6 Existing improvement activities.
7.5.7 Conformance to quality legislation.

7.6 A summary of findings shall be discussed during the Management Review meetings.

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7.7 Follow-up audits to verify the implementation and effectiveness of the corrective
action shall be done. Depending on the seriousness of the matter such a follow-up
may only be done during the following scheduled audit for that activity.

8. RECORDS

DESCRIPTION OF DEPT WHERE RECORDS PERSON TO FILE AND MINIMUM METHOD TO


METHOD OF FILING
RECORD ARE FILED RETRIEVE RECORDS RETENTION DISCARD

Audit Reports Admin Office Quality Management Lever arch file in audit report number 3 Years Recycle
Project /Coordinator’s office Representative sequence.
A back-up will be available on the PC 6 Years Delete

Request for Improvement Admin Office / Quality Management Lever arch file in RFI number 3 Years Recycle
(RFI) Project Coordinator’s office Representative sequence

A back-up will be available on the PC 6 Years Delete

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9. FLOW DIAGRAM – THE AUDIT PROCRESS

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