VESP Vision

To be the centre of excellence in the field of technical

education.

Program Code:- CE6I

Course Name:- CONTRACTS AND ACCOUNTS

Course Code : - 22601

Course coordinator: SANSKRUTI D

Date: 15/02/2022

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 Unit No: 1
Unit Name: P.W.D procedure to execute the work
Unit Outcomes :
UO1a : Execute the work for PWD for initiating the work
Learning Outcome:
(LO1) : Explain the function of personnel in given division of
P.W.D
Contents:
a) Organisational structure of P.W.D

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Concept Map

Organisational
structure of P.W.D

Administrative Organisational
Setup Work setup

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Learning Objective/ Key learning

► Organisational structure of P.W.D

► Functions of P.W.D Personnel and Financial powers

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 Introduction

● In Government, departments and public bodies,

the general procedures and methods of

executing works are rigid and the rules and

regulations are to be strictly followed

● P.W.D has different engineering departments,

which deals with the construction ad

maintenance of public work

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 Branches of work

Public health Electricity

Building and Irrigation department
Department Department
Road

Water supply Electrification,

Buildings, Dams, Canals work, sanitary installation,
roads, bridges, navigation etc work power line,
culverts etc connecting
work

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 Organisational structure of P.W.D

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 Organisational structure of P.W.D

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 Functions of P.W.D personal and financial power

● The function of the chief engineer:

● (1) To give administrative approval of work under his control

● (2) Acceptance of tender under his control.

● (3) Sanction deposit work, full powers.

● (4) Purchase of livestock Rs. 30,000/- at only one time.

● (5) He prepares the budget estimates annually relating to the work under his control.

● (6) To keep close watch over the progress of work and expenditure against it.

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 Functions of P.W.D personal and financial power

(ii)Functions of a superintending engineer (SE)

(1) Administrative approval to the work under his control.

(2) He should give technical sanction to estimates within his power.

(3) The technical sanction under his control.

(4) Inspect work in his circle.

(5) Arrange payment of store and material,

(6) Inspect division in his circle and report to chief engineer.

(7) To check the progress of work under his circle.

(8) Financial control over the execution of original repair work.

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 Functions of P.W.D personal and financial power

(iii) The function of Executive engineer / Divisional officer (EE)

(1) Inspect sub-divisional office once in a year.

(2) Execution of work under him.

(3) Ensures all tools plants and machinery are properly maintained.

(4) Invite tender for work valued within his power.

(5) Maintenance of accounts.

(6) He is responsible for the preparation of project design, estimate, etc.

(7) Keep a close watch on expenditure.

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 Functions of P.W.D personal and financial power

(iv) Functions of Assistant engineer / SDE/SDO

The assistant engineer is responsible for executive engineers for the execution of work in the subdivision.

(1) Execution of work

(2) Check muster roll

(3) Physical verification of measurement book and dead stock.

(4) To ensure correct accounts, returns submitted punctually to the divisional officer

(5) Submit monthly reports to the progress of work to the divisional officer.

(6) Administrative control over office and field staff division.

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 Functions of P.W.D personal and financial power

(iv) Functions of Assistant engineer / SDE/SDO

The assistant engineer is responsible for executive engineers for the execution of work in the subdivision.

(1) Execution of work

(2) Check muster roll

(3) Physical verification of measurement book and dead stock.

(4) To ensure correct accounts, returns submitted punctually to the divisional officer

(5) Submit monthly reports to the progress of work to the divisional officer.

(6) Administrative control over office and field staff division.

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 Functions of P.W.D personal and financial power

(v) Functions of junior engineer (JE)

(1) Supervision of work in his charge.

(2) Maintain attendance of daily workers, laborers.

(3) Taking measurement of all work in MB.

(4) Preparation of bills running and final bills for work in his charge.

(5) Prepares estimates for all types of works in his section.

(6) Carry out field survey for the proposed project

(7) Carry out a half-yearly check of all stores in his charge and submit a report to SDO.

(8) Report to higher authorities for irregularities in the contract. specification, shortage of supply of
departmental materials, or any difficulty during execution.
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 PWD Procedure for Initiating the Work

1. For any work, it is necessary to prepare a proposal for the proposed project justifying the project its
necessity, etc for the favour of consideration.

2. The department then studies proposals considering all respect and when it is found the project is
really important and can be feasible then gives administrative approval.

3. After getting the administrative approval engineering department prepares a detailed drawing,
Design, and estimates and submits it for technical sanction.

4. A competent authority study drawing design and estimate and then within rules and regulation
sanction the same called technical sanction.

5. Once the project is technically sanctioned budget provision is made as per government plan and then
work is taken for execution.

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 Administrative approval

• For any work, it is necessary to prepare a proposal for the proposed project justifying the project its
necessity, etc for the favour of consideration.

• For any work, project it is necessary to take formal acceptance with respect to cost, and work called
as administrative approval
• For administrative approval, the department sends a proposal to the government for taking up the
work.

• After considering all aspect like feasibility of project financial aspect government accept proposal
called as administrative approval
• After getting administrative approval detailed drawing, design, estimate, etc are prepared and
submitted for technical sanction

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 Technical Sanction

• The technical sanction means the sanction of the detailed estimate, design, rates, and cost of work

• It is sanctioned by competent authority the week is taken for execution only after the technical
sanction.

• the estimated amount exceeds 10% of administratively approved amount technical sanction is
granted only after obtaining revised administrative approval for work technical sanction once given
remains valid for 5 years.

• The government gives the power of sanction to various government officials as follows:

• 1.Chief engineer - full power.

• 2.Superintending engineer - up to 15 lakh.

• 3.Executive engineer - up to 15 lakh.

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 Budget Provision

• After getting administrative approval and technical sanction a report is prepared to mention raw
material.
• organization setup and total cost required for the execution of a project

• Considering proposal budget provisions are made in a five-year plan and yearly budgetary provisions
are made and sanction is given Budget is prepared by the finance department.

• It is necessary to arrange required finance for various activities to carry out the progress of work in
sequence and smoothly

• The method used in PWD for carrying out work

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Word Problem/ Problem

► State organisational structure of P.W.D

► Enlist functions of P.W.D Personnel and Financial powers

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