Revised Guideline Book FRP 01022024

Deputy of Facilitation for Research and Innovation
Leaflet
Foreign Research Permit Guidelines

For Foreign Science & Technology Institutions and Foreigners in Indonesia
Author :Sri Wahyono
Cover : Citra D.S.
Contributors: Tri Sundari, Wahyu Widi Widarto, Joki Nugroho, Melia Dewi, Muhammad
Zaky, Partini Setiawati, M. Riza Fakhlevi, Ananda Paramita, Bambang Herlambang,
Publisher :Directorate of Management for Research and Innovation Permit and

Scientific Authorities
National Research and Innovation Agency (BRIN)
Republic of Indonesia
Gedung B.J. Habibie Lt. 8
Jln. M.H. Thamrin No. 8, Jakarta 10340
NATIONAL RESEARCH AND INNOVATION AGENCY
Directorate of Management for Research and Innovation Permit

and Scientific Authorities
1⚫
2⚫
3⚫
Table Of Contents
Table Of Contents 4
Preface 6
A. Ethical Clearance in BRIN 8
B. Foreign Research Permit in BRIN 9
C. The Needed Documents 10
D. Research Permit Fee 11
E. Research Report 12
F. Research Permit Extension 13
G. Indonesian Counterpart’s Obligations 13
H. Secretariat of Foreign Research Permit 14
I. Post Arrival Procedures 15
J. Additional Information for Other Required Documents 17
J.1. Research Visa E29 17
J.2. Limited Stay Permit (ITAS) 19
J.3. Traveling Permit (SKJ) 20
J.4. Research Notification Letter (SPP) 20
J.5. Entering Permit for Conservation Area 21
J.6. Collecting & Transporting Sample 22
J.7. Security Clearance and Security Officer 24
J.8. Research Equipment 26
J.9. Temporary Absence and Research Completion 27
4⚫
J.10. Foreign Funding Institution 27
Appendix I : Letter of Application for Free Tariff 29
Appendix II : Frequently Asked Questions 31
Appendix III: Abbreviations 41
5⚫
Preface
Law Number 11 of 2019 concerning the National System of Science and Technology has
replaced the Law Number 18 of 2002 concerning the National System of Research,
Development, and Application of Science and Technology has provided a legal basis for
Research & Development actors in conducting international research collaborations.
Law Number 11 of 2019 views the importance and strategy of national science and
technology development through international science and technology cooperation. The
law also requires every element of Science and Technology Institution to conduct
partnerships in the Implementation of Science and Technology in order to develop an
international network which is also accompanied by the obligation to transfer technology
based on a non-alignment and active foreign policy.
Law Number 11 of 2019 has mandated several obligations that must be carried out by
foreign researchers who conduct research collaborations with national R&D actors,
including:
1) produce outputs that benefit the Indonesian people;

2) involving Indonesian S&T human resources with equivalent scientific capacity as
working partners;
3) include the names of human resources in S&T in each output produced in joint
activities;
4) carry out technology transfer;
5) submit primary data resulted in R&D activities;
6) provide a proportional distribution of profits in accordance with the agreement of
the interested parties; and
7) make a written material transfer agreement in the context of transferring material
in physical and/or digital form
This policy is a very strategic national science and technology cooperation in order to
encourage productivity of intellectual property, especially scientific publications and to
realize equality in international research partnerships (equal partnership) with the
principles of mutual respect, mutual trust, and sharing of profits and benefits fairly.
Based on article 75 of Law Number 11 of 2019 concerning the National System of Science
and Technology, Research and Development can be carried out by foreign Science and
Technology Institutions and/or foreigners. The implementation of Research &
Development by foreign Science and Technology Institutions and/or foreigners must
obtain a permit from the Central Government (National Research and Innovation
Agency).
6⚫
In the implementation of the granting for Research & Development, permits for foreign
S&T Institutions and/or foreigners), the ethics committee shall conduct ethical feasibility.
Research and Development shall be carried out according to ethical conduct based on
the areas of science. An Ad Hoc ethics committee has been established to enforce
scientific ethical conduct. The membership of the ethics committee consists of various
areas of expertise. The Commission shall review and establish ethical feasibility and
evaluate and oversee the implementation of Research, Development, Assessment, and
Application of ethical conduct based on the areas of science. In the case of a breach of
Research & Development, ethical conduct, the committee has the authority to examine
and to impose sanctions.
This leaflet of research permit for Foreign S&T Institutions and Foreigners in Indonesia
is published as a simple guideline to assist researchers, academicians, and students
from R&D institutes, universities, companies, and Non-Governmental Organizations
(NGOs) who will conduct collaborative research with their Indonesian counterparts in
order to understand the legal basis, requirements and business process for obtaining
research permits at the National Research and Innovation Agency (NRIA/BRIN) and other
related government organizations considering that foreign research permits are
multisectoral and involve several Ministries/Agencies with their respective authorities.
Jakarta, June 2022
7⚫
A. Ethical Clearance in BRIN
According to National Research and Innovation Agency Regulation Number 22 of 2022,

a Foreign Research Permit will be granted based on the assessment conducted by the
ethics committee. To obtain an Ethical Clearance, the applicant submits an application
for Research Ethics Clearance through the BRIN Research Ethics Clearance information
system https://klirensetik.brin.go.id/
Based on the result of a self-assessment form filled by the applicant and documents
verification, foreign research permit proposals will be classified into a) Socio Humanity;
b) Health; c) Animal Experiment; d) Chemistry; e) Nuclear; and f) Others.
The Committee has a meeting within 14 days to review the research proposals.
Fig 1. Ethical Clearance and Foreign Research Permit Flowchart
8⚫
B. Foreign Research Permit in BRIN
Research and Development activities can be carried out by Foreign S&T Institutions or
Foreigners in collaboration with Indonesian counterpart Institutions.
The Foreign Research Permit business process starts after submitting research
proposals through www.klirensetik.brin.go.id.
Fig 2. Foreign Research Permit Flow Chart after Ethical Clearance Process
Foreign research proposals were classified into two kinds of proposal, namely:
1. The needed ethical clearance proposals
a. For the needed ethical clearance proposals, they will be assessed by

Ethical Clearance Committee based on the field of study (Socio-
Humanity, Chemistry, Animal Experiment, Health, and Nuclear);
b. Having received the decision from the Committee, for disapproved
proposal, a letter of notification will be sent through email by the
Secretariat of Clearance Ethic;
c. For the approved proposal, the foreign researchers’ name(s) listed in
the proposal will undergo a blacklist checking;
d. If the foreign researchers’ name(s) listed in the proposal passed in the
blacklist checking, the Secretariat of Foreign Research Permit will verify
the payment of the Research Permit Fee (PNBP) and Collaborative
Research Agreement document;
9⚫
e. For proposals equipped by the Collaborative Research Agreement

official(s) of the Research Center or other working units of BRIN will be
received free of charge based on request;
f. After verification of the Research Permit Fee, e-billing will be sent
through email to Foreign Researchers and Indonesian counterpart;
g. Having received the payment of the Research Permit fee, the Research
Permit will be sent to Foreign Researcher and Indonesian counterpart
through email;
2. The non-ethical clearance proposals

a. Non-ethical clearance proposal will be categorized as Others;
b. For Others proposal categories, the foreign researchers’ name(s) listed in
the proposal will undergo a blacklist checking;
c. For the disapproved proposal, notification will be sent through email by the
Secretariat of Foreign Research Permit;
d. For the Approved proposal, the foreign researchers’ name(s) listed in the
proposal will undergo a blacklist checking;
e. If the foreign researchers’ name(s) listed in the proposal passed in the
blacklist checking, the Secretariat of Foreign Research Permit will verify the
payment of the Research Permit Fee (PNBP) and Collaborative Research
Agreement document;
f. For proposals equipped by the Collaborative Research Agreement
official(s) of the Research Center or other working units of BRIN will be
received free of charge based on request;
g. After verification of the Research Permit Fee, e-billing will be sent through
email to Foreign Researchers and Indonesian counterpart;
h. Having received the payment of the Research Permit fee, the Research
Permit will be sent to Foreign Researcher and Indonesian counterpart
through email;
C. The Needed Documents
1. Passport (Valid for at least 18 months from the date of Visa E29 issued);
2. Research Proposal; should contain at least the following information:
a) Title;
b) Background;
c) Methodology;
d) Research Outcomes;
e) List of Researchers including Indonesian Counterpast;
f) Funding Institution;
g) Research Sites;
h) Plan of Data Management; and
i) Commencement Date and Research Duration.
10⚫
3. Additional Document(s) (if required by Ethics Committee);

4. Collaborative Research Agreement Documents;
5. Material Transfer Agreement (if there is some research sample or specimen
that will be sent abroad);
6. Letter of Acceptance from Indonesian Counterpart;
7. Research Funding Statement from Funding Institutions.
D. Research Permit Fee
Based on Regulation of the Minister of Finance of the Republic of Indonesia No.

210/PMK.02/2021 concerning Types and Tariffs of Non-Tax State Revenues for Urgent
Needs in the National Research and Innovation Agency, the rate of Research Permit
fee is as follows:
11⚫
BRIN provides free tariffs with the following criteria and requirements:
1. Provide research proposal

2. Provide a letter of recommendation/ letter of approval from the guarantee
institute
3. Provide document of collaboration with BRIN working unit
4. Provide a letter to the Deputy Chairman of BRIN for Research and Innovation
Facilitation, no later than 7 working days prior to the research implementation.
E. Research Report
Foreign Researcher who has obtained a Research Permit is required to periodically

report Research results through the Research Ethics Clearance information system.
The report shall be carried out in:
1. The middle of the Research term; and

2. The end of the research activities before leaving the country
The writing of the midterm report must meet the following elements:
(a) Research objectives.

(b) A description of the study sites
(c) Research materials or objects to be investigated
(d) Research approach or methods.
(e) Provisional results.
(f) The problems encountered
(g) Planned activities in the next three months.
The writing of the final report must meet the following elements:
1. Introduction:
a. Background information (background information).
b. Scientific justification on the selection of subjects and sites to be
investigated.
c. Review and comparison with other studies that have been done recently in
the same research area and or research location with the same conditions
(review and comparison with other studies that have been done previously
on the same subject and or in the same region or elsewhere with similar
conditions).
d. Hypotheses to be tested if any.
2. Goal (Objective):
12⚫
The purpose and scope of the research must be clearly stated in the
implementation.
a. Detailed description of the research location covering various physical
aspects (geography, topography, climatology, etc.) biology, socio-
economics, culture, and other aspects relevant to the scope of the research.
b. Detailed notes and reasons for choosing the approach and method used.
3. Results and Discussion
a. Detailed records of the results obtained during the study.
b. Discussion covering the meaning, interpretation, and significance of
research results and directions or suggestions for future research.
c. Benefits for Indonesia's development programs.
4. Conclusion
a. State the important points that can be drawn from the research results
b. Indicates whether the research results can answer and solve problems and
can support or reject the hypothesis stated in the research objectives.
F. Research Permit Extension
Every Foreign Researcher who has been granted a Research Permit from BRIN, may
apply for an extension of his research permit if he wishes to continue his research
in Indonesia. Application for extension of research permit or adding new research
locations must be submitted to the Director of Research and Innovation Permit and
Scientific Authorities of BRIN, no later than 30 (thirty) calendar days prior to the
expiration of the previously granted research permit period, by attaching:
1. the application letter to extend the research permit accompanied by an

explanation why the research activity needs to be extended. The application is
addressed to the Director of Management for Research and Innovation Permit and
Scientific Authorities, BRIN;
2. a letter of recommendation issued by the Indonesian counterpart who supports
the concerned plan to extend his research permit;
3. midterm report
The application document for the extension of the research permit must be submitted no
later than one month before the validity period of the permit expires.
G. Indonesian Counterpart’s Obligations
Based on article 76 of Law Number 11 of 2019 concerning the National System of Science
and Technology, foreign researchers that will conduct research in Indonesia must
involve Indonesian researchers as research partners.
13⚫
The partner or counterpart must also be involved in every research output that is
produced from the joint research project.
The Indonesian Counterpart will also act as Guarantor for foreign researchers. A
guarantor is a person or corporation who will be responsible for the presence and
activities of foreign researchers while they are in the Indonesian Territory (Ministry of
Law and Human Rights Regulation Number 36, 2021).
As a guarantor, the Indonesian counterparts are obligated to report any changes in civil
status, immigration status, and changes in the address of foreign researchers.
Also, they are responsible to provide all needed documents in order to apply for the
following permits at related government agencies after obtaining foreign research permit
from BRIN, such as:
1. Research Visa (Limited Stay Visa E29) issued by Immigration Directorate General;
2. Limited Stay Permit (ITAS) issued by Immigration Office;
3. Traveling Permit (Surat Keterangan Jalan) issued by National Police
4. Research Notification Letter (Surat Pemberitahuan Penelitian) issued by
Ministry of Home Affairs;
5. Entering Permit for Conservation Area (Surat Izin Masuk Kawasan Konservasi)
issued by Ministry of Environment and Forestry (special for Researcher who
will conduct research in conservation area e.g. National Park;
6. Security Clearance and Security Officer (special for Researcher who will
conduct research in Indonesian waters and Exclusive Economic Zone as well
as Indonesian air territory.
7. Transporting Permit for Wild Plant and Animal (SATSDN & SATSLN) issued by
Ministry of Environment and Forestry (special for Researcher who will collect
and transfer wild plant and animal samples or specimens);
H. Secretariat of Foreign Research Permit
For further information please contact:
Directorate of Management for Research and Innovation Permit and Scientific

Authorities
Deputy for Research and Innovation Facilitation
National Research and Innovation Agency
BJ Habibie Building 8th Floor
Jl. M.H. Thamrin No. 8
Central Jakarta 10340
Email : [email protected]
14⚫
Homepage : http://www.klirensetik.brin.go.id
I. Post Arrival Procedures
Stakeholders Procedures Outputs
Having received a Research Permit from Research Permit (SIP)

BRIN, the Indonesian Counterpart (Mitra
Kerja) will be preparing some application
letters addressed to related government
agencies.
Limited Stay Permit

(ITAS)
Indonesian counterpart provides
application letter addressed to local Multiple Exit Reentry
Immigration Office to apply Limited Stay Permit (MERP)
Permit Includes Re-entry Permit
15⚫
Having received Limited Stay Permit from Traveling Permit

Immigration Office, the Indonesian (SKJ)
counterpart will provide an application
letter addressed to National Police Head
Quarters, to apply Travelling Permit Permit
(Surat Keterangan Jalan)
Having received Limited Stay and Travelling Research Notification

Permit, the Indonesian counterpart will Letter (SPP)
provide application letter addressed to
Ministry of Home Affairs to apply Research
Notification Letter (Surat Pemberitahuan
Penelitian)
For Foreign Researcher(s) who will conduct Entering Permit for

research in conservation areas such as Conservation Areas
national parks, nature conservation, or (SIMAKSI)
sanctuary, his Indonesian counterpart shall
provide application letter addressed to Over Seas
Ministry of Environment and Forestry, to Transporting Permit
apply Entering Permit for Conservation for Wild Plant and
Areas (Surat Izin Masuk Kawasan Animal Samples/
Konservasi). For Collecting and Specimen (SATSLN)
transporting samples or specimens, a
Collecting and Transporting Permit Domestic
(SATSDN & SATSLN) is still needed. Transporting Permit
for Wild Plant and
For certain fish species, Collecting Permit Animal Samples/
and Transporting Permit should be Specimen (SATSDN)
obtained from the Ministry of Marine and
Fishery
16⚫
For Foreign Researcher(s) who will conduct Security Clearance

research in Indonesian waters including (SC)
Economic Exclusive Zones (EEZ) as well as
Indonesian airspace, his Indonesian Security Officer (SO)
counterpart shall provide an application
letter addressed to the Ministry of Defense,
to apply for Security Clearance and Security
Officer.
J. Additional Information for Other Required Documents
After Obtaining Foreign Research Permit from BRIN, foreign researcher should request
his Indonesian counterpart in order to provide all needed application letters as follows:
J.1. RESEARCH VISA E29
The type of visa that is permitted to be used to carry out research activities in Indonesia
is a Limited Stay Visa (VITAS Index E29) while family members who will participate in
living in Indonesia can apply for a Limited Stay Visa with Index Visa E31(VITAS Index
E31). Foreign Researchers and their family members who obtain VITAS and VITAS E31
are required to report to the Immigration Office nearest to the research site or in the city
where the counterpart Institution is domiciled and apply for an ITAS (Limited Stay Permit)
at the Immigration Office. Foreign researchers and their family members are given 30
(thirty) calendar days from the date of arrival in Indonesia. Late reporting will be subject
17⚫
to a fine by the Immigration Office per day of delay. Electronic Visa (eVisa) service is
delivered through the link: https://evisa.imigrasi.go.id/
Fig 3
As of September 1st, 203, applications for a Limited Stay visa index E29 have been made
to Indonesian counterpart institutions that carry out international research
collaborations with foreign researchers. This is in accordance with Law Number 6 of
2011 concerning Immigration and Regulation of the 1,.
The mechanisms for foreign researchers to obtain a research visa E29 in Indonesia are
as follows:
1) Entering the Territory of Indonesia with a Limited Stay Visa;

2) Every foreign researcher who will conduct scientific research in Indonesia is
required to hold a Limited Stay Permit. To obtain a Limited Stay Permit, the foreign
researcher must have a Limited Stay Visa issued by the Directorate General of
Immigration;
3) Visa Conversion from Social Culture Visit Visa (VKSB B211) to Limited Stay Visa
E29 at Immigration Office in Indonesia. Foreign Researchers who enter the
Indonesian Territory with a Visit Visa may apply to convert into a Limited Stay
Permit as long as they meet the requirements determined by the Regulation.
Based on Government Regulation Number 48 of 2021, The application for a limited stay
visa is submitted by a foreigner or guarantor to the Minister or a designated Immigration
Officer by filling out the data application and attaching the following requirements:
18⚫
1) application letter from Indonesian counterpart as Foreign Researcher’s

guarantor;
2) letter of guarantee from the guarantor (signed on revenue IDR 10,000.00 stamp);
3) a letter of recommendation or notification stating that the research proposal has
been approved by BRIN or a scanned copy of Research Permit;
4) photocopy of valid Nationality Passport ( a minimum of 18 months for those who
will conduct research for a maximum of one year; or a minimum of 12 months for
those who will conduct research a maximum of 6 months);
5) letter of guaranteeing expenses for himself and/or his family while staying in the
Indonesian territory of at least US$ 2,000 (Two thousand United States dollars);
6) results of a health examination stating that they are free from infectious
diseases that endanger public health;
7) applicant’s colored recent photograph;
8) pay the visa fee of IDR 200.000,00 and US$ 150.00.
Electronic Visa (eVisa) service is delivered through the link: https://visa-

online.imigrasi.go.id/
Figure 4: eVisa application by Indonesian counterpart as Guarantor
J.2. LIMITED STAY PERMIT (ITAS)
Foreign Researcher reports to the local Immigration office to get a Limited Stay Permit
(ITAS) and MERP (Multiple Exit Re-entry Permit) with the following requirements:
a) photocopy of passport (identity page and the page of the E29 index visa and
Arrival Stamp)
b) recommendation letter from relevant agencies in charge of research and
development;
c) guarantee letter from guarantor
19⚫
All application documents will be provided by the Indonesian counterpart. Before

coming to report at the Immigration Office, Please register for KITAS Online through the
link: https://izintinggal-online.imigrasi.go.id/
J.3. TRAVELING PERMIT (SKJ)
Foreign Researcher reports to National Police Headquarters -MABES POLRI (Kabid

Yanmas, BAINTELKAM, POLRI, Jalan Trunojoyo, Jakarta Selatan) or Regional Police
Office-MAPOLDA to obtain a Traveling Permit (Surat Keterangan Jalan) with the
following requirements:
a) photocopy of Research Permit (SIP) from BRIN

b) photocopy of passport, the identity page and the page OF index E29)
c) photocopy of Arrival Stamp on the passport from Immigration Checkpoint at
International Airport
d) two red background 4x6 size photos
Fig 5
J.4. RESEARCH NOTIFICATION LETTER (SPP)
Foreign Researcher reports to the Directorate of National Vigilance, the Directorate

General of Politics and Public Administration, Ministry of Home Affairs to obtain a
Research Notification Letter (SPP) with the following requirements:
20⚫
a) photocopy of Traveling Permit from Police Headquarters;

b) photocopy of Research Permit;
c) photocopy of passport ( identity page and the page that lists the E29 index visa);
d) two recent recent photos
All documents should be uploaded through the Ministry of Home Affairs administrative
service information system (SIOLA) via the link:https://ula.kemendagri.go.id or
https://ula.kemendagri.go.id/loginpublik
J.5. ENTERING PERMIT FOR CONSERVATION AREA
For the foreign researchers who will conduct research in conservation areas, such as
National Parks or Nature Reserves, the (the indonesian counterpart) is required to report
to the Directorate General of Natural Resources and Ecosystem Conservation (KSDAE),
National Park Office, or Natural Resources Conservation Office (BKSDA) of the Ministry
of Environment and Forestry to obtain an Entering Permit for Conservation Area
(SIMAKSI) with the following requirements:
a) research proposal
b) curriculum vitae
c) photocopy of Traveling Permit (SKJ) issued by Police Headquarters
d) photocopy of Research Permit issued by BRIN
e) photocopy of Research Notification Letter (SPP) issued by Ministry of Home Affairs
f) photocopy of passport and visa number E29
g) revenue stamp (materai) IDR 10,000.00
Fig 6
21⚫
J.6. COLLECTING & TRANSPORTING SAMPLE
For the purposes of protection, everyone is prohibited from transferring materials of

biodiversity, local Indonesian specimens, social wealth, culture, and Indonesian local
wisdom, both in physical and digital form, as long as the material test can be carried out
in Indonesia. In the event that the material analysis can not be carried out in Indonesia,
the transfer of material must be equipped with a material transfer agreement.
Every foreign researcher when bringing and/or sending research samples/specimens

must obtain written permission from the competent government agency and must sign
a Material Transfer Agreement (MTA) with the relevant parties. Some of the regulations
related to MTA include the following:
For a foreign researcher or Indonesian counterpart who will take and send research samples that are
or part of wild plants and or animals from or to other regions or abroad, they must submit
an application to the Directorate General of Natural Resources and Ecosystem
Conservation, Ministry of Environment and Forestry (Ditjen KSDA, KLHK) in order to
obtain a SATSDN (Domestic Transporting Permit for Wild Plants and Animals) issued by
BKSDA (Natural Resources Conservation Agency) and SATSLN (Overseas Transporting
Permit for Wild Plants and Animals) issued by the Directorate General of KSDAE KLHK.
Call center Direktorat Konservasi Keanekaragaman Hayati Spesies dan Genetik :
+62 813 1500 3113
Loket Lobby Utama Gedung Manggala Wanabakti, Jl. Jend. Gatot Subroto Jakarta
For research samples or specimens of certain fish species, collecting and transporting
permit should be obtained from the Directorate of Conservation and Marine Biological
Diversity, Directorate General of Marine Space Management, Ministry of Marine and
Fisheries (Direktorat Konservasi dan Keanekaragaman Hayati Laut. Direktorat Jenderal
Pengelolaan Ruang Laut, Kementerian Kelautan dan Perikanan) Gedung Mina Bahari III
Lantai 10 Jalan Medan Merdeka Timur No.16 Jakarta Pusat 10110
Both SATDN and SATLN for scientific purposes require scientific recommendations
issued by the Secretariat of Scientific Authority for Biological Diversity (SKIKH) BRIN
Cibinong Science Center, Jalan Raya Jakarta-Bogor, Cibinong, West Java.
The Permitting procedures for collecting and delivering research samples of wild plant
and animal are as follows:
1) the applicant (Foreign Researcher or counterpart) after receiving a Research

Permit (SIP) submits an application for Scientific Recommendations to the
Executive Director of SKIKH (Secretariat of Scientific Authority for Biodiversity)
BRIN;
22⚫
2) SKIKH Secretariat will conduct an assessment based on the application and

based on scientific considerations within 30 days;
3) The applicant will receive a Scientific Recommendation Letter for the collection
and delivery of research samples with a copy to the Director of Biodiversity and
Species Genetics Conservation, Directorate General of KSDAE, KLHK;
4) the applicant (Foreign Researcher or counterpart) submits an application for
SATSDN (Domestic Transporting Permit for Wild Plants and Animals ) or SATSLN
(Overseas Transporting Permit for Wild Plants and Animals) with the attachment
of a Scientific Recommendation Letter from SKIKH BRIN;
5) Based on the request and Scientific Recommendation Letter from SKIKH BRIN,
the Director of Biodiversity and Species Genetics Conservation, Directorate
General of KSDAE, KLHK will grant or reject the permit application (full
information can be found via the link http://graccess.co.id/
Both SATDN and SATLN for scientific purposes such as sampling and transferring
samples to other regions or abroad require a scientific recommendation from the SKIKH
Secretariat with the following requirements:
1) Research proposal containing complete information, including:

a. Purpose of sampling
b. Sampling method and location
c. Sample preservation method
d. Place/location of storage and analysis of samples
e. Type and number of samples
1) Sampling related to the international research collaboration involving foreign

researchers must be accompanied by:
a. Research and development cooperation agreement between R&D institutions or
universities;
b. Material Transfer Agreement;
c. Research Permit issued by BRIN.
The service for scientific recommendation is only conducted through the email address
[email protected] or postal delivery service. A confirmation note will be given in max 5
working days. The recommendation decision will be given within 30 working days after
the delivery of the confirmation note.
23⚫
Figure: The business process of wild plant and animal research samples
J.7. SECURITY CLEARANCE AND SECURITY OFFICER
Foreign Researchers who will conduct research by using Research Vessels, other
floating vehicles/equipment in Indonesian waters or Exclusive Economic Zone (EEZ), or
aerial survey aircraft including air balloons or drones, in addition, are also required to
apply for Security Clearance (SC) and Security Officer (SO) from the Directorate of
Regional Defence (Ditwilhan), Director General of Defense Strategy, Ministry of Defence,
Jl. Medan Merdeka Barat No. 13-14 Central Jakarta. Research in the Indonesian territorial
sea and the Exclusive Economic Zone (EEZ), applies Law No. 17/1985 concerning
Ratification of the United Nations Convention on the Law of the Sea and Regulation of
the Minister Number 20 of 2020 Regarding the Amendment to the Regulation of the
Minister of Defense Number 26 of 2013 concerning Securing Surveys and Mapping of
National Territories
The requirements for obtaining SC and SO are as follows:

a. Operation plan and research proposal
b. Map of the research area with the coordinates points
c. Specifications of the research vessel, float, or aerial survey aircraft
24⚫
d. Technical data about the research vessel or aircraft

e. List of research equipment and its specifications
f. Curriculum vitae of researchers, technicians, and crew members
g. Two of 4x6 cm size colored photographs
a) Foreign researchers and technicians using foreign Research Vessels may use an
ITAS (Limited Stay Permit) for Indonesian Waters. The application should be
submitted through the Director of Stay Permit and Immigration Status (Direktur
ITASKIM) of the Directorate General of Immigration, Jl. H.R. Rasuna Said, South
Jakarta. The application for activities in Indonesian waters should be submitted
by Indonesian counterpart institutions with a letter of recommendation issued by
BRIN as soon as the research proposal is approved by the Ethics Commission;
The procedures for licensing research in Indonesian waters and the Exclusive
Economic Zone, as well as air space, are as follows:
o The applicant (Foreign Researcher or Indonesian counterpart) after

receiving the Research Permit (SIP) submits an SC (Security Clearance)
application to the Director of the Defense Area, Directorate General of
Defense Strategy, Ministry of Defense;
o The Directorate of Defense Area will conduct an assessment of the
application based on security considerations. If the application is
approved, the Directorate will issue an SC and will submit a request for SO
(Security Officer) to the Indonesian National Army Headquarters (MABES
TNI);
o If the application is approved, the applicant will receive an SC Letter and
an Assignment Letter to an Indonesian Army as SO for securing research
implementation;
o Applicants who will conduct research in Indonesian waters and the
Exclusive Economic Zone submit an application for ITAS for foreign
researchers and technicians to the Director of Stay Permit and Immigration
Status (Director of ITASKIM) Directorate General of Immigration, Jl. H.R.
Rasuna Said, South Jakarta. Applications for ITAS on Indonesian waters
should be submitted by counterpart institutions with a letter of
recommendation from BRIN after the research proposal has been
approved by the Ethics Commission.
25⚫
Figure 7: The business process of research permit in Indonesian waters and

Airspace by using research vessel and aerial survey aircraft
J.8. RESEARCH EQUIPMENT
Foreign researchers who will bring or import research equipment should apply for an
exemption fee from Import Duty and import tax on Research Equipment to the Directorate
General of Customs and Excise of the Ministry of Finance, Applications should be
submitted by the Indonesian Counterpart. Please attach the following documents:
1) Application letter from the Indonesian counterpart accompanied by a notification

of the equipment status when the research project has ended and whether the
equipment will be granted or reexported.
2) list of research equipment accompanied by a complete description of:
▪ quantity of goods
▪ term specification
▪ value of goods in USD
▪ functions and uses of goods
▪ period of use for temporary admission
Applications should be addressed to:
Kantor Pelayanan dan Pengawasan Bea dan Cukai (tempat pemasukan barang) list of
Kantor Bea dan Cukai can be checked on:
https://www.beacukai.go.id/kantorbc.html
For more information please contact:
● https://www.beacukai.go.id/tanyabravo.htm2. Direktorat Teknis Kepabeanan,
(021)4890308 ext.3152 [email protected];
26⚫
Direktorat Fasilitas Kepabeanan (021)4890308 ext.3202 [email protected] ;

instagram @kemendag , website www.kemendag.go.
J.9. TEMPORARY ABSENCE AND RESEARCH COMPLETION
a) For Foreign Researcher who obtained research visa number E29 and will stay in
Indonesia for less than 30 (thirty) days to conduct research, the researcher will be
exempted from the obligation to report and make an ITAS (limited stay permit) at
Immigration Office but his Indonesian counterpart must report the researcher’s
arrival to the Immigration Office. The Vitas E29 should be used as a temporary
ITAS and when leaving Indonesia, the researcher does not need to apply for an
EPO (Exit Permit Only).
b) For Foreign Researcher was granted VITAS E29 who had reported to the
immigration office and obtained Limited Stay Permit (ITAS), will obtain a Multiple
Exit Re-entry Permit (MERP) which is valid according to the validity period of the
VITAS E29. The researcher may leave Indonesia at any time for various purposes
and return to Indonesia to continue his research with the visa;
c) Researchers who have completed all their research activities may submit a letter
of application for EPO (Exit Permit Only) to return to his country. The EPO
application letter is addressed to the Head of the Immigration Office where the ITA
is issued;
d) Based on the request, the Immigration Office will issue an EPO to the Researcher
for leaving Indonesia;
e) To avoid the problem of delays when the Researcher will apply for a new
visa, it is highly recommended to Researcher who have left Indonesia with a
MERP and can not return to Indonesia to apply an EPO until the expiration date
of the MERP, to apply for a Non-Return MERP (MERP Tidak Kembali) to have his
immigration status changed into EPO. The application is addressed to the Head
of the Immigration Office by attaching a scanned copy of the E29 Visa, ITAS,
MERP, Arrival Stamp, and a photocopy of the passport. For this purpose, the
Researcher should ask for an Indonesian counterpart to handle the application at
the Immigration Office.
J.10. FOREIGN FUNDING INSTITUTION
27⚫
Indonesian researchers and S&T institutions including universities and non-

governmental organizations (NGO) who receive research funding from foreign
institutions for conducting research in Indonesia and submit their output and outcome
to the foreign institution shall not apply for a research permit. Although they do not need
the research permit, they must apply for ethical clearance from the ethical clearance
committee BRIN. Having received the ethical clearance or notification letter explaining
that the research proposal basically does not need ethical clearance, the researcher
should report to the Ministry of Home Affairs in order to obtain a research notification
letter (Surat Keterangan Penelitian).
28⚫
Appendix I : Letter of Application for Free Tariff
HEAD
______________________________________________________________________
Nomor :
Perihal : Permohonan Bebas Tarif Perizinan Peneliti Asing
Yth.
Deputi Bidang Fasilitasi Riset dan Inovasi BRIN
Direktorat Tata Kelola Perizinan Riset dan Inovasi dan
Otoritas Ilmiah
Gedung B.J. Habibie Lantai 8,
Jln. M.H. Thamrin No. 8
Jakarta Pusat
Sehubungan dengan Peraturan Menteri Keuangan Republik Indonesia

Nomor 210/PMK.02/2021 tentang Jenis Dan Tarif Atas Jenis Penerimaan Negara
Bukan Pajak Kebutuhan Mendesak Yang Berlaku Pada Badan Riset Dan Inovasi
Nasional serta Surat Menteri Keuangan Nomor S-124/MK.2/2022 tentang
Persetujuan atas Substansi Pengaturan Besaran, Persyaratan, dan Tata Cara
Pengenaan Tarif Sampai Dengan Rp0,00 (Nol Rupiah) atau 0% (Nol Persen) atas
Jenis Penerimaan Negara Bukan Pajak yang Berlaku pada Badan Riset dan
Inovasi Nasional
Dengan ini saya sebagai Penjamin/ Penanggung Jawab pelaksanaan
kegiatan Riset dengan judul (............................) yang dilakukan oleh orang asing
atas nama:
Nama (Koordinator) :
Kewarganegaraan : Nomor Paspor :
Nomor Handphone :
Alamat di Indonesia :
Instansi :
Anggota tim*: (if any)
29⚫
mengajukan Bebas Tarif untuk Perizinan Riset oleh Pihak Asing.
Demikian surat pernyataan dan jaminan saya buat sesuai dengan data
sebenarnya agar dapat dipergunakan sebagaimana mestinya. Atas perhatian
dan kerjasamanya saya ucapkan terima kasih.
(Pimpinan/Lembaga Mitra),
(Nama Mitra/Penjamin)
30⚫
Appendix II : Frequently Asked Questions
1. Q: What kind of activities should be requested for the research permit?

A: All activities which are categorized as scientific research activities such as
collecting data by using a scientific methodology and tool(s) or equipment
conducted by foreign nationals in Indonesian jurisdiction including in EEZ
(Exclusive Economic Zone).
2. Q: I am an Indonesian national funded by a foreign institution for conducting

research in Indonesia, and will submit the research output and outcome to
the foreign funding institution. Shall I obtain a research permit from BRIN to
do so?
A: No. A research permit is not needed. Indonesian researchers and S&T

institutions including universities and non-governmental organization (NGO)
who receive research funding from foreign institutions for conducting
research in Indonesia and submit their output and outcome to the foreign
institution shall not apply for a research permit. Although they do not need
the research permit, they must apply for ethical clearance from the ethical
clearance committee BRIN. Having received the ethical clearance or
notification letter explaining that the research proposal basically does not
need ethical clearance, the researcher should report to the Ministry of Home
Affairs in order to obtain a research notification letter (Surat Keterangan
Penelitian).
3. Q: Can an application based on a research proposal written in collaboration

between foreign researchers and Indonesian researchers and investigators,
and listing all the foreign and Indonesian researchers and investigators
involved in the proposed research, be submitted by an Indonesian or foreign
researcher for which BRIN will award ethical clearance/SKP/research permits
as applicable to everyone named on the application, with no other individual
applications needed?
a. If not, does each foreign researcher wanting a research permit need to apply
individually, using the same proposal as their Indonesian counterparts?
b. Presumably, Indonesian researchers would not need to apply individually, but per
proposal?
A: Yes It can. In principle, BRIN receives an Ethical Clearance and Research Permit
application based on a research proposal written in collaboration between foreign
and Indonesian researchers and investigators, and listed names in the research
proposal. For a foreign researcher, after his proposal receives ethical clearance, a
research permit will be issued after his name pass from the blacklist checking and
pay research permit.
31⚫
a) Each foreign researcher does not need to apply individually.

b) Yes. They do not need to apply individually, but per proposal.
4. Q: Can a collaborative research proposal cover all objectives and list all foreign
researchers and investigators even if this combines social science, natural
science, and research involving animals be granted one ethical clearance?
A: Just in case you have a multiyear research project involving many scientists and
researchers as well as students, you should break down the research project into some
sub-project based on the field of studies e.g. social science, natural science, health
science as well as life science involving animal experiment so that the research
proposals submitted followed by the field of studies. It is in line with the Ethical
Clearance Commission who will review the research proposals based on the field of the
study.
5. Do foreign researchers/investigators/advisors who will not conduct research in

Indonesia but who will be involved in (i) research planning, (ii) supervision, (iii) remote
analysis of data collected by Indonesian counterparts, and (iv) be the first author on
joint publications, etc. need research permits? a. If not, will an institutional MOU +
MTA(s) be sufficient permission to publish?
A: Yes. They need research permit because activities mentioned in (i), (ii), (iii), and (iv)
are categorized as scientific research activities and foreign researchers receive research
outcomes (intellectual property rights e.g. scientific publications, patents, etc.) as
benefits sharing in international collaborative research. Here we refer to Convention on
Biological Diversity and Nagoya Protocol ratified by the Indonesian Government. MoU
and MTA are needed to apply for a research permit if the foreign researcher will transfer
research samples or specimens abroad.
6. Q: Do foreign researchers need a research permit to visit research sites and/or

attend workshops with Indonesian counterparts during a short trip to Indonesia as
long as not involved in data collection? a. If yes, (i) is there a maximum length of
stay, and (ii) which visa would be appropriate?
A: Each foreign national can attend a workshop or seminar in Indonesia by using Social
Culture Visit Visa B211 with a maximum length of stay is 60 days and extendable for 3
times at the local immigration office in Indonesia.
7. Q: can Indonesian researchers apply for ethical clearance by naming foreign

research counterparts on their application who have not yet applied
for/obtained a research permit but intend to do so? This would mean the
Indonesian researchers can start work as soon as the ethical clearance
process is complete even if research permits have not been issued.
32⚫
A: Yes. They can apply for ethical clearance by naming foreign counterparts on their
application who have not yet applied for/obtained a research permit but intend to do so.
This would mean the Indonesian researchers can start work as soon as the ethical
clearance process is complete even if research permits have not been issued for foreign
research partners. Just in case Indonesian counterparts receive research funding from
foreign institution(s), they will be equipped recommendation letter issued by BRIN and
should report to the Ministry of Home Affairs to obtain a Research Information Letter (
SKP, Surat Keterangan Penelitian).
8. Q: Do applications for ethical clearance for aquaculture experiments involving

fish need to be submitted separately for each experiment?
a. Should foreign counterparts (researchers who will analyze data/foreign

investigators/supervisors etc.) be named even if they will not be physically involved in
the experiments but will be involved in analysis and publications?
b. Will an MOU + MTA allow UK researchers to analyze and co-publish the resulting data
without a research permit?
A: Providing the sequence of the experiments is clearly explained in the proposal, no

need for individual application.
You may submit the multidisciplinary proposal as one proposal however in the
experiments you may need to clearly explain each of the sequences in the Ethical
Clearance form.
a) Yes. The foreign researcher should be named in the research proposal.

b) No. An MOU and MTA will not allow foreign researchers to analyze and co-publish
the resulting data without a research permit. A research Permit is still needed.
9. Q: Do applications for ethical clearance for social science research need to be
submitted for each community survey/questionnaire?
a. Do survey questions have to be submitted with the application?
b. Will an MOU + MTA allow foreign researchers and investigators to analyze and
co-publish the resulting data if they are working remotely?
A: No. Applications for ethical clearance for social science research need to
be submitted and attached with a list of the research questions or
questionaries for key informants or respondents.
a. Yes.
b. No. A research Permit is still needed.
10. Q: When a research proposal will be defined as Other and does not need an
Ethical Clearance?
A: For natural sciences where no animals are involved there is a self-assessment
form. Based on the self-assessment result if there are no animal experiments, no
virus samples use, no harmful chemical material, no nuclear material, no human
body or part(s) of human body experiments, and no involving humans as key
33⚫
informants and or respondents, the proposal will be categorized as Other. Once

the proposal has been categorized as Other, Ethical Clearance is not needed. For
foreign researchers who submitted the proposal(s) categorized Other, BRIN will
check the blacklist for the name of foreign researchers. If the names pass from
the blacklist checking, the research permit will be issued after BRIN receives
Research Permit Fee from the foreign researcher or Indonesian counterpart.
11. Q: What about an Indonesian researcher employed by a UK university (Tezza at

Leeds) who will (presumably) conduct fieldwork in Indonesia?
A: For an Indonesian researcher employed by a UK university who will conduct fieldwork
in Indonesia should apply for a research permit through www.klirensetik.brin.go.id
12. Q: When does BRIN expect to start issuing limited stay visas (E29)?
A: Since 2022 the limited stay visa (E29) has been handled by the Indonesian counterpart
as visa sponsor (penjamin keimigrasian). Directorate General of Immigration will issue
visa E29 for foreign researchers after receiving complete visa application E29
documents (including a scanned copy of the research permit)
13. Q: I am an Indonesian national who study as a Ph.D. student at a foreign

university abroad. Do I need a Research Permit if I will conduct research in
Indonesia for my research project as a part of my study, do I need a Research
Permit?
A: For Indonesian nationals who study and receive scholarships from foreign
institutions, Research Permit is not needed even though you will conduct
research in Indonesia.
14. Q: I am an Indonesian national who is employed by a foreign university as a

researcher, receiving a monthly salary and research funding from a foreign
institution for doing a research project in Indonesia. Do I need Research
Permit?
A: Yes. You should obtain a research permit because you are employed by
a foreign university and conduct research on behalf foreign university.
15. Q: What kind of visa index should be used for conducting research?
A: The Temporary Stay Visa Index E29 is the only one that is permitted for
conducting research in Indonesia.
16. Q: Is there any similar visa for the researcher’s spouse and dependents or family
members?
A: The dependents and family members who will accompany the researcher will
receive the Temporary Stay Visa Index E31 C317 (vitas C317).
34⚫
17. Q: How long is the maximum stay period for visa number E29 and will be
granted?
A: The maximum stay period either the visa index E29 or index E31 is 12 months.
It is extendable for another 12 months 5 times.
18. Q: How many days the researcher and the family members must report to the
local immigration office since their date of arrival in Indonesia?
A: They must report to the local immigration office to make an ITAS within 30
calendar days from their date of arrival.
19. Q: In which immigration office the researcher and his family members must
report and make an ITAS (limited stay permit)?
A: They should report to the nearest local immigration office in the region where
their Indonesian counterpart institution residency. (e.g. The researcher who
will conduct research in Sebangau National Park, Central Kalimantan
Province with Palangkaraya University as the Indonesian counterpart, should
report to a local immigration office in Palangkaraya).
20. Q: How much is the ITAS fee should be paid to the immigration office?
A: It depends on the stay period of the ITAS.
21. Q: How many days the process of the ITAS at the immigration will finish?
A: It takes approximately 5 working days
22. Q: Is visa number E29 and visa number E31 categorized as multiple entry visa?
A: After receiving ITAS and a stamp of MERP (Multiple Exit Re-entry Permit) on
his passport, the visa will automatically be valid as a multiple entry visa.
23. Q: After completion of the research project in Indonesia, do the researcher and
the family members need to request an exit permit at the immigration office?
A: Yes they need to apply for Exit Permit Only even though the researcher and
his family member already have the MERP.
24. Q: How many days the researcher or his family member must leave the country
after receiving the exit permit only?
A: They must leave the country within 7 calendar days after receiving the Exit
Permit Only (EPO) stamp on their passport
25. Q: What is the impact for the researcher or his family member if they leave the
country without any exit permit only?
A: Their immigration status will not be changed to be EPO and consequently if
they request a new Temporary Stay Visa, the request will be postponed.
26. Q: How long is the maximum period of the research permit granted by BRIN?
A: The maximum period of the Research Permit is 12 months. It is extendable
maximally for another 12 months.
35⚫
27. Q: Is the research permit applicable for entering the conservation areas (e.g.
national parks), collecting research samples, and transferring the samples or
specimens?
A: No, it is not. The research permit is applicable for collecting data in general
but It is not included for entering the conservation areas, collecting and
transferring the samples and specimens.
28. Q: Is there any additional permit for entering the conservation areas?
A: Yes There is. For entering the conservation areas, the researcher should
apply the Permit for entering the conservation areas (SIMAKSI=Surat Izin
Masuk Kawasan Konservasi).
29. Q: Are there any additional permits for collecting research samples or
specimens and transporting them to other regions or shipping abroad?
A: Yes, there are. For collecting wildlife research samples, scientific
recommendations issued by the Secretariat of Scientific Authority for
Biodiversity, National Research and Innovation Agency (SKIKH BRIN) as the
Scientific Authority for biodiversity and the collecting & transporting permits
from the Secretary of Directorate General of Nature Resources and
Ecosystem Conservation, Ministry of Environment and Forestry (Sekretaris
Ditjen KSDAE, Kementerian Lingkungan Hidup dan Kehutanan) are still
needed.
30. Q: When the researcher should request to extend the research permit?
A: He should request the research permit extension at least one month prior to
the permit expiration date.
31. Q: What kind of documents are needed to apply for the research permit?
A: The following enlists required documents which should be prepared during

the submission for the research permit application:
a) Passport (Valid for at least 18 Months from the date of Visa E29 issued);
b) Research Proposal should contain at least the following information:
o Title;
o Background;
o Methodology;
o Research Outcomes;
o List of Researchers including Indonesian Counterpast;
o Funding Institution;
o Research Sites;
36⚫
o Plan of Data Management; and

o Commencement Date and Research Duration.
c) Additional Document(s) (if required by Ethical Clearance Committee);

d) Collaborative Research Agreement Documents; .
e) Material Transfer Agreement (if there is some research sample or specimen that will
be sent abroad);
f) Letter of Acceptance from Indonesian Counterpart;
g) Research Funding Statement from Funding Institutions).
32. Q: Does the applicant need to send all the hard copies of the necessary
documents?
A: No, it does not. The applicant should send the soft copy documents by uploading all
needed documents through the online registration system homepage:
http://www.klirensetik.brin.go.id
33. Q: How long the applicant should wait for the research permit/ethical clearance
approval since the needed documents are received completely?
A: approximately 20 working days
34. Q: What kind of documents are needed to apply for the extended research
permit?
A: The researcher who holds a Letter of Foreign Research Permit from the
Ministry of Research, Technology and Higher Education might apply for a
research extension. The application should be addressed to the Director of
Intellectual Property Management not later than 30 days before the expired
research permit date, with the following attachment:
1. letter of request for a research permit extension and including the

scientific justification why the research activity should be extended;
2. recommendation letter from the Indonesian counterpart which support
the extension request;
3. A copy of the tentative final report.
35. Q: Are there any fees at the related government agencies?

A: No, there is no fee for the Research Notification Letter (Surat Pemberitahuan
Penelitian= SPP) issued by The Ministry of Home Affairs (Kemdagri) and the
Traveling Permit (Surat Keterangan Jalan=SKJ) issued by the National Police
Head Quarters in Jakarta.
36. Q: How many days are the process of obtaining a travel permit (Surat Keterangan
Jalan) at the National Police Head?
A: It takes around 24 hours.
37⚫
37. Q: How many days is the process of the Research Notification Letter (Surat
Pemberitahuan Penelitian at the Ministry of Home Affairs (Kementrian Dalam
Negeri)?
A: It takes around 4 working days
38. Q: How many days is the process of issuing an Entrance Permit Letter to
Conservation Areas (Simaksi)?
A: It takes 5 working days
39. Q: From which offices the SIMAKSI could be obtained?

A: For entering one conservation area only, the permit could be obtained directly
from the Office of National Park and for entering Nature Reserve (Cagar Alam)
or Wildlife sanctuary, the permit could be obtained from The Nature
Conservation Institute (Balai Konservasi Sumber Daya Alam=BKSDA). For
entering two or more conservation areas, the researcher should apply the
permit to the Secretary of Directorate General of Nature Resources and
Ecosystem Conservation, Ministry of Environment and Forestry (Sekretaris
Ditjen KSDAE, Kementerian Lingkungan Hidup dan Kehutanan).
40. Q: How much is the Simaksi fee?

A: It depends how long the SIMAKSI time period granted, e.g. For SIMAKSI less
than 1 month= Rp 5,000,000.00; 1 - 6 months SIMAKSI = Rp 10,000,000.00, 12
months period = Rp 15,000,000.00.
41. Q: Is it possible for the researcher to go directly to the research site without any
reporting to BRIN and other related government agencies?
A: Reporting to BRIN is not a MUST but reporting at the related government
agencies (National Police HQ and Ministry of Home Affairs) is a MUST. Only
in special cases e.g. research projects using Research Vessel in Indonesian
waters, the researchers do not need to report to BRIN and other agencies. In
this case, all paperwork could be handled by a local counterpart.
42. Q: How long the passport expiration should be still valid to apply for the
temporary stay visa?
A: It should be valid for at least 18 months.
43. Q: How much is the fine that must be paid by the researcher for belating the
report at the immigration office after day 30?
A: He should pay Rp 1.000,000.00 per belating day
38⚫
44. Q: What is the Indonesian counterpart?

A: It is an Indonesian legal entity (university and research institute) that will act
as the Indonesian counterpart for foreign researchers. The competency of the
institution should be relevant to the researcher’s field of study. (e.g. Prof.
Michael Myer, a Botanist from Kew Botanic Garden UK will conduct research
in Indonesia. He should find the Indonesian Botanist from Research
Organization for Biology, BRIN who will act as his local counterpart and
conduct research collaboration with him.
45. Q: What are the obligations of the Indonesian counterpart?

A: Indonesian counterpart institution should be responsible to provide all needed
documents in order to obtain the following permits at related government agencies:
a) Research Visa E29 issued by Immigration Directorate General;

b) Limited Stay Permit (ITAS) issued by Immigration Office;
c) Travelling Permit (Surat Keterangan Jalan) issued by National Police
d) Research Notification Letter (Surat Pemberitahuan Penelitian) issued by Ministry of
Home Affairs;
e) Entering Permit for Conservation Area (Surat Izin Masuk Kawasan Konservasi)
issued by Ministry of Environment and Forestry (special for Researcher who will
conduct research in conservation area e.g. National Park;
f) Transporting Permit for Wild Plant and Animal (SATSDN & SATSLN) issued by
Ministry of Environment and Forestry (special for Researcher who will collect and
transfer wild plant and animal samples or specimen);
g) Security Clearance and Security Officer (special for Researcher who will conduct
research in Indonesian waters and Exclusive Economic Zone as well as Indonesian
air territory.
46. Q: What is the letter of acceptance?

A: It is a commitment letter from an Indonesian university or research institute
that will act as a local counterpart for a foreign researcher. The letter was
issued by the Indonesian counterpart for the researcher who will conduct
research collaboration. The letter should be signed by a Dean of Faculty or
Director of Research Center.
47. Q: What kind of research activity should require Security Clearance?

A: All research activities conducted by foreign nationals in Indonesian waters
including EEZ (Exclusive Economic Zone) and the national air space either
by using a research vessel or aeroplane.
48. Q: What does Research Vessel mean?

A: All types of floating vehicles and research equipment utilized for collecting
data and research sample in the waters.
39⚫
49. Q: When will the researcher send his midterm report of the research findings to
the BRIN?
A: He should send it in the middle time after receiving the research permit.
50. Q: When will the researcher send the tentative final report to the BRIN?
A: He should send it when he requests the EPO before leaving the country.
40⚫
Appendix III: Abbreviations
BRIN Badan Riset dan Inovasi Nasional (National Research and Innovation
Agency)
EPO Exit Permit Only
ERP Exit Permit Re-entry Permit
FRP Foreign Research Permit
ITAS Izin Tinggal Terbatas (Limited Stay Permit)
KEMDAGRI Kementerian Dalam Negeri (Ministry of Home Affairs)
KEMHAN Kementerian Pertahanan (Ministry of Defence )
KKP Kementerian Kelautan dan Perikanan (Ministry of Marine and

Fisheries)
KLHK Kementerian Lingkungan Hidup dan Kehutanan (Ministry of

Environment and Forestry
41⚫
MERP Multiple Exit Re-entry Permit
MTA Material Transfer Agreement
PNBP Penerimaan Negara Bukan Pajak (Non Tax State Revenue)
POLRI Kepolisian Negara Republik Indonesia (Indonesian National Police)
SATSDN Surat Izin Angkut Tumbuhan dan Satwa Liar Dalam Negeri Domestic
(Domestic Transporting Permit for Wild Plant and Animal)
SATSLN Surat Izin Angkut Tumbuhan dan Satwa Liar Luar Negeri (Overseas
Transporting Permit for Wild Plant and Animal)
SC Security Clearance
SIP Surat Izin Penelitian (Research Permit)
SIMAKSI Surat Izin Masuk Kawasan Konservasi (Entering Permit for

Conservation Area)
SKIKH Sekretariat Kewenangan Ilmiah Keanekaragaman Hayati (Secretariat of

Scientific Authority for Biological Diversity)
42⚫
SO Security Officer
SKJ Surat Keterangan Jalan (Travelling Permit)
SPP Surat Pemberitahuan Penelitian (Research Notification Letter)
VITAS Visa Tinggal Terbatas (Limited Stay Visa)
ZEE Zona Ekonomi Eksklusif (Exclusive Economic Zone)
43⚫
Changelog:
2022/09/28 penyuntingan isi buku dan penambahan Table of Contents
2023/01/03 Mengganti Logo Kementrian Pertahanan, penambahan SKJ di mapolda,

2023/01/04 koreksi tabel research permit fee (kolom 3 baris 4 seharusnya Rp 2.500.000)
2023/01/16 Mengganti indeks visa c315 dengan E29 dan C317 dengan E31 sesuai
dengan prosedur terbaru imigrasi yang berlaku mulai januari 2024
44⚫

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Deputy of Facilitation for Research and Innovation

Foreign Research Permit Guidelines

Author :Sri Wahyono

Cover : Citra D.S.

Publisher :Directorate of Management for Research and Innovation Permit and

NATIONAL RESEARCH AND INNOVATION AGENCY

Directorate of Management for Research and Innovation Permit

A. Ethical Clearance in BRIN 8

B. Foreign Research Permit in BRIN 9

C. The Needed Documents 10

D. Research Permit Fee 11

F. Research Permit Extension 13

G. Indonesian Counterpart’s Obligations 13

H. Secretariat of Foreign Research Permit 14

I. Post Arrival Procedures 15

J. Additional Information for Other Required Documents 17

J.1. Research Visa E29 17

J.2. Limited Stay Permit (ITAS) 19

J.3. Traveling Permit (SKJ) 20

J.4. Research Notification Letter (SPP) 20

J.5. Entering Permit for Conservation Area 21

J.6. Collecting & Transporting Sample 22

J.7. Security Clearance and Security Officer 24

J.8. Research Equipment 26

J.9. Temporary Absence and Research Completion 27

J.10. Foreign Funding Institution 27

Appendix I : Letter of Application for Free Tariff 29

Appendix II : Frequently Asked Questions 31

Appendix III: Abbreviations 41

1) produce outputs that benefit the Indonesian people;

Jakarta, June 2022

A. Ethical Clearance in BRIN

According to National Research and Innovation Agency Regulation Number 22 of 2022,

Fig 1. Ethical Clearance and Foreign Research Permit Flowchart

B. Foreign Research Permit in BRIN

a. For the needed ethical clearance proposals, they will be assessed by

e. For proposals equipped by the Collaborative Research Agreement

2. The non-ethical clearance proposals

C. The Needed Documents

3. Additional Document(s) (if required by Ethics Committee);

D. Research Permit Fee

Based on Regulation of the Minister of Finance of the Republic of Indonesia No.

1. Provide research proposal

Foreign Researcher who has obtained a Research Permit is required to periodically

1. The middle of the Research term; and

(a) Research objectives.

F. Research Permit Extension

1. the application letter to extend the research permit accompanied by an

G. Indonesian Counterpart’s Obligations

H. Secretariat of Foreign Research Permit

For further information please contact:

Directorate of Management for Research and Innovation Permit and Scientific

I. Post Arrival Procedures

Stakeholders Procedures Outputs

Having received a Research Permit from Research Permit (SIP)

Limited Stay Permit

Having received Limited Stay Permit from Traveling Permit

Having received Limited Stay and Travelling Research Notification

For Foreign Researcher(s) who will conduct Entering Permit for