03 Adherence With The Processes of Time Management in Construction
03 Adherence With The Processes of Time Management in Construction
DOI: https://doi.org/10.35370/bjssh.2020.2.1-08
e-ISSN: 2682-8235
© 2018, UCTS Publisher.
Submitted: 18 May 2020 Accepted: 2 June 2020 Published: 30 June 2020
Suleiman Shehu*1, Abdullahi Nafiu Zadawa2, Abdullahi Yusuf Waziri3, Rabiu Shehu4
1,2,3
Department of Quantity Surveying,
4
Department of Building Technology,
Faculty of Environmental Technology,
Abubakar Tafawa Balewa University Bauchi, Nigeria
*Corresponding Author: [email protected]
Abstract
The management of time is a necessity of life. Project time management includes the processes
required to manage the timely completion of the project. However, in the construction sector
such as in Nigeria, poor delivery of project especially completion within schedule has remained
an issue, despite established processes of time management. The crux of this study is to
investigate adherence with the processes of time management in construction project delivery
in Nigeria and the objectives are: to assess the level of adherence with the processes of time
management, and to determine the effect of adherence with the processes of time management
on construction project timely completion. The study was conducted in Gombe State, Nigeria.
Stratified random sampling technique was used to administer 88 questionnaires to
professionals such as: the Architects, Builders, Quantity surveyors, Engineers and Project
managers who were personnel working for the client, consultants and contractors in various
projects locations in the study area. The data collected was analyzed with SPSS software using
weighted mean score, one sample t-test and regression. Findings revealed that the most adhered
processes of time management are: monitoring and controlling the project schedule, estimating
resource requirement for activities and developing schedule of the project. Adherence with the
processes of time management will lead to 15.4% caused effect increase on timely completion
of project. As such, it is recommended that construction stakeholders should collaborate and
adhered strictly with all the established processes of time management as a guide in order to
ensure successful completion of construction project within schedule in Nigeria.
Introduction
The management of time is a necessity of life. In the construction industry stakeholders are
unanimous that time along with cost and quality are the major deliverables upon which project
are said to be a success or failure. Project management is the application of knowledge, skills,
tools, and techniques to project activities to meet the project requirements and is accomplished
through the appropriate application and integration of the project management processes
identified for the project (Project management institute [PMI], 2013). The project management
process begins with identification of the user requirement, project constraints, resource needs,
and establishment of realistic objectives to meet the strategic goals (Federal Transit
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Borneo Journal of Social Science & Humanities
DOI: https://doi.org/10.35370/bjssh.2020.2.1-08
e-ISSN: 2682-8235
© 2018, UCTS Publisher.
Submitted: 18 May 2020 Accepted: 2 June 2020 Published: 30 June 2020
Administration [FTA], 2012). Hence, Project Management Processes: are set of interrelated
actions and activities performed to achieve a pre-specified product, system, result, or service
(FTA, 2012). Each process is characterized by its inputs, the tools, and techniques that can be
applied and the resulting outputs (PMI, 2013). In addition, the Project management processes
are grouped into five categories: initiating, planning, executing, monitoring and controlling,
and closing group (PMI, 2013). Basically, they are used throughout the life cycle of a project.
Construction has been facing numerous issues and one of them is time management issues
which have caused delayed completion of a project (Chin & Abdulhamid, 2015). Lack of time
management can and probably will result in failure of a project PMI (2017). A research
conducted by the Chartered Institute of Building (CIOB) in 2008 has indicated that the quality
of time-management on construction projects is generally poor (Chin & Abdulhamid, 2015).
However, in the construction sector such as in Nigeria, poor delivery of project
especially completion within schedule has remained an issue causing disharmony among
construction stakeholders despite the existence of established processes of time management.
Although, Hussain (2014) in his studies reviewed the main tools and techniques that are used
in implementing the processes of time management. However, none of the studies reviewed
within and outside Nigeria has deliberated on the level of adherence with the processes of time
management. Therefore, this study is a solution oriented towards adhering with established
processes that will influence construction project and reduced delay. As such, this study filled
the gap by investigating adherence with processes of time management in construction project
delivery in Nigeria and the objectives are: to assess the level of adherence with the processes
of time management and ranked in order of importance, and to determine the effect of
adherence with the processes of time management on construction project timely completion.
Literature Review
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Borneo Journal of Social Science & Humanities
DOI: https://doi.org/10.35370/bjssh.2020.2.1-08
e-ISSN: 2682-8235
© 2018, UCTS Publisher.
Submitted: 18 May 2020 Accepted: 2 June 2020 Published: 30 June 2020
2. Define Activities ▪ The process of identifying and documenting the specific actions to be
performed to produce the project deliverables.
3. Sequence Activities ▪ The process of identifying and documenting relationships among the project
activities.
4. Estimate Activity ▪ The process of estimating the type and quantities of material, human
Resources resources, equipment, or supplies required to perform each activity.
5. Estimate Activity ▪ The process of estimating the number of work periods needed to complete
Durations individual activities with the estimated resources.
6. Develop Schedule ▪ The process of analyzing activity sequences, durations, resource
requirements, and schedule constraints to create the project schedule model
for project execution and monitoring and controlling.
7. Control Schedule ▪ The process of monitoring the status of the project to update the project
schedule and manage changes to the schedule baseline.
Source: Adapted Hussain (2014), (PMI, 2013), and Passenheim (2009)
Theoretical Framework
Time management is not actually managing time per se, but how one manages his own
behaviour and activities in relation to time. As such this study was guided by the theories of
management and behaviour.
Management theories were concerned with the formal relations among organization’s
departments, tasks and processes and the promotion of greater efficiency and productivity
among workers (Kwok, 2014). In addition, these theories which include bureaucratic,
administrative and scientific management all emerged around the same period around the late
1890s to early 1990s (Kwok, 2014). This study adopts the administrative and scientific
management theories as against the bureaucratic which is a rigid approach to management.
According to Kwok (2014), Administrative management is more concerned with how an
organization is run and the distinction of basic managerial functions. Henri Fayol (1841–1925),
a French industrialist, was the first person to group management functions that today are
3
Borneo Journal of Social Science & Humanities
DOI: https://doi.org/10.35370/bjssh.2020.2.1-08
e-ISSN: 2682-8235
© 2018, UCTS Publisher.
Submitted: 18 May 2020 Accepted: 2 June 2020 Published: 30 June 2020
Conceptual Framework
Figure 1 presents the conceptual framework for the study. It has two major components. Which
are: The Independent Variable (IV) - Adherence with the processes of time management and
Dependent Variable DV) - Construction project delivery. The frame work postulates that the
“IV” will ensure effective and efficient project operation which will directly affects the “DV”
i.e. timely completion of construction project. However, this relationship is not immune to
external factors which may affect its smooth operation.
4
Borneo Journal of Social Science & Humanities
DOI: https://doi.org/10.35370/bjssh.2020.2.1-08
e-ISSN: 2682-8235
© 2018, UCTS Publisher.
Submitted: 18 May 2020 Accepted: 2 June 2020 Published: 30 June 2020
Methodology
This study adopted a quantitative research approach, using questionnaire as an instrument for
data collection. Literature review was carried out to obtained information on the processes of
time management and construction project delivery which were presented in the questionnaire.
The questionnaire seeks to gather information regarding the level of adherence with processes
of time management in construction project delivery in Nigeria. A 6-point likert scale (1-6) of
non-adherence to adherence was used to give participants more equal freedom as well as to
avoid the use of “medium/neutral” which might be subjective for this type of study. Also, Low:
1-30%, Medium: 31-60% and High: 61-100% was used to remark the respondents’ level of
agreement. Stratified random sampling technique was adopted to understand the perception of
88 professionals such as: The Architects, Builders, Quantity surveyors, Engineers, Project
managers working as personnel for the client, consultant and contractors involved in handling
construction projects in Federal University Kashere (FUK= 30 No.), Federal College of
Education Technical (FCET=23 No.) and other firms of consultants and contractors (35 No.)
all situated in Gombe state, North Eastern Nigeria. The questionnaire attains 70% response rate
equivalent to 62 number correctly completed and returned. The participants were surveyed
regarding their level of adherence or willingness to adhere with the processes of time
management. The data obtained was analyzed using statistical package for social science (SPSS)
software using descriptive statistics, Mean scores and t-test to establish the level of importance
of the sample factors and ranked according to their importance index. Regression was used to
determine the factors effects on timely completion of construction project. The factors with the
highest mean scores values are considered the most adhered processes of time management in
construction project delivery in Nigeria.
Table 4, presents the background information of the respondents. Findings revealed that
majority of the respondents 61.3% have Degree/HND; 30.6% have Masters/PGD; as such
virtually all the respondents have the requisite academic qualification. Hence, their assessment
is valid. On the area of specialization, virtually all the relevant professions were adequately
represented with Engineering and Quantity surveying having 22.6% each, Architecture 19.4%,
Building 14.4%, while Project management and other relevant professionals account for 21%.
On the years of working experience, all the respondents have the requisite years of experience
in the construction industry with 37.10% having 6-10years, 25.80% having 11-15years while
12.9% have more than 15years working experience. As such by virtue of experience, the
respondents’ are competent enough to have participated in the survey and therefore, has
ensured high reliability of the results. On the category of working organization, 39% are
working for the client; 29% for the consultants and 32% works for the contractors. As such, all
the major players in a typical construction project are equally represented which has reduced
biasness of any sort. On the extension of time, all the participants have experienced delay with
41.94% reporting 1-6months, 37.10% 6-12months delayed and 11.29% reported more than
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Borneo Journal of Social Science & Humanities
DOI: https://doi.org/10.35370/bjssh.2020.2.1-08
e-ISSN: 2682-8235
© 2018, UCTS Publisher.
Submitted: 18 May 2020 Accepted: 2 June 2020 Published: 30 June 2020
18months delayed in project completion time. As such, time overrun is still a major issue
affecting construction projects delivery in Nigeria.
Table 5, is the representation of the respondents’ ratings on the level of adherence with
the processes of time management in percentages. The study reveals that 84.81% of the
respondents claimed to be adhering or willing to adhere with the processes of time management
as against 15.19% who are unwilling to adhere with the processes. The results further revealed
that, virtually all the seven factors constituting the processes of time management have a high
score of more than 70% rate in terms of agreement by the respondents.
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Borneo Journal of Social Science & Humanities
DOI:
e-ISSN: 2682-8235
© 2018, UCTS Publisher.
Submitted: 18 May 2020 Accepted: 2 June 2020 Published: 30 June 2020
Table 6, is a representation of the mean scores and rankings on the processes of time management. Findings revealed that, Monitoring and
controlling schedule of the project, with (Mean 4.74 & Standard Deviation “SD” 1.023) was ranked “first”. Estimating resource requirement for
activities, with (Mean 4.68 & SD 1.023) was ranked “second”. Developing schedule for the project, with (Mean 4.63 & SD 0.92) was ranked
“third”. Estimating duration of activities, with (Mean 4.53 & SD 1.155) was ranked “fourth”. Plan schedule management, with (Mean 4.53 & SD
1.141) was ranked “fifth”. Sequencing of activities, with (Mean 4.35 & SD 1.243) was ranked “sixth” and Define activities to be undertaken,
with (Mean 4.35 & SD 1.057) was the least important and was ranked “seventh”. An independent samples t-test was also used to generate the t-
value and the p-value (significance) in order to ascertain the degree of discrepancies with respect to each variable in the responses of respondents.
Using a test value of 4.00, the one sample t-test statistics was carried out in order to investigate the significance attached to the level of adherence
with the processes of time management by the respondents. Findings revealed that at p<0.05, all the 7 factors constituting the processes of time
management shows significant importance as all their p-values are less than the recommended 0.05 value.
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Borneo Journal of Social Science & Humanities
DOI:
e-ISSN: 2682-8235
© 2018, UCTS Publisher.
Submitted: 18 May 2020 Accepted: 2 June 2020 Published: 30 June 2020
Table 7, is the regression model summary of the independent variable i.e. processes of
time management. It shows R-Value of 0.423 and R-Square value of 0.179 which explains
17.9% of the variance (0.179 x 100%). The implication of this model is that adherence with
the processes of time management alone accounts for only 17.9% while other factors not
covered in this study will account for the remaining variables.
Table 7: Regression Model Summary
Model R R Square Adjusted R Square Std. Error of the Estimate
1 .423 0.179 0.072 1.04183
Source: Author
Table 8, is the regression coefficient of the independent variable i.e. processes of time
management and dependent variable i.e. construction project timely completion. Findings
revealed that a unit increase in the level of adherence with the processes of time management
will lead to 15.4% cause effect increase in timely completion of construction projects i.e.
having a β (Beta) of 0.154 and t = 1.207, even though is not significant.
Discussion of Results
Data analysis and questionnaire responses from the respondents revealed that 84.81% of the
respondents are adhering or willing to adhere while 15.19% were unwilling or not adhering
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Borneo Journal of Social Science & Humanities
DOI:
e-ISSN: 2682-8235
© 2018, UCTS Publisher.
Submitted: 18 May 2020 Accepted: 2 June 2020 Published: 30 June 2020
with the processes of time management. 79% of the respondents experienced delay of 1-
12months in project completion time.
However, monitoring and controlling schedule of the project; estimating resource
requirement for activities and developing schedule for the project were the three most adhered
processes of time management. In this study monitoring and controlling schedule of a project
was ranked as the foremost adhered process of time management. The essential of monitoring
and controlling project schedule has been echoed by PMI (2013), reporting that controlling
schedule is the process of monitoring the status of project activities to update project progress
and manage changes to the schedule baseline to achieve the plan, and the key benefit of this
process is that it provides the means to recognize deviation from the plan and take corrective
and preventive actions and thus minimize risk. Also, Murithi et al. (2017), in their studies of
time management in Kenya, also echoed the importance of effective monitoring of project.
Estimating resource requirement for activities was ranked as the second most adhered
processes of time management in this study. The importance of determining the quality and
quantity of various resources required to complete project on schedule has been echoed by PMI
(2013) by reporting that, Estimate activity resources is the process of estimating the type and
quantities of material, human resources, equipment, or supplies required to perform each
activity. They further state that the key benefit of this process is that it identifies the type,
quantity, and characteristics of resources required to complete the activity which allows more
accurate cost and duration estimates. Mgeleka (2015) and Hussain (2014), also stressed the
importance of effective resource requirement in their various studies respectively. Developing
schedule for the project was ranked as the third most adhered processes of time management.
PMI (2013) states that the key benefit of this process is that by entering schedule activities,
durations, resources, resource availabilities, and logical relationships into the scheduling tool,
it generates a schedule model with planned dates for completing project activities. The findings
on the importance of developing schedule was in consonance with Sunke (2009), in his studies,
assert that project schedule is not just a valuable instrument in communication and coordination
of processes. It also serves both the planning of project activities and a related resource
assignment to each activity considering some measure of performance as well as the planning
of external activities.
The implication of these results is that adherence with the processes of time
management most especially monitoring and controlling the project schedule, estimating
resource requirement for the project activities and developing schedule of the project, with a
combine mean scores of 14.05 equivalents to 44.17% overall total will lead to 15.4% caused
effect increase on timely completion of construction project in Gombe state, Nigeria.
10
Borneo Journal of Social Science & Humanities
DOI:
e-ISSN: 2682-8235
© 2018, UCTS Publisher.
Submitted: 18 May 2020 Accepted: 2 June 2020 Published: 30 June 2020
delivery. As such, the higher the level adherence with the processes of time management the
more the possibility of completing construction project within schedule provided there is less
interference from external influence. Based on the findings of this study, it is recommended
that construction stakeholders should collaborate and adhered strictly with all the established
processes of time management in order to ensure successful completion of construction project
within schedule in Nigeria.
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