2006-4200-0L-0001 Rev C General Quality Requirements Specification - Approved

Cuu Long Joint Operating Company
Contract No. CLJOC-2012-DEV-1250

Su Tu Nau Field Development
Preliminary Engineering Services
GENERAL QUALITY REQUIREMENTS SPECIFICATION

Rev. C Page 2 of 20
2006-4200-0L-0001
REVISION RECORD SHEET
No. Rev. No. Content of Revision Date of Revision
1 A Issued for Preliminary Engineering 31 Aug 12

Update the document formatting with Su Tu Nau
2 B 31 Jul 12
document format
Section 2.2 page 5 of 20
Revised: CONTRACTOR shall mean the PE Contractor
3 C Update ISO 9000, 2000 to ISO 9000, 2005 16 Aug 12
Update ISO 9001, 2000 to ISO 9001, 2008
(page 6 of 20)

Rev. C Page 3 of 20
2006-4200-0L-0001
TABLE OF CONTENTS
1. GENERAL .................................................................................................................................... 5
2. DEFINITIONS............................................................................................................................... 5
2.1 COMPANY ................................................................................................................................... 5
2.2 CONTRACTOR ............................................................................................................................ 5
2.3 VENDOR ...................................................................................................................................... 5
2.4 Quality System ........................................................................................................................... 5
2.5 VENDOR Surveillance Guide (VSG).......................................................................................... 5
2.6 Quality Plan (QP) ........................................................................................................................ 5
3. VENDOR QUALITY SYSTEM REQUIREMENTS ....................................................................... 6
3.1 System......................................................................................................................................... 6
3.2 ISO 9000 Quality System Standards......................................................................................... 6
3.3 Sub-Tier VENDOR and Contractors.......................................................................................... 6
3.4 Documentation ........................................................................................................................... 6
3.5 Non-conformance....................................................................................................................... 6
3.6 COMPANY Monitoring Points ................................................................................................... 7
3.7 System Implementation ............................................................................................................. 7
4. VENDOR’S QUALITY PLAN (QP) .............................................................................................. 7
4.1 Requirement ............................................................................................................................... 7
4.2 Content ........................................................................................................................................ 7
4.3 Sub Tier Monitoring ................................................................................................................... 8
4.4 COMPANY Approval .................................................................................................................. 8
4.5 Specified Inspections and Tests............................................................................................... 8
5. COMPANY MONITORING AND SURVEILLANCE ..................................................................... 8
5.1 Access ......................................................................................................................................... 8


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2006-4200-0L-0001
5.2 VENDOR Surveillance Guide (VSG).......................................................................................... 9
5.3 Surveillance Guide Contents .................................................................................................... 9
5.4 Inspection Notification............................................................................................................... 9
5.5 Inspection Cancellation ............................................................................................................. 9
5.6 Notification by Sub Tiers ........................................................................................................... 9
5.7 Surveillance Completion / Release Note ................................................................................ 10
5.8 Prefabrication Meeting............................................................................................................. 10
5.9 Design Deviation Requests ..................................................................................................... 10
5.10 Material Testing and Certification Requirements .................................................................. 10
5.11 Material Identification, Certification and Repair .................................................................... 11
Attachment 1 Company Surveillance Plan Example

Attachment 2 VENDOR Quality Plan Example
Attachment 3 Inspection Release Note
Attachment 4 Prefabrication Meeting Agenda
Attachment 5 DDR Instructions
Attachment 6 Design Deviation Request (DDR)

Rev. C Page 5 of 20
2006-4200-0L-0001
1. GENERAL
This specification defines the general quality system and monitoring requirements imposed on
VENDORs of materials, equipment, or service whose responsibilities under the Purchase Order
include design / development, production, installation and / or servicing. It identifies the basis for
evaluation and acceptance of a VENDOR’s quality system and describes the COMPANY’s
intended monitoring and shop surveillance activities.
2. DEFINITIONS
2.1 COMPANY
COMPANY shall mean Cuu Long Joint Operating Company (CLJOC).
2.2 CONTRACTOR
CONTRACTOR shall mean the PE Contractor.
2.3 VENDOR
VENDOR shall mean the company providing the material, equipment or service described
in the subject purchase order and who is identified as the VENDOR or recipient of the
purchase order. When VENDOR is used in this document, it is meant to include the
named company and manufacturers, equipment or services. When a purchase order is
awarded to an agent or representative, VENDOR is considered to be the main
manufacturer, fabricator or performer of the work.
2.4 Quality System
Quality system is the policies, methods, procedures and work instructions used to control
the activities affecting the quality of the supplied material, equipment or service. The
system will contain methods for providing documentary evidence of compliance to
purchase order requirements.
2.5 VENDOR Surveillance Guide (VSG)
VSG is a document produced by the COMPANY and included within the purchase order
which identifies the activities that the COMPANY’s QA/QC representative will be required
to witness, monitor and / or review.
2.6 Quality Plan (QP)
QP is a controlled document produced by the VENDOR that describes design control,

procurement control and production control activities and identifies and lists all quality,
inspection and test activities related to the supply of the material, equipment or service as
specified by the purchase order. This plan will also identify the control document for each
activity, responsible person, acceptance criteria, any resulting documentation and the
type / frequency of the activity.

Rev. C Page 6 of 20
2006-4200-0L-0001
3. VENDOR QUALITY SYSTEM REQUIREMENTS
3.1 System
VENDOR shall implement a quality system that meets the intent of the applicable
elements of the ISO 9000 quality system standard which is deemed most appropriate for
VENDOR’s scope of work. While it is not a requirement for VENDOR’s system to be
certified by an Independent Certifying Body to an ISO 9000 standard, it is requirement
that the system be clearly recognizable as meeting the intent of the standard.
3.2 ISO 9000 Quality System Standards
ISO 9000, 2005 Edition Quality Management and Quality Assurance Standards
Guidelines for Selection and Use
ISO 9001, 2008 Edition Quality Systems – Model for Quality Assurance in Design /
Development, Production, Installation, and Servicing
National and international standards equivalent to these ISO 9000 standards may also be
used.
3.3 Sub-Tier VENDOR and Contractors
The VENDOR shall identify with his bid all major items of material, equipment or work he
proposes to purchase or contract and, where known (prior to PO issuance), the names
and locations of the sub-tier VENDORs / contractors. Assuring the quality and compliance
to purchase order and specification requirements of sub-ordered / sub-contracted goods
or services is the prime responsibility of the main VENDOR.
The VENDOR’s quality system shall provide for controlling his manufacturers, VENDORs
and contractors and for assuring that their quality systems are appropriate for the scope
of their supply. The ISO 9000 standard listed in Section 3.2 of this document that is most
appropriate for the scope of their supply shall also apply to sub-tier VENDORs and
contractors of the main VENDOR.
3.4 Documentation
VENDOR’s quality system shall provide for controlling documentation relating to the
quality of the material, equipment or services specified in the subject purchase order. It
shall assure that changes to the purchase order, specifications, drawings, etc. are
identified, controlled and distributed to personnel responsible for performing the work.
3.5 Non-conformance
VENDOR’s quality system shall provide methods for identifying non-conformance in the
material, equipment or services and shall contain a system for evaluating and resolving
those non-conformance(s). All non-conformances shall be documented, indexed,
registered and the recommended disposition and preventative actions shall be approved
by COMPANY. Resolutions which do not comply with the original specification shall be

Rev. C Page 7 of 20
2006-4200-0L-0001
highlighted on a Design Deviation Request (DDR) as detailed in section 5.9 and approved
by COMPANY.
3.6 COMPANY Monitoring Points
VENDOR’s quality system shall provide through a detailed Inspection and Test Plan a
means for the identification of COMPANY monitoring and / or surveillance points. And
also assure that sufficient notice is provided to COMPANY in accordance with paragraph
5.4.
3.7 System Implementation
COMPANY may verify VENDOR’s effective implementation of VENDOR’s and / or sub-

tier VENDOR’s / contractor’s quality system by monitoring, surveillance and / or audit.
VENDOR’s failure to effectively implement an acceptable quality system which satisfies
the intent of ISO 9000 may result in increased monitoring, surveillance and / or audit or
rejection of the material, equipment, or service.
4. VENDOR’S QUALITY PLAN (QP)
4.1 Requirement
VENDOR shall prepare an order-specific QP covering all quality, inspection and test
activities to be performed during the supply of the material, equipment or services
specified in the subject purchase order. Quality, inspection and test activities performed
by the VENDOR’s sub tier manufacturers, VENDOR and contractors will be included in,
or attached to, the VENDOR’s QP. Those items will be clearly identified as being
performed by the sub tier manufacturers, VENDORs or contractors.
4.2 Content
VENDOR’s QP will contain the following information as a minimum:
Quality system description – Briefly describe the quality system. Describe the methods
used to insure material traceability.
Design control – Describe measure that will be taken to ensure that the requirements of
the purchase order are incorporated into the design.
Procurement controls – Briefly describe the measures used to select sub tier VENDORs,
pass along appropriate quality requirements, evaluate their capabilities, and monitor their
performance.
Manufacturing, Inspection, and Test Activity – Briefly describe the activity; include
manufacturing activities when needed to understand the sequencing of inspections and
tests.
Requirement Reference – Identify the code, standard, specification, or procedure that

controls the activity.

Rev. C Page 8 of 20
2006-4200-0L-0001
Acceptance Criteria – Identify the basis for acceptance of the activity.
Record – Identify any documentation resulting from the activity.
Inspection Requirement and Frequency – Identify activity type (Hold Point, Review of
Documents, Random Inspection, etc.) and frequency (100%, 10%, Initial Occurrence,
etc.).
COMPANY Surveillance Points – Identify the activities that the COMPANY plans to
witness monitor, verify or review (From COMPANY’s Surveillance Guide).
Items a. to c. may be a brief narrative description. A sample Quality Plan format

containing all of the required categories of information for Items d. through i. is shown in
Attachment 2. The VENDOR may submit an alternative Quality Plan format for
COMPANY’s approval. Approval will be subject to VENDOR’s Quality Plan containing all
elements of the attached sample.
4.3 Sub Tier Monitoring
Manufacturing, inspections and tests carried out by sub-tier VENDORs / contractors for
major items of work shall be subject to the same Quality Plan requirements as defined in
Section 4.2 of this document. VENDOR shall indicate on the QP which sub tier
manufacturer, VENDOR and contractor activities he will monitor, verify or witness and
shall supply to COMPANY, on request, evidence that this surveillance was satisfactorily
conducted.
4.4 COMPANY Approval
VENDOR’s and sub-tier VENDOR’s (where applicable) Project Specific Quality Plans and
Inspection and Test Plans shall be submitted for COMPANY review and approval within
the time frame specified by purchase order and prior to the start of any work. Where pre-
production, prefabrication or kick-off meetings are specified by the purchase order; the
Quality Plan is required for initial review before the meeting take place. The Quality Plan
will be discussed and modified at the meeting and witness and hold points will be agreed
prior to final submission to and approval by COMPANY.
4.5 Specified Inspections and Tests
The VENDOR’s inspection and test activities detailed within the Quality Plan must
encompass all those activities specified in the purchase order and its referenced
documents. VENDOR’s standard inspections and tests must also be included.
5. COMPANY MONITORING AND SURVEILLANCE
5.1 Access
COMPANY reserves the right to monitor VENDOR’s quality related manufacturing,

inspection, testing and quality system activities at any time during the manufacturing,
fabrication, supply or performance of the material, equipment or services specified in the
subject purchase order. VENDOR shall provide COMPANY’s QA/QC representative with

Rev. C Page 9 of 20
2006-4200-0L-0001
access to any area where the work is being performed, including sub tier VENDORs and
contractor’s facilities, and shall provide all assistance necessary for him to accomplish the
specified monitoring, surveillance and / or auditing.
Assistance may include, but not limited to,
• Adequate office facilities to allow for review of documentation, preparation of reports

and communication with Project offices (telephone and fax.)
• Adequate lighting to allow for the performance of the specified inspections
• Provision of inspection and measuring equipment necessary to verify compliance to

purchase order requirements
• Provision of personnel and equipment for moving, turning and positioning of the
material or equipment as necessary to verify compliance to the purchase order
requirements
• Provision of documentation necessary to verify compliance to purchase order and

quality system requirements
5.2 VENDOR Surveillance Guide (VSG)
COMPANY’s preliminary plan for monitoring, surveillance and review activities will be
defined on COMPANY’s Surveillance Guide. See attachment 1 for example. COMPANY’s
guide will be subject to change after review of VENDOR’s Quality Plan and discussions
during the Prefabrication Meeting.
5.3 Surveillance Guide Contents
COMPANY’s VSG will identify the material, equipment or service to be monitored,

activities to be witnessed, monitored, verified or inspected; and documents which will be
subject to review and endorsement by COMPANY’s QA/QC representative.
5.4 Inspection Notification
CONTRACTOR shall provide COMPANY 5 working days to notice, in writing, of all

witness and hold points on the Surveillance Plan. Failure to provide notification may result
in rejection of the material, equipment or service and/ or a request for any tests or
inspections completed by the VENDOR to be repeated at VENDOR’s cost. Notification
shall be in writing.
5.5 Inspection Cancellation
It is the responsibility of the VENDOR to cancel the inspection notification with a minimum
48 hours of the scheduled visit when circumstances exist for such cancellation.
5.6 Notification by Sub Tiers


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2006-4200-0L-0001
CONTRACTOR is responsible for assuring that sub tier manufacturers, VENDORs and
contractors are aware of COMPANY’s surveillance points to take place at their facilities.
CONTRACTOR is also responsible for ensuring that COMPANY receives 5 working days
notice, in writing, of all witness and hold points. Failure to provide this notice may result in
rejection of the material, equipment or service and / or a request for any tests or
inspections performed by sub VENDOR to be repeated as defined in Section 5.4 of this
document.
5.7 Surveillance Completion / Release Note
COMPANY’s QA/QC representative will issue a Surveillance Completion / Release Note

when all planned monitoring, surveillance and auditing has been completed and found to
be satisfactory. In the event that there are outstanding non-conforming or incomplete
items when shipment is scheduled to take place, the COMPANY may elect to release the
shipment with an Open Items List (punch List). Issue of the Surveillance Completion /
Release Note does not relieve the CONTRACTOR of his responsibility to comply with all
purchase order requirements (see attachment 3). The Surveillance Completion / Release
Note may be used by the Project as a basis for issuing shipping instructions and for
payment of invoices.
5.8 Prefabrication Meeting
COMPANY may require that a pre-fabrication meeting be held at VENDOR’s facility prior
to the start of fabrication. The need for the meeting will be based on the Inspection Level,
the complexity of the equipment and specifications, or the need to resolve open items.
The meeting will be led by COMPANY’s QA/QC representative and will address all
purchase order, specification and quality system requirements. See attachment 4 for
prefabrication meeting general agenda.
VENDOR shall cooperate in the conduct of the pre-fabrication meeting and will have
present the appropriate personnel representing quality, engineering and production. Sub
tier VENDORs performing work affecting the quality of the material or equipment should
also be represented. In cases where the sub tier VENDOR are responsible for significant
inspection and test activities, a prefabrication meeting may be held at the sub tier
VENDOR’s facility.
5.9 Design Deviation Requests
COMPANY’s QA/QC representative does not have the authority to grant waivers or
deviation requests. All requests from VENDOR to deviate from the purchase order
technical specifications and requirements shall be submitted on the Design Deviation
Request form, included as Attachment 6 to this specification, and shall be approved by
the Project before acceptance of the deviation by the QA/QC representative.
5.10 Material Testing and Certification Requirements
5.10.1 Material requirements shall be as detailed in the procurement documentation.
5.10.2 Inspection procedures and acceptance criteria shall be in accordance with the
requirements of the applicable design code and the certifying authority (where

2006-4200-0L-0001
applicable).
5.11 Material Identification, Certification and Repair
5.11.1 The manufacturer shall provide certificates to verify that the materials of
construction meet the requirements of the material specifications.
5.11.2 The different types of certificate which shall be used are distinguished as follows:
Type A (EN 10204 2.2)
Document in which the manufacturer declares that the product supplied are in
compliance with the requirements of the order and in which he supplies test
results based on non-specific inspection.
Type B (EN 10204 3.1)
Document issued by manufacturer in which he declares that the products

supplied are in compliance with the requirements of the order and in which he
supplies test results based on specific inspection.
The necessary testing shall have been carried out by a testing centre which is
independent of production in the manufacturing works and has the necessary
facilities at its disposal.
5.11.3 All certificates shall contain the following information:
• name of manufacturer
• purchase order number and date
• manufacturer's order number
• identification number of certificate and its date of issue
• material specifications
• dimensions
• material charge number, batch number or heat-lot number
• mechanical properties recorded from tests results
• chemical composition recorded from chemical analyses
• NDT methods and results, where applicable
• heat treatment procedures and records, where applicable
5.11.4 As a minimum, materials certificates in accordance with Type A are required for

2006-4200-0L-0001
carbon steel non-pressure-containing parts in non-hydrocarbon services with an

operating temperature above 32° F and for structural steel, diaphragms, bearing
housings, main bolts and nuts, etc. not in contact with hydrocarbon. Certification
is not required for utility piping for potable / service / hot water service below 80
psig.
5.11.5 As a minimum, material certificates in accordance with Type B are required for
pressure-containing parts in hydrocarbon services, lifting lugs / attachments, and
for dynamically loaded components, rotor shafts, impellers, shaft sleeves, discs
and blading, for stationary blading and nozzle rings (i.e. components on hot gas
path of gas turbine), and for the main bolts and nuts in contact with hydrocarbon
services.

2006-4200-0L-0001
ATTACHMENT 1
COMPANY SURVEILLANCE PLAN EXAMPLE
VENDOR SURVEILLANCE GUIDE FOR

BRIDGE CRANES
DATE : 5 April 2000

ITEM DESCRIPTION : Bridge Cranes
DATA SHEET : HBNS2-PS-AR-002
CODE / STANDARD : As Referenced
TAG NO. : As Specified
INSPECTION LEVEL : C – Witness Tests and Final Test

No. 1. Inspection – Monitor / Witness by COMPANY Representative
2. Record & Procedures reviewed and / or approved by COMPANY Representative
3. Certificates to be provided to COMPANY
1. Documentation Review
RD A. Specifications
RD B. Drawings (Verify Approval)
RD C. VENDOR Inspection and Test Plans (Verify Project Approval and Compliance)
RD D. Welding Procedure Specification (Verify Project Approval)
RD E. Material Test Reports (Pressure Retaining Parts)
2. Parts / Components Inspection (Verify at Testing or Final Inspection)

V A. Material Verification
V B. Bridge Girders
V C. Trolley & Hoist Assemblies
V D. Platforms
V E. Control w/ Pendant Stations
V F. Trucks and Wheels
V G. Bumpers & Buffers
V H. Rails & Brakes
V I. Motor Data Plate Inspection
V J. Variable Speed Drives (If Required)
V K. Power & Control Wiring
3. V Installation Inspection (Verify at Testing or Final Inspection)

V A. Workmanship
V B. Visual Weld Inspection
V C. Dimensional Inspection
4. H Testing (Verify Project Approval)

W A. Performance Test
B. Mechanical & Operational Test Complete Unit
RD C. Electric Motor Test
5. W Final Inspection
V A. Final Dimensional Check
V B. Cleaning / Protective Coating
V C. Project Tagging
RD D. Preservation and Packaging (Verify Project Approval)
H E. Inspection Release Note (See Note 2)

2006-4200-0L-0001
ATTACHMENT 1
COMPANY SURVEILLANCE LEGEND EXAMPLE
VENDOR SURVEILLANCE LEGEND FOR

BRIDGE CRANES
LEGEND
H / Hold = COMPANY HOLD POINT, advance notice required.

W / Witness = Advance notice required; not a hold point.
V / Verify = Activity to be checked during shop visit; no notification required.
X = Required
RD / Review
Documents = Specified documents will be checked for approval and compliance.
Notes : 1. Certificates, charts, records, etc. shall be provided prior to inspection release and
shall be in the English language.
2. RELEASE NOTES MUST BE ISSUED BY COMPANY’S QA REPRESENTATIVE
PRIOR TO SHIPMENT
3. The surveillance requirements identified within this surveillance guide shall be taken
by the VENDOR as a general indication of COMPANY’S requirements. Order
specific requirements will be identified by COMPANY on VENDOR’S Quality
Inspection & Test Plan and may include additional H / W / V points not shown on
this plan.

2006-4200-0L-0001
ATTACHMENT 2
VENDOR QUALITY PLAN EXAMPLE
VENDOR : P. O. No. :
Location : Equipment :
Telephone : Tag No. :
Fax. : S. O. No. :
REQ’D
ACCEPTANCE INIT. REQ’D SURV. INIT.
ACTIVITY REFERENCE RECORD INSP. DATE DATE
CRITERIA COMPANY
VENDOR
LEGEND
H / Hold = COMPANY HOLD POINT, advance notice required

W / Witness = Advance notice required; not a hold point.
V / Verify = Activity to be checked during shop visit; no notification required.
RD / Review Documents
Page 15 of 20

2006-4200-0L-0001
ATTACHMENT 3
INSPECTION RELEASE NOTE
P. O. No. : % Released (this IRC) :

C. O. No. : % Released (total) :
VENDOR : Date :
Description / item no / quantity :
Total Release
Partial Release
Conditional Release
Remarks :
The above noted items on the referenced purchase order are released from inspection by QA.
Only the items listed are released. All other items will be released by the Project QA Representative upon completion of the
specified inspection / monitoring activities.
Release of the noted items by the QA Representative indicates only that the items listed in his reports and the Surveillance
Checklist have been checked to the extent described and does not relieve the VENDOR of his responsibility to meet the
purchase order and specification requirements. THIS IS NOT AN AUTHORIZATION TO SHIP.
VENDOR must include a copy of this Release Note with the shipping documents attached to the released material / equipment
when it is shipped. Acceptance of the shipment at the destination may be delayed or rejected if this Release Note is not
included. VENDOR must also attach a copy of this Release Note with his invoice for the released material / equipment.
Payment of the invoice may be delayed without the Release Note.
QA Representative : __________________________________________
VENDOR Representative : __________________________________________
Distribution : Original to VENDOR

Copy With Shipment
Copy with Invoice
Copy with Surveillance Report

2006-4200-0L-0001
ATTACHMENT 4
PREFABRICATION MEETING AGENDA
1. INTRODUCTION
2. OBJECTIVE OF PRE-FABRICATION MEETING
3. REVIEW OF PURCHASE ORDER
4. SPECIFICATION REVIEW
5. DOCUMENTATION REVIEW
6. CERTIFYING AUTHORITY ROLE (WHEN REQUIRED )
7. DOCUMENTATION REQUIREMENTS
8. QA/ QC ACTIVITY
9. SHOP TOUR
10. FABRICATION STATUS
11. ESTABLISH COMMUNICATION LINES
12. REVIEW OUTSTANDING ISSUES
13. SUMMARIZE MEETING


2006-4200-0L-0001
ATTACHMENT 5
DDR INSTRUCTIONS
1. SCOPE
The Design Deviation Request (DDR) shall be submitted to COMPANY whenever VENDOR proposes to
deviate from the purchase order technical specification and /or data sheet. The DDR may also be the
proposed resolution of a deficiency or nonconformance found during manufacture. Deviation requests must
be on this DDR form.
2. INSTRUCTIONS
VENDOR shall submit the completed DDR to the Su Tu Trang Early Production System Development Project
at address shown in the purchase order. The DDR shall be addressed to the attention of the COMPANY.
VENDOR shall complete the applicable portions of the DDR form in sufficient detail to allow COMPANY to
fully evaluate the request. The necessary back up information, including drawings and documentation
required to illustrate the proposed procedure or deviation, shall be attached to the DDR.
The purchase order number, line item number description of the material or equipment covered by the DDR
shall be shown in the appropriate sections of the form.
The impact of the proposed deviation on function, cost, operation, schedule, etc. shall be clearly identified on
the DDR.
VENDOR shall identify the specification and paragraph, drawing number and / or other purchase order
document containing the requirement that he proposes to deviate.
VENDOR shall sign and date the DDR prior to submittal.
Upon receipt, COMPANY will assign the Request Number, which will be the reference number in all future
correspondence regarding the DDR. A copy of the numbered form will be returned to VENDOR.
Urgent deviation requests may be initiated by fax or telex. Telephone requests are not acceptable. Fax or
telex requests shall be followed by the official DDR within 24 hours.
VENDOR shall assume all risk for proceeding with work affected by the requested deviation without written
authorization of the Project. Written authorization will be made by the return of the approved DDR. Return
may be by fax in urgent situations.
Rejection of the DDR means that VENDOR shall fully comply with the original purchase order technical
specification or data sheet requirement.
When the material or equipment related to the DDR is subject to surveillance by COMPANY, it is the
VENDOR’s responsibility to advise the surveillance representative of the DDR and to obtain his signature and
date on the original form after he has verified correct implementation of the approved deviation. A copy of the
verified DDR shall be submitted to the Project by the surveillance representative.
VENDOR shall include a copy of the approved and verified DDR with his purchase order records as
confirmation of the “As Built” condition, and also with his invoice for payment.

2006-4200-0L-0001
ATTACHMENT 6
DESIGN DEVIATION REQUEST (DDR)
Contract No. :
DESIGN DEVIATION REQUEST

Project / Client DDR No. :
VENDOR Ref. No. :
Part 1 – To be completed by VENDOR / Contractor (Originator)

1. VENDOR / Contractor (Name & Address) : 5. Sub-VENDOR / Sub-Contractor (Name & Address) :
Telephone : Telephone :
Fax. : Fax. :
Telex : Telex :
2. P. O. No. / Contract No. : 6. Sub-PO / Sub-Contract No. :
3. Tag Equipment No. : 7. Sub-Assembly Part No. :
4. Drawing / Spec. No. : 8. Item No. :
9. Description of Deviation & Proposed Disposition 10. List of Attachment
11. Technical Justification for Deviation :
12. Factors Affected

Material Weight Standards
If the deviation is granted,
are any of the following
3rd Party Approval Safety Performance
affected ? State YES, NO,
NK (Not Known) or NA (Not
Code Compliance Reliability Inter-changeability
Applicable). Please
complete all boxes
Life of Item Operation Maintenance
13. Effect on Cost 14. Effect on Delivery

$ (a) if deviation granted (b) if not granted
Decreased Unchanged Increased
15. Submitted By :
Name (Print) : Signature :
Position / Title : Date :
Page 1 of 2

2006-4200-0L-0001
Contract No. :
DESIGN DEVIATION REQUEST

Project / Client DDR No. :
VENDOR Ref. No. :
Part 2 – To be completed by VENDOR / Contractor (Originator)
1. Materials Management Comment : (When sections 13 and 14 are affected)
Date : Signature : Materials

Company
2. Request Approved* / Rejected* (*Delete as applicable)
Engineering Discipline :
Date : Responsible Engineer :

Signature Printed
Lead Engineer :
Signature Printed
3. Client Approval 4. Third Party Approval
Name : Name :
Printed Printed
Signature Signature
5. Notes to VENDORs :
The original shall initiate and register a unique DDR number. This unique number shall be quoted on al
communications related to the DDR.
Part 1 of the DDR to be completed by Originator.
Section 10 : Original shall supply additional to support their information (i.e., drawings & data).
Section 12 : Factor affected boxes must all be filled in.
Section 15 : The DDR must be submitted via the originators nominated QA / QC Representative.
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Cuu Long Joint Operating Company

Contract No. CLJOC-2012-DEV-1250

GENERAL QUALITY REQUIREMENTS SPECIFICATION

REVISION RECORD SHEET

No. Rev. No. Content of Revision Date of Revision

1 A Issued for Preliminary Engineering 31 Aug 12

Update ISO 9001, 2000 to ISO 9001, 2008

GENERAL QUALITY REQUIREMENTS SPECIFICATION

2.1 COMPANY ................................................................................................................................... 5

2.2 CONTRACTOR ............................................................................................................................ 5

2.3 VENDOR ...................................................................................................................................... 5

2.4 Quality System ........................................................................................................................... 5

2.5 VENDOR Surveillance Guide (VSG).......................................................................................... 5

2.6 Quality Plan (QP) ........................................................................................................................ 5

3. VENDOR QUALITY SYSTEM REQUIREMENTS ....................................................................... 6

3.2 ISO 9000 Quality System Standards......................................................................................... 6

3.3 Sub-Tier VENDOR and Contractors.......................................................................................... 6

3.4 Documentation ........................................................................................................................... 6

3.6 COMPANY Monitoring Points ................................................................................................... 7

3.7 System Implementation ............................................................................................................. 7

4. VENDOR’S QUALITY PLAN (QP) .............................................................................................. 7

4.1 Requirement ............................................................................................................................... 7

4.2 Content ........................................................................................................................................ 7

4.3 Sub Tier Monitoring ................................................................................................................... 8

4.4 COMPANY Approval .................................................................................................................. 8

4.5 Specified Inspections and Tests............................................................................................... 8

5. COMPANY MONITORING AND SURVEILLANCE ..................................................................... 8

5.1 Access ......................................................................................................................................... 8

GENERAL QUALITY REQUIREMENTS SPECIFICATION

5.2 VENDOR Surveillance Guide (VSG).......................................................................................... 9

5.3 Surveillance Guide Contents .................................................................................................... 9

5.4 Inspection Notification............................................................................................................... 9

5.5 Inspection Cancellation ............................................................................................................. 9

5.6 Notification by Sub Tiers ........................................................................................................... 9

5.7 Surveillance Completion / Release Note ................................................................................ 10

5.8 Prefabrication Meeting............................................................................................................. 10

5.9 Design Deviation Requests ..................................................................................................... 10

5.10 Material Testing and Certification Requirements .................................................................. 10

5.11 Material Identification, Certification and Repair .................................................................... 11

Attachment 1 Company Surveillance Plan Example

GENERAL QUALITY REQUIREMENTS SPECIFICATION

COMPANY shall mean Cuu Long Joint Operating Company (CLJOC).

CONTRACTOR shall mean the PE Contractor.

2.4 Quality System

2.5 VENDOR Surveillance Guide (VSG)

2.6 Quality Plan (QP)

QP is a controlled document produced by the VENDOR that describes design control,

GENERAL QUALITY REQUIREMENTS SPECIFICATION

3. VENDOR QUALITY SYSTEM REQUIREMENTS

3.2 ISO 9000 Quality System Standards

3.3 Sub-Tier VENDOR and Contractors

GENERAL QUALITY REQUIREMENTS SPECIFICATION

3.6 COMPANY Monitoring Points

3.7 System Implementation

COMPANY may verify VENDOR’s effective implementation of VENDOR’s and / or sub-

4. VENDOR’S QUALITY PLAN (QP)

VENDOR’s QP will contain the following information as a minimum:

Requirement Reference – Identify the code, standard, specification, or procedure that

GENERAL QUALITY REQUIREMENTS SPECIFICATION