Kim Expressway

NATIONAL HIGHWAYS AUTHORITY OF INDIA
(MINISTRY OF ROAD TRANSPORT & HIGHWAYS, GOVT OF INDIA)
REQUEST FOR PROPOSAL (RFP)
Independent Engineer services for Construction of Eight

lane Vadodara Kim Expressway from Km 279.00 to Km
292.00 (Package IV i.e Ankleshwar to Manubar Section)
& from Km 254.430 to Km 279.00 (Package V i.e Kim to
Ankleshwar Section) in the State of Gujarat under
Bharatmala Pariyojana on HAM.
National Highways Authority of India

(Ministry of Road Transport & Highways)
Regional Office Gujarat
1st Floor, BSNL Telephone Exchange Building, Ch Road, Sector-11,
Gandhinagar-382011 (Gujarat)
Tel: 079-29650607/08
Email: [email protected]
February-2024
Independent Engineer services for Construction of Eight lane Vadodara Kim Expressway from Km 279.00 to
Km 292.00 (Package IV i.e Ankleshwar to Manubar Section) & from Km 254.430 to Km 279.00 (Package V
i.e Kim to Ankleshwar Section) in the State of Gujarat under Bharatmala Pariyojana on HAM.
CONTENTS
Particulars
SECTION 1: INFORMATION TO CONSULTANTS ................................................................. 1-8
SECTION 2: LETTER OF INVITATION TO CONSULTANTS ............................................9-40
SECTION 3: FORMATS FOR SUBMISSION OF FIRMS CREDENTIALS ..................... 41-44
SECTION 4: FORMAT FOR SUBMISSION OF TECHNICAL PROPOSAL .................... 45-70
SECTION 5: FORMAT FOR SUBMISSION OF FINANCIAL PROPOSAL. .................... 71-79
SECTION 6: TERMS OF REFERENCE FOR INDEPENDENT ENGINEER ............... 80-211
SECTION 7: DRAFT FORM OF CONTRACT ................................................................... 212-259
Km 292.00 (Package IV i.e Ankleshwar to Manubar Section) & from Km 254.430 to Km 279.00 (Package V
i.e Kim to Ankleshwar Section) in the State of Gujarat under Bharatmala Pariyojana on HAM.
REQUEST FOR PROPOSAL (RFP)
SECTION 1: INFORMATION TO CONSULTANTS
NHAI/RO-GNR/VME /Pkg-4,5/IE/2024 Date:27.02.2024
Sub.: Independent Engineer services for Construction of Eight lane Vadodara Kim
Expressway from Km 279.00 to Km 292.00 (Package IV i.e. Ankleshwar to Manubar
Section) & from Km 254.430 to Km 279.00 (Package V i.e. Kim to Ankleshwar Section)
in the State of Gujarat under Bharatmala Pariyojana on HAM.
GENERAL:-
1. The National Highways Authority of India invites proposals for engaging an Independent
Engineer (IE) on the basis of International Competitive Bidding for the following contract
package in the State of Gujarat:
TABLE 1: DETAILS OF PROJECT
Sr. Consultancy NH State Project Stretch Project Assignment period
No Package No. Length (months)
(Km)
Construction of Six/Eight lane

Vadodara Kim Expressway
from Km 279.00 to Km 292.00
(Ankleshwar to Manubar 13.00
km
Section of Vadodara Mumbai
Expressway) in the State of
Gujarat under NHDP Phase - VI 48 Months
on HAM mode (Phase IA-
NHAI/RO- (Construction Period
Package IV)
GNR/VME Gujar 12 months
1 NE-4
/Pkg- at +
4,5/IE/2024 Construction of Eight lane O&M Period 36
Vadodara Kim Expressway months tentatively)**
from Km 254.430 to Km
279.000 (Kim to Ankleshwar 24.57
Section of Vadodara Mumbai km
Expressway) in the State of
Gujarat under NHDP Phase - VI
on HAM mode (Phase IA –
Package V)
37.57 km/ 1000 cr.approx.
Total
** PCOD has been issued for 11.25 km length in Package IV (further refer to clause 7(i) below); for length where
construction is complete, O&M period shall be 48 months
2. The RFP has also been uploaded on “INFRACON” (www.infracon.nic.in). As such before
submitting the proposal the Consultant shall mandatorily register and enlist themselves (the
firm and all key personnel), on the MoRTH portal “INFRACON” and furnish registration details
Independent Engineer services for Construction of Eight lane Vadodara Kim Expressway from Km 279.00 to Km 292.00 (Package IV i.e. Ankleshwar to
Manubar Section) & from Km 254.430 to Km 279.00 (Package V i.e. Kim to Ankleshwar Section) in the State of Gujarat under Bharatmala Pariyojana on
HAM.
along with its RFP. A copy of Infracon Operation Procedure is also enclosed for bidder’s
reference.
3. All the bidders registered on Infracon shall form a Team on Infracon and which would
be assigned unique Infracon Team ID. Bidders while submitting the proposal shall quote
the Infracon Team ID.
3.1 Restriction under Rule 144 (xi):Any bidder from a country which shares a land border
with India will be eligible to bid in any procurement whether of goods, services
(including consultancy services and non-consultancy services) or works (including
turnkey projects) only if the bidder is registered with the Competent Authority as per
Stipulated provision in Ministry of Finance Department of Expenditure (Public
Procurement Division) office Memorandum No F. No. 6/18/2019-PPD dated 23.07.2020
4. Bid must be submitted online at e-tender portal of National Highways Authority of India
h t t p s : / / e t e n d e r s . g o v . i n on or before 16:00 hrs. 28.03.2024.
5. Selection of IE shall be as per selection procedures given in the Model Concession Agreement
and general procurement methods followed in National Highways Authority of India. The
selected IE shall be intimated to the Concessionaire.
6. The proposal shall be submitted in English Language and all correspondence would be in
the same language.
7. The HAM projects basically constitute construction of Eight-lane expressway including

Bridges, Underpasses, Culverts, Interchanges; construction of high embankment/ elevated
structures/ROBs wayside amenities etc., as provisioned in the Concession Agreement. The
proposed construction works will involve use of modern equipment and construction
practices/techniques.
7(i). The PCOD has been issued for a completed project length of 11.25 km in Package 4. The project
works in the remaining length of 1.75 km, i.e., from 280+850 km to 282+600 km are going on,
which may be completed prior to mobilisation of the new IE. However, if any works remain,
the new IE shall supervise the construction activity of the 1.75 km stretch as per the provisions
of the contract agreement. The above work shall be supervised and monitored in addition to
balance construction works in Package-5. The achieved physical progress in Package-5 is
39.45%, as on January 2024. Which is scheduled to be completed after 15 months from the date
of signing of the Endorsement Agreement on 23.01.2024.
8. National Highways Authority of India intends to appoint a consultant to act as Independent

Engineer for implementation of this HAM project. As per the Terms and Conditions of the
Concession Agreement (s), the Independent Engineer is broadly required to: (i) independently
review activities associated with design, design review, during construction, required quality
assurance and quality control tests and operation and maintenance of the project on behalf of
both National Highways Authority of India and Concessionaire so as to ensure compliance of
the requirements of the provisions of Concession Agreement (ii) report to National Highways
Authority of India on the Financial, Technical and physical progress of implementation
aspects of the project, (iii) assist the parties in arriving at an amicable settlement of disputes,
if any. The selection of Independent Engineer shall follow the laid down procedures given in
the Concession Agreement signed between National Highways Authority of India and the
Concessionaire for this HAM project.
HAM.
9. The interested consultancy firms may download the RFP document from the e-portal of the
Employer w.e.f. 27.02.2024 to 28.03.2024 upto 16:00 hrs. The Consultant who download the
RFP document from the e-portal will be required to pay the non- refundable fee of Rs. 5,000/-
towards cost of RFP to the following Bank Account:
S. No. Description Details

1 Name of Beneficiary National Highways Authority of India
2 Name of Bank Canara Bank, Gandhinagar, Gujarat
3 Address of Bank Branch Sector-16, Canara Bank, Gandhinagar, Gujarat
4 Current bank Account No. 2381201000461
5 IFSC Code CNRB0002381
Consultancy Firms are required to submit payment receipt as proof of payment to the above
said Bank Account along with the Technical Proposal. Consultancy firms are required to
mention “NHAI/RO-Gujarat/PIU-Surat/VME Pkg.IV and Pkg.V/IE/2022” in the payment
receipt. The RFP will be invited through e-tendering portal. Refer Procedure under e-tendering
for submission of RFP through e-tendering.
10. The proposal should be submitted by consultancy firms in two parts. The two parts of the
proposal are Part 1: Technical Proposal and Part 2: Financial Proposal. Both Technical
and Financial Proposal are to be submitted only in Electronic Form (to be uploaded on
e-portal). For a given HAM Project, Stage -1 of the Evaluation shall consider the evaluation of
the Technical Proposal (i.e. Part 1). The firms scoring the qualifying marks (minimum 75%) as
mentioned in RFP shall be listed in the descending order of their technical score and 5 top
ranking firms shall only be considered for further evaluation provided none of them is in conflict
of interest with the Concessionaire. The firms in conflict of interest shall be substituted by next
ranking firm not having conflict of interest with the Concessionaire. Under stage 2, the financial
proposal of such five firms as selected above shall be opened and evaluated. The weightage of
Technical and Financial score shall be 80% & 20% respectively. The final selection of the firm
shall be based on the highest combined score of Technical and Financial Proposal.
11. The total time period for the assignment as Independent Consultant will be for 48 Months
(For length under VME Pkg IV where construction is complete 48 months as O&M
period; however, if any construction works remain, the new IE shall also supervise the
construction activity of such stretch as per the provisions of the contract agreement.
and for VME Pkg V, 12 months as Construction period (including balance length of
1.75 km in pkg-IV), 36 months as O&M period). In case the Construction period exceeds
12 months then O&M period will be reduced such that total time period of assignment
remains as 48 months.
12. Consultants may apply either as a sole firm or forming Joint Venture with other consultants. In
case of Joint Venture, the maximum number of Joint Venture partners is limited to 2 (i.e., one
lead + 1 JV partner). Formulation of more than one JV with different partners for the same work
is not allowed and all such proposal involving the firms shall be treated as non-responsive.
If the JV is selected to provide the desired consultancy services, a detailed MOU

indicating the specific project inputs and role of each partner/s along with percentage
sharing of cost of services shall be submitted to the Employer (Consultant may submit the
detailed MOU along with percentage sharing of cost at the time of bidding also).
HAM.
13. (A) The Applicant whether a sole applicant or lead member with joint venture may include any
number of Associate to provide technology in assignment (refer para 10 (iii) of data sheet).
The associate firm can provide equipment-based road inspection services for any of the 4
equipment viz., (i) Network Survey Vehicle including all modules required as per technical
specifications, (ii) Falling Weight Deflectometer, (iii) Mobile Bridge Inspection Unit and (iv)
Retro Reflectometer. However, the associate(s) cannot be common for 2 or more bidders. If
any associate is common with 2 or more bidders, all those bids shall be declared non-
responsive. Hence, the bidder may ensure on his own that the associate proposed by him is not
proposed by any other bidder participating in the same assignment and the bidder is solely
responsible in this regard.
(B) In addition, the applicant whether a sole applicant or lead member with joint venture may
also include an Associate for providing key personnel. In such case, the applicant should submit
a MOU with associate regarding role and responsibility of Associate Company. However, the
maximum no. of key personnel from Associate firm during RFP proposal and implementation
of contract should be limited to two (2).
(c) "The bidder cannot revise their share among Lead/JV partner/Associate partner, which
was declared at the time of bidding/award of respective consultancy assignments. Further,
maximum limit of share of associates shall be limited to their actual assignments w.r.t
provision of standard RFP subject to a maximum of 25% of contract amount."
13.1 a. The Applicant shall use the link “Data Lake Portal” available on NHAI website
(nhai.gov.in) to communicate with NHAI and Concessionaire for all contractual
correspondence.
b. No physical document shall be accepted unless and until the same is specifically stated
so in the RFP or it is a legal requirement.
14. The Applicant, by submitting its Application pursuant to this RFP, shall be deemed to have
acknowledged that without prejudice to the National Highways Authority of India any other
right or remedy hereunder or in law or otherwise, the Applicant shall be debarred from
participating in the future projects of the National Highways Authority of India in the
following situations
(a) If an Applicant withdraws its Proposal during the period of its validity as specified in
this RFP and as extended by the Applicant from time to time.
(b) In the case of a Selected Applicant, if the Applicant fails to sign the Agreement.
15. Consulting firms meeting the following criteria are only eligible for applying for this
assignment. Firms not meeting these criteria need not apply.
A) Eligibility criteria for sole applicant firm.
Experience of the firm in last 7 years
S No Preparation of DPR/Feasibility Annual Turnover

Project Supervision/IC
Study cum Preliminary Design
(NH/SH/Equivalent)
Report (NH/SH/Equivalent)
HAM.
1 (a). The firm should have minimum The firm should have minimum Annual turnover (updated
experience of preparation of detailed experience of Project average of last 5 years or in
Project Report/Feasibility Study cum Supervision/IC of 2/4/6**-laning each of the preceding two
Preliminary Design Report of 2/4/6**- project of aggregate length years) of the firm from
laning project of aggregate length equal to 3 times or more of consultancy business should be
equal to 2 times or more of similar similar category for which RFP equal to or more than 2% of
category for which RFP is invited. is invited. Total Project Cost (TPC).
1 (b) Firm should also have
experience of Project
Supervision/IC of at least one
project of similar category of
two/four/six** laning of length
equal to 40% of project length.
Additional requirement in case
of specialized projects***
** Similar project means 2/4/6 lane as applicable for the project for which RFP is invited.
For 2-lane projects experience of 4/6 lane also to be considered with a multiplication
factor of 1.5. Experience of 4/6 lane shall be considered interchangeably for 4/6 laning
projects. For 4/6 laning projects, experience of 2 lane will be considered with a
multiplication factor of 0.4, but only for those 2 lane projects whose cost of consultancy
services was more than Rs.3.0 crores
*** In case the project includes any specialized nature of work such as tunnels, specialized
structures etc. in substantial quantum, this requirement may be suitably included by
suitably adjusting marks of other attributes.
B) Eligibility Criteria for partner in case of JV (not more than 1 JV partner shall be allowed)
The lead partner must fulfill atleast 50% of requirements at 1(a) of table in para (A) above and
other JV partner should fulfill atleast 40% of eligibility criteria as indicated at 1(a) of table in
para (A) above. Also the lead partner and JV partner jointly should meet not less than 1.20
times the eligibility criteria as mentioned at 1(a) of table in para (A) above. Lead partner should
meet the criteria 1 (b) of table in para (A) above.
Note: The weightage given for experience of a firm would depend on the role of the firm in the
respective assignments. The firm’s experience would get full credit if it was the sole firm in the
respective assignment. Experience weightage for firms joining Lead partner JV partner shall be
considered in the same proportion as payment has been received **** by the firm towards
consultancy work in the project.
In case the financial figures and values of services provided are in foreign currency, the above
*For weightage of experience in any past Consultancy assignment experience certificate from the client shall be
accepted. In the absence of experience certificate from the client, proportion of payment received towards
Consultancy work duly certified by statutory body like Chartered Accountant or Independent Auditors who are
competent to do so as recognised by the State concerned shall be accepted. Annual turnover duly certified by
Chartered Accountant shall be accepted. In case of non-availability of such documents no weightage of
turnover/experience will be considered.
HAM.
enhancement factors will not be applied. Instead, current market exchange rate (State Bank of
India BC Selling rate as on last date of submission of the bid) will be applied for the purpose of
conversion of amount in foreign currency into Indian Rupees.
C) Requirements with respect to Technical Capacity Provisions for maximum works to be
permitted with one consultant:
(i) The maximum number of works to be permitted to one consultant is restricted as per the
following ceilings: -
Sr. No. Col (2) Col (3) Col (4) Col (5) Col (6)
1. Average Annual Turnover of Firm Upto Rs. More than Rs. 10 to More than Rs. 30 More than Rs. 60
in last 3 Financial Years (from 10Crores Rs. 30 Crores to Rs. 60 Crores Crores
Consultancy Works)
2. No. of key professionals on full time 10 25 40 60

rolls (minimum for last one year)
3. Max. no. of projects/ DPR 6 12 25 40

assignments to be allotted to one
particular consultant including
ongoing projects at a time in NHAI
4(i) Maximum no. of DPR Assignments 6 12 25 40

out of those given at Sr.No.3 above
4(ii) Maximum no. of IE/AE assignments 4 9 18 30

(cap of 75%) out of those given at
Sr. No. 3 above
Note:
(1) Conditions in both Sr. No. 1 & Sr. No. 2 are to be fulfilled to claim maximum no. of projects given in Sr. No. 3 & 4.
(2) In case of JV bidding for the current assignment, the technical capacity of JV will be determined with respect to the weighted
average of turnover, key professionals & ongoing assignments on the basis of share of consultancy fee in the ongoing assignments
and proposed share in the current bid. Refer the illustration at Annex B.
(3) In case any partner of the joint venture has its individual remaining bid capacity less than o.5 thus making him ineligible for the
current bid but, on formation of joint venture, the remaining bid capacity becomes more than 0.5, then during the technical evaluation
of the bids, the bids of such JVs will be declared as non-responsive and they will not be allowed to participate in the current
assignment.
(ii) The consulting firms should be encouraged to carry out a max. of DPR and Supervision Assignments like IE/AE. Out of
maximum number of projects given at Sr. No. 3 above, the ceiling for IE/AE assignments is 75%. For example, the
Consulting Firm at Col. No. 3 can get total 4 number of IE/AE assignments only from NHAI whereas they can get 6 DPR
assignments. The Financial Proposal of the Consulting Firm crossing the upper ceiling of assignments as at Sr. No. 3 &4
above shall not be opened.
(iii) The following assignments would not be counted for the purposes of maximum number of projects given at Sr. No. 3 to 4
of above Table.
a. IE/AE assignments where original assignment period + one year is lapsed or provisional completion of civil work
is issued, whichever is earlier;
b. DPR assignments where either (i) the bids for civil works have been received; or (ii) original assignment period
+ one year has lapsed;
c. Assignments having less than 6 months contract period.
d. The operation and maintenance contract (O&M)
HAM.
(iv) The above guidelines will not be applicable in case of Special Projects such as standalone projects of tunnel, bridge,
emergency landing facility, flyovers and ROB/RUB/Underpass only.
(v) For the purpose of calculation of maximum no. of projects, the works awarded on the date of opening of Financial Bid and
in progress will be taken into consideration as utilized capacity. Projects of NHAI (awarded/ in progress) only shall be
considered for maximum no. of projects in Sr. No. 3 & 4 purpose. The Consultant shall provide these details and they shall
be solely responsible for accuracy of such details provided.
(vi) The Consulting Firms shall submit Form-26 AS in order to certify their permanent key personnel (as given in Sr. No. 2 of
above table) along with the proposed candidates.
(vii) The bidders shall submit the requisite details in the prescribed formats of technical proposal along with the RFP documents
for evaluation of bids accordingly. The modified format for determination of Technical Capacity (Form T-11) is enclosed at
Annex-B.
16. The Bidder including individual or any of its Joint Venture Member should, in the last 2 years,
have neither failed to perform for the works of Expressways, National Highways, ISC (Inter
State Connectivity) & EI (Economic Importance) works, as evidenced by imposition of a
penalty by an arbitral or judicial authority or a judicial pronouncement or arbitration award
against the Bidder including individual or any of its Joint Venture Member, as the case may
be, nor has been expelled or terminated by Ministry of Road Transport & Highways or its
implementing agencies for breach by such Bidder including individual or any of its Joint
Venture Member. Consultants (sole firm or lead firm and any of the JV partners) who do not
fulfil the aforesaid condition as on last date of submission of proposal, and as on date of issue
of Letter of Acceptance, shall not be considered for placement of contract.
Contracts concluded before the issue of the debarment/declaration as non-performer order

shall not be affected by the debarment order(s) issued subsequently. In case, any
debarred/declared non-performer firm submits the bid, the same will be ignored. In case such
firm is lowest (L-1), next lowest firm shall be considered as L-1.
17. National Highways Authority of India will not be responsible for any delay, loss or non-
receipt of RFP document sent by post/courier. Further, National Highways Authority of
India shall not be responsible for any delay in receiving the proposal and reserves the right to
accept/reject any or all applications without assigning any reason thereof.
The two parts of the Proposal (Technical proposal and Financial proposal) must be submitted
on-line only with all pages numbered serially, along with an index of submission as per
procedure under e-tendering. Physical submission of the proposal shall not be accepted. In the
event, any of the instructions mentioned herein have not been adhered to, the Employer may
reject the Proposal.
18. Employer will be at liberty to keep the credentials submitted by the Consultants at bidding
stage, in public domain and the same may be uploaded by Employer on Employer’s web-site.
Consultants should have no objection if Employer uploads the information pertaining to their
credentials as well as of their key personnel.
19. The individual key personnel proposed in the bid by the consultants or any replacement
thereof should undertake that they shall have no objection in uploading/hoisting of their
credentials by Employer in public domain.
20. RFP submission must be received not later than 16:00 hrs on 28.03.2024 in the manner
specified in the RFP document at the address given below.
HAM.
21. Self-certification for meeting local content requirement: A Bidder is required to submit, along
with its technical BID, a self-certification that the item offered meets the local content
requirement for ‘Class –I local bidder’ / ‘Class–II local bidder’, as the case may be. The self-
certification shall also have details of the location(s) at which the local value addition is made.
In case, bidder has not submitted the aforesaid certification the bidder will be treated as
‘Non- Local Supplier’. The Class–I local bidder, Class–II local bidder and Non-Local Supplier
are defined as under:
(i) ‘Class–I local bidder’ means a bidder, whose goods, services or works offered for
procurement, meets the minimum local content as prescribed for ‘Class–I local bidder’ under
this RFP. The ‘local content’ requirement to categorize a bidder as ‘Class–I local bidder’ is
minimum 50%.
(ii) ‘Class–II local bidder’ means a bidder, whose goods, services or works offered for
procurement, meets the minimum local content as prescribed for ‘Class–II local bidder’ under
this RFP. The ‘local content’ requirement to categorize a bidder as ‘Class–II local bidder’ is
minimum 20%.
(iii) ‘Non-local bidder’ means a bidder, whose goods, services or works offered for
procurement, has local content less than that prescribed for ‘Class–II local’ under this RFP.
(iv)‘Local content’ means the amount of value added in India which shall be the total value
of item procured (excluding net domestic indirect taxes) minus the value of imported content
in the item (including all customs duties) as a proportion of the total value, in percent.
In case estimated project cost is above Rs. 10 crores, the ‘Class–I local bidder’ / ‘Class–II local
bidder’ shall provide a certificate from the statutory auditor or cost auditor of the company
(in case of companies) or from a practicing cost accountant or practicing chartered accountant
(in respect of suppliers other than companies) giving the percentage of local content.
Address of Employer:
GM-Tech. & RO,
RO-Gandhinagar, NHAI
1st Floor, BSNL Telephone Exchange Building, Ch Road, Sector 11,
Gandhinagar, Gujarat- 382011.
Phone No. 079- 40306838/39
Email: [email protected]
Tele: - 079- 29650607/29650608
HAM.
SECTION 2: LETTER OF INVITATION TO CONSULTANTS
1. INTRODUCTION
1.1 Bids are invited from consulting firms either as a sole firm/ joint venture with other consultant
willing to act as IE to submit a proposal for providing consulting services required for the
assignment named in the attached Letter of Invitation.
1.2 A brief description of the assignment and its objectives are given in the Terms of Reference
(TOR).
1.3 The assignment shall be implemented in various stages such as Design, Construction
supervision, and Operation and Maintenance supervision. Continuation of services for the next
stage shall be subject to satisfactory performance of the previous stage, as determined by the
National Highways Authority of India.
1.4 This RFP is neither an agreement nor an offer by the Authority to the prospective Applicants
or any other person. The purpose of this RFP is to provide interested parties with information
that may be useful to them in the formulation of their Proposals pursuant to this RFP. This RFP
includes statements and assumptions, which reflect various assessments arrived at by the
Authority in relation to the Consultancy. Such assessments and statements do not purport to
contain all the information that each Applicant may require. The information contained in this
RFP, may not be complete, accurate, adequate or correct. Each Applicant should, therefore,
conduct its own investigations about the assignment and the local conditions before
submitting the proposal by paying a visit to the Client and the project site, sending written
queries to the client, before the date and time specified in the Data Sheet.
1.5 Please note that (i) the costs of preparing the proposal and negotiating for the contract,
including a visit to site, are not reimbursable as a direct cost of assignment and (ii) National
Highways Authority of India is not bound to accept any of the proposals received by it and
reserves the right to annul the selection process at any time prior to contract award, without
thereby incurring any liability to the Consultants.
1.6 Consultant have an obligation to disclose any situation of actual or potential conflict that
impacts their capacity to serve the best interest of their client, or than may reasonably be
perceived as having this effect. Failure to disclose said situations may lead to the
disqualification of the Consultant or the termination of its Contract and/or any other action as
deemed fit by the Authority at any stage.
1.7 It is the National Highways Authority of India policy that the consultants observe the highest
standard of ethics during the selection and execution of such contracts. In pursuance of this
policy, the National Highways Authority of India:
a) Defines, for the purpose of this paragraph, the terms set forth below as follows:
(I) “Corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of
anything of value to influence the action of a public official in the selection process or in contract
execution;
(II) “Fraudulent practice” means a misrepresentation or omission of facts in order to influence a

selection process or the execution of a contract;
(III) “Collusive practices” means a scheme or arrangement between two or more consultants with or
without the knowledge of the Client, designed to establish prices at artificial, non-competitive levels;
HAM.
(IV) “Coercive practices” means harming or threatening to harm, directly or indirectly, persons or their
property to influence their participation in a procurement process, or affect the execution of a contract.
b) will reject a proposal for award if it determines that the Consultant recommended for award
has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive
practices in competing for the contract in question;
c) will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded
a contract if it at any time determines that the firm has engaged in corrupt or fraudulent
practices in competing for, or in executing, a contract; and
d) will have the right to require that a provision be included requiring consultants to permit
the National Highways Authority of India to inspect their accounts and records relating to
the performance of the contract and to have them audited by authorized representatives of
1.8 Consultants, their Sub-Consultants, and their associates shall not be under a declaration of
ineligibility for corrupt and fraudulent practices. Furthermore, the Consultants shall be aware
of the provisions on fraud and corruption stated in the specific clauses in the General
Conditions of Contract.
1.9 Consultants shall furnish information on commissions and gratuities, if any, paid or to be paid
to agents relating to this proposal and during execution of the assignment if the Consultant is
awarded the Contract, in the Financial Proposal.
1.10 The Data Sheet indicates how long Consultants’ Proposals must remain valid after the
submission date. During this period, Consultants shall maintain the availability of Professional
staff nominated in the Proposal. The Client will make its best effort to complete the process
within this period. Should the need arise, however, the Client may request Consultants to
extend the validity period of their proposals. Consultants who agree to such extension shall
confirm that they maintain the availability of the Professional staff nominated in the Proposal,
or in their confirmation of extension of validity of the Proposal, consultants could seek
replacement upto a maximum of 50% key personnel. If any consultant seeks any
replacement(s), while extending the bid validity, then the same shall be evaluated for
ascertaining suitability of replacement as per the provisions of the RFP and remuneration shall
not be reduced for any such replacement(s). However, the technical evaluation shall take into
account of the originally submitted CV(s) only irrespective of replacement sought. Consultants
who do not agree have the right to refuse to extend the validity of their Proposals.
2. CLARIFICATIONS AND AMENDMENT OF RFP DOCUMENTS
2.1 The Consultants may request a clarification of any of the RFP documents up to the number of
days indicated in the Data Sheet before the Proposal submission date. Any request for
clarification must be sent in writing by paper mail, facsimile, or electronic mail to the Client’s
address indicated in the Data Sheet. The Client will respond by cable, facsimile, or electronic
mail to such requests and will send copies of the response (including an explanation of the
query but without identifying the source of inquiry) to all consultants who have purchased
the RFP document. Clarification/amendment will also be hosted on National Highways
Authority of India e-portal.
2.2 At any time before the submission of Proposals, the Client may for any reason, whether at its
own initiative or in response to a clarification requested by a Consulting firm, modify the RFP
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documents by amendment. Any amendment shall be issued in writing through addendum.
Addendum may be sent by mail, cable, telex, facsimile or electronic mail to consultants or/and
will be hosted on National Highways Authority of India e- portal which will be binding on
them. The Client may at its discretion extend the deadline for the submission of Proposals.
3. PREPARATION OF PROPOSAL
3.1 You are requested to submit your proposal in Two Parts strictly using the formats enclosed
herewith (refer section 3, 4 and 5). The two parts shall be:
Part 1: Technical Proposal and
Part 2: Financial Proposal.
The proposal shall be written in the English language as specified in the Data Sheet. All pages
of the Proposal shall be signed by an authorized representative. The representative’s
authorization shall be confirmed by written Power of Attorney duly notarized to be submitted
with the proposal. In case of JV a MoU indicating the specific Projects, input and role of each
Partner etc. shall be submitted with the proposal.
Part 1: Technical Proposal
3.2 You are expected to examine all terms and conditions included in the documents.
Failure to act or to provide all requested information will be at your own risk and may result
in rejection of your proposal.
3.3 During preparation of the Technical proposal, you may give particular attention to the
following:
i) The man-months for the assignment shall be that stated in the Terms of Reference.
The same shall be considered for the purpose of evaluation as well as award. In case
the man months of TOR are amended in view of Client’s own initiative or in response
to clarification sought by any Consulting firm, the man months so amended and
published shall be considered for the purpose of evaluation as well as award.
ii) The Consultants should prefer to field as many of their permanent staff as possible
and higher marks shall be given in this regard. The permanent staff would be
considered those already employed with the firm prior to one year from the month
during which this Tender Notice is issued. More weightage will be given to those key
personnel who are employed with more years with the firm.
iii) A good working knowledge of the language specified in the data sheet is essential for
key professional staff on this assignment. Reports must be in the language (s)
specified in the data sheet.
iv) For Key Personnel e.g., Team Leader, Resident-cum-Highway Engineer, Highway
Design Engineer and Road Safety Expert, the Consultants should prefer candidates
having worked on PPP Projects. Such personnel shall be rated higher than the
candidates having no such experience at all”.
3.4 Your Technical Proposal must provide the following information, using but not limited to the
formats attached in the Section 3 & 4.
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(I) A brief description of the firm’s organisation and an outline of recent experience of
the Consultants and, in the case of Joint Venture, for each partner, on assignments of
a similar nature. The information which you shall provide on each assignment
should indicate, inter-alia, the profiles of the staff provided, duration, contract
amount and firm’s involvement. The details of assignments on hand shall also be
furnished.
(II) Any comments or suggestions on the ToR and a description of the methodology (work
plan) which the firm proposes to execute the services, illustrated with bar charts of
activities.
(III) Site Appreciation: limited to four A4 size pages in 1.5 space and 12 font including
photographs, if any;
(IV) Proposed methodology for the execution of the services illustrated with bar charts of
activities, including any change proposed in the methodology of services indicated in
the TOR, and procedure for quality assurance: Maximum 4 pages;
(V) The proposed methodology should be accompanied by the consultants initial view,
key challenges they foresee and potential solutions. It should also include details on
adoption of superior technology along with proof: limited to six A4 size pages in 1.5
space and 12 font including photographs;
(VI) The proposal shall indicate as to whether the firm is having the facilities for carrying
out the following field activities or these are proposed to be outsourced to specialized
agencies.
 Surface defects detection and roughness measurement using Network Survey
Vehicle
 Pavement strength measurement using FWD
 Bridge inspection using Mobile Bridge Inspection Unit
 Road signs inspection using Retro Reflectometer
(VII) Proposed Quality Audit Methodology including Quality Assurance Plan
(VIII) In case the consultant envisages outsourcing any or all of the above services to the
expert agencies, the details of the same indicating the arrangement made with the
agencies need to be furnished. These agencies would however, be subject to approval
of the client to ensure quality input by such agencies before award of the work. For
out-sourced services, proposed firms/consultants should have such experience on
similar projects.
(IX) The composition of the proposed staff team, the tasks which shall be assigned to each
and their timing;
(X) Requirement for submission of CVs.
a. The CVs of the six key personnel (Team leader cum Senior Highway Engineer, Resident
cum Highway Engineer, Bridge/Structural Engineer, Senior Quality cum Material
Expert, Road Safety Expert and Sr. Pavement Specialist) in the format as per Appendix-
B-6 is to be furnished on Infracon portal. It may please be ensured that the format is
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strictly followed and the information furnished therein is true and correct. The CV must
indicate the work in hand and the duration till which the person will be required to be
engaged in that assignment. The Firm shall ensure that details furnished in the CV by
the personnel are correct. If any information is found incorrect/fake/inflated in the CV,
at any stage, debarment of the key personnel from future National Highways Authority
of India projects upto 2 years may be taken by National Highways Authority of India.
b. The age limit for key personnel is 65 years as on the date of bid submission. The proof
of age and qualification of the key personnel must be furnished in the technical
proposal.
c. Key information should include years with the firm and degree of responsibility held in
various assignments. In CV format, at summary, the individual shall declare his
qualification & total experience (in years) against the requirements specified in TOR
for the position (Ref. Enclosure-B of TOR). If any information is found
incorrect/fake/inflated in the CV, at any stage, debarment of the key personnel from
future National Highways Authority of India projects upto 2 years may be taken by
d. CVs of Key Personnel having intermittent inputs will be considered only if the
assignments on hand as on 7 days before due date of proposal including those for which
LOA has been received from the Client or for which Consultant has been declared as H1
are such that the key personnel are able to proportionately devote the given man
months for this project.
All the CVs which are to be evaluated should be complete in all respects including
signing and certification by the individual and the firm.
d. Minimum 75% marks required. CV of six Key Personnel will be evaluated CV of

proposed Team Leader should score at least 75% marks. If not, the proposal shall not
be considered further.
e. If a CV scores less than 75% marks, whatever marks it score will be carried forward for
maximum 3 nos key personnel for determining the total score of the firm. However, if
the Key Personnel does not fulfil the minimum academic qualification (as mentioned at
Enclosure-B of TOR of RFP), the overall score of his CV will be evaluated as zero. If the
Key Personnel does not fulfil the minimum qualification related to experience (as
mentioned at Enclosure-B of TOR of RFP), then zero marks will only be assigned for
that sub criteria, but the marks obtained by the CV of the Key Personnel will be carried
forward for maximum 3 nos key personnel for determining the total score of the firm.
In case, a firm is H-1, then maximum 3 (three) such Key Personnel (whose CV scores
less than 75% or who does not fulfil the minimum qualification) will have to be
replaced by the firm before signing the contract. The reduction in remuneration of such
replacements shall be at the rate of 10% for each replacement In case more than 3 CV
scores less than 75% marks, the proposal shall be considered non-responsive. In the
event the penalty is not paid by the Consultancy Firm, the same shall be recovered from
encashment of performance security of the firm. In case, person permanently employed
with the firm is to be replaced, Technical score of both the CVs shall be compared
excluding the marks given for employment with firm. Replacement would be allowed
when the Technical Score (excluding the marks given for employment with firm) of the
new key person is equal or better than the existing key person’s Technical Score
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excluding marks assigned for permanent employment with the firm. However,
the remuneration of such replacement be reduced on proportionate basis in case
the overall score of the replacement person is less than the overall score of
original person.
f. In case, the information contained in the CV for the duration in which the key
personnel:
(A) was employed by the firm, proposing his candidature is found incorrect/fake/inflated
at any stage, action including termination of the Consultancy Agreement and
debarment of the firm upto 02 years from future National Highways Authority of India
projects shall be taken by National Highways Authority of India
(B) was employed by the firm, proposing his candidature is found incorrect/fake/inflated
at any stage, the consultancy firms shall have to refund the salary and perks drawn in
respect of the person apart from other consequences
(C) was not employed by the firm, proposing his candidature is found
incorrect/fake/inflated at any stage, the consultancy firms will have to refund the twice
of salary and perks drawn in respect of the person.
xi) It is also clarified that any key personnel, if debarred during the period between receipt
of bid and award of the contract and is required to be replaced as per the provisions of
the RFP, then the replacement shall not be considered as part of replacement by the
consultant and hence no deduction in remuneration shall be affected. However, in this
case the original CV will be considered for evaluation purpose.
xii) Deployment Schedule for each key personnel should be formulated and incorporated
in the Technical Proposal which will be reviewed on quarterly basis.
xiii) Estimates of the total time effort (person x months) to be provided for the services,
supported by bar chart diagrams showing the time proposed (person x months) for
each professional staff and sub professional staff.
xiv) Age limit for supporting staff to be deployed on project is 65 years as on the date of bid
submission.
xv) In case, consultant firm’s experience/documents is found to be false at any stage i.e.
from bidding to completion of services, the Consultancy Contract shall be terminated
and Consultant firm shall be debarred for a period of 02 years.
xvi) Any additional information.
3.5 The technical proposal must not include any financial information.
Part 2: Financial Proposal
3.6 Your Financial Proposal must be strictly using the formats attached in Section 5. No additional
items/quantities other than that specified in the formats should be proposed by the
Consultants since the same shall not be considered for the evaluation/award. For the first 12
months from the Date of Commencement of Services, Consultants shall be paid billing rates as
indicated above. Beginning 13th months from the last date of submission of bid, billing rates
shall be increased on all items of contract inter alia including vehicle hire, office rent,
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consumables, furniture etc @ 5% every 12 months. In this regard it is clarified that the yearly
escalation shall not be compounding increase (on the original billing/ accepted rates) for local
currency for the subsequent period of services rendered by the personnel of all categories
namely (i) key Personnel; (ii) sub-Professional personnel and (iii) Support staff. However, for
evaluation and award of the Bid proposals, the quoted initial rate (as applicable for first 12
months) shall be multiplied by the total time input for each position on this contract, i.e.
without considering the increase in the billing rates.
3.7 The Financial Proposal should clearly identify as a separate amount, the local taxes
(including social security), duties, fees, levies and other charges imposed under the applicable
law, on the consultants, the sub-consultants, and their personnel (other than nationals or
permanent residents of the government’s country); unless the Data Sheet specifies otherwise.
This cost, however, will not be considered in evaluation.
3.8 Consultants may express the price of their services in the Local currency (Indian Rupees)
and/or US Dollar/ Euro. For evaluation purposes, the client shall consider 1US$=Rs. /- and I
Euro = Rs. /- (This will be the exchange rates as per Reserve Bank of India rounded off to
nearest Rupee applicable at the time of RFP invitation). The Client may require consultants to
state the portion of their price representing local cost in the national currency if so indicated
in the Data Sheet.
3.9 Goods and Service tax as applicable shall be reimbursed to the Consultants.
4. SUBMISSION, RECEIPT AND OPENING OF PROPOSALS
4.1 PREPARATION & SUBMISSION OF APPLICATIONS:
i. Detailed RFP may be downloaded from E-tendering portal of Employer and the Application
may be submitted online following the instructions appearing on the screen.
ii. The following shall be the form of various documents in the Application:
A. Only Electronic Form (to be uploaded on the E-tendering portal of Employer)
(a) Technical proposal as indicated in para ‘B’ below
(b) Financial proposal as per format prescribed in SECTION-5 OF RFP.
(I) Technical Proposal {Only Electronic Form (to be uploaded on the E-tendering
portal of Employer)
(a) Power of Attorney for signing the Application
(b) If applicable, the Power of Attorney for Lead Member of JV;
(c) Copy of Memorandum of Understanding between JV partners, if applicable;
(d) Copy of Memorandum of Understanding with Associate, if applicable.
(e) Firms credentials as per format prescribed in SECTION-3 OF RFP. (The details are to be
submitted through INFRACON only)
(f) Technical proposal as per format prescribed in SECTION-4 OF RFP. (The details are to
be submitted through INFRACON only.)
(g) Apostile of documents/certificates of foreign origin if any.
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(II) Payment Receipt as proof of payment of Rs. 5,000/- (Rupees Five thousand only) to the
Bank Account of National Highways Authority of India.
(III) Bidders have to comply with the NHAI Policy Circular no. 5.8 dated 29.12.2020 (copy
enclosed) regarding Integrity pact.
iii. The successful bidder shall submit the original documents specified above in point no. 4.1 B (I)
(a), (b), (c) & (d) above together with their respective enclosures to the Authority before
signing of Agreement.
The Applicant shall upload scanned copies of the Technical Proposal and Financial Proposal as
specified in point nos. 4.1 (B) (I), (II) & (III) above on the E-tendering portal of Employer
before 16:00 hours Indian Standard Time on the Application due date i.e., on 28.03.2024.
Financial Proposal is to be submitted On-line only and no hard submission is to be made.
4.2 Modification / Substitution/ Withdrawal of bids:
(i) The Bidder may modify, substitute or withdraw its e- bid, prior to the Bid Due Date. No Bid
shall be modified, substituted or withdrawn by the Bidder on or after the Bid Due Date.
(ii) Any alteration/ modification in the Bid or additional information supplied subsequent to the
Bid Due Date, unless the same has been expressly sought for by the Employer, shall be
disregarded.
(iii) For modification of e-bid, bidder has to detach its old bid from e-tendering portal and upload
/ resubmit digitally signed modified bid.
(iv) For withdrawal of bid, bidder has to click on withdrawal icon at e-tendering portal and can
withdraw its e-bid.
(v) Before withdrawal of a bid, it may specifically be noted that after withdrawal of a bid for any
reason, bidder cannot re-submit e-bid again.
4.3 OPENING AND EVALUATION OF APPLICATIONS:
(i) Opening of Proposals will be done through online for Financial Proposal and both on-line and
manually for Technical Proposal.
(ii) For participating in the tender, the authorized signatory holding Power of Attorney shall be the
Digital Signatory. In case the authorized signatory holding Power of Attorney and Digital
Signatory are not the same, the bid shall be considered non-responsive.
The Employer will open the Technical Proposal at 1600 hours Indian Standard Time on
29.03.2024 i.e., in the presence of the Applicants who choose to attend and evaluate the
Applications in accordance with the provisions set out in the RFP.
(iii) The Financial Proposal will be opened of the short listed applicants who qualify for financial
opening as per RFP. The date of opening of Financial Proposal will be notified later on.
5. PROPOSAL EVALUATION
5.1 A two -stage procedure shall be adopted for evaluating the proposals.
5.2 Deleted
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Technical Proposal
5.3 The Evaluation Committee appointed by the National Highways Authority of India shall
carry out its evaluation applying the evaluation criteria and point system specified in the data
sheet. Each responsive proposal shall be attributed a technical score (St.) The technical
proposal should score at least 75 points to be considered responsive. The Authority shall
shortlist 5 (five) top firms on the basis of their technical score not in the conflict of interest
with the concessionaire.
Financial Proposal
5.4 After the evaluation of Technical Proposals is completed and the shortlist of 5 firms is finalised,
National Highways Authority of India may notify those consultants whose proposals were
not considered as per conditions of RFP. The National Highways Authority of India shall
simultaneously notify the finally selected 05 (five) shortlisted firms indicating the date and
time set for opening of the Financial Proposals.
5.5 The Financial Proposals shall be opened publicly in the presence of the consultants’
representatives who choose to attend. The name of the consultant, the technical scores, and
the proposed prices shall be read aloud and recorded when the Financial Proposals are opened.
The Client shall prepare minutes of the public opening.
5.6 The Evaluation Committee will determine whether the submitted Financial Proposals are
complete (i.e., whether they have included cost of all items of the corresponding proposals; if
not, then the cost towards such missing items will be considered as NIL, but the Consultant
shall, however, be required to carry out such obligations without any additional compensation.
In case under such circumstances, if Client feels that the work cannot be carried out within the
overall cost as per the submitted financial proposal, such proposals shall be considered non
responsive.
5.7 The Evaluation Committee shall determine if the financial proposal is complete and without
computational errors. The lowest financial proposal (Fm) shall be given a financial score (Sf)
of 100 points. The financial score of the proposals shall be computed as follows: Sf = 100 x
Fm/F (F-amount of financial proposal).
5.8 Proposals shall finally be ranked according to their combined technical (St) and financial (Sf)
scores using the weights indicated in the data sheet.
The Firm achieving the highest combined technical financial score shall be declared as the most
preferred bidder.
5.9 Subject to the provisions of Clause 5.3, the Bidder whose BID is adjudged as responsive. The
bidder shall be declared as most preferred bidder shall be the first Ranked applicant (having
the highest combined Technical and Financial score as per RFP) as procedure defined as under:
(i) Among all the responsive bidder, the most preferred bidder will be termed as H-1. If H-1 is
‘Class-I Local Bidder’, the contract will be awarded to H-1.
(ii) If H-1 is not ‘Class–I local bidder’, then the most preferred bidder among the ‘Class–I local
bidder’ (having Highest combined Technical and Financial Score as per RFP among ‘Class–I
local bidder'), will be invited to match H-1 price subject to Class–I local bidder’s quoted price
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falling within the margin of purchase preference, and the contract will be awarded to such
preferred ‘Class–I local bidder’ subject to ‘Class–I local bidder’ matching the financial quote of
H-1 or his quote whichever is lower .
(iii) In case such preferred eligible ‘Class–I local bidder’ fails to match the H-1 price, the ‘Class–
I local bidder’ with next Highest combined score (having next Highest combined Technical and
Financial Score as per RFP among Class–I local bidders), within the margin of purchase
preference shall be invited to match the H-1price and so on and contract shall be awarded
accordingly. In case none of the ‘Class–I local bidder’ within the margin of purchase preference
matches the H-1 price, the contract shall be awarded to the H-1 bidder.
‘Margin of purchase preference’ means the maximum extent to which the price quoted by
‘Class–I local bidder’ may be above/below the H-1 for the purpose of purchase preference.
The margin of purchase preference shall be 20%.
5.10 Interview of Key Personnel of Authority Engineer: The combined score and H-1 bidder
shall be finalised according to provisions of this RFP and after issuance of letter of acceptance
(LOA) of Consultancy assignment, the CVs shall be sent to the Expert Team which shall be set
up by concerned Member of NHAI under their jurisdiction to take the interviews through Video
Conferencing of the proposed Key Personnel of H-1 Consultant. The proceedings of VC shall lie
on Data Lake as a record. During such interaction with Key Personnel of Expert Team the MD
or Permanent director of Consulting firm and concerned CGM(T)/GM(T) for procurement at
Head Quarter (HQ) Or RO/GM(T) of RO for procurement at RO shall remain present.
5.10.1 If any Key Personnel is found not suitable, such person will not be allowed to
participate for 3 months in NHAI's projects. The Consulting Firm will be given one opportunity
to replace unsuitable person with a person of equal or better CV, and no reduction in
remuneration shall apply to such replacements. If Consultant fails to produce alternate CV
within 7 days or alternate CV/ Person is also not found suitable by the expert team, then the
consultancy firm shall be given further opportunity to replace the unsuitable person with
reduction in remuneration of that position @10% for such replacement till suitable key person
is made available and he is found suitable by expert team.
6. Award of Contract
The Client shall issue letter of award to selected Consultant and ask the Consultant to provide
Performance Security. If the selected Consultant fail to provide performance security within
the prescribed time or the Consultant fail to sign the Contract Agreement within
prescribed time, the Client may invite the 2 nd highest ranking bidder Consultant and follow
the procedure outlined in Para 6 and 8 of this Letter of Invitation.
7. PERFORMANCE SECURITY
7.1 The successful consulting firm shall have to submit a Bank Guarantee (BG) for an amount of
3.00% of the Contract Value within 15 days of issue of LOA. The BG shall be valid for a period
of 50 months i.e., upto 2 months beyond the expiry of the Contract period of 48 months. The
BG shall be in the format specified in Appendix H of draft contract form and furnished from a
Nationalised Bank, IDBI or ICICI/ICICI Bank/Foreign Bank/EXIM Bank / Any Scheduled
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Commercial Bank approved by RBI having a net worth of not less than 1000 crore as per latest
Annual Report of the Bank. In the case of a Foreign Bank (issued by a Branch in India) the net
worth in respect of Indian operations shall only be taken into account. In case of Foreign Bank,
the BG issued by Foreign Bank should be counter guaranteed by any Nationalised Bank in India.
In case of JV, the BG shall be furnished on behalf of the JV and not individually by the members.
7.2 In the event the Consultant fails to provide the security within 15 days of date of LOA, it may
seek extension of time for a period of 15 (Fifteen) days on payment of damages for such
extended period in a sum of calculated at the rate of 0.1% (Zero Point One Percent) of the
contract price for each day until the performance security is provided. For the avoidance of
doubt the agreement shall be deemed to be terminated on expiry of additional 15 days time
period.
7.3 Notwithstanding anything to the contrary contained in this Agreement, the Parties agree that
in the event of failure of the Consultant to provide the Performance Security in accordance
with the provisions of Clause 13.1 within the time specified therein or such extended period as
may be provided by the Authority, in accordance with the provisions of Clause 13.2, all rights,
privileges, claims and entitlements of the Consultant under or arising out of this Agreement
shall be deemed to have been waived by, and to have ceased with the concurrence of the
Consultant, and LoA shall be deemed to have been withdrawn by mutual agreement of the
Parties. Authority may take action debar such firm for future projects for a period of 1-2 years.
8. Signing of Contract Agreement
After having received the performance security and verified it, the Client shall invite the
selected bidder for signing of Contract Agreement on a date and time convenient to both
parties within 15 days of receipt of valid Performance Security
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DATA SHEET
(As Mentioned in Letter of Invitation to Consultants)
Sub clause No. in Letter of Invitation to Consultants

8.1 1 Pre-Proposal Conference shall be held at: National Highways Authority of India,
Regional Office, Gandhinagar on 12.03.2024 at 16.00 hrs.
2 The proposal shall be valid for 120 days after the last date of submission.
3 Clarification may be requested 7 days prior to Pre Proposal Conference. The address for
requesting clarification is: CGM-Tech. & RO,
1st Floor, BSNL Telephone Exchange Building, Ch Road, Sector 11,
Email: [email protected] Phone No. 079- 40306838/39
4 The Language of documents and correspondence will be English
5 All the personnel shall have working knowledge of English and all the reports etc. shall be
written in English.
6 National Highways Authority of India shall reimburse only G o o d s a n d service tax.
Consultant has to assess all other taxes and should inbuilt them in their financial proposal.
These taxes (other than Goods and service tax) should not be provided separately. Consultants
are requested to consult Tax Consultants for details.
7 The Consultants to ensure that their firms and key personnel should register their credentials
/ modules on www.infracon.nic.in as stipulated in MoRT&H Circular No. RW-NH-
35075/1/2010-S&R® dt. 28.10.2015.
8 The Consultants to state cost in INR.
9 The time and date of submission:
Online: On or before 16:00 hrs on 28.03.2024.
10 The points assigned to Technical Evaluation criteria are:

S. No. Description Marks
1 Relevant experience for the assignment 40
2 Experience in use of technology for road inspection 20
3 Qualifications and competence of the key staff for the assignment 40
Total 100
Sub criteria for Relevant Experience of the firm for the assignment
Average Annual Turnover (last 5 years) from consultancy business (Min 2 % of TPC) 2
Nos of Highway Professionals with the firm * The professionals who possess degree in Civil 10
Engineering/Transport Planning/Transport Economics/Traffic Management / Geology/ Environment Science or
Engineering and 8 years experience in highway/bridge/tunnel with employment in the firm for more than one
year. The current Employment Certificate shall be uploaded by Key Personnel on INFRACON.
Experience as Independent Engineer/ Authority Engineer/ Construction Supervision in Number of Highway 12
Projects of length equal to 40% of project length of similar category for which RFP invited of 2/ 4/6**-laning or
more in last 7 years*
Experience in DPR preparation for Number of Highway Projects (of length 40% of project length of similar 6
category for which RFP invited of 2/4/6**-laning or more) in last 7 years *
In hand DPRs for <AGENCY> Projects ( presently under progress) 6
Experience in Construction Supervision/DPR /Design Review of Major structures having length of more than 4
500 metre in last 7 years.
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* Consultants should give details of the experience of the firm considering the completed and the on-going
highway assignments, separately for PPP and non-PPP Projects along with experience certificates from
clients. This list of the completed works should also include those assignments which are substantially
(90% of Contract value) completed. No Qualification/Experience etc. shall be considered without proof
of experience.
Experience of Consultant for having offered consultancy services to a private organization shall also be
considered as relevant experience for current assignment, provided the experience is duly endorsed by
the respective Government Agency.
** Similar projects means 2/4/6 lane as applicable for the project for which RFP is invited. For 2-lane
projects experience of 4/6 lane also to be considered with a multiplication factor of 1.5. Experience of
4/6 lane shall be considered interchangeably for 4/6 laning projects. For 4/6 lane, experience of 2 lane
will be considered with a multiplication of 0.4 if the cost of the such consultancy services was more than
Rs.3.0 crores.
*** In case the project includes any specialized nature of work such as tunnels, specialized structures etc. in
substantial quantum, this requirement/Marks may be included by suitably adjusting marks of other
attributes.
In case of JV the turnover and experience details of Lead and JV partners to be added.
Employer’s certificate should be submitted substantiating the experience claimed by the firm.
i. Sub criteria for Experience in use of technology for road inspection

Sr. Maximum Sub-
Description
No. Points Points
Experience in Network Survey Vehicle (NSV) or better technology for
1 5
pavement inspection
1.1 Own Equipment/ Equipment on MoU with Associate or on hiring basis 2
1.2 Experience 3
(a)1-2 projects 1
(b)3-5 projects 2
(c)> 5 projects 3
Experience in Falling Weight Deflectometer (FWD) or better technology fo r
2 4
pavement strength measurement
2.2 Experience 2
(a)1-3 Projects 1
(b)>3 Projects 2
Experience in Mobile Bridge Inspection Unit or better technology for bridge
3 4
inspection
3.2 Experience 2
(a)1-2 Projects 1
(b) ≥ 3 Projects 2
4 Experience in Retro reflectometer technology 4
4.2 Experience 2
(a)1-3 Projects 1
(b)>3 Projects 2
5 Experience in Automatic Traffic Counter cum Classifier (ATCC) 3
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Sr. Maximum Sub-
Description
No. Points Points
5.2 Experience 1
(a)1-3 Projects 0.5
(b)>3 Projects 1
Total 20
Notes: (i) The consultants owning the equipment shall be required to submit proof of ownership.
(ii) The experience of the associate firms in use of technology shall also be counted in the
evaluation. The experience of firm or associate firm in NSV, FWD, MBIU, Retro reflectometer,
ATCC or equivalent technology shall be supported by experience certificate. The experience of
a firm/ associate firm for a private concessionaire/contractor (client) shall be considered on
self-certification along with the client certificate. Any false certification shall attract provision
of Clause 2.9.1(g) of GCC.
(iii) In case, Ownership document of equipment of Consultancy/Associate firm is found to be false,

i) The Consultancy/Associate firm, as the case may be, shall be put on holiday listing
(temporary debarment) for a period of 12 months.
(iv) The consultant shall provide an undertaking for the use of technology in the following
format-
Undertaking to be given on letter head of the firm
We M/s (Name of the firm) undertake that the invoice and specifications of
equipment for use of technology (i.e. NSV, FWD, and RR etc.) provided by us in the
bid is adequate to fulfil the requirements of these equipment at the site as
prescribed in the RFP.
In case it is found at a later stage that the equipment submitted by us in the bid is
not adequate to fulfil the requirements of the RFP, NHAI is free to take any action
against us including debarment from future NHAI projects as deem fit.
(Authorized Signatory)
ii. Qualification and competence of following professional/sub-professional staff for the

assignment shall be evaluated. The weightage for various key staff are as under: -
S. No Staff Position Marks.
1 Team Leader Cum Senior Highway Engineer 12
2 Resident cum Highway Engineer 6
3 Bridge/Structural Engineer 6
4 Senior Pavement Specialist 6
5 Senior Quality cum Material Expert 6
6 Road Safety Expert 4
Total 40
Sub criteria for qualification of key Personnel (i.e., Professional staff)

General qualifications 25
Adequacy for the project 70
Employment with firm 5
Total 100
HAM.
The technical proposal should score at least 75 points to be considered responsive for financial
evaluation.
v) Detailed evaluation criteria which is to be used for evaluation of technical bids is as indicated
below as Appendix-EC.
vi) The Consultant should carryout self-evaluation based on the evaluation criteria at Appendix-
EC. While submitting the self-evaluation along with bid, Consultant shall make references to
the documents which has been relied upon in his self-evaluation.
vii) Result of technical evaluation shall be made available on the website giving opportunity to the
bidders to respond within 7 days in case they have any objection.
viii) The single currency for price conversion is INR. For evaluation of bid proposals, the foreign
currency conversation rate of 1US Dollar = Rs. and 1 Euro = Rs. - shall be used.
ix) The weightage given to technical proposal is 80%.
The weightage given to financial proposal is 20%.
11. Commencement of Assignment: The firm shall begin carrying out the services within one
month of signing of the Consultancy Agreement.
Remarks: Based on experience and the Consulting Industry’s Capacity, Project specific
requirement etc., National Highways Authority of India may modify the above
criteria for Selection of IE.
HAM.
Appendix-EC
1. Evaluation Criteria for Assessment of Experience of the Firm.

Reference/Details of Marks self-
Max.
Sr. No. Description projects Claimed for self- assessed by
Marks
assessment the bidder
1 Average Annual Turnover (last 5 years or in each of 2
the preceding two years) from consultancy business
< 2% of TPC - 0 marks
2% of TPC - 1.5 marks
Add for additional turnover 0.25 (Zero point two five)
marks for every 1% of TPC above 2% of TPC subject
to maximum 0.5 marks.
2 Nos. of Highway Professionals with the firm * 10
2.1 <10 0
2.2 10-20 8
2.3 >20 but ≤30 9
2.4 >30 10
*The professionals who possess degree in Civil Engineering/Transport Planning /Transport Economics/Traffic
Management / Geology/ Environment Science or Engineering and 8 years’ experience in highway/bridge /tunnel
with employment in the firm for more than one year. The current Employment Certificate shall be uploaded by
Key Personnel on INFRACON.
3 Experience as Independent Engineer/Construction 12
Supervision in Number of Highway Projects of 2/4/6-
laning** of length (40% of project length)or more in
last 7 years.
1 project - 9 marks
Add 1(one) mark extra for completed assignment of
Independent Engineer and add 0.5 (Zero point five)
marks extra for completed assignment of supervision
consultancy subject to maximum 3 (three) marks.
4 Experience in DPR/Feasibility Study cum Preliminary 6
Design Report preparation for Number of Highway
Projects of 2/4/6-laning** of length (40% of project
length) or more in last 7 years.
1 project - 4 marks
Add 0.5 (Zero point five) marks extra for each
additional project subject to maximum 2 marks.
5 In hand DPRs of Highway/Bridge/Tunnel Projects 6
(presently under progress)
5.1 <2 0
5.2 2-5 4
5.3 >5 6
6 Experience in Construction Supervision/DPR/Design 4
Review of Major structures having length of more
than 500 metre in last 7 years.
1 project - 2.0 marks
Add 0. 5 (Zero point five) marks extra for each
additional project subject to maximum 2.0 marks.
HAM.
Note 1: In case of JV the turnover and experience details of Lead and JV partners to be added.
Note 2: Employer’s certificate/ certificate from Statutory Auditor should be submitted substantiating the
experience/turnover claimed by the firm.
Note 3: **For 4/6 lane projects, experience of 2-lane will be considered with a multiplication factor of 0.4 if the
cost of such consultancy services was more than Rs.3.0 crores.
*** In case the project includes any specialized nature of work such as tunnels, specialized structures etc. in
substantial quantum, this requirement/Marks may be included by suitably adjusting marks of other attributes.
2. Evaluation Criteria for assessment of experience in use of technology for road inspection
Sr. Maximum
Description Sub-Points
No. Points
Experience in Network Survey Vehicle (NSV) or better technology for
1 5
pavement inspection
1.1 Own Equipment/Equipment on MoU with Associate or on hiring basis 2
1.2 Experience 3
(a)1-2 projects 1
(b)3-5 projects 2
(c)> 5 projects 3
Experience in Falling Weight Deflectometer (FWD) or better technology for
2 4
pavement strength measurement
2.2 Experience 2
(a)1-3 Projects 1
(b)>3 Projects 2
Experience in Mobile Bridge Inspection Unit or better technology for bridge
3 4
inspection
3.2 Experience 2
(a)1-2 Projects 1
(b) ≥ 3 Projects 2
4 Experience in Retro reflectometer technology 4
4.2 Experience 2
(a)1-3 Projects 1
(b)>3 Projects 2
5 Experience in Automatic Traffic Counter cum Classifier (ATCC) 3
5.2 Experience 1
(a)1-3 Projects 0.5
(b)>3 Projects 1
Total 20
HAM.
3. Evaluation Criteria for assessment of score of Key Staff for adequacy of the Assignment.
3.1 Team Leader cum Senior Highway Engineer
Sr. Max.
Description projects Claimed for assessed by
No. Points
self-assessment the bidder
1 General Qualification 25
I) Graduate in Civil Engineering 21 25
II) Post Graduation in Management/ Construction/ Transportation
/Highway Engineering/Structural Engineering or equivalent 03
specialised stream of civil engineering
III) Degree/Diploma/Certificate in Project Management 01
2 Adequacy for the Project 70
a) Professional Experience in Highway Projects:
i) Total Professional Experience in handling Highway projects 10
< 12 years -0
12 years -8
Add 1 mark extra for each additional yr of exp. subject to max 2marks.
ii) Experience as Team Leader or similar capacity in Highway Development 15
Projects(similar configuration (2/4/6 laning**) and above)
< 5 years -0
5 years -11
Add 1 mark extra for each additional yr of exp. subject to max 4marks.
iii) Experience as Team Leader or similar capacity in Highway Development 5
projects (of length 40% of project length or more of similar configuration (2/4/6
laning**) and above) on PPP
1 projects -4 marks add 1 mark extra for additional projects subject to maximum
1(one) marks
b) Experience as Team Leader or similar capacity of project Preparation including 15
design of major highway Project (of length 40% of project length or more of
similar configuration (2/4/6 laning**) and above).
< 2 projects -0
2 Projects -11
Add 2 mark for each additional project subject to maximum 4 marks.
c) Experience in position of Team Leader/Project Manager or similar capacity in 20
Construction Supervision/IC involving length 40% of project length or more of
similar configuration (2/4/6** laning) and above
< 2 projects – 0;
2 Projects - 16
Add 2 marks extra for each additional project subject to max 4marks
d) Experience as Team Leader or similar capacity in Operation and Maintenance 5
of Major Highway (of length 40% of project length or more of similar
configuration (2/4/6 laning**) and above).
1 project - 4 marks
Add 1 mark extra for each additional project sub. to max. 1 marks
3 Employment with the Firm 5
< 1 year -0; 1 year -3
Add 0.5 marks for each subsequent year subject to maximum 2 marks
Total : 100
HAM.
Sr. Max.
No. Points
Age Limit 65 years on the date of submission of
proposal
Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant: Team Leader/Resident Engineer (Construction

Supervision/IE/DPR).
ii) On behalf of Contractor: Project Manager (Construction/Construction

Supervision)
iii) In Government Organizations: Superintending Engineer (or equivalent) and above
(2) Only those projects will be considered for evaluation at S. No. 2(b) where the input of
the personnel is not < 9 months.
(3) Only those projects will be considered for evaluation at S. No. 2(c), (d) where the input
of the personnel is not < 12 months
(4) In case of experience on behalf of Consultant or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of
endorsement from Govt. Agency, the experience uploaded on Infracon Portal will be
taken into consideration. However, the key personnel/ bidder will be solely
responsible for any fake information/ CV, which may result in debarment.
HAM.
3.2 Resident cum Highway Engineer
Sr. Max.
Description projects Claimed for assessed by the
No. Points
self-assessment bidder
II) Post Graduation in Transportation/ Highway
Engineering/Structural Engineering /Geotechnical 04
Engineering
Professional Experience
i) Total Professional Experience in handling Highway 20
projects
< 10 years -0
10 years -16
Add one marks extra for each additional completed year of
experience subject to maximum 4 (four) marks.
ii) Experience as Resident Engineer/Project Director/ Project 20
Manager/Superintending Engineer or equivalent/Executive
Engineer or equivalent on construction works/Independent
Engineer Projects (similar configuration (2/4/6 laning*) and
above).
< 5 years -0
5 years -16
Add 1 marks extra for each additional year of experience
subject to maximum 4 (four) marks.
ii) Experience in similar capacity in handling major 2/4/6- 25
laning** projects (of length 40% of project length or more of
similar configuration (2/4/6 laning**) and above)
< 2 nos -0
2 nos -19
Add three marks extra for each additional project subject to
maximum 6 (Six) marks.
iii) Experience in similar capacity of Highway Project of 5
Construction/Construction Supervision/IC on PPP Mode (of
length 40% of project length or more of similar configuration
(2/4/6 laning**) and above)
2.5 marks for each project subject to maximum 5 (five)
marks

< 1 year -0
1 year -3
Add 0.5 marks for each subsequent year subject to
maximum 2 marks
Total : 100
HAM.
Sr. Max.
No. Points
proposal
Note:
i) On behalf of Consultant: Resident / Highway Engineer
ii) On behalf of Contractor: Resident Engineer/ Highway Engineer / Project Manager

(Construction/Construction Supervision)
iii) In Government Organizations: Executive Engineer (or equivalent) and above
(2) Only those projects (in numbers) will be considered for evaluation above, where the
input of the personnel is not < 12 months
HAM.
3.3 Bridge/Structural Engineer
Sr. Max.
No. Points
II) Post Graduation in Structural Engineering 04
i) Total Professional Experience in handling Highway/Bridge projects 15
< 10 years -0
10 years -11
Add one mark extra for each additional 2 year subject to maximum
4(four) marks.
ii) Experience in similar capacity in Design/ Construction/ Construction 20
Supervision of Bridges/ ROB/ Flyover /Interchanges/ any other such
structures (similar configuration (2/4/6 laning**) and above)
< 5 years -0
5 years -16
Add 1 (one) mark extra for each additional completed year of experience
subject to maximum 4 (four) marks.
iii) Experience in similar capacity in supervision of Major Highway 20
Bridges/ROB/Flyover/ Interchanges/ any other structures
< 2 Bridges -0
02 Bridge -16
Add 2 mark extra for each additional bridge subject to maximum 4 marks
iv) Experience in similar capacity in supervision of Rehabilitation and repair 10

of Major Bridges/ROB/Flyover/ Interchanges/ any other structures
<2-0
2 nos -07
3 or more -10
v) Experience in similar capacity of modern bridge construction technology 5

viz., Precast Segmental, Balanced Cantilever Construction, Extradosed
Bridge, Full Span Launching, Incremental Launching.
Experience in 1 project - 4
More than one project - 5 marks

< 1 year -0
1 year -3
Add 0.5 marks for each subsequent year subject to maximum 2 marks
Total : 100
proposal
HAM.
Note:
i) On behalf of Consultant/Contractor: Bridge Engineer/Project Manager (Bridges)
ii) On behalf of Government: Executive Engineer
HAM.
Senior Pavement Specialist
Sr. Max.
No. Points
II) Post Graduation in Transportation/Highway
Engineering/Pavement engineering or equivalent 04
i) Total Professional Experience of Pavement Design/ Const. and 20
Maintenance of Highways/ Roads/Air Field Runway
< 10 years -0
10 years -16
Add 1 mark extra for each additional year of experience subject to
max 4 (four) marks.
ii) Experience in Similar capacity in Construction/Construction 20
Supervision of 2/4/6-laning** of major Highway Projects (similar
configuration (2/4/6 laning**) and above)
< 5 years -0
5 years -16
Add 1 mark extra for each additional year of experience subject to
max 4 (four) marks.
iii) Experience in similar capacity as Pavement/Geo-technical 20
Engineer in construction/ construction supervision of Major
Highway projects (of length 40% of project length or more of similar
< 2 nos -0
2 nos -16
Add 2 marks extra for each additional project subject to max 4
marks.
iv) Experience in similar capacity on major Highway projects (of length 5
40% of project length or more of similar configuration (2/4/6
laning**) and above) in innovative/non-traditional technology and
design
1 Project -4
2 or more -5
v) Experience in similar capacity on PPP Projects (of length 40% of 5
project length or more of similar configuration (2/4/6 laning**) and
above)
2.5 marks for each project subject to maximum 5 (five) marks
< 1 year -0
1 year -3
Add 0.5 marks for each subsequent year subject to max 2marks
Total : 100
proposal
HAM.
Note:
i) On behalf of Consultant/Contractor: Pavement Specialist/ Pavement Engineer/

Pavement Expert / Highway Engineer
HAM.
3.5 Senior Quality/Material Expert
Max.
Sr. No. Description projects Claimed for assessed by the
Points
II) Post Graduation in Geotechnical Engineering/
Foundation Engineering/Soil mechanics /Rock 04
Mechanics
i) Total Professional Experience in handling Highway/Bridge 15
projects
< 10 years -0
10 years -11
Add one mark extra for each additional year of experience subject
to maximum 4 (four) marks.
ii) Experience in similar capacity in Construction/Construction 25
Supervision of major Highway Projects ((similar configuration
(2/4/6 laning**) and above))
< 5 years -0
5 years -19
Add 2.0 (two) marks extra for each additional year of experience
subject to maximum 6 (Six) marks.
iii) Experience in similar capacity in handling Similar Highway 25
projects (of length 40% of project length or more of similar
< 2 nos -0
2 nos -19
Add 3.0 marks extra for each additional project subject to
maximum 6 (six) marks.
iv) Experience in similar capacity on major Highway projects (of 5
length 40% of project length or more of similar configuration (2/4/6
laning**) and above) in innovative/non traditional technology
1 Project -4
2 or more -5
< 1 year - 0
1 year - 3
Add 0.5 marks for each subsequent year subject to max 2marks
Total: 100
Age Limit 65 years on the date of submission of proposal
Note:
HAM.
i) On behalf of Consultant/Contractor: Quality Expert/ Material

Engineer/ Material Expert/ Quality Engineer / Geo-Technical Expert
(2) Only those projects (in numbers) will be considered for evaluation above,
where the input of the personnel is not < 12 months
(3) In case of experience on behalf of Consultant or Contractor, the experience

shall be duly endorsed by the respective Government agency. In case of
non-availability of endorsement from Govt. Agency, the experience
uploaded on Infracon Portal will be taken into consideration. However, the
key personnel/ bidder will be solely responsible for any fake information/
CV, which may result in debarment.
HAM.
3.6 Road Safety Expert
Sr. Description Max. Reference/ Details of Marks self-
No. Points projects Claimed for assessed by

II) Post Graduation in Traffic/ Transportation/ Safety
Engineering or equivalent 04
i) Total Professional Experience in handling Highway/Bridge projects 15
< 10 years -0
10 years -11
Add one mark extra for each additional year of experience subject to
maximum 4 (four) marks.
ii) Experience in similar capacity in Road Safety works on Major 15
Highway Project (similar configuration (2/4/6 laning**) and above).
< 5 years -0
5 years -11
Add one mark extra for each additional year of experience subject to
max 4 (four) marks.
iii) Experience in similar capacity in Road Safety Audits of 2/4/6-laning** 20
Highway projects at different stages including at least one at design
stage
< 2 nos -0
2 nos -16
Add 2 marks extra for each additional project subject to max 4 marks.
iv) Experience in similar capacity in identification and improvement of 10

black spots on Major Highway Project (similar configuration (2/4/6
laning**) and above)
< 2 nos -0
2 nos -7
Add 1 mark extra for each additional improvement of black spots
subject to maximum 3 marks.
v) Experience in similar capacity of preparing Road Safety 5
Management Plans for Inter Urban Highway
1 project -4marks
2 or more -5 marks
vi) Experience in similar capacity in field of Road Safety Management 5
Plan
1 project -4 marks
2 or more -5 marks
< 1 year - 0
1 year - 3
Add 0.5 marks for each subsequent year subject to max 2 marks
Total : 100
proposal
HAM.
Note:
i) On behalf of Consultant/Contractor: Road Safety Expert
ii) In Government Organizations: Executive Engineer (or equivalent) and
above
(2) Only those projects (in numbers) will be considered for evaluation above,
where the input of the personnel is not < 6 months
Note applicable to all key personnel:
1. If a key personnel has worked in next lower category to the similar

capacity, the marks allotted to key personnel in the category ‘experience
in similar capacity’ shall be reduced to two thirds of marks in this category.
This shall be applicable for evaluation of all key personnel.
2. **Similar projects means 2/4/6 lane as applicable for the project for which
RFP is invited. For 2-lane projects experience of 4/6 lane also to be
considered with a multiplication factor of 1.5. Experience of 4/6 lane shall
be considered interchangeably for 4/6 laning projects. For 4/6 laning
projects, experience of 2 lane will be considered with a multiplication
factor of 0.4.
HAM.
SECTION 3: FORMATS FOR SUBMISSION OF FIRMS CREDENTIALS
The proposal should contain the following information in enclosed format attached at Appendix A.
1. Year of Establishment of Firm
2. Average annual turnover (last five years)
Note: The Firm shall submit Certificate of Incorporation and audited balance sheet for the last five
years (FY 2017-18, FY 2018-19, FY 2019-2020, FY 2020-21 and FY 2021-22). For claiming
experience of Highway projects completion certificate from employer should be enclosed. The
proposal should also contain the details of the key personnel viz. their name, qualification,
expertise area, experience and years of association with the firm.
Appendix A
The following information related to the firm should be provided in the proposal.
(a) Name of the package applied for: -
(b) Year of establishment of firm *

Year of Type of Organization
Consultant Country
Establishment Individual Partnership Corporation Other
Individual/
Lead Partner (of JV)
NOTE: - Year of Establishment of Lead Partner of JV shall be considered.
*Copy of Certificate of incorporation shall be submitted.
(c) Office/Business Address/Telephone nos./Cable Address.
(d) Narrative description of firm (Not more than 2 sheets)
(e) Name of two (2) principals who may be contacted with title and telephone number/fax
number/e-mail.
(f) Financial Statement of the last five years. **

Sr. No. Particular 2022-23 2021-22 2020-21 2019-20 2018-19
i. Annual turnover from Consulting business
ii. Total Assets
iii. Current Assets
Balance Sheet/ Auditor Certificate of last 5 years (FY 2017-18, FY 2018-19, FY 2019-2020, FY
2020-21 and FY 2021-22) shall be submitted as evidence of Annual Turnover.
**a) The amount shall be stated in INR. (Consider 1US Dollar = Rs. /- and 1 Euro = Rs. -)
b) The currency conversion rate for the respective years (as on financial year ending for the respective
year) shall be mentioned for other international currencies
(g) Experience as Independent Consultant/Construction supervision of Highway projects,

separately for PPP and non-PPP Projects during the last 7 years. ***
HAM.
S No Projects Type Description Client (with Total Fee Fee %age of Approx. Period
Name/Year Services of High way complete for the received total fee cost of
Sole Rendered Project/ address, Consultan by received by Highway
consultant/pri Length (kms contact cy Applicant the firm Project t
me ) person, Assignme (in case of
consultant of telephone nt (INR) JV/Associa
JV/minor Nos. and tion)
consultant of Fax Nos.)
JV/or sub
consultant/ as
Associate
consultant
1 2 3 4 5 6 7 8 9 10
A. Completed / Substantially completed projects:
1.
2.
3.
B. Projects in progress:
1.
2.
3.
(h) Experience in DPR preparation of 4/6 laning Highway Projects separately for the PPP and
non-PPP projects during the last 7 years. ***
a) 2/4/6 lane as applicable for the project for which RFP is invited. For 2-lane projects experience
of 4/6 lane also to be considered with a multiplication factor of 1.5. Experience of 4/6 lane shall
be considered interchangeably for 4/6 laning projects. For 4/6 laning projects, experience of 2
lane will be considered with a multiplication factor of 0.4, but only for those 2 lane projects
whose cost of consultancy services was more than Rs.3.0 crores.
b) Only those projects, to be included in the table which are Highways Projects and for which
clients certificates from the concerned Government agencies are enclosed with the proposal.
c) The details of bridges having length more than 200m (500m in case the project consist of
bridges of length more than 500m) in the listed projects is to be specifically mentioned.
d) The weightage given for experience of a firm would depend on the role of the firm in the
respective assignments. The firm’s experience would get full credit if it was the sole firm in the
respective assignment. Experience weightage for firms as Lead partner/JV partner /Associate
shall be considered in the same proportion as payment has been received by the firm towards
consultancy work in the project.
e) For weightage of experience in any past Consultancy assignment experience certificate from the
client shall be accepted. In the absence of experience certificate from the client, proportion of
payment received towards Consultancy work duly certified by statutory body like Chartered
Accountant or Independent Auditors who are competent to do so as recognised by the State
concerned shall be accepted. Annual turnover duly certified by Chartered Accountant shall be
accepted. In case of non-availability of such documents no weightage of turnover/experience
will be considered.
(i) Assignments on hand including those for which the Letter of Acceptance from the clients
HAM.
received as on 7 days prior to due date for submission of proposals: The details shall be given
in the following format.
Role of the
provided by the firm

Present status of Assignment
Date of Agreement if signed
Date of letter of Acceptance
Team Members
firm
Name of Assignment
Sole, Lead/ Other

in JV or sub-
consultant
Position
Client
Name
S. No
DOB
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
(j) Number of Key Personnel (as defined in RFP) employed with the firm in highway sector with
more than one year from bid submission date:
Key Personnel Number of key personnel employed
Sole Applicant (Lead Member JV (1)
in case of JV)
Team Leader cum Senior Highway Engineer
Resident cum Highway Engineer
Bridge/Structural Engineer
Sr. Pavement Speicalist
Senior Quality cum Material Expert
Road Safety Expert
HAM.
SECTION 4: FORMAT FOR SUBMISSION OF TECHNICAL PROPOSAL
Appendix B-1 Technical proposal submission form.
Appendix B-2 Site Appreciation
Appendix B-3 Approach paper on methodology for performing the assignment
Appendix B-4 Facility for field investigation and testing
Appendix B-5 Composition of the Team and Task(s) of each Team member
Appendix B-6 Curriculum vitae of proposed Professional staff.
Appendix B-7 Time schedule for deployment of Professional staff
Appendix B-8 Activity (works) schedule.
Appendix B-9 Affidavit – Correctness of Experience claimed by the Firms
Appendix B-10 Integrity Pact
Appendix B-11 Determination of Technical Capacity
HAM.
APPENDIX B-1
Technical proposal submission form.
FROM (Name of Firm) To: (Name and Address of Client)
Ladies/Gentlemen:
Subject: Submission of Technical and Financial Proposal for engagement as IE for the DBOT
work .
We, the undersigned, offer to provide the consulting services for the above in accordance with your
Request for Proposal dated (Date), and our Proposal. We are hereby submitting our Proposal, which
includes this Technical Proposal and a Financial Proposal sealed under a separate envelope for the
above mentioned work.
My/Our registration No. on Infracon is ……. and my/our Infracon Team ID is …………….
Our Proposal is binding upon us. We understand you are not bound to accept any Proposal you receive
We remain,
Yours sincerely,
Managing Director/Head of the

firm/Authorised Representative of the firm +
*
Name of the firm
Address
*Lead Member in case of JV
HAM.
APPENDIX B-2 : SITE APPRECIATION
Shall give details of site as per actual site visit and data provided in RFP and
collected from site supported by photographs to demonstrate that responsible
personnel of the Consultant have actually visited the site and familiarized with
the salient details/complexities and scope of services.
Manubar Section) & from Km 254.430 to Km 279.00 (Package V i.e. Kim to Ankleshwar Section) in the State of Gujarat under Bharatmala Pariyojana
on HAM.
APPENDIX B-3 : APPROACH PAPER ON METHODOLOGY FOR PERFORMING
THE ASSIGNMENT
The approach and methodology will be detailed precisely under the following topics.
1) Methodology for services, surveying, road condition data collection and analysis
[not more than 2 pages]
2) Key challenges foreseen and proposed solutions in carrying out the assignment [not
more than 1 page]
3) Quality Audit methodology including Quality Assurance Plan [not more than 6 pages]
on HAM.
APPENDIX B-4: FACILITY FOR FIELD INVESTIGATION AND TESTING
1. State whether applicant has in-house (created in house at site)/ outsourced/
not available facility for
 Surface defects detection and roughness measurement using Network Survey
Vehicle
 Pavement strength measurement using FWD
 Bridge inspection using Mobile Bridge Inspection Unit
 Road signs inspection using Retro Reflectometer
2. In-case answer to 1 is available (created in house at site) a list of field

investigation and testing equipment is to be attached
3. In case answer to 1 is outsourced/not available – arrangements made or
proposed to be made for each of the above field investigations is to be
attached
4. For experience in NSV, FWD, MBIU and reflectometer, references need to be
provided in the following format:
REFERENCES
Relevant Services Carried Which Best Illustrate Qualifications
The following information should be provided in the format below for each reference
assignment for which your firm, either individually as a corporate entity or as one
of the major companies within a consortium, was legally contracted by the client:
Assignment Name: Country:
Location within Country : Professional Staff Provided
by your firm:
Name of Client : No. of Staff :
Address : No. of Staff Months :
Technology Used:
Start Date Completion Date Approx. Value of
(Month / Year) (Month / Year) Services : (in INR/current USD) :
Name of JV/Association Firm(s) if any : No. of Months of Professional
Staff provided by Associated Firm(s)
Status of your Company in the Assignment i.e., Sole/Lead Member/Other Member/Associate
Narrative Description of Project :
Description of Actual Services Provided by your Company:
Signature of Authorised Representative
(Certificate from Employer regarding experience should be furnished)
on HAM.
APPENDIX B-5: COMPOSITION OF THE TEAM PERSONNEL, AND TASK(S) OF EACH
TEAM MEMBER
1. Technical/Managerial Staff
Sl. No. Name Position Task
1
2. Support Staff
Sl. No. Name Position Task
1
on HAM.
APPENDIX B-6 : FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF
Proposed Position : ……………………………………………………… Photograph
Name of Firm :........................................................................................
Name of Staff :........................................................................................
Profession :..............................................................................................
Date of Birth :
Years with Firm/Entity: ........................................... Nationality: .............................. Membership

of Professional Societies :.........................................................................
Detailed Task Assigned : ..............................................................................................
Please attach printout of CV alongwith all the relevant details uploaded on infracon portal.
Certification by the Candidate
I, the undersigned, (Name and Address) undertake that this CV correctly describes
myself, my qualifications and my experience and National Highways Authority of
India would be at liberty to debar me if any information given in the CV, in particular
the Summary of Qualification & Experience vis-à-vis the requirements as per TOR is
found incorrect. I further undertake that I have neither been debarred by National
Highways Authority of India nor left any assignment with the consultants engaged by
National Highways Authority of India / contracting firm (firm to be supervised now)
for any continuing work of National Highways Authority of India without completing
my assignment. I will be available for the entire duration of the current project
(named…..). If I leave this assignment in the middle of the work, National Highways
Authority of India would be at liberty to debar me from taking any assignment in any
of the National Highways Authority of India works for an appropriate period of time
to be decided by National Highways Authority of India. I have no objection if my
services are extended by National Highways Authority of India for this work in
future.
I further undertake that if due to my inability to work on this project due to unavoidable
circumstances, due to which consultant’s firm is forced to seek replacement. In such
unavoidable circumstances, I shall not undertake any employment in National
Highways Authority of India projects during the period of assignment of this project
and National Highways Authority of India shall consider my CV invalid till such time.
For Key Personnel having intermittent inputs, add the following:
I further certify that I am associated with the following assignments as on date (as on
7 days prior to due date for submission of proposal) including those for which LOA has
been received by the firm and the inputs in these assignments shall not effect the work
of the current assignment.
on HAM.
Name of Client Date of Likely start Likely end Total
Assignment LOA (Month / Year) (Month / Year) input of
the
person
(man-
months)
………………………………………… Date
(Signature of Key Personnel)
(Day/Month/Year)
The Consultant should carryout self-evaluation based on the evaluation criteria at

Appendix-EC and furnish the same here. While submitting the self-evaluation along
with bid, Consultant shall make references to the documents which have been relied
upon in his self-evaluation
Certification by the firm
The undersigned on behalf of ----------( name of consulting firm) certify that Shri--------
(name of proposed personnel) to the best of our knowledge has neither been debarred
by National Highways Authority of India nor left his assignment with any other
consulting firm engaged by National Highways Authority of India / Contracting firm
(firm to be supervised now) for the ongoing projects. We understand that if the
information about leaving the past assignment is known to National Highways
Authority of India, National Highways Authority of India would be at liberty to
remove the personnel from the present assignment and debar him for an appropriate
period to be decided by National Highways Authority of India.
………………………………………… Date
(Signature of Key Personnel)
(Day/Month/Year)
[Signature of authorised representative of the Firm]
on HAM.
APPENDIX B-7: TIME SCHEDULE FOR PROFESSIONAL PERSONNEL
A. Activity Schedule
Sl. No. Name Position Monthwise Program (in form of Bar Chart)
[1st, 2nd, etc. are months from the start of assignment]
Number of Months
and subsequent
years
10th
11th
12th
2nd
3rd
4th
5th
6th
7th
8th
9th
1st
1 Subtot
al (1)
2 Subtot
al (2)
3 Subtot
al (3)
4 Subtot
al (4)
- -
- -
on HAM.
APPENDIX B-8 : ACTIVITY (WORKS) SCHEDULE
A. Activity Schedule
Sl. No. Item of Activity (Works) Monthwise Program (in form of Bar Chart)
[1st, 2nd, etc. are months from the start of assignment]
1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th
1
2
3
4
-
-
B. Activity Schedule
S.No Reports : Programme :
(Date)
1 Monthly reports
(Design and Construction)
2 Quarterly Reports
3 Various others reports as provided in the Concession Agreement such as
Completion Report
on HAM.
APPENDIX B-9: AFFIDAVIT FOR CORRECTNESS OF EXPERIENCE CLAIMED BY THE
FIRMS
(To be submitted on non-judicial Stamp Paper)
I, the undersigned, on behalf of _______________________ (name of the Consultant

submitting the proposal), do hereby certify that the details furnished in this proposal
including experience claimed by the firm/firms are true and correct to the best of my
knowledge and belief.
Managing Director/Head of the

Firm/ Authorised
Representative of the firm*
Address
on HAM.
APPENDIX B-10:
INTEGRITY PACT
(To be executed on the plain paper and submitted along with Technical Bid/ Tender
documents for tenders having a value of Rs. 5 crore or more. To be signed by the bidder and
same signatory competent/ authorized to sign the relevant contract on behalf of the National
Highways Authority of India)
(Gujarat Division)
Tender No. NHAI/RO-GNR/VME /Pkg-4,5/IE/2024
This integrity Pact is made at . on this_____ day of………...2024.

BETWEEN
THE NATIONAL HIGHWAYS AUTHORITY OF INDIA (NHAI), a statutory body
constituted under the National Highways Authority of India Act, 1988, which has been
entrusted with the responsibility of development, maintenance and management of National
Highways, having its office at G- 5 & 6, Sector-10, Dwarka, New Delhi, hereinafter referred
to as "The Principal", which expression shall, unless repugnant to the meaning of contract
thereof, include its successors and permitted assigns)
AND
…………………………………………………………. hereinafter referred to as "The
Bidder(s)/Contractor(s)/Concessionaire(s)/Consultant(s)" and which expression shall unless
repugnant to be meaning or context thereof include its successors and permitted assigns.
Preamble
Whereas, the Principal intends to award, under laid down organizational procedure,
contract/s for “…………………………………”. The Principal values full compliance with all
relevant laws of the land, rules of land, regulations, economic use of resources and of
fairness/ transparency in its relations with its Bidder(s) and for Contractor(s)/
Concessionaire(s)/ Consultant(s).
And Whereas in order to achieve these goals, the Principal will appoint an Independent
External Monitors (IEMs), who will monitor the tender process and the execution of the
contract for compliance with the Principles mentioned above.
And whereas to meet the purpose aforesaid, both the parties have agreed to enter into this
Integrity Pact (hereafter referred to as "Integrity Pact") the terms and conditions of which
shall also be read as integral part and parcel of the Tender documents and contract between
the parties.
Now, therefore, in consideration of mutual covenants stipulated in this pact, the parties
hereby agree as follows and this pact witnesses as under:
on HAM.
Article-1: Commitments of the Principal
(1)The Principal commits itself to take all measures necessary to prevent corruption and
to observe the following principles:-
(a) No employee of the Principal, personally or through family members, will in

connection with the Tender for, or the execution of a Contract, demand, take a promise for
or accept, for self, or third person, any material or immaterial benefit which the person is not
legally entitled to.
(b) The Principal will, during the Tender process treat all Bidder(s) with equity and reason.
The Principal will in particular, before and during the Tender process, provide to all
Bidder(s) the same information and will not provide to any Bidder(s) confidential/ additional
information through which the Bidder(s) could obtain an advantage in relation to the tender
process or the contract execution.
(c) The Principal will exclude all known prejudiced persons from the process.
(2)If the Principal obtains information on the conduct of any of its employees which is a
criminal offence under the IPC/PC Act or any other Statutory Acts or if there be a substantive
suspicion in this regard, the Principal will inform the Chief Vigilance Officer and in addition
can initiate disciplinary actions as per its internal laid down Rules/Regulations.
Article - 2: Commitments of the Bidder(s)/ Contractor(s)/ Concessionaire(s)/

Consultant(s).
The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) commit himself to take all
measures necessary to prevent corruption. He commits himself to observe the following
principles during his participation in the tender process and during the contract execution.
(a) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not, directly or

through any other person or firm, offer, promise or give to any of the Principal's employees
involved in the tender process or the execution of the contract or to any third person any
material or other benefit which he/she is not legally entitled to, in order to obtain in exchange
any advantage of any kind whatsoever during the tender process or during the execution of
the contract.
(b) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not enter with
other Bidders into any undisclosed agreement or understanding, whether formal or informal.
This applies in particular to prices, specifications, certifications, subsidiary contract,
submission or non-submission or bids or any other actions to restrict competitiveness or to
introduce cartelization in the bidding process.
(c) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not commit any
offence under the relevant IPC/PC Act and other Statutory Acts; further the
Bidder(s)/Contractor(s)/Concessionaire(s)/Consultant(s) will not use improperly, for
purposes of completion or personal gain, or pass on to others, any information or document
provided by the Principal as part of the business relationship, regarding plans, technical
on HAM.
proposals and business details, including information contained or transmitted
electronically.
(d) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) of foreign origin shall

disclose the name and address of the Agents/ Representatives in India, if any. Similarly, the
Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) of Indian Nationality shall furnish the
name and address of the foreign principals, if any. Further, details as mentioned in the 'Guidelines
on Indian Agents of Foreign Suppliers' shall be disclosed by the Bidder(s)/ Contractor(s)/
Concessionaire(s)/ Consultant(s). Further, all the payments made to the Indian Agent /
Representative have to be Indian Rupees only.
(e) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will, when presenting his
bid, disclose any and all payments he has made, is committed to or intends to make to agents,
brokers or any other intermediaries in connection with the award of the contract. He shall also
disclose the details of services agreed upon for such payments.
(f) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not instigate third persons to
commit offences outlined above or be an accessory to such offences.
(g) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not bring any outside
influence through any Govt. bodies/quarters directly or indirectly on the bidding process in
furtherance of his bid.
(h) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) who have signed a Integrity
pact shall not approach the court while representing the matter to IEMs and shall wait for their
decision in the matter.
Article - 3 Disqualification from tender process and exclusion from future contracts.
(1)If the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s), before award or during
execution has committed a transgression through a violation of any provision of Article2, above
or in any other form such as to put his reliability or credibility in question, the Principal is entitled
to disqualify the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) from the tender
process.
(2)If the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) has committed a transgression

through a violation of Article-2 such as to put his reliability or credibility into question, the
Principal shall be entitled to exclude including blacklist and put on holiday the Bidder(s)/
Contractor(s)/ Concessionaire(s)/ Consultant(s) for any future tenders/ contract award process.
The imposition and duration of the exclusion will be determined by the severity of the
transgression. The severity will be determined by the Principal taking into consideration the full
facts and circumstances of each case particularly taking into account the number of
transgressions, the position of the transgressors within the company hierarchy of the Bidder(s)/
Contractor(s)/ Concessionaire(s)/ Consultant(s) and the amount of the damage. The exclusion
will be imposed for a maximum of 1 years.
(3)A transgression is considered to have occurred if the Principal after due consideration of the
available evidence concludes that “On the basis of facts available there are no material doubts”.
on HAM.
(4)The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) with its free consent and without
any influence agrees and undertakes to respect and uphold the Principal's absolute rights to resort
to and impose such exclusion and further accepts and undertakes not to challenge or question
such exclusion on any ground, including the lack of any hearing before the decision to resort to
such exclusion is taken. This undertaking is given freely and after obtaining independent legal
advice.
(5)The decision of the Principal to the effect that a breach of the provisions of this Integrity Pact has
been committed by the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) shall be final
and binding on the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s), however, the
Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) can approach IEM(s) appointed for
the purpose of this Pact.
(6)On occurrence of any sanctions/ disqualification etc. arising out from violation of integrity pact,
the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) shall not be entitled for any
compensation on this account.
(7)Subject to full satisfaction of the Principal, the exclusion of the Bidder(s)/ Contractor(s)/
Concessionaire(s)/ Consultant(s) could be revoked by the Principal if the Bidder(s)/
Contractor(s)/ Concessionaire(s)/ Consultant(s) can prove that he has restored/ recouped the
damage caused by him and has installed a suitable corruption prevention system in his
organization.
Article-4: Compensation for Damages.

(1)If the Principal has disqualified the Bidder(s) from the tender process prior to the award according
to Article-3, the Principal shall be entitled to forfeit the amount equal to 1% of the price quoted
by the Selected Bidder apart from to suspend the bidder from participating in the tendering
process of MoRTH/ NHAI/ NHIDCL and works under other Centrally Sponsored Schemes for a
period of One Year from the bid due date of this work including any other legal right that may
have accrued to the Principal.
(2)In addition to 1 above, the Principal shall be entitled to take recourse to the relevant provisions
of the contract related to Termination of Contract due to Contractor/ Concessionaire/Consultant's
Default. In such case, the Principal shall be entitled to forfeit the Performance Bank Guarantee
of the Contractor/ Concessionaire/ Consultant and/ or demand and recover liquidated and all
damages as per the provisions of the contract/concession agreement against Termination.
Article - 5: Previous Transgressions

(1)The Bidder declares that no previous transgressions occurred in the last 3 years immediately
before signing of this Integrity Pact with any other Company in any country conforming to the
anti corruption/ Transparency International (TI) approach or with any other Public Sector
Enterprise/ Undertaking in India or any Government Department in India that could justify his
exclusion from the tender process.
(2)If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender
process or action for his exclusion can be taken as mentioned under Article-3 above for
on HAM.
transgressions of Article-2 and shall be liable for compensation for damages as per Article-4
above.
Article - 6: Equal treatment of all Bidders/ Contractors/ Concessionaires/ Consultants/

Subcontractors.
(1)The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) undertake(s) to demand from all
sub-contractors a commitment in conformity with this Integrity Pact, and to submit it to the
Principal before contract signing.
(2)The Principal will enter into agreements with identical conditions as this one with all Bidders/
Contractors/ Concessionaires/ Consultants and subcontractors.
(3)The Principal will disqualify from the tender process all Bidders who do not sign this Pact or
violate its provisions.
Article - 7: Criminal charges against violating Bidder(s)/ Contractor(s)/ Concessionaire(s)/

Consultant(s)/ Sub-contractor(s).
If the Principal obtains knowledge of conduct of a Bidder/ Contractor/ Concessionaire/ Consultant
or subcontractor, or of an employee or a representative or an associate of a Bidder/ Contractor/
Concessionaire/ Consultant or Subcontractor, which constitutes corruption, or if the Principal has
substantive suspicion in this regard, the Principal will inform the same to the Chief Vigilance
Officer.
Article- 8: Independent External Monitor (IEM)
(1)The Principal has appointed Smt. Gauri Kumar, IAS (Retd.), Sh. Animesh Chauhan, Ex MD and
CEO, Oriental Bank of Commerce and Sh. Ashish Bhauguna, IAS (Retd.) as Independent
External Monitor for this Pact. The task of the Monitor is to review independently and
objectively, whether and to what extent the parties comply with the obligations under this
agreement.
(2)The Monitor is not subject to instructions by the representatives of the parties and performs his
functions neutrally and independently. He reports to the Chairman, NHAI.
(3)The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) accepts that the Monitor has the
right to access without restriction to all project documentation of the Principal including that
provided by the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s). The Bidder(s)/
Contractor(s)/ Concessionaire(s)/ Consultant(s) will also grant the Monitor, upon his request and
demonstration of a valid interest, unrestricted and unconditional access to his project
documentation. The same is applicable to Subcontractors.
(4)The Monitor is under contractual obligation to treat the information and documents of the
Bidder(s)/Contractor(s)/Subcontractor(s) with confidentiality. The Monitor has also signed on
‘Non-disclosure of Confidential Information’ and of ‘Absence of Conflict of Interest’. In case of
any conflict of interest arising at a later date, the IEM shall inform Chairman, NHAI and rescue
himself/ herself from that case.
(5)The Principal will provide to the Monitor sufficient information about all meetings among the
parties related to the Project provided such meetings could have an impact on the contractual
on HAM.
relations between the Principal and the Bidder/Contractor/ Concessionaire/ Consultant. The
parties offer to the Monitor the option to participate in such meetings.
(6)As soon as the Monitor notices, or believes, to notice any transgression as given in Article-2, he
may request the Management of the Principal to take corrective action, or to take relevant action.
The monitor can in this regard submit non-binding recommendations. Beyond this, the Monitor
has no right to demand from the parties that they act in a specific manner, refrain from action or
tolerate action.
(7)The Monitor will submit a written report to the Chairman, NHAI within 8 to 10 weeks from the
date of reference or intimation to him by the Principal and, should the occasion arise, submit
proposals for correcting problematic situations.
(8)If the Monitor has reported to the Chairman, NHAI, a substantiated suspicion of an offence under
relevant IPC/PC Act or any other Statutory Acts, and the Chairman, NHAI has not, within the
reasonable time taken visible action to proceed against such offence or reported it to the Chief
Vigilance Officer, the Monitor may also transmit this information directly to the Central
Vigilance Commissioner.
(9)The word 'Monitor' would include both singular and plural.
Article - 9 Pact Duration

This Pact begins when both parties have legally signed it (in case of EPC i.e. for projects funded by
Principal and consultancy services). It expires for the Contractor/ Consultant 12 months after his
Defect Liability Period is over or 12 months after his last payment under the contract whichever
is later and for all other unsuccessful Bidders 6 months after this Contract has been awarded. (In
case of BOT Projects) It expires for the concessionaire 24 months after his concession period is
over and for all other unsuccessful Bidders 6 months after this Contract has been awarded. Any
violation of the same would entail disqualification of the bidder and exclusion from future
dealings.
If any claim is made/ lodged during this time, the same shall be binding and continue to be valid
despite the lapse of this pact as specified above, unless it is discharged/ determined by Chairman
of NHAI.
Article - 10 Other Provisions
(1)This pact is subject to Indian Law. Place of performance and jurisdiction is the Registered
Office of the Principal, i.e. New Delhi.
(2)Changes and supplements as well as termination notices need to be made in writing.
(3)If the Bidder/Contractor/Concessionaire/Consultant is in a partnership or a Joint Venture

partner, this pact must be signed by all partners or members.
(4)Should one or several provisions of this agreement turn out to be invalid, the remainder of this
agreement remains valid. In this case, the parties will strive to come to an agreement to their
original intentions.
(5)Issue like warranty / Guarantee etc. shall be outside the purview of IEMs.
on HAM.
(6)In the event of any contradiction between the Integrity Pact and its Annexure, the clause in
integrity pact shall prevail.
(7)Any disputes/ differences arising between the parties with regard to term of this pact, any
action taken by the Principal in accordance with this Pact or interpretation thereof shall not be
subject to any Arbitration.
(8)The actions stipulated in this Integrity Pact are without prejudice to any other legal action that
may follow in accordance with the provision of the extent law in force relating to any civil or
criminal proceedings.
In witness whereof the parties have signed and executed this Pact at the place and date first
done mentioned in the presence of following witness:-
……………………………………. ……………………………………..
For & on behalf of the Principal For & On behalf of Bidder/ Contractor/
Concessionaire/ Consulting
(Office Seal)
Place……………
Date………….…
Witness 1:
(Name & Address) ________________
________________
________________
Witness 2:
(Name & Address) ________________
________________
________________
on HAM.
APPENDIX B-11
on HAM.
on HAM.
on HAM.
on HAM.
on HAM.
SECTION 5: FORMAT FOR SUBMISSION OF FINANCIAL PROPOSAL.
Appendix C-1 Financial proposal submission form
Appendix C-2 Summary of costs
Appendix C-3 Breakdown of local currency costs
on HAM.
APPENDIX C-1 : FINANCIAL PROPOSAL SUBMISSION FORM
FROM : (Name of Firm)

TO :
CGM-Tech. & RO,
1st Floor, BSNL
Telephone Exchange Building, Ch Road, Sector 11,
Subject: Independent Engineer services for Construction of Eight lane Vadodara Kim
Expressway from Km 279.00 to Km 292.00 (Package IV i.e Ankleshwar to Manubar Section)
& from Km 254.430 to Km 279.00 (Package V i.e Kim to Ankleshwar Section) in the State
of Gujarat under Bharatmala Pariyojana on HAM.
We, the undersigned, offer to provide the consulting services for the above in accordance
with your Request for Proposal dated [Date], and our proposal. Our attached financial
proposal is for the sum of [Amount in words and figures]. This amount is exclusive of the
local taxes which we have estimated at (Amount in Words and Figures).
Our financial proposal shall be binding upon us, up to the expiration of the validity period
of the proposal, i.e., [Date].
We undertake that, in competing for (and, if the award is made to us, in executing) the
above contract, we will strictly observe the laws against fraud and corruption in force in
India namely “Prevention of Corruption Act 1988”.
Commission and gratuities, if any, paid or to be paid by us to agents relating to this

proposal and contract execution, if we are awarded the contract, are listed below:
Name and Address of Agents Amount and Currency Purpose of Commission
or Gratuity
............................... ............................... ...............................
............................... ............................... ...............................
We understand you are not bound to accept any proposal you receive.
We remain,
Yours sincerely,
Managing Director/Head of the firm/Authorised Representative of the

firm*
Name of the firm
Address
on HAM.
APPENDIX C-2: SUMMARY OF COSTS
Note: Payments will be made as per stipulations of the Conditions of Contract
No. Description Amount

(Rs.)
Local Consultants
I Remuneration for Local Professional Staff
II Supporting Staff
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment
VIII Reports and Document Printing
IX Road Survey Equipment
X Contingencies
Subtotal Local Consultant
Goods and Services Tax Payable in India

Total Costs (Including Tax)
on HAM.
APPENDIX C-3: BREAKDOWN OF LOCAL CURRENCY COSTS
I. REMUNERATION FOR LOCAL PROFESSIONAL STAFF
For project length >100 km

No. Position Name 48 months
Rate No. of Amount
man-
months*
Professional Staff
1. Team Leader cum Senior Highway 21
Engineer
2. Resident cum Highway Engineer 96
3. Bridge/Structural Engineer 30
4 Senior Pavement Specialist 12
5 Senior Quality cum Material Expert 12
6 Road Safety Expert 13
Sub – Total 184
Sub-professional
1. Survey Engineer TBN 24
2. Assistant Highway Engineer TBN 108
3. CAD Expert TBN 16
4. Environmental Engineer TBN 3
5. Assistant Bridge Engineer TBN 12
6. Assistant Quality cum Material Engineer TBN 24
7. Electrical Engineer TBN 6
8. HTMS/Toll Expert TBN 2
9. Quantity Surveyor TBN 10
10. Horticulture cum Landscaping Expert TBN 24
11 Highway Design Engineer TBN 0
12 Bridge/Structure Design Engineer TBN 0
Sub Total 229
Total 413
TBN = To Be Named
*The man-month against each key personnel/sub – professional shall be same as
specified in Enclosure A of TOR.
II. Support Staff

No. Position Name Staff Months Billing Amount ( )
Rate ( )
1. Office Manager TBN 48
2. Accountant cum Cashier (2 Nos.) TBN 96
3. Steno cum Computer Operator (2 TBN 96
Nos.)
4. Office Boy (2 Nos.) TBN 96
Total:
on HAM.
Note : Billing rates as indicated above shall be increased in accordance of clause 6.2(a) Special
Conditions of Contract for the personnel of all categories namely (i) key Personnel; (ii) sub-
Professional personnel and (iii) Support staff. The increase as above shall be payable only on the
remuneration part of Key Personnel, Sub-Professional Personnel and support staff. However, for
evaluation of Bid proposals, the quoted initial rate shall be multiplied by the total time input for each
position on this contract, i.e. without considering the increase in the billing rates
III. Transportation (Fixed rate on rental basis)
The vehicles provided by the Consultants shall include the cost for rental, drivers, operation,
maintenance, repairs, insurance, etc. for all complete approx. 3000km/month run
S. No Description of Qty. Total Rate/ Vehicle- Amount
Vehicles (No. of vehicle-month) Month
During During O&M Period
Construction (for both projects)
period for
package-5 and
O&M period for
Package-4
1 Innova / 24 36 60
Scorpio or
equivalent (not
more than 3
years old)
2 Ambassador / 12 36 48
Indica or
equivalent (not
more than 3
years old)
Total
IV. Duty Travel to Site (Fixed Costs) (For all Lengths of projects) : Professional and Sub-
Professional Staff
Trips Number of Trips Rate* Amount
Site to NHAI HQ for Key 20 round trips (by air-
Professionals economy class)
20 round trips (by air-
Site to Regional Office for Key
economy class/ train first
Professionals
AC/ Deluxe-AC Bus)
* Rate quoted includes Hotel charges, travel cost etc. complete.
V. Office Rent (Fixed Costs)– Minimum 200 sqm area of office shall be rented.
(For project Length upto 100 km, The rent cost includes electricity and water charges,
maintenance, Cleaning, repairs, etc. complete)
The rent cost includes electricity and water charges, maintenance, Cleaning, repairs, etc. complete.
Nos of Months Rate/month Amount
48
on HAM.
The rent cost includes electricity and water charges, maintenance, Cleaning, repairs, etc. complete.
VI. Office Supplies, Utilities and Communication (Fixed Costs)

Monthly Amount in
No Item Months
Rate Rs.
1 Office Supplies 48
2 Drafting Supplies 48
3 Computer Running Costs 48
Domestic and International
4 48
Communication
Total
VII. Office Furniture and Equipment (Rental)
The cost shall include rental charges towards all such furniture and equipment as required
for proper functioning of office. Office furniture shall include executive tables, chairs, visitor
chairs, steel almirahs, computer furniture, conference table etc. Office equipment shall
include as a minimum of telephone (2 external & 10 internal lines), photocopier (15ppm,
12000 copies per month with A3 & A4 input) fax machine, PCs(5 No., Intel Core 2 Duo E8300,
19’’ colour TFT, Cache-6MB, RAM-2 GB, HDD-250 GB, DVD Writer, Key board, optical scroll
mouse, MS-Windows Vista Business, pre loaded anti virus etc.), laser printers (2 no., 14 ppm,
266 MHZ, 5000 pages per month, 600x600 dpi or better etc., Engineering Plan printer (1 no.),
binding machine (1 no.), plotter A0 size, overhead projector, AC (4 no., 1.5 Ton), Water
Coolers (as required)etc.
Nos of Months Rate/month Amount
48
VIII. Reports and Document Printing

No. Description No. of No. of Total Rate per Amount
IX.
Reports Copies per Nos. of Copy ( )
Report copies
1 Monthly reports 48 3 144
(Design and Construction)
2 Half yearly Reports 8 3 24
3 Various others reports as provided in the
Concession Agreement such as 5 2 10
Completion Report
Total
Road Survey Equipment
The cost shall include carrying out survey using equipment, manpower, software and report
processing.
on HAM.
Item Kms Rate per No of times Amount
km (INR) survey to be (INR)
conducted
Surface defects detection and roughness measurement 37.57 3
using Network Survey Vehicle
Pavement strength measurement using FWD 37.57 1
Bridge inspection using Mobile Bridge Inspection Unit 37.57 3
Road signs inspection using Retro Reflectometer 37.57 3
Total
X. Contingencies
A fixed amount of Indian Rupees ONE MILLION shall be included in the Financial Proposal.
The provisions of Contingency shall be operated with the specific approval form the
Competent Authority in National Highways Authority of India.
on HAM.
SECTION 6: TERMS OF REFERENCE FOR INDEPENDENT ENGINEER
1. Scope
1.1. These Terms of Reference for the Independent Engineer (the “TOR”) are being specified
pursuant to :
(a) the Concession Agreement dated 11.05.2018 (the “Agreement”), which has been entered into
between the Authority and M/s Ashoka Ankleshwar Manubar Expressway Pvt Ltd. (the
“Concessionaire”) for “Construction of Six/Eight lane Vadodara Kim Expressway from Km
279.00 to Km 292.00 (Ankleshwar to Manubar Section of Vadodara Mumbai Expressway)
in the State of Gujarat under NHDP Phase - VI on HAM mode (Phase IA-Package IV)”,
(b) the Concession Agreement dated 11.05.2018 (the “Agreement”), which has been entered
into between the Authority and M/s. Sadbhav Engineering Pvt. Ltd. (the “Concessionaire”) for
“Construction of Eight lane Vadodara Kim Expressway from Km 254.430 to Km 279.000
(Kim to Ankleshwar Section of Vadodara Mumbai Expressway) in the State of Gujarat
under NHDP Phase - VI on HAM mode (Phase IA – Package V)”
(c) the Endorsement Agreement for harmonious substitution of Concessionaire dated

23.01.2024 (the “Agreement”), which has been entered into between the Authority and M/s.
Gawar Kim Expressway Pvt Ltd (the “Nominated SPV”) and M/s Sadbhav Kim Expressway Pvt.
Ltd. (the “Original Concessionaire”) and State Bank of India (the “Lenders’ Representative”) for
“Construction of Eight lane Vadodara Kim Expressway from Km 254.430 to Km 279.000
(Kim to Ankleshwar Section of Vadodara Mumbai Expressway) in the State of Gujarat
under NHDP Phase - VI on HAM mode (Phase IA – Package V)”
and a copy of which is annexed hereto and marked as Annex-A to form part of this TOR.
1.2. This TOR shall apply to construction, operation and maintenance of the [Four-Lane] Project
Highway, and shall apply, mutatis mutandis, to [Six-Laning] thereof.
2. Definitions and interpretation
2.1. The words and expressions beginning with or in capital letters used in this TOR and not
defined herein but defined in the Agreement shall have, unless repugnant to the context, the
meaning respectively assigned to them in the Agreement.
2.2. References to Articles, Clauses and Schedules in this TOR shall, except where the context
otherwise requires, be deemed to be references to the Articles, Clauses and Schedules of the
Agreement, and references to Paragraphs shall be deemed to be references to Paragraphs of this
TOR.
2.3. The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the Agreement shall apply,
mutatis mutandis, to this TOR.
3. Role and functions of the Independent Engineer
3.1. The role and functions of the Independent Engineer shall include the following:
i. review of the Drawings and Documents as set forth in Paragraph 4;
ii. review, inspection and monitoring of Construction Works as set forth in Paragraph 5;
iii. conducting Tests on completion of construction and issuing Completion/ Provisional Certificate as
set forth in Paragraph 5;
iv. review, inspection and monitoring of O&M as set forth in Paragraph 6;
on HAM.
v. review, inspection and monitoring of Divestment Requirements as set forth in Paragraph 7;
vi. determining, as required under the Agreement, the costs of any works or services and/or their
reasonableness;
vii. determining, as required under the Agreement, the period or any extension thereof, for performing
any duty or obligation;
viii. assisting Authority in review and inspection of the books of accounts submitted by the
Concessionaire to the Authority and the records maintained by Concessionaire as set forth in
Paragraph 12
ix. providing all requisite data on monthly basis in Monthly Progress Report (MPR) within a period of
7 days from the close of month, as required by Authority, for updating the project specific website
and PMIS substantially in the format prescribed at Annexure – I and Annexure- II
x. assisting the Parties in resolution of disputes as set forth in Paragraph 9;
xi. carrying out minor design works such as design of drainage, blackspot removal design, etc upon
request of Authority; and
xii. undertaking all other duties and functions in accordance with the Agreement.
3.2. The Independent Engineer shall discharge its duties in a fair, impartial
and efficient manner, consistent with the highest standards of professional
integrity and Good Industry Practice.
4. Development Period
4.1. During the Development Period, the Independent Engineer shall undertake a
detailed review of the Drawings to be furnished by the Concessionaire along with
supporting data, including the geo-technical and hydrological investigations,
characteristics of materials from borrow areas and quarry sites, topographical surveys
and traffic surveys. The Independent Engineer shall complete such review and send its
comments/observations to the Authority and the Concessionaire within 15 (fifteen)
days of receipt of such Drawings. In particular, such comments shall specify the
conformity or otherwise of such Drawings with the Scope of the Project and
Specifications and Standards.
4.2. The Independent Engineer shall review any modified Drawings or supporting
Documents sent to it by the Concessionaire and furnish its comments within 7 (seven)
days of receiving such Drawings or Documents.
4.3. The Independent Engineer shall review the Drawings sent to it by the Safety
Consultant in accordance with Schedule-L and furnish its comments thereon to the
Authority and the Concessionaire within 7 (seven) days of receiving such Drawings.
The Independent Engineer shall also review the Safety Report and furnish its
comments thereon to the Authority within 15 (fifteen) days of receiving such report.
4.4. The Independent Engineer shall review the detailed design, construction
methodology and the procurement, engineering and construction time schedule sent
to it by the Concessionaire and furnish its comments within 15 (fifteen) days of receipt
thereof.
4.5. Quality Assurance Manual and Plan forms the basis of quality of the work. It is
therefore essential that the Quality Assurance Manual and Plan prepared by the
Concessionaire be checked and approved. Thus, the Consultant shall check contents of
Quality Assurance Plan and Manual of Concessionaire as per requirements of Quality
Management System (as per ISO 9001), IRC: SP: 47-1998 and IRC: SP: 57-2000 for road
on HAM.
bridges and roads respectively. The Consultant shall also offer their comments for
modifying/ improving the document. After receiving the corrected document, the
Consultant shall review and formally approve the QAM and Quality Plan and send one
copy to the Authority.
5. Construction Period
5.1. In respect of the Drawings, Documents and Safety Report received by the Independent
Engineer for its review and comments during the Construction Period, the provisions of
Paragraph 4 shall apply, mutatis mutandis.
5.2. The Independent Engineer shall review the monthly progress report furnished by the
Concessionaire and send its comments thereon to the Authority and the Concessionaire within 7
(seven) days of receipt of such report.
5.3. On a daily basis, the concerned key personnel of Independent Engineer shall inspect the
Construction Works. Following activities need to be undertaken during the visits.
 Review of construction including progress, quality and safety of construction
 Inspection of defects and deficiencies in construction works
 Witnessing quality inspection tests at labs established by Concessionaire on a sample basis
Review of quality of work shall be done in reference to Quality Assurance Plan (QAP)/Manual
and ISO 9001:2008, IRC: SP: 47-1998 and IRC: SP: 57-2000 for road bridges and roads
respectively. The consultant also needs to capture following documents and send to
<AGENCY> field office via email on a daily basis
 Scanned copy of filled RFI (Request for Inspection) form including commentary on
‘Satisfactory/Unsatisfactory’ nature of work completed by Concessionaire
 Daily inspection report Proforma as provided in Annexure I
 Readings of quality inspection tests witnessed by the Consultant
 Minimum 6 high resolution photographs supporting the remarks made by the Consultant in RFI form
Team Leader will be responsible for sending daily emails to <AGENCY> field office
5.4. On a monthly basis, the Independent Engineer shall prepare a Monthly Inspection Report in
accordance with the format prescribed in Annexure V setting forth an overview of the status,
progress, quality and safety of construction, including the work methodology adopted, the
materials used and their sources, and conformity of Construction Works with the Scope of the
Project and the Specifications and Standards. In a separate section of the Inspection Report, the
Independent Engineer shall describe in reasonable detail the lapses, defects or deficiencies
observed by it in the construction of the Project Highway. The Independent Engineer shall send a
copy of its Inspection Report to the Authority and the Concessionaire latest by 7th of every month.
Key sections of the Monthly Progress Report are as follows.
Sr.
Section Sub-Sections
No.
1.1 Construction progress in current month
1.2 Summary of strip plan
1 Executive Summary
1.3 Detailed strip plan
1.4 Current issues and recommended actions by IE
2.1 Salient Features of the Project
2.2 Project Milestones
2 Project Overview
2.3 Location Map
2.4 Key Plan
3.1 Pending issues and action log
3 Critical issues and Action log
3.2 Obligations as per contract
4 Physical Progress 4.1 Detailed physical progress by component
5 Land Acquisition and Clearances 5.1 LA summary
on HAM.
Sr.
Section Sub-Sections
No.
5.2 LA detail by CALA
5.3 LA detail by village
5.4 Manpower with each CALA
5.5 Clearances summary
5.6 Status of utility shifting
6 Change of Scope 6.1 Status of pending COS proposals
7 Mobilization of Resources 7.1 Resource mobilization by contractor/ concessionaire
8.1 Pen picture- Escrow
8 Financial Progress Details
8.2 Escrow details
9.1 Tests witnessed by IE/AE
9 Summary of quality control tests
9.2 Tests conducted by IE/AE
10.1 Critical issues and action log
Monitoring of maintenance obligations during construction
10 10.2 Cumulative defects and deficiencies
phase
10.3 Status of damages
11.1 Pen picture on safety features at construction site
11 Safety features
11.2 Accident report
Annex 1: Detailed list of physical components as per
12 Annexures Schedule G
Annex 2 onwards: Additional details provided by IE
5.5. The Inspection Report shall also contain a review of the maintenance of the existing
lanes. Condition survey of the existing highway shall be carried with network survey vehicle at
the interval of six months to ascertain the highway condition. For determining that the
Construction Works conform to Specifications and Standards, the Independent Engineer shall
require the Concessionaire to carry out, or cause to be carried out, tests on a sample basis, to be
specified by the Independent Engineer in accordance with Good Industry Practice for quality
assurance. For purposes of this Paragraph 5.5, the tests specified in the IRC Special Publication-
11 (Handbook of Quality Control for Construction of Roads and Runways) and the Specifications
for Road and Bridge Works issued by MORTH (the “Quality Control Manuals”) or any
modification/substitution thereof shall be deemed to be tests conforming to Good Industry
Practice for quality assurance. The Independent Engineer shall issue necessary directions to the
Concessionaire for ensuring that the tests are conducted in a fair and efficient manner, and shall
monitor and review the results thereof. The sample size of the tests shall comprise 20% (twenty
per cent) of the quantity or number of tests prescribed for each category or type of tests in the
Quality Control Manuals.
5.6. The timing of tests referred to in Paragraph 5.5, and the criteria for acceptance/ rejection
of their results shall be determined by the Independent Engineer in accordance with the Quality
Control Manuals. The tests shall be undertaken on a random sample basis and shall be in addition
to, and independent of, the tests that may be carried out by the Concessionaire for its own quality
assurance in accordance with Good Industry Practice.
5.7. In the event that the Concessionaire carries out any remedial works for removal or
rectification of any defects or deficiencies, the Independent Engineer shall require the
Concessionaire to carry out, or cause to be carried out, tests to determine that such remedial
works have brought the Construction Works into conformity with the Specifications and
Standards, and the provisions of this Paragraph 5 shall apply to such tests.
5.8. In the event that the Concessionaire fails to achieve any of the Project Milestones, the
Independent Engineer shall undertake a review of the progress of construction and identify
potential delays, if any. If the Independent Engineer shall determine that completion of the
on HAM.
Project Highway is not feasible within the time specified in the Agreement, it shall require the
Concessionaire to indicate within 15 (fifteen) days the steps proposed to be taken to expedite
progress, and the period within which the Project Completion Date shall be achieved. Upon
receipt of a report from the Concessionaire, the Independent Engineer shall review the same and
send its comments to the Authority and the Concessionaire forthwith.
5.9. If at any time during the Construction Period, the Independent Engineer determines that
the Concessionaire has not made adequate arrangements for the safety of workers and Users in
the zone of construction or that any work is being carried out in a manner that threatens the
safety of the workers and the Users, it shall make a recommendation to the Authority forthwith,
identifying the whole or part of the Construction Works that should be suspended for ensuring
safety in respect thereof.
5.10. In the event that the Concessionaire carries out any remedial measures to secure the
safety of suspended works and Users, it may, by notice in writing, require the Independent
Engineer to inspect such works, and within 3 (three) days of receiving such notice, the
Independent Engineer shall inspect the suspended works and make a report to the Authority
forthwith, recommending whether or not such suspension may be revoked by the Authority
5.11. If suspension of Construction Works is for reasons not attributable to the

Concessionaire, the Independent Engineer shall determine the extension of dates set forth in the
Project Completion Schedule, to which the Concessionaire is reasonably entitled, and shall notify
the Authority and the Concessionaire of the same
5.12. The Independent Engineer shall carry out all the Tests specified in Schedule-I and
issue a Completion Certificate or Provisional Certificate, as the case may be. For carrying out
its functions under this Paragraph and all matters incidental thereto, the Independent
Engineer shall act under and in accordance with the provisions of Article 14 and Schedule-I.
The Consultant shall use following equipment in carrying out the tests.
S No Key metrics of Asset Equipment to be used
1 Surface defects of pavement Network Survey Vehicle (NSV)
2 Roughness of pavement Laser Profilometer
3 Strength of pavement Falling Weight Reflectometer (FWD)
4 Bridges Mobile Bridge Inspection Unit (MBIU)
5 Road signs and road markings Retro-reflectometer
5.13. Upon reference from the Authority, the Independent Engineer shall make a fair and
reasonable assessment of the costs of providing information, works and services as set forth
in Article 16 and certify the reasonableness of such costs for payment by the Authority to the
Concessionaire
5.14. The Independent Engineer shall aid and advise the Concessionaire in preparing the
Maintenance Manual.
6. Operation Period
on HAM.
6.1. The Independent Engineer shall review the annual Maintenance Programme
furnished by the Concessionaire and send its comments thereon to the Authority and
the Concessionaire within 15 (fifteen) days of receipt of the Maintenance Programme.
6.2. The Independent Engineer shall review the monthly status report furnished by the
Concessionaire and send its comments thereon to the Authority and the
Concessionaire within 7 (seven) days of receipt of such report
6.3. Visual Inspection of project highway
6.3.1. The Independent Engineer shall carry out visual inspection of entire highway stretch
as per the frequency defined in the following table
Frequency of
Nature of defect or deficiency
inspection
ROADS
(a) Carriageway and paved shoulders
(i) Breach or blockade Daily
(ii) Pot holes Daily
(iii) Cracking Weekly
(iv) Rutting Weekly
(v) Bleeding/skidding Weekly
(vi) Ravelling/Stripping of bitumen surface Weekly
(vii) Damage to pavement edges Weekly
(viii) Removal of debris Daily
(b) Hard/earth shoulders, side slopes, drains and culverts
(i) Variation by more than 2% in the prescribed slope of camber/cross fall Weekly
(ii) Edge drop at shoulders Weekly
(iii) Variation by more than 15% in the prescribed side (embankment) slopes Weekly
(iv) Rain cuts/gullies in slope Weekly
Damage to or silting of culverts and side drains during and immediately preceding
(v) Weekly
the rainy season
(vi) Desilting of drains in urban/semi-urban areas Daily
(c) Road side furniture including road signs and pavement marking
Damage to shape or position;
(i) Daily
poor visibility or loss of retro-reflectivity
(d) Street lighting and telecom (ATMS)
(i) Any major failure of the system Daily
(ii) Faults and minor failures Daily
(iii) Streetlight with Lux Meter Weekly
(e) Trees and plantation
Obstruction in a minimum head-room of 5 m above carriageway or obstruction in
(i) Daily
visibility of road signs
(ii) Deterioration in health of trees and bushes Weekly
(iii) Replacement of trees and bushes Weekly
(iv) Removal of vegetation affecting sight line and road structures Weekly
(f ) Rest areas/Wayside amenities
(i) Cleaning of toilets Daily
(ii) Defects in electrical, water and sanitary installations Daily
on HAM.
Frequency of
inspection
(g) Toll plaza[s]
(i) Failure of toll collection equipment including ETC or lighting Daily
(ii) Damage to toll plaza Weekly
(h) Other Project Facilities and Approach roads
Damage or deterioration in Approach Roads, -[pedestrian facilities, truck lay-bys,
(i) bus-bays, bus- shelters, cattle crossings, Traffic Aid Posts, Medical Aid Posts and Daily
other works]
(j) Incident Management
Instances of Incident Management as reported including time of call, response time,
(i) Daily
services rendered and time of clearing of the Highway.
(ii) List of the Incident Management Services rendered. Weekly
BRIDGES
(a) Superstructure of bridges
(i) Cracks Weekly
(ii) Spalling/scaling Weekly
(b) Foundations of bridges
(i) Scouring and/or cavitation Weekly
(c) Piers, abutments, return walls and wing walls of bridges
(i) Cracks and damages including settlement and tilting Weekly
(d) Bearings (metallic) of bridges
(i) Deformation Weekly
(e) Joints in bridges
(i) Loosening and malfunctioning of joints Weekly
(f) Other items relating to bridges
(i) Deforming of pads in elastomeric bearings Weekly
Gathering of dirt in bearings and joints; or clogging of spouts, weep holes and vent-
(ii) Weekly
holes
(iii) Damage or deterioration in parapets and handrails Weekly
(iv) Rain-cuts or erosion of banks of the side slopes of approaches Weekly
(v) Damage to wearing coat Weekly
Damage or deterioration in approach slabs, pitching, apron, toes, floor or guide
(vi) Weekly
bunds
(vii) Growth of vegetation affecting the structure or obstructing the waterway Weekly
6.3.2. All elements which have daily inspection frequency shall be inspected weekly as well.
Similarly, all elements which have weekly inspection frequency shall be inspected monthly
as well.
6.3.3. Daily inspection report format and weekly inspection report format has been
provided in Annexure II and III of this document respectively. Manpower which
needs to conduct visual inspection and mode of reporting is defined in the following
table
Frequency of inspection Inspection to be carried out by Mode of reporting

Daily Sub-professional staff Soft copy by Email
on HAM.
Weekly Key personnel Soft copy by Email
Monthly Key personnel Hard copy and Soft copy
6.3.4. High resolution photographs and video of the highway stretches having defects
and/or deficiencies shall be submitted along with Weekly Inspection Report and
Monthly Status Report. Summary of key observations around defects and
deficiencies in highway stretch shall be reported in Monthly Progress Report and
detailed inspection report shall be provided as Annexure to Monthly Progress
Report.
The Contractor shall during the Construction and Maintenance Period shall carry
out such drone videography (on monthly basis) in the presence of Team Leader of
Independent Engineer pursuant to clause 13.6 of the Concession Agreement
(“Agreement”). The video of last month and the current month running side by side
shall be uploaded on Data Lake (https://datalakeg.nhai.gov.in/nhai) for easily
capturing various developments during the month. Independent Engineer shall
ensure that the features and quality of drone video is acceptable and video is not
distorted/ tampered with. Independent Engineer shall analyse these drone videos
and give their comments in its digital MPRs covering interalia but not limited to the
encumbrances/lands not available, sites of COS demands, progress of project,
mobilisation of plant & equipment, mobilisation of camp sites, progress on
rectification of NCRs etc. along with the proposed action plan. Project Director of
NHAI shall crosscheck drone videos during the monthly physical inspections and
notify the discrepancies noticed, if any, between drone video, on Independent
Engineer comments and ground reality. The discrepancies shall be examined and
addressed through joint site inspections.
6.3.5. The consultant shall also be responsible for inspection and monitoring of Wayside
Amenities. ETC (Electronic Toll Collection) and ATMS (Advanced Traffic
Management System) and incident management.
6.4. Road conditions surveys
6.4.1. The carrying out of condition surveys will be one of the most important and crucial
field tasks under the project. The Independent Engineer shall carry out condition
surveys using equipment and following a frequency as defined under.
Sr. Equipment to be
Key metrics of Asset Frequency of condition survey
No. used
At least twice a year (As per
Surface defects of Network Survey
1 survey months defined for the
pavement Vehicle (NSV)
state basis rainy season)
2 Roughness of pavement Laser Profilometer survey months defined for the
Falling Weight
3 Strength of pavement At least once a year
Reflectometer (FWD)
Mobile Bridge At least twice a year (As per
4 Bridges Inspection Unit survey months defined for the
(MBIU) state basis rainy season)
on HAM.
Sr. Equipment to be
Key metrics of Asset Frequency of condition survey
No. used
5 Road signs Retro-reflectometer survey months defined for the
The first equipment-based inspection shall be conducted at the time of completion testing.
The other inspections shall be conducted before and after the rainy seasons as per the
schedule defined in Annexure IV, except for FWD testing which shall be conducted once a
year.
Calibration of equipment, wherever needed, is required to be done in presence of

Competent Authority. Once approval of equipment, the settings and a sample data set is
provided by Competent Authority, network level data for entire project stretch can be
collected. Month of survey for each state has been defined in Annexure IV of this document.
6.4.2. Measurement of pavement surface defects and roughness

i. The Independent Engineer shall use Network Survey Vehicles mounted with equipment
such as Laser based automatic crack detection , high resolution digital cameras for RoW
and pavement, high accuracy DGPS receiver and in vehicle data processing software or
better technology to accurately measure following pavement surface properties
Surface defect Dimensions to be reported
 Length
Cracking  Width
 Depth
 Area
Potholes
 Depth
 Indicator
Raveling  %
 Area
 Depth
Rutting
 Width
Concrete Joint/ Faulting  Length
Roughness  IRI in both wheel paths
ii. The following criteria shall be met by the process of defects detection
 Measurement of 3D road profile using such technologies as laser scanning or other proven
technologies.
 Ability to operate (collect data) at different speeds with a minimum speed of 30km/hr and up
to at least 75 km/hr.
 Profile depth accuracy of 0.5mm
 Capability for lane tracking to control driver wander’ and ensure high
repeatability of data between surveys.
 Measure at least 3.5m width of highway lane.
 Transverse Profile including rut depth measurement of pavement surface
widths of both carriageway and shoulders. The rut depth data must be
on HAM.
convertible to different straightedge lengths (1.8m to 3.5m) and meet industry
standards (ASTM E1703 / E1703M).
 Pavement images with capability to automatically identify and rate distresses
 Roughness measurement with outputs of both raw longitudinal profiles and
International Roughness Index (IRI) calculation shall be reported at least
100m referenced to the preceding Location Reference Post (LRP). The
roughness must meet ASTM-E950 (equivalent to Class I road profiler). The IRI
shall be determined in both wheelpaths.
 Ability to record images at user-defined intervals (e.g. every 5, 10m, etc.)
 Minimum images resolution of 1600x1200
 Outputs must include Standard JPEG image or similar industry standard
 Distance resolution of <1mm,
 Capable of achieving distance accuracy of 0.1% (i.e. within 1m over 1km distance)
 All data outputs should be in a non-proprietary format (e.g. .CSV, .MDB, Excel) and
not require specialist software in order to view or format data
 Data should also be capable of being easily formatted into data compatible
with HDM-4
iii. The following are the set of deliverables which should be submitted after
completion of survey as part of Monthly Progress Report
 Raw data generated from the equipment which are part of Network Survey
covering the parameters mentioned in above table. It should also include
o Survey ID, Description, Date, Lane
o GPS referenced data for GIS mapping
 Video logging
o Pavement imagery (AVI/JPEG)
o 360-degree imagery (JPEG)
 Interpretation report covering summary of entire survey and analysis of defects and
deficiencies
6.4.3. Measurement of pavement strength
i. The Independent Engineer shall carry out structural strength surveys for
existing pavements using Falling Weight Deflectometer technique in
accordance with the procedure given in IRC:115-2014 (Guidelines for
Structural Evaluation and Strengthening of Flexible Road Pavements Using
Falling Weight Deflectometer (FWD) Technique) and IRC: 117-2015
(Guidelines for the Structural Evaluation of Rigid Pavement by Falling Weight
Deflectometer)
ii. The interval at which deflection measurements are to be taken up are as per IRC:115-
2014 / IRC:117-2015. The sample size and the interval of the data to be collected depends
on the length of the uniform section calculated and condition of the pavement section i.e
‘good’, ‘fair’ and ‘poor’ for each lane, established on the pavement condition data based
on the criterion given in IRC:115-2014. For rigid pavements, the deflection data may be
on HAM.
collected at interiors, corners, transverse joints and longitudinal joints in the outer lanes
at intervals as specified in IRC:117-2015.
iii. The following are the set of deliverables which should be submitted after completion of
inspection test as part of Monthly Progress Report
 Data report covering following parameters

o Deflection Bowl (Transient Deflections at seven different points)
o Corrected Elastic Modulus Bituminous E1
o Corrected Elastic Modulus Granular E2
o Corrected Elastic Modulus Subgrade E3
o Subgrade CBR
 Interpretation report covering summary of entire survey results and analysis of key
parameters
6.4.4. The Independent Engineer shall carry out the condition and structural assessment survey
of the bridges in accordance with IRC-SP; 35 with the use of Mobile Bridge Inspection unit
(MBIU) or better technology.
i. The following criteria shall be met by the process of bridge condition assessment
 Automatic folding and unfolding of platform

 90-degree rotation of platform
 Sufficient safety features to be incorporated such as dedicated power supply, emergency cut off
system, etc
 Complete access to hidden parts of the bridge by the raters
ii. Detailed bridge inspection report shall be submitted as per the Inspection Proforma provided
in IRC-SP 35
6.4.5. Measurement of retro reflection of road signs
i. The Independent Engineer shall measure Coefficient of retro reflected luminance RA (night-
time retro reflection) of road traffic signs using a portable retro reflectometer.
ii. The following criteria shall be met by the process of road signs retroreflection measurement
 Measurement of retroreflective signs shall be conducted in accordance with ASTM E1709 and
ASTM E2540
 Measurement time after pressing trigger shall be less than or equal to 1 sec
 Observation angle adjustment from 0.2 degrees to 2.0 degrees
 Entrance angle adjustment from -45 degrees to +45 degrees
 Self-contained commercially available battery
 Inbuilt data storage of at least 2,000 measurements so that data transfer requirement is minimized
while the survey is being conducted
 Interface for transferring data from device to Computer
 Built in GPS to capture GPS coordinates of road sign
 Range shall be at least 0-2000 cd/lx/m2

on HAM.
iii. The following are the set of deliverables which should be submitted after
completion of survey as part of Monthly Progress Report
 System generated coefficient of retroreflected luminance RA (nighttime

retroreflection) of all road signs
 Interpretation report covering analysis of road signs falling in different range of RA
and actions to be taken
6.5. The Independent Engineer shall carry out following inspections of ETC lanes at toll
plazas on a month basis:
(a) Infrastructure:
 Availability of civil infrastructure at toll plazas required for installation of ETC systems
 Adequacy of hardware, software and other related items as per IHMCL/<AGENCY>
technical specifications and requirements
(b) Operations:
 Adherence of various stakeholders (acquirer bank, system integrator, toll operator, issuer
bank etc) of the ETC system to the service level agreements
 Efficacy of the ETC system (RFID tagging, AVC, WIM etc) in terms of accuracy and uptime
 Tracking and reporting toll plaza experience metrics such as average waiting time,
transaction times for different modes of payment (RFID, cash, smart cards, QR codes etc)
and congestion levels (eg length of queue in different lanes) across 4 different times in a
day
 Robustness of dispute resolution mechanisms in place for the tag holder and toll operators
by the issuer and acquirer banks
6.6. The Independent Engineer shall prepare a Monthly Status Report in O&M phase of
project in respect of its duties and functions under this Agreement and in
accordance with the format prescribed in Annexure VI. 1st deliverable of the
report which is an executive summary to the main report (Section 1) shall be
submitted to the Authority and updated on the PMIS and project specific website
by 4th of every month. Main report (Section 2 onwards) shall be submitted to the
Authority and updated on the PMIS and project specific website by 7th of every
month. Key sections of the Monthly Status Report are as follows.
S.No Sections Sub sections
1.1 Overall road condition
1.2 Key reporting metrics
1.3 Key maintenance activities undertaken
1 Executive Summary
1.4 Pending issues
1.5 Recommended actions by AE
1.6 Strip plan for maintenance
2.1 Key project details
2.2 Location map
2 Project Overview 2.3 Key plan
2.4 Summary of project features
2.5 RoW availability
3 3.1 Issue and action log
on HAM.
S.No Sections Sub sections
3.2 Summary of deficiencies
Critical issues and action
taken
3.4 Inspection schedule
4.1 Summary of NCR issued
4 Monthly Inspection Report
4.2 Equipment based inspection report
5.1 Monthly ETC Report
5 Monitoring of ETC Lanes 5.2 On-ground infrastructure report
5.3 On ground ETC operations & SLA adherence
6.1 Damages for non completion of project facilities
5 Status of damages 6.2 Damages for breach of maintenance activities
6.3 Damages for non completion of major maintenance works
7 Change of Scope proposals 7.1 Change of Scope proposals
8 Status of pending disputes 8.1 Status of pending disputes
9.1 Toll collection statement
9.2 Accident Report
9 Reports 9.3 Details of user complaints
9.4 Encroachment list
9.5 Lane closure report
Annex I- Detailed visual inspection report of project highway
10 Annexures
Annex II onwards- Additional details provided by AE
6.7. The Independent Engineer shall in its O&M Inspection Report specify the tests, if any,
that the Concessionaire shall carry out or cause to be carried out for the purpose of
determining that the Project Highway is in conformity with the Maintenance Requirements.
It shall monitor and review the results of such tests and the remedial measures, if any, taken
by the Concessionaire in this behalf.
6.8. In respect of any defect or deficiency referred to in Paragraph 3 of Schedule-K, the

Independent Engineer shall, in conformity with Good Industry Practice, specify the
permissible limit of deviation or deterioration with reference to the Specifications and
Standards and shall also specify the time limit for repair or rectification of any deviation or
deterioration beyond the permissible limit.
6.9. The Independent Engineer shall determine if any delay has occurred in completion of
repair or remedial works in accordance with the Agreement, and shall also determine the
Damages, if any payable by the Concessionaire to the Authority for such delay.
6.10. The Independent Engineer shall examine the request of the Concessionaire for
closure of any lane(s) of the carriageway for undertaking maintenance/repair thereof,
keeping in view the need to minimise disruption in traffic and the time required for
completing such maintenance/repair in accordance with Good Industry Practice. It shall
grant permission with such modifications, as it may deem necessary, within 3 (three) days of
receiving a request from the Concessionaire. Upon expiry of the permitted period of closure,
the Independent Engineer shall monitor the re-opening of such lane(s), and in case of delay,
determine the Damages payable by the Concessionaire to the Authority under Clause 17.7.
on HAM.
6.11. The Independent Engineer shall monitor and review the curing of defects and deficiencies by
the Concessionaire as set forth in Clause 19.4.
6.12. In the event that the Concessionaire notifies the Independent Engineer of any modifications
that it proposes to make to the Project Highway, the Independent Engineer shall review the
same and send its comments to the Authority and the Concessionaire within 15 (fifteen) days
of receiving the proposal.
6.13. Upon request of Authority, the Independent Engineer shall carry out minor design works
such as design of drainage, blackspot removal design, etc
6.14 The Independent Engineer shall undertake traffic sampling, as and when required by the
Authority, under and in accordance with Concession Agreement.
6.15 In respect of the Drawings, Documents and Safety Report received by the Independent
Engineer for its review and comments during the Operation Period, the provisions of
Paragraph 4 shall apply, mutatis mutandis.
7. Termination
7.1 At any time, not earlier than 90 (ninety) days prior to Termination but not later than 15
(fifteen) days prior to such Termination, the Independent Engineer shall, in the presence of a
representative of the Concessionaire, inspect the Project for determining compliance by the
Concessionaire with the Divestment Requirements set forth in Clause 32.1 and, if required,
cause tests to be carried out at the Concessionaire’s cost for determining such compliance. If
the Independent Engineer determines that the status of the Project is such that its repair and
rectification would require a larger amount than the sum set forth in Clause 33.2, it shall
recommend retention of the required amount in the Escrow Account and the period of
retention thereof.
7.2 The Independent Engineer shall inspect the Project once in every 15 (fifteen) days during a
period of 90 (ninety) days after Termination for determining the liability of the
Concessionaire under Article 33, in respect of the defects or deficiencies specified therein. If
any such defect or deficiency is found by the Independent Engineer, it shall make a report in
reasonable detail and send it forthwith to the Authority and the Concessionaire.
8. Determination of costs and time
8.1. The Independent Engineer shall determine the costs, and/or their reasonableness, that are
required to be determined by it under the Agreement.
8.2. The Independent Engineer shall determine the period, or any extension thereof, that is
required to be determined by it under the Agreement.
9. Assistance in Dispute resolution
9.1. When called upon by either Party in the event of any Dispute, the Independent Engineer shall
mediate and assist the Parties in arriving at an amicable settlement.
9.2. In the event of any disagreement between the Parties regarding the meaning, scope and
nature of Good Industry Practice, as set forth in any provision of the Agreement, the
Independent Engineer shall specify such meaning, scope and nature by issuing a reasoned
written statement relying on good industry practice and authentic literature.
on HAM.
10. Other duties and functions
The Independent Engineer shall perform all other duties and functions specified in the
Agreement.
11. Miscellaneous
11.1. All key personnel and sub professional staff of the Independent Engineer shall use the
fingerprint based (biometric) attendance system for marking their daily attendance.
Attendance shall be marked at least once a day and anytime during the day. 1 Biometric
Attendance System shall be installed by the Independent Engineer at its own cost at the site
office in order to facilitate the attendance marking. More systems can be installed near the
project highway upto a maximum of 1 system per 50 km in order to encourage frequent visits
of project highway by key personnel and sub professional staff. A copy of monthly attendance
records shall be attached with Monthly Status Report. Proper justification shall be provided
for cases of absence of key personnel/ sub professional staff which do not have prior approval
from Project Director of concerned stretch. In addition, Advance Face Recognition location
based Mobile Application System (e-Attendance System) shall mandatorily be used for
marking the attendance pursuant to NHAI Policy Circular no. 10.2.28/2021 dated 15.01.2021
(and subsequent amendment thereof, if any).
11.2. The Independent Engineer shall notify its programme of inspection to the Authority and to
the Concessionaire, who may, in their discretion, depute their respective representatives to
be present during the inspection.
11.3. A copy of all communications, comments, instructions, Drawings or Documents sent by the
Independent Engineer to the Concessionaire pursuant to this TOR, and a copy of all the test
results with comments of the Independent Engineer thereon shall be furnished by the
Independent Engineer to the Authority forthwith.
11.4. The Independent Engineer shall obtain, and the Concessionaire shall furnish in two copies
thereof, all communications and reports required to be submitted, under this Agreement, by
the Concessionaire to the Independent Engineer, whereupon the Independent Engineer shall
send one of the copies to the Authority along with its comments thereon.
11.5. The Independent Engineer shall retain at least one copy each of all Drawings and Documents
received by it, including ‘as-built’ Drawings, and keep them in its safe custody.
11.6. Upon completion of its assignment hereunder, the Independent Engineer shall duly classify
and list all Drawings, Documents, results of tests and other relevant records, and hand them
over to the Authority or such other person as the Authority may specify, and obtain written
receipt thereof. Two copies of the said documents shall also be furnished in micro film form
or in such other medium as may be acceptable to the Authority.
11.7. Wherever no period has been specified for delivery of services by the Independent Engineer,
the Independent Engineer shall act with the efficiency and urgency necessary for discharging
its functions in accordance with Good Industry Practice.
12. Assistance to Authority in review of book of accounts
12.1. Upon receipt of copy of books of accounts from Authority, the Independent Engineer shall
review the Escrow account statements with respect to the provisions of the Escrow
on HAM.
agreement, books of accounts for information pertaining (a) the traffic count (b) Fee
determination thereof, and (c) Project costs, and (d) such other information relating or
resulting from other duties and functions of Independent Engineer in accordance with the
Agreement, as the Authority may reasonably require and submit its report within 10 days.
13. PERFORMANCE CLAUSE
Independent Engineers shall be expected to fully comply with all the provisions of the `Terms
of Reference’, and shall be fully responsible for supervising the Designs, Construction and
maintenance and operation of the facility takes place in accordance with the provisions of the
Concession Agreement and other schedules. Any failure of the Independent Consultant in
notifying to National Highways Authority of India and the Concessionaire on non-
compliance of the provisions of the Concession Agreement and other schedules by the
Concessionaire, non-adherence to the provision of ToR and non-adherence to the time
schedule prescribed under ToR shall amount to non-performance.
The Independent Engineer shall appoint its authorized representative, who shall issue on
behalf of the IE, the Provisional Completion Certification and Completion Certificate along
with the Team Leader and shall carry out any such task as may be decided by National
Highways Authority of India. The IE shall take prior approval of National Highways
Authority of India before issuing Provisional Completion Certification and Completion
Certificate. The proposal submitted shall also include the name of the authorized
representative along with the authorization letter and power of attorney.
14. CONSULTANT’S PROPOSAL
14.1. List of key personnel to be fielded by the Consultants shall be as below:

i. Team Leader Cum Senior Highway Engineer
ii. Resident cum Highway Engineer
iii. Bridge/Structural Engineer
iv. Senior Pavement Specialist
v. Senior Quality cum Material Expert
vi. Road Safety Expert
14.2. Broad job-description and minimum qualification for ************ mentioned above is
enclosed as Enclosure–B. However, higher marks shall be accorded to the Candidate with
higher relevant qualification and experience. The Consultant should feel free to submit their
proposal on the basis of the man-months which they consider to be necessary to undertake
the assignment. All the CV’s of the personals mentioned in Para 5.3 (iii) of Data Sheet shall be
evaluated at the time of evaluation of technical proposal. The age of the Key Personnel
should not be more than 65 years on the date of submission of proposal. Consultants
are advised in their own interest to frame the technical proposal in an objective manner as
far as possible so that these could be properly assessed in respect of points to be given as part
of evaluation criteria. The bio-data of the key personnel should be signed on every sheet by
the personnel concerned and the last sheet of each bio-data should also be signed by the
authorised signatory for the Consultant. The key personnel shall also certify at the end of
their bio-data proforma that they have not left any of the National Highways Authority of
India’s works without completing of their assignment and have not accepted any other offer
at the time of signing of the bio-data and as such shall be available to work with the
Independent Consultant, if the Project is awarded. In case the key personnel leaves the
assignment without approval of National Highways Authority of India, National
on HAM.
Highways Authority of India would be at liberty to take any appropriate action against that
key personnel including debarment.
14.3. In addition to above, consultants are required to propose other key personnel, sub-
professional staff and other field engineers as detailed in Enclosure-A and the minimum
qualification requirements for the same is enclosed in Enclosure–B.
15. PERIOD OF SERVICES
15.1. The services of an Independent Engineer will be in phases as per Contract / Concession
Agreement.
15.1.1. The appointment of the Independent Engineer shall initially be as per details given below.
The proposed manpower deployment for this period shall be matching the activities to be
performed during the said period. The time frame for services during the deployment of key
personnel during this period shall be as shown in Enclosure A. Extension of Time for
providing services of the Independent Engineer shall be extended concurrently with the
Extension of Time granted, if any, to the Concessionaire for the project, subject to satisfactory
performance of the Independent Engineer and limited to original period of consultancy
services.
16.
i. To minimize the delay in approval of replacements of Key Personnel, Consultant shall submit
the proposal directly to the competent level responsible for such approvals. The approval
for replacement of key personnel shall be accorded within one month of submission of such
proposal. In case of further delay, unless refused after due evaluation of CV by the Authority
within a month, it will be considered deemed approval of such replacements proposed.
ii. Completion certificate of the project shall not be issued by Independent Engineer with
retrospective effect and without ascertaining that all the works have been completed as per
Specifications and Standards, particularly ancillary items like shoulders, road signs,
markings, road furniture items etc. Issuance of such completion certificate, besides being a
fraudulent activity, leads to financial implication such as payment of Bonus even when the
works are not fully completed. Ministry has earlier issued guidelines vide letter dated
22.03.2019 on issuance of completion certificate and further Ministry vide letter dated
25.02.2020 has mandated to upload NSV survey report/ data before issuing completion
certificate on PMIS portal. Therefore, the test results on completion including video. NSV
survey report/ data and safety audit shall invariably be uploaded on the PMIS portal before
issue of completion certificate by the Independent Engineer after ascertaining that all pare-
requisites as per Contract Agreement has been fulfilled by the Contractor, failing which
Consultancy firm shall be debarred for a period of two year.
iii. MPR are required to be prepared properly by the Consultant to reflect the actual progress,
hindrances, deployment of resources by the contractor, quality control, Non-conformity
reports, safety, fulfilment of obligations of contractor and consultant including approval of
various documents, design & drawings. The Consultant shall record all aspects as per
services to be provided in terms of Reference (ToR), failing which the Consultancy firm shall
be warned for non-performance. In case Consultancy firm continues to default, even after
multiple warning exceeding 5 times, the firm shall be put on holiday listing (temporary
debarment) for a period upto 12 months from future assignments by MoRTH or its Executing
Agencies.
on HAM.
iv. In case, person permanently employed with the firm is to be replaced, technical score of both
the CVs shall be compared excluding the marks given for employment with firm.
Replacement would be allowed when the Technical Score (excluding the marks given for
employment with firm) of the new key person is equal or better than the existing key
person’s Technical Score excluding marks assigned for permanent employment with
the firm. However, the remuneration of such replacement be reduced on
proportionate basis in case the overall score of the replacement person is less than
the overall score of original person.
on HAM.
Enclosure-A
MAN-MONTHS INPUT FOR KEY PROFESSIONAL STAFF
INDEPENDENT ENGINEER (For project length 0 – 100km)

Man-months in Construction
period of 12 months Man-months in O&M
Sr. No. Key Personnel (including first 12 months of period of 36 months
O&M period of stretch where
construction is completed)
A: Key Personnel
Team Leader Cum Senior Highway
1. 1 x 12 1x9
Engineer
2 x 36 (one for each
2. Resident cum Highway Engineer 2 x 12
Pkg.)
2 x 9 (one for each
3. Bridge/Structural Engineer 1 x 12
Pkg.)
4. Senior Pavement Specialist 1 x 12 -
5. Senior Quality cum Material Expert 1 x 12 -
6. Road Safety Expert 1x4 1x9
Sub Total 76 108
Total Man-month of Key Personnel for
184
Construction and O&M
B: Sub Professional Staff
(a) Survey Engineer 1 x 12 ( 1 x 12
2 x 36 (one for each
(b) Assistant Highway Engineer (2 nos) 3 x 12
Pkg.)
(c) CAD Expert 1x4 1 x 12
(d) Environmental Engineer 1x3 ( 0
(e) Assistant Bridge Engineer 1 x 12 ( 0
Assistant Quality cum Material Engineer (2
(f) 2 x 12 ( 0
nos)
(g) Electrical Engineer 1x2 1x4
(h) HTMS/Toll Expert 1x2 0
(i) Quantity Surveyor 1x6 ( 1x4
(j) Horticulture cum Landscaping Expert 1x6 ( 1 x 18
(k) Highway Design Engineer - -
(l) Bridge//Structure Design Engineer - -
Sub Total 107 122
Total Man-month of Sub-professional
229
staff for Construction and O&M
Note:
1. The other inputs like support staff shall be provided by the Consultant of an acceptable type
commensurate with the roles and responsibilities of each position
2. In case of project having different construction period, Man Month Input shall be adjusted
proportionately
3. The Financial Expert/Legal expert/Contract Specialist may be required for the project for specific
needs. Their deployment shall be arranged by the Consultant on specific requisition from the Authority
and the payment shall be made as per the actual deployment. The Financial Expert/Legal expert/Contract
Specialist shall be paid at the rates quoted for Senior Quality Cum Material Expert
on HAM.
Enclosure B
QUALIFICATION OF KEY PERSONNEL
TEAM LEADER CUM SENIOR HIGHWAY ENGINEER
This is the senior most position and the expert engaged as the team leader shall be responsible
for reviewing the entire Project preparation and implementation activities of the
Concessionaire. He shall check all the Designs being prepared by the Concessionaire, ensure
execution of works on site as per specification and standards, and continuously interact with
the <AGENCY> and the Concessionaire. He shall undertake Project site visits and shall guide,
supervise, coordinate and monitor the work of other experts in his team as well as those of the
Concessionaire. The candidate is required to be a Senior Highway Engineer, who should have
a proven record of supervising, organising and managing of construction of highway projects
and also of Project preparation of large magnitudes projects, as defined below, financed by
international lending agencies and others. Knowledge of Project management shall be an
added advantage.
He should have the following qualification / experience.
1. Essential Qualifications.
a) Graduate in Civil Engineering from recognized university.
b) Total Professional Experience of 12 years in handling Highway Projects.
c) At least 5 years experience as Team Leader/Project Manager or similar capacity in
Highway Development Project.
d) He should have handled as Team Leader/Project Manager or similar capacity of at
least two projects in Construction Supervision / IC (of length 40% of project length
or more of similar configuration (2/4/6 laning**)
e) He should have handled as Team Leader or similar capacity of at least two Projects
of project Preparation of major highway Project (of length 40% of project length or
more of similar configuration (2/4/6 laning**).
f) Experience as Team Leader/Project Manager or similar capacity in Operation and
Maintenance of Major Highway Projects (of length 40% of project length or more
of similar configuration (2/4/6 laning**).
2. Preferential Qualifications.
a) Post Graduate Degree in Construction Management/Transportation/Highway
Engineering//Structural Engineering/ any specialised stream of Civil Engineering.
b) Highway Development Projects (of length 40% of project length or more of similar
configuration (2/4/6 laning**) taken up under PPP.
c) Degree/Diploma/Certificate in Project Management
Km 292.00 (Package IV i.e Ankleshwar to Manubar Section) & from Km 254.430 to Km 279.00 (Package V i.e
Kim to Ankleshwar Section) in the State of Gujarat under Bharatmala Pariyojana on HAM.
Note: (1) Similar Capacity includes the following positions
i. On behalf of Consultant: Team Leader / Resident Engineer (Construction

Supervision/IE).
ii. On behalf of Contractor : Project Manager (Construction/ Construction Supervision)
iii. In Government Organizations : Superintending Engineer (or equivalent) and above
(2) Only those projects will be considered for evaluation at Sl. No. 1(d), 1(e) & 1(f) above, where
the input of the personnel is 12 months, 9 months and 12 months respectively.
RESIDENT CUM HIGHWAY ENGINEER
The Resident cum Highway Engineer shall be responsible for supervising the works of
highway to be constructed by the Concessionaire for this project. He shall also inspect the
pavement rehabilitation and repair works to be undertaken by the Concessionaire.
a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of 10 years in supervision of Highway Projects.
c) 5 years experience in similar capacity in Highway Development Project.
d) Should have handled at least 2 major projects (of length 40% of project length or more
of similar configuration (2/4/6 laning**) and above).
a) Post Graduate Degree in Transportation/Highway Engineering/Structural

Engineering/Geotechnical Engineering/any specialised stream of Civil Engineering.
b) Experience of Highway Project (of length 40% of project length or more of similar
configuration (2/4/6 laning**) and above) of Construction / Construction Supervision
/ IC on PPP Mode
BRIDGE & STRUCTURAL ENGINEER
The Bridge & Structural Engineer Engineer shall be responsible for checking the designs of
bridges, ROBs, interchanges and any other structure to be constructed in the Project highway
and supervising the works of bridges, interchanges and any other structure to be constructed
by the Concessionaire for this project. He shall also inspect the bridge rehabilitation and repair
works to be undertaken by the Concessionaire. He should have thorough understanding and
experience with international `best practices’ of modern bridge construction technology.
b) Professional Experience of 10 years in handling Highway/Bridge projects.
c) 5 years experience in Construction / Construction Supervision of bridge / interchange
/ any other structures.
d) Experience in similar capacity in supervision of 2 Major Highway Bridges.
e) Experience in supervision of Rehabilitation and repair of 2 nos Major Bridges.
a) Post Graduate Degree in Structural Engineering.
He should have thorough understanding and experience of modern bridge construction

technology. viz., Precast Segmental, Balanced Cantilever Construction, Extradosed Bridge, Full
Span Launching, Incremental Launching.
SENIOR PAVEMENT SPECIALIST
The expert shall be continuously interacting with the Concessionaire, for the review of
highway designs and drawings using sophisticated computer software and also construction
and O&M works and to ensure life cycle cost effectiveness and viable design of pavement
including appropriate rehabilitation / strengthening of the existing two lane pavement which
is significantly distressed. He shall also be responsible for ensuring complete adherence to
maintenance standards during Construction and Operation period. Thus, the position requires
a pavement specialist with thorough knowledge and understanding of international ‘best
practices’ in the field of Design, Construction and maintenance of flexible/rigid type of
pavements including latest Codal stipulations and specifications.
b) Professional Experience of 10 years in Pavement Design / Pavement Construction /

Pavement Maintenance of Highways / Roads / Airfield Runways
c) Experience of 5 years in similar capacity in Construction / Construction Supervision

of 2/4/6 laning** of major highway projects.
d) Experience as Pavement / Geotechnical Engineer in Construction/Construction

Supervision of at least 2 major highway projects(of length 40% of project length or
more of similar configuration (2/4/6 laning**) and above).
a) Post Graduate Degree in Highway Engineering / Pavement Engineering
/Transportation
b) Experience in similar capacity in Highway Development Project in innovative/non
traditional technology and design
Experience as a Pavement Specialist/Pavement Engineer in PPP project (of length 40% of

project length or more of similar configuration (2/4/6 laning**) and above).
SENIOR QUALITY/MATERIAL EXPERT
The Quality/Material Expert shall review the test results of bore holes, quarry and borrow area
material to find out their strength characteristics and suitability for using them in construction.
He shall inspect the Concessionaire’s field laboratories to ensure that they are adequately
equipped and capable of performing all the specified testing requirements of the contract. He
shall look into the quality assurance aspect of the construction works and supervise the
setting-up of the various Concessionaire’s rock crushers and bituminous mixing plants to
ensure that the specified requirements for such equipment are fully met. Experience in latest
Quality Management techniques in highway projects shall have added advantage.
b) Professional Experience of 10 years in handling Highway projects.
c) Experience of at least 5 years as Senior Quality/ Material Expert or in similar capacity

in Construction / Construction Supervision /major highway projects
d) Experience as Senior Quality/ Material Expert or in similar capacity in handling of at

least 2 similar highway projects. (of length 40% of project length or more of similar
a) Post Graduate Degree in Geotechnical Engineering / Foundation Engineering / Soil

Mechanics.
b) Experience in similar capacity in Highway Development Project in innovative/non

traditional technology.
ROAD SAFETY EXPERT
Shall be responsible for the overall Road Safety Aspect of the Project. He shall ensure that
safety provisions as per relevant codes are strictly followed at site during Construction of
Road and also during the Maintenance Period
b) Professional Experience of 10 years in handling Highway projects.
c) Minimum 5 years experience in Road Safety works of Major Highway Projects (4 / 6

laning projects)
d) Experience in similar capacity in Road Safety Audit of at least 2 nos 2/4/6 lane**
highway / expressway project including 1 nos at design stage
e) Experience in similar capacity in the field of Road Safety Management Plan.
f) It is mandatory for the Road Safety Expert to have completed at least 15 days’
certification course on Road Safety Audit from IAHE/ IITs/ NITs/ CRRI. The CV of the
proposed key [personnel not having completed minimum 15 days certification course
shall not be evaluated. For avoidance of doubt, it is clarified herein that the certification
training course may either from single institution or from multiple institutions.
2. Preferential Qualifications
a) Post Graduate Degree in Traffic Transportation/Safety Engineering.
b) Experience in similar capacity in identification and improvement of black spots on

Major Highway Project.
Experience in similar capacity in Preparation of Road Safety Management Plan for inter urban
Highways.
SUB PROFESSIONAL
Highway Design Engineer
The Highway Design Engineer shall be responsible for the review of highway designs and
drawings using sophisticated computer software. His experience shall include computer aided
design methods for highway engineering with particular reference to CAD application to the
geometric design for highway projects.
He should have following qualification/ experience:
(1) Essential Qualifications
(i) Graduate in Civil Engineering from recognized University.

(ii) Professional experience of 8 years in highway works.
(iii) Experience of at least 4 years (out of total 8 years) in highway designing works.
(iv) He should have handled as Highway Design Engineer at least 2 projects of similar
configuration.
(v) Exposure of Computer Software Programme for Design of Highways.
(2) Preferential Qualification:
(a) Post graduate in Highway/ Pavement/ Transportation Engineering.

(b) Experience in Highway Projects in innovative/ non – traditional technology and
design.
Bridge/ Structure Design Engineer
The Bridge Design Engineer shall be responsible for checking the designs of Bridges, ROBs,
interchanges and any other structure to be constructed in the Project Highways. He shall also
review the rehabilitation measures to be proposed by the Contractor for existing structures
based on site condition and structural requirement. His expertise shall include computer aided
design methods for Structural Engineering with particular reference to structural design.
He should have following qualification/ experience:
(1) Essential Qualifications
(i) Graduate in Civil Engineering from recognized University.

(ii) Professional experience of 8 years in Bridge Design.
(iii) 5 years out of total 8 years’ experience in similar capacity for design of major
highway bridges/ structures.
(iv) Experience of designing of at least 2 major highway Bridges of similar
configuration.
(2) Preferential Qualification:
(a) Post graduate in structural Engineering.

(b) Design experience of major highway bridge of length 200 m or more (excluding
approaches)
(c) Experience in similar capacity in innovative and specialized major bridge design
(pre – cast segmental, cantilever construction, cable stayed bridge, suspension
bridges etc.)
SURVEY ENGINEER
The candidate should be Graduate in Civil Engineering Firm may field Survey Engineer with
diploma in Civil Engineering/Survey having at least 5 years experience in the field of surveying
out of which at least 3 years should be in highway projects and they should have also dealt with
at least 1 project of similar nature. This position requires thorough understanding of modern
computer based method of surveying with total station digital level etc.
ASSISTANT HIGHWAY ENGINEER
The Candidate should be Graduate in Civil Engineering.
CAD EXPERT
He should be Graduate in Civil Engineering/Computer Science having experience in computer

related design method for highway engineering.
ENVIRONMENTAL ENGINEER
The Candidate should be Graduate in Civil Engineering/Environmental Engineering or other

relevant qualification. He should have at least 6 years experience out of which 2 years in
highway projects. He should have good knowledge of MOEF guidelines/requirements for
mitigation measures.
ASSISTANT BRIDGE ENGINEER
The Candidate should be Graduate in Civil Engineering with 3 years experience. He should have
handled at least 1 major bridge project.
ASSISTANT QUALITY CUM MATERIAL ENGINEER
The Candidate should be Graduate in Civil Engineering or diploma in Civil Engineering with 3
years experience.
ELECTRICAL ENGINEER
The Candidate should be Graduate in Electrical Engineering from recognised institute. He

should have at least 6 years experience
HTMS/TOLLING SYSTEM EXPERT
The candidate should be a senior Systems Engineer having experience of at least 15 Years. He
should be an expert in preparation of standards for projects of toll collection and HTMS. He
should have bachelors degree in Civil Engineering/Electronics/Computer Science/other
relevant areas. He should have experience of international latest practices in the field of HTMS
and tolling. He should have work experience on at least 2 similar projects in similar capacity.
QUANTITY SURVEYOR
He should be Graduate or equivalent in Civil Engineering having Min. 5 years of professional

experience in preparation of highway project estimates. He should have Min. 3 years
experience in Preparation of Bill of Quantities/estimates for major highway projects costing
Rs.100 Crore or above.
HORTICULTURE CUM LANDSCAPING SPECIALIST
He should be a Graduate in Agriculture with specialization in Horticulture/Arboriculture
having minimum 5 year of field experience in Horticulture/Arboriculture and landscaping. He
should have minimum 5 years field experience.ss
Note: Upto 2 sub-professional can be a fresh graduate (zero/ less than minimum required
work experience) with first class in graduation stream. Eligibility requirement in terms of
minimum years of experience shall not be applicable for this sub professional. However, this is
not applicable to Highway Design Engineer and Bridge/ Structure Design Engineer, who have
to fulfill the Qualification/ Experience requirements as mentioned in the RFP documents.
Annexure I- Daily Inspection Report during Construction Period
Results of lab
Description of Name of key
tests conducted
inspection personnel
Component Item Description (Test
work carried inspecting the
conducted,
out work
Pass/Fail)
1. Road works
Embankment/ Sub
including
Grade/ GSB/ WMM/
culverts, and
DBM/ BC
minor bridges
2. Major Bridge
Foundation/ Sub
works, Flyovers,
structure/ Super
ROB, RUB, VUP,
structure
PUP
3. Approach to
Foundation/ Sub
ROB/RUB/ Major
structure/ Super
Bridges/ Viaduct /
structure
RE wall
4. Other Works
Annexure II- Daily Inspection Report during O&M Period
Nature of defect/ deficiency Defect If defect Compliance of IE Remarks

found found, previous
(Yes/No) Chainage & defect
side (Yes/No/NA)
ROADS
Carriageway and paved shoulders
Breach or blockade
Pot holes
Removal of debris
Hard/earth shoulders, side slopes, drains and culverts
Desilting of drains in urban/semi-
urban areas
Road side furniture including road signs and pavement marking
poor visibility or loss of retro-
reflectivity
Street lighting and telecom (ATMS)
Any major failure of the system
Faults and minor failures
Trees and Plantation
Obstruction in a minimum head-
room of 5 m above carriageway or
obstruction in visibility of road signs
Rest areas
Cleaning of toilets
Defects in electrical, water and
sanitary installations
Toll plaza[s]
Failure of toll collection equipment
including ETC or lighting
Other Project Facilities and Approach roads
Damage or deterioration in
Approach Roads, -[pedestrian
facilities, truck lay-bys, bus-bays,
bus- shelters, cattle crossings,
Traffic Aid Posts, Medical Aid Posts
and other works]
Annexure III- Weekly Inspection Report during O&M Period
Defect If defect Compliance of IE Remarks

found found, previous defect
(Yes/No) Chainage & (Yes/No/NA)
side
ROADS
(a) Carriageway and paved shoulders
(i) Breach or blockade
Roughness value exceeding 2,500
mm in a stretch of 1 km (as
(ii)
measured by a standardised
roughometer/ bump integrator)
(iii) Pot holes
Cracking in more than 5% of road
(iv)
surface in a stretch of 1 km
Rutting exceeding 10 mm in more
than 2% of road surface in a stretch
(v)
of 1 km (measured with 3 m straight
edge)
(vi) Bleeding/skidding
Ravelling/Stripping of bitumen
(vii)
surface exceeding 10 sq m
Damage to pavement edges
(viii)
exceeding 10 cm
(ix) Removal of debris
Hard/earth shoulders, side slopes, drains and
(b)
culverts
Variation by more than 2% in the
(i) prescribed slope of camber/cross
fall
Edge drop at shoulders exceeding
(ii)
40 mm
Variation by more than 15% in the
(iii) prescribed side (embankment)
slopes
(iv) Rain cuts/gullies in slope
Damage to or silting of culverts and
(v) side drains during and immediately
preceding the rainy season
side
Desilting of drains in urban/semi-
(vi)
urban areas
Road side furniture including road signs and
(c)
pavement marking
(i) poor visibility or loss of retro-
reflectivity
(d) Street lighting and telecom (ATMS)
(i) Any major failure of the system
(ii) Faults and minor failures
(e) Trees and plantation
Obstruction in a minimum head-
(i) room of 5 m above carriageway or
obstruction in visibility of road signs
Deterioration in health of trees and
(ii)
bushes
(iii) Replacement of trees and bushes
Removal of vegetation affecting
(iv)
sight line and road structures
(f ) Rest areas
(i) Cleaning of toilets
Defects in electrical, water and
(ii)
sanitary installations
Toll
(g) plaza[s]
Failure of toll collection equipment

(i)
including ETC or lighting
(ii) Damage to toll plaza
(h) Other Project Facilities and Approach roads
Approach Roads, -[pedestrian
facilities, truck lay-bys, bus-bays,
(i)
bus- shelters, cattle crossings,
Traffic Aid Posts, Medical Aid Posts
and other works]
side
BRIDGES
(a) Superstructure of bridges
(i) Cracks
(ii) Spalling/scaling
(b) Foundations of bridges
(i) Scouring and/or cavitation
Piers, abutments, return walls and wing walls
(c)
of bridges
Cracks and damages including
(i)
settlement and tilting
(d) Bearings (metallic) of bridges
(i) Deformation
Joints in
(e) bridges
Loosening and malfunctioning of

(i)
joints
(f) Other items relating to bridges
Deforming of pads in elastomeric
(i)
bearings
Gathering of dirt in bearings and
(ii) joints; or clogging of spouts, weep
holes and vent-holes
(iii)
parapets and handrails
Rain-cuts or erosion of banks of the
(iv)
side slopes of approaches
(v) Damage to wearing coat
(vi) approach slabs, pitching, apron,
toes, floor or guide bunds
Growth of vegetation affecting the
(vii) structure or obstructing the
waterway
Annexure IV- Months of Survey for Equipment based Road Condition
Assessment
Equipment based road inspection shall be done by the Consultant twice a year as per the
month of the year defined in the following table.
However, since the first survey shall be conducted at the time of completion testing, the
following modification to the schedule shall be adopted. For example, if majority of highway
length (>50%) passes through a state, where defined survey months are May and November, if
completion testing is conducted in April, then the first equipment based survey shall be
conducted in the month of April. This shall be considered as the equipment based survey to be
conducted in the month of May. The 2nd equipment based survey shall be conducted in the
month of November, the 3rd survey shall be conducted in the month of May and so on. As
regards FWD, the first test/survey shall be conducted at the time of completion in April. The
2nd test/survey shall be conducted in April of next year and so on.
Region State Survey before rains Survey after rains
East Bihar May Nov

East Chhattisgarh May Nov
East Jharkhand May Nov
East Orissa May Nov

East West Bengal May Nov
Central Madhya Pradesh May Nov
NE Arunachal Pradesh Mar Oct

NE Assam Mar Oct
NE Manipur Mar Oct
NE Meghalaya Mar Oct
NE Mizoram Mar Oct

NE Nagaland Mar Oct
NE Sikkim Mar Oct
NE Tripura Mar Oct
North Chandigarh May Nov
North Delhi May Nov

North Haryana May Nov
North Himachal May Nov
North Jammu And Kashmir May Nov
Region State Survey before rains Survey after rains
North Punjab May Nov
North Uttar Pradesh May Nov

North Uttaranchal May Nov
South Andaman And Nicobar Islands Apr Nov
South Andhra Pradesh Apr Nov
South Karnataka Apr Nov
South Kerala Apr Nov
South Pondicherry Jun Jan
South Tamil Nadu Jun Jan
West Dadar Nagar Haveli Apr Oct
West Daman And Diu Apr Oct

West Goa May Nov
West Gujarat Apr Oct
West Maharashtra May Nov
West Rajasthan Apr Oct
Annexure V- Monthly Progress Report in Construction Phase
[NAME & LOGO OF IMPLEMENTING AGENCY]
[PROJECT NAME]
Independent Engineer
[NAME OF CONSULTING FIRM]
MONTHLY PROGRESS REPORT NO. [XX]
FOR THE MONTH OF: [MONTH], [YEAR]
Table of content
Contents
Page Nos
1 Executive Summary 108
1.1 Construction progress in current month ................................................................... 108
1.2 Current issues and recommended actions by IE / AE 108
1.3 Strip Plan (Summary) ........................................................................................................ 109
1.4 Strip Plan (Details) ............................................................................................................. 110
2 Project Overview 111
2.1 Salient Features of Project............................................................................................... 111
2.2 Project Milestones .............................................................................................................. 112
2.3 Location Map ........................................................................................................................ 113
2.4 Key Plan .................................................................................................................................. 114
3 Critical Issues & Action Log 115
3.1 Pending Issues & Action Log........................................................................................... 115
3.2 Obligations as per Contract ............................................................................................. 116
4 Physical Progress 116
4.1 Detailed Scope of Work & Physical Progress by Component............................. 117
5 Land Acquisition and Clearance 118
5.1 LA Summary .......................................................................................................................... 118
5.2 LA Detail by CALA ............................................................................................................... 119
5.3 LA Detail by Village for each CALA ............................................................................... 119
5.4 Manpower details of CALA .............................................................................................. 120
5.5 Clearances Summary ......................................................................................................... 129
5.6 Status of utilities shifting ................................................................................................. 122
6 Change of Scope 122
7 Mobilization of Resources 123
8 Financial Progress Details (for PPP projects) 123
8.1 Pen Picture - Escrow .......................................................................................................... 123
8.2 Escrow details....................................................................................................................... 123
9 Summary of quality control tests 124
9.1 Tests witnessed by IE / AE .............................................................................................. 124
9.2 Tests conducted by IE / AE .............................................................................................. 125
10 Monitoring of maintenance obligations during construction phase 126
10.1 Critical issues and action log ...................................................................................... 126
10.2 Summary of repair work .............................................................................................. 126
10.3 Status of damages ........................................................................................................... 139
11 Safety features 128
11.1 Pen picture of safety features ..................................................................................... 128
11.2 Accident Report ............................................................................................................... 129
12 Annexures 131
1 Executive Summary
1.1 Construction progress in current month
Key reporting metrics Value/ %/ Amount

Scheduled Physical Progress (%)
Cumulative Physical Progress upto current month (%)
Physical Progress during current month (%)
Financial progress (%)
Cumulative Expenditure till date (Rs Cr)
Tests passed as % of total tests witnessed by IE
Tests passed as % of total tests conducted by IE
Number of pending COS proposals
Amount for pending COS (Rs Cr)
1.2 Current issues and recommended actions by IE / AE
1. Slow Progress of Structures: The progress of structures (especially, major bridges,

flyovers and ROB’s) is very slow. Overall progress is only XX%. Out of the total YY
underpasses not even single underpass structure and its approaches is completed
so far. No bridge is open to traffic so far.
a. Recommendation: Concessionaire should improve the progress of
structures. Request for revised workplan from Concessionaire including
specific activities on structures.
2. Status of Change of Scope Proposals: Concessionaire has submitted Xx No. Change
of Scope proposals. Yy No. of them are still pending for decision. Concessionaire has
not submitted necessary clarifications /details for the following Changes of Scope
in spite of several reminders.
Recommendation: Concessionaire to submit all pending clarifications to Authority.

Authority and Concessionaire to expedite pending COS proposals.
1.3 Strip Plan (Summary)
1. Workfront 2. Length 3. Length

Unavailable & completed by completed by
reason for layer (MCW) layer (Service
Unavailability Road)
% Total % %
Length Length Length
Pending Total Total
(km) (km) (km)
Length Length Length
Total Length 80 Total 80 Total 35

Length Length
Total 7 12% Total 27.5 33% Total 0 0%

Workfront Length Length
Unavailable Completed Completed
(Till DBM)
(Till DBM)
Pending Land 0 0% BC 27 32% BC 0 0%
Acq. DBM 27.5 33% DBM 0 0%
Pending 7 12% WMM 29.5 35% WMM 0 0%
Clearances GSB 32.5 39% GSB 0 0%
Encumbrances 0 0% Sub-Grade 35 42% Sub-Grade 0 0%
C&G 47.9 57% C&G 0 0%
1.4 Strip Plan (Details)
Detailed report
2 Project Overview
2.1 Salient Features of Project
Project Name
NH No. (New/ Old)
Scheme/ Phase
Mode of the Execution (BOT Toll/ BOT Annuity/ EPC/ HAM/ Item Rate/
Others)
No. of Lanes/ Configuration
Length of the Project (in Km)
Total Project Cost (in Cr)
No. of Bypasses (Name of Town, Length)
No. of Major Bridges (Number and Location)
No. of Toll Plazas (Number and Location)
No. of Fly Overs (Number and Location)
DPR Consultant Name
Lead & Consortium Members of Banks
Concessionaire Name (SPV & Parent Company)
Date of Award (LOA Date)
Appointed Date
Concession Period
Construction Period (in Days)
O&M Period (in Days)
Scheduled Date of Completion
IE / AE Agreement Date
IE / AE Mobilization Date
Independent Engineer services for Construction of Eight lane Vadodara Kim Expressway from Km 279.00
to Km 292.00 (Package IV i.e Ankleshwar to Manubar Section) & from Km 254.430 to Km 279.00 (Package
V i.e Kim to Ankleshwar Section) in the State of Gujarat under Bharatmala Pariyojana on HAM.
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
2.2 Project Milestones
Description Planned Actual

Project (Days from Delay Current
Milestone Appointed Physical Scheduled Date Physical Revised Date (No. of Status
Date) Progress (%) Progress (%) months)
Milestone I [Description] 25 [DD/MM/YYYY] 25 [DD/MM/YYYY] 5 Achieved

Started,
Milestone [Description] 65 [DD/MM/YYYY] [DD/MM/YYYY] 22 not
II achieved
Scheduled Not
Completion [Description] 100 [DD/MM/YYYY] [DD/MM/YYYY] 21 started
2.3 Location Map
2.4 Key Plan
[Above image is illustrative only. Please include chainage and name below the axis and
list of features above the axis]
3 Critical Issues & Action Log
3.1 Pending Issues & Action Log
Ongoing Chainage Expected

Action(s)
S. / New (s) Length date/ Actual
Issue Concerned Action(s) suggested
N Type Issue/ affected affecte Date for
Description Authority taken till now by
o Resolve due to d (km) resolving
the IE
d the issue issue
1. Proposal
submitted to
MoEF Letter Escalate to
Diversion of Xx
Ongoing [Chainag sent by RO to higher level [DD/MM/YYY
1 ha of forest Clearance MoEF 4 kms
Issue e] MoEF nodal officers at Y]
Land
officer on MoEF
[DD/MM/YYY
Y]
1. Escalated
to chief
secretary level
21
through DO
Crcompensatio
Land Resolve [CALANam [Chainag from [DD/MM/YYY
2 n 2.4 km
Acquisition d e] e] Chairman/ Y]
disbursement
Secretary,
pending
dated
[DD/MM/YYY
Y]
Project
Director to
Slow progress
Concessionair New [Concess. [Chainag call higher [DD/MM/YYY
3 by 57 km None
e Issue Issue Name] e] ups of Y]
concessionaire
concessionair
e
3.2 Obligations as per Contract
Expected Contents & Structure
Please write a summary of non-compliances of contractual obligations highlighting

reasons for delay, stating pending actions and their potential risk to the project’s progress and
recommended actions by the IE.
 Critical obligations and constraints of concessionaire as per contract
 Critical obligations of authority as per contract

 Critical pending obligations of IE as per contract
 NOTE: Please include important issues requiring intervention of various parties,

giving details and background wherever necessary

4 Physical Progress
Physical Physical Progress
Component % Weightage Progress(During (Cumulative, Upto
Current Month) Current Month)
Road Works 35.00% 5% 15.0%
Major Bridge works and
40.00% 1.20% 26.2%
ROB / RUB
Structures 21.00% 0.00% 0.8%
Other Works 4.00% 0.00% 0.0%
Physical Progress 2% 42.0%
4.1 Detailed Scope of Work & Physical Progress by Component
Cost
Planned in
Cost Weightage Value of
Scope (As Progress %Physical
Component Weightage in Item Description in Physical
per Scope till Date Progress
Project (%) Component Progress(7X4)
of Work)
(%)
1 2 3 4 5 6 7 8
1. Road works 35.00% 1. C&G 5.00% 80 km 45 km 56% 2.8%
including culverts, 2. Embankment 5.00% 80 km 40 km 50% 2.5%
minor bridges, 3. Sub Grade 5.00% 80 km 35 km 44% 2.2%
underpasses, 4. GSB 5.00% 80 km 33 km 41% 2.1%
overpasses, 5. WMM 5.00% 80 km 30 km 38% 1.9%
approaches to
6. DBM 5.00% 80 km 28 km 35% 1.8%
ROB/RUB/ Major
7. BC 5.00% 80 km 27 km 34% 1.7%
Bridges/ Structures
(but excluding
service roads)
2. Major Bridge 40.00% 1. Major Bridges 10.00% 6 No 6 No 100% 10.0%
works and 2. Minor Bridges 5.00% 23 No 21 No 91% 4.6%
ROB/RUB 3. Flyovers 5.00% 2 No 0 0% 0.0%
4. ROB 5.00% 228 No 121 No 53% 2.7%
5. VUP 5.00% 11 No 6 No 55% 2.7%
6. PUP 5.00% 15 No 6 No 40% 2.0%
7. RUB 5.00% 136 No 114 No 84% 4.2%
3. Structures 21.00% 1. Foundation 5.00% 35 km 2.2 km 6% 0.2%
(elevated sections, 2. Sub-structure 5.00% 35 km 2.1 km 6% 0.2%
reinforced earth) 3. Super-structure 5.00% 35 km 2.1 km 6% 0.2%
4. Reinforced 6.00% 35 km 2.1 km 6% 0.2%
Earth Wall
4. Other Works 4.00% 1. Toll Plaza 4.00% 4 No 0 0% 0.0%
GRAND TOTAL 100% 42.0%
5 Land Acquisition and Clearance
5.1 LA Summary
Total Required Total in possession Total to be acquired

Description
(ha) at start (ha) (ha)
Existing ROW 135.00 135.00 0.00
Pvt. Land To be Acquired 240.00 0.000 240.00
Public Land To be Transferred 52.00 50.35 1.65
Grand Total 427 185 242
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAIL
5.2 LA Detail by CALA
Total Amoun
3H 3G Amount Amount
Land t
Pen 3HDo Pen 3GDo 3DDo 3ADo Deposit Disbursed Pending
left to 3DPendi 3APendi Award
CALA d- ne d- ne ne ne ed by Amount(Cr
be ng (ha) ng (Ha) ed
ing (ha) ing (ha) (ha) (ha) (Crore CALA(Cro ore Rs.)
Acquir (Crore
(ha) (ha) Rs.) re Rs.)
ed (Ha) Rs.)
[CALA
150 15 15 15 135 0 150 0 150 396 370 327 43
1]
[CALA
67 0 0 0 67 0 67 0 67 132 132 120 23
2]
[CALA
23 23 23 23 0 14 9 0 23 0 0 0 0
3]
Gran
d 240 38 202 38 202 14 226 0 240 528 502 447 66
Total
5.3 LA Detail by Village for each CALA
CALA 1
Total Amount
3H 3G Amount Amount Pendin
Land left 3H 3G 3D 3D 3A 3A Disburse
Pend- Pend- Awarded Deposite g
Village to be Done Done Pendin Done Pendin Done d by
ing ing (Crore d (Crore Amount
Acquired (ha) (ha) g (ha) (ha) g (Ha) (ha) CALA
(ha) (ha) Rs.) Rs.) (Rs Cr)
(Ha) (Rs Cr)
[Village 1] 150 15 15 15 135 0 150 0 150 396 370 327 43
[Village 2] 67 0 0 0 67 0 67 0 67 132 132 120 23
[Village 3] 23 23 23 23 0 14 9 0 23 0 0 0 0
Grand
240 38 202 38 202 14 226 0 240 528 502 447 66
Total
5.4 Manpower details of CALA
Provided Revenue Tehsildar

Patwaris/ Comput
by Amins/ Inspecto s/ Clerks/
Village Accounta er Chainm
CALA <AGENCY Surveyo rs/ Dep. Sahaya Peons Total
accounta nts operato an
>/ State rs Kanung Tehsildar ks
nt rs
Govt o s
<AGENCY
[CALA 1] 4 1 0 0 3 0 3 1 0 12
>
[CALA 1] State Govt 2 0 2 0 0 0 1 0 0 5
<AGENCY
[CALA 2]
>
[CALA 2] State Govt
Grand Total
5.5 Clearances Summary
Environment
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
Approval of construction in coastal Obtaine Nil Completed
zone d
Forest Land
Length
Impacted
Diversion of Xx ha ([Chainage]) Pending [Length in Completed Stage 1 clearance
km] pending
Diversion of Xx Ha. ([Chainage]) Obtaine Nil Ongoing
d
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAIL
Wildlife
Length
Impacted
Diversion of Xx Ha. of forest Pending [Length in Ongoing Queries sent to MoEF by RO,
land km] compliance pending
Tree Cutting
Length
Impacted
N.A. N.A. N.A. N.A. N.A.
Railway (ROBs/RUBs)
Length
Impacted
[GAD Number] Proposal [Chainage] Uploaded on N.A.
Submitted, portal on
Approval pending [DD/MM/YYYY]
5.6 Status of utilities shifting
Date when Date of

Date of Estimate Date of Date of Progre
request Deposit ss of Certificati Estima
Utility Length was Approval
by of Physic on from te Issue/
Catego Nam Status affecte Departm Received by Agency Comme
e ent Authority super- al Amoun
ry d from Authority for nts
for vision Shiftin t
concerned RO/ HQ Completi
estimate charge g
dept. on
Estim [DD/MM [DD/M

[Lengt
Water ate [DEPAR [DD/MM/ [DD/MM/
/ M/
Not
TBD
h
Appro TMENT] YYYY] YYYY]
YYYY] YYYY]
started
in km]
ved
Estim [DD/MM [DD/M

[Lengt
Electri ate [DEPAR [DD/MM/ [DD/MM/
/ M/
Not
TBD
city h
Appro TMENT] YYYY] YYYY]
YYYY] YYYY]
started
in km]
ved
Estim
[Lengt
Others ate [DEPAR [DD/MM/ [DD/MM/ [DD/MM/ [DD/MM/
TBD
h
Appro TMENT] YYYY] YYYY] YYYY] YYYY]
in km]
ved
6 Change of Scope
Date of first COS
Expected/ Actual Date of
S No. Proposal Details submission to IE Current Status Amount Approval
Construction of [Flyover Approved in principle by Authority.

[+/ -
1 Name] at [DD/MM/YYYY] Detailed quantities in proper order [DD/MM/YYYY]
Amount]
[Chainage] yet to be submitted
Clarifications to be submitted by
Nallah diversion through [+/ -
2 [DD/MM/YYYY] Concessionaire , expected date [DD/MM/YYYY]
box culvert at [Chainage] Amount]
[DD/MM/YYYY]
7 Mobilization of Resources
Expected
Age of Planned/ Deployed Reason(s) for Delay due
S Equipment Actual
Make Model Equipmen Required During Under/Over to Under- Remarks
No. Name Quantity
t Quantity the Month Mobilization Mobilizatio
n
Excavator/Pocla
5
in
Paver 2
Transit Meter 0
Plate
0
Compactors
[ADD OTHERS]
8 Financial Progress Details (for PPP projects)
8.1 Pen Picture - Escrow
Cumulative inflow
Cumulative outflow Inflow to Escrow Outflow from
to Escrow till
TPC (Cr) from Escrow till during the month Escrow during the
previous month
previous month(Cr) (Cr) month(Cr)
(Cr)
1,206 1,033 900 30 35
Are the Escrow withdrawals in accordance with the order of withdrawal as specified
in the Concession Agreement?
Tick as applicable
If not, details to be provided below:

8.2 Escrow details
Escrow
Escrow Plan Escrow Plan Escrow Escrow Escrow Actual till
Cumulative
till date- till date- Plan till Actual till Actual till date-
TPC (Cr) exp. till date
Debt Equity (BOT) date- VGF date- Debt date- Equity VGF
(Cr)
(BOT)(Cr) (Cr) (BOT) (Cr) (BOT) (Cr) (BOT) (Cr) (BOT)
(Cr)
1,206 1,033 900 306 - 769 264 -
PLEASE EXCLUDE OUTSTANDING MOBILIZATION FEE/ ADVANCE IN
S-CURVE
9 Summary of quality control tests
9.1 Tests witnessed by IE / AE
Total test up to
Frequency Total test in This Cumulative No. of
Previous
Description of tests Unit Month tests Remarks
Month
No.s Qty. Conducted Pass Fail Conducted Pass Fail Conducted Pass Fail
Sub grade
Procter test 1 1500 m3 0 0 0 0 0 0 0 0 0
Atterberg Limits 1 1500 m3 0 0 0 0 0 0 0 0 0
Free Swell Index 1 1500 m3 0 0 0 0 0 0 0 0 0
Grain Size
1 1500 m3 0 0 0 0 0 0 0 0 0
Analysis
C.B.R 1 3000 m3 0 0 0 0 0 0 0 0 0
Granular Sub Base
Gradation 1 200 m3 151 151 0 5 5 0 156 156 0
Atterberg Limits 1 200 m3 151 136 15 5 5 0 151 136 15
Total test up to
Frequency Total test in This Cumulative No. of
Previous
Description of tests Unit Month tests Remarks
Month
No.s Qty. Conducted Pass Fail Conducted Pass Fail Conducted Pass Fail
Procter test 1 1500 m3 0 0 0 0 0 0 0 0 0
Wet Mix
Macadam
Filter material
Concrete
Cement
Water
Prime Coat
Tack coat
Dense
Bituminous
Macadam
Bituminous
Concrete
Bitumen test
DLC
Steel
9.2 Tests conducted by IE / AE
<Quality inspection test results to be reported in a table similar to the table provided in previous
section>
10 Monitoring of maintenance obligations during construction phase
10.1 Critical issues and action log
Length affected
suggested by SC
affected due to
Action(s) taken
Expected Date
Ongoing/New
for resolving
Chainage(s)
Description
Concerned
Authority
the issue
Action(s)
till now
issue
Issue
Issue
(km)
SNo
1 Drying up Ongoing Concessionai 325+200 2.6 Irregular Replaceme NA

of plants re to watering nt of plants
on 327+800 and daily
median watering
2 Large New Concessionai 387+300 0.1 None Filling of <DD/M

potholes re LHS potholes M>
10.2 Summary of repair work
Work done Work done

upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month
1 Carriageway and paved shoulders
(a) Pot Holes Sqm 42 - - 42
(b) Roughness value mm

exceeding 2,500mm
(c ) Cracking in more than 5% Sqm 7179 - - 7179

of road surface
(d) Rutting exceeding 10mm Sqm 5 - - 5

in more than 2% of road
surface
(e) Bleeding/Skiding Sqm
(f) Ravelling Sqm
Work done Work done
upto during
previous reporting
month month
(g) Damage to pavement m

edges exceeding 10cm
2 Hard/Earth Shoulders
(a) Rain cuts/ gullies in slope Cum 650 25 - 625
(b) Edge drop at shoulders m

exceeding 40 mm
3 Drains and culverts
(a) Cleaning of Culvert Nos 1 - - 1
(b) Damage to or silting of

culverts
(c) Silting of drains in urban/

semi urban areas
4 Road furniture
(a) Sign Boards Nos 456 - - 456
(b) Kilometer Stones
(c ) Metal Beam Crash Barrier
(d) Bus Shelters Nos 72 4 - 68
(e) Junction signs Nos 26 8 - 18
(f) Median Grills Rmt 894 - - 894
(g) Studs Nos 5328 - - 5328
(h) Delinators Nos 8236 - - 8236
(i) Road Marking Sqm 1899 - - 1899
(j) Kerb Painting Sqm 4575 - - 4575
(k) Guard Posts Nos 3657 - - 3657
5 Street lighting and telecom (ATMS)
(a) Street lights Nos
(b) Telecom Nos
6 Trees and plantation
Work done Work done
upto during
previous reporting
month month
(a) Removal of vegetation Ha 77.42 - 3.57 73.85

affecting sight line and
road structures
(b) Replacement of trees and Nos 15072 - - 15072

bushes
7 Buildings and bridges
(a) Rest areas
(b) Toll plazas
(c ) Bridges
10.3 Status of damages
SNo Period Amount of damages (Rs)
1 Upto June 2016

2 Jul 2016
3 Aug 2016
4 Sep 2016
Total
11 Safety features
11.1 Pen picture of safety features
Details to be provided after assessment of the site requirement vis-à-vis provisions in

the Concession Agreement:
Suggested Remedial Financial implications of
Location of Black Additional Remedial
Measures within provisions additional Remedial Measures
Spots Measures (if any)
of Concession Agreement for Authority(Cr.)
11.2 Accident Report
A B C D E F G H I J K No of
affected
Help provided by
Time of accident
Chainage no persons
Intersection type of
Load conditions of
Nature of accident
Weather condition
Accident location
Sex (M/F)
Classification of
Road condition
Type of vehicle
Type of victim
Age of victim
S No
Date
accident
Causes
vehicle
control
Minor
Major
Fatal
382/050 05:25
1 1/1/17 M 2 2 3 4 1 1 - 1 3 1 3 - 1 1 Ambu
RHS pm
Mapping of report fields to responses
A 1. Urban 2. Rural
1. Overturned 2. Head On Collision 3. Hit from Back 4. Hit to Fix Object 5. Right turn Collision
B
6. Left turn Collision 7. Veered Out off The Road 8. Hit Pedestrian 9. Unknown/Hit & Ran Away
C 1. Fatal 2. Major injury 3. Minor injury
1. Drunken 2. Over Speeding 3. Vehicle out of Control 4. Driven on wrong side 5. Mechanical
D
Problem 6. Drowsiness/Not Applicable 7. Fault of Driver
E 1. Normally Loaded 2. Overloaded/Handing 3. Empty 4. Unknown
F 1. Straight road 2. Slight Curve 3. Sharp Curve 4. Hump 5. Dip
1. T-Junction 2. Y-Junction 3. Four arm Junction 4. Staggered Junction 5. Junction with more
G
than 6. Round about
1. Fine/Clear 2.Mist/Fog 3. Cloudy 4. Light Rain 5. Heavy Rain 6. Strong Wind 7. Dust Storm 8.
H
Cold 9. Hot
I 1. 0-18 Years 2. 18-25 Years 3. 25-40 Years 4.40-60 Years 5. 60-80 Years
J 1. Driver 2. Passenger 3. Pedestrian 4. Cyclist 5. Others
1. Two Wheeler 2. Auto Rickshaw 3. Car/Jeep 4. Bus 5. Light Truck 6. Heavy Truck 7. Tractor
K
8. Bicycle 9. Cycle Rickshaw 10. Hand Drawn Cart 11. Animal Drawn Cart
12 Annexures
Annex 1. Detailed List of Physical Components as per Schedule G
Physical
Component
Item
A- Widening and strengthening of existing road
(1) Earthwork up to top of the sub-grade
(2) Granular work (subbase, base, shoulders)
(a) GSB
(b) WMM
(3) Shoulders
(4) Bituminous work
(a) DBM
(b) BC
(5) Rigid Pavement
Road works
Concrete work
including culverts,
minor bridges, (6) Widening and repair of culverts
underpasses,
(7) Widening and repair of minor bridges
overpasses,
approaches to B- New realignment/bypass
ROB/RUB/ Major (1) Earthwork up to top of the sub-grade
Bridges/ Structures
(but excluding (2) Granular work (subbase, base, shoulders)
service roads) (a) GSB
(b) WMM
(3) Shoulders
(4) Bituminous work
(a) DBM
(b) BC
(5) Rigid Pavement
Concrete work
C- New culverts, minor bridges, underpasses, overpasses on
existing road, realignments, bypasses:
(1) Culverts
Physical
Component
Item
(2) Minor bridges
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(3) Cattle/Pedestrian underpasses
(a) Foundation
(b) Sub-structure
(4) Pedestrian overpasses
(a) Foundation
Road works including
(b) Sub-structure
culverts,minor bridges,
underpasses,
(5) Grade separated structures
overpasses, approaches
(a) Underpasses
to ROB/RUB/ Major
(i) Foundation
Bridges/ Structures (but
(ii) Sub-structure
excluding service roads)
(iii) Super-structure (including crash barriers etc.complete)
(b) Overpass
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc. complete)
(c) Flyover
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc. complete)
(d) Foot over Bridge
Major Bridge A- Widening and repairs of Major Bridges
Physica
Component
l Item
(1) Foundation
(a) Open Foundation
(b) Pile Foundation/Well Foundation
works
(2) Sub-structure
and
(3) Super-structure (including crash barriers etc. complete)
ROB/RU
B- Widening and repair of
B
(a) ROB
(1) Foundation
(2) Sub-structure
Physica
Component
l Item
(b) RUB
(1) Foundation
(2) Sub-structure
C- New Major Bridges
(1) Foundation
(a) Open Foundation
(b) Pile Foundation/Well Foundation
(2) Sub-structure
D- New rail-road bridges
(a) ROB
(1) Foundation
(2) Sub-structure
(b) RUB
(1) Foundation
(2) Sub-structure
Physical
Component
Item
(1) Foundation
Structures (elevated (2) Sub-structure
sections, reinforced (3) Super-structure (including crash barriers etc. complete)
earth)
(4) Reinforced Earth Wall (includes Approaches of ROB, Underpasses,
Overpasses, Flyover etc.
(i) Service roads/ Slip Roads
(ii) Toll Plaza
(iii) Road side drains
(iv) Road signs, markings, km stones, safety devices, ….
(a)Road signs, markings, km stones, ….
(b) Concrete Crash Barrier/ W-Beam Crash Barrier in Road
work
(v) Project facilities
(a) Bus bays
(b) Truck lay-byes
(c) Rest areas
Other Works
(vi) Repairs to bridges/structures
(vii) Road side plantation
(viii) Protection works
(a) Boulder Pitching on slopes
(b) Toe/Retaining wall
(ix) Tunnel
(a) Excavation
(b) Construction of support system including rock bolting, lining etc.
(c) On complete completion of tunnel

(x) Miscellaneous
* The above list is illustrative and may require modification as per the actual scope
of the work
Annex 2. Onwards
IE / AE should include comments, status update, data points and reports in following
annexures which have not been included elsewhere in the main report. Such reports may
include but not limited to:
 Review status of drawings/ design reports
 Review status of other documents
 Minutes of review meeting
 Detailed Inspection report of project highway
 Correspondence details
 Weather report
 Organizational chart of Concessionaire / Contractor and IE / AE
 List of lab equipment
 Details of user complaints
 Project photographs
Annexure VI- Monthly Status Report in O&M phase
[PROJECT NAME (O&M)]
MONTHLY STATUS REPORT NO. [XX]
FOR THE MONTH OF: [MONTH], [YEAR]
Table of content
Contents Page Nos
1 Executive Summary ..................................................................................................................... 139
1.1 Overall road condition ....................................................................................................... 139
1.2 Key reporting metrics ........................................................................................................ 139
1.3 Key maintenance activities undertaken ..................................................................... 139
1.4 Pending issues ...................................................................................................................... 140
1.5 Recommended actions by Independent Engineer .................................................. 140
1.6 Strip Plan for maintenance .............................................................................................. 141
2 Project Overview .......................................................................................................................... 142
2.1 Key project details .............................................................................................................. 142
2.2 Location Map ......................................................................................................................... 143
2.3 Key plan................................................................................................................................... 144
2.4 RoW availability ................................................................................................................... 144
2.5 Summary of project features .......................................................................................... 145
3 Critical Issues and Action taken ............................................................................................. 146
3.1 Issue and action log ............................................................................................................ 146
3.2 Summary of items (Cumulative Observations/ Deficiencies) ............................ 146
3.3 Obligations as per contract .............................................................................................. 148
3.4 Major maintenance and Inspection schedule ........................................................... 149
4 Inspection Report......................................................................................................................... 150
4.1 Summary of NCR issued .................................................................................................... 150
4.2 Equipment based inspection report ............................................................................ 150
5 Monitoring of ETC lanes ............................................................................................................ 152
5.1 Monthly ETC Report ........................................................................................................... 152
5.2 On-ground infrastucture report .................................................................................... 152
5.3 On-ground ETC operations and SLA adherence ...................................................... 153

6 Status of Damages for breach of maintenance activities .............................................. 153
6.1 Damages for non completion of project facilities ................................................... 153
6.2 Dmages for breach of maintenance activities .......................................................... 154
6.3 Damages for non completion of major maintenance/ periodic overlay........ 154
7 Change of Scope proposals....................................................................................................... 155
8 Status of pending disputes ....................................................................................................... 155
9 Reports............................................................................................................................................. 156
9.1 Monthly Toll Collection Report (Applicable only if project highway is

tolled)
.................................................................................................................................................... 156
9.2 Accident Report ................................................................................................................... 158
9.3 Details of complaints ......................................................................................................... 160
9.4 Encroachment list ............................................................................................................... 161
9.5 Lane Closure Report .......................................................................................................... 161
10 Annexures .................................................................................................................................. 162

All figures and graphs in templates are
illustrative. Please add actual details.
1 Executive Summary
1.1 Overall road condition
Road condition LHS RHS

Satisfactory road condition 40 km 20 km
Poor road condition 50 km 70 km
Total length of project 90 km 90 km
1.2 Key reporting metrics
Key metrics Value/Amount

No of pending NCRs 35
Damages amount recommended on Concessionaire (Rs Cr) Rs 5.9 Cr
No of pending Change of Scope proposals 2
No of pending disputes 2
Monthly toll collection (Rs Cr) (If applicable) Rs 3.8 Cr
No of accidents 12
No of encroachments 47
1.3 Key maintenance activities undertaken
Asset Maintenance activities undertaken

 Concessionaire has commenced the work for renewal and repair of pavement
Pavement
on the project highway w.e.f 14th September 2016
Shoulder
Drainage  Cleaning of drainage in builtup areas n progress
Median
 Concessionaire has taken up repairs and maintenance of MBCB and electric
Road furniture
poles, etc on issuance of NCPs from Independent Engineer
Bridges
 As per provisions of CA and policy decided by MoRTH/<AGENCY>, 2 ETC
lanes at each toll plaza have been operationalised w.e.f. 25th September 2016.
Buildings The connectivity of ETC lanes with Central Clearing House (CCH) has been
achieved and presently ETC lanes are operationalized in Hybrid Mode due to
less number of tags purchased by highway users
 Planting of new trees from Chainage 200+300 to 226+650
Horticulture
 Trimming of plants which were causing obstruction to highway users
1.4 Pending issues
 Overlay on the entire stretch of project length of 252 km and service roads has not
been taken up by Concessionaire yet since the date of completion of overlay is due in
next 25 days
 Over all progress is very slow regarding repair of potholes and rutting on Main
Carriageway which is causing inconvenience to highway users and is also a concern
from road safety point of view.
 Street lighting in
 Anantapur bypass completed on main carriageway and is energized but for
service roads street lighting is pending on both sides
 Kurnool bypass erection of poles only completed in main carriageway not
yet energized till to date, but for service roads not started
1.5 Recommended actions by Independent Engineer
 In spite of the repeated requests, there is no material change in status of works

pertaining to repairs/ rectifications of defects on the project highway. IE has
recommended the damages of Rs 5.9 Cr on the Concessionaire on account of delay
in repairs of defects in road and bridge works in terms of the provision of Clause
15.8.1 of the Concession Agreement. Concessionaire shall be liable for imposition of
further damages on similar lines till the date of completion
 Concessionaire is requested to take at most care for completing the overlay before
31.03.2017 since the existing road condition is getting deteriorated day by day
causing much inconvenience to the traffic
1.6 Strip Plan for maintenance
Satisfactory road condition

(Maintenance not required)
Poor road condition (Maintenance
required)
All figures and graphs in templates
are illustrative. Please add actual
details.
Main report
2 Project Overview
2.1 Key project details
Project Name
NH no (New/Old)
Mode of the Project
No. of Lanes
Length of the Project
Total Project Cost
Concessionaire/ Contractor
Date of Award (LOA date)
Appointed Date
Commercial Operation Date (COD)
Concession Period
O&M Period
IE Agreement Date
IE Mobilization Date
IE Scheduled Completion Date
IE EOT (Extension Of Time)
2.2 Location Map
2.3 Key plan
RoW availability
Width of RoW available on both sides of the highway

>20 m
LHS- Width of RoW available
20 m
18 m
16 m 16 16 16 16 16 16 16
14 m
12 m
10 m
8m 8.2 8.2 8.2 8.2 8.2
6m
4m 4.7 4.7 4.7 4.7 4.7
2m 1.8 1.8
Chainage
2m
RHS- Width of RoW available
4m
6m 6.2 6.2 6.2 6.2 6.2 6.2
8m
10 m 10 10
12 m
14 m
16 m
18 m 17.5 17.5 17.5 17.5 17.5 17.5 17.5 17.5
20 m
>20 m 25 25 25

2.4 Summary of project features
SNo Particulars Value

1 No of flyovers 2
2 Service Road 45
3 ROBs 5
261.975, 299.606, 350.547,
4 ROB location (chainage)
396.135 & 420.302
5 RUBs 0
6 RUB location (chainage) NA
7 No of Bypass 7
8 Length of Bypass 43
9 No of Major Bridges 7
10 No of Minor Bridges 67
11 No of Culvert 640
12 No of VUP 16
13 No of PUP/ Cattle Underpass 12
14 No of Major Intersection/ Junction 22
15 No of Toll Plaza 3
16 Location of Toll Plaza (chainage)
17 No of Truck Laybye 30
18 No of Bus Bays 122
19 No of Wayside Amenities 0
20 Location of Wayside Amenities (chainage) NA
3 Critical Issues and Action taken
3.1 Issue and action log
Expected Date for

Issue Description
suggested by SC
Length affected
resolving issue
Action(s) taken
affected due to
Ongoing/New
Chainage(s)
Concerned
Authority
the issue
Action(s)
till now
Issue
(km)
SNo
Drying up Replacemen
of plants Concession 325+200 to Irregular t of plants
1 Ongoing 2.6 NA
on aire 327+800 watering and daily
median watering
Large Concession 387+300 Filling of <DD/M
2 New 0.1 None
potholes aire LHS potholes M>

3.2 Summary of items (Cumulative Observations/ Deficiencies)
Work done Work done

upto during
previous reporting
month month
1 Carriageway and paved shoulders
(a) Pot Holes Sqm 42 - - 42
(b) Roughness value mm
exceeding 2,500mm
(c ) Cracking in more than 5% Sqm 7179 - - 7179
of road surface
(d) Rutting exceeding 10mm Sqm 5 - - 5
in more than 2% of road
surface
(e) Bleeding/Skiding Sqm
(f) Ravelling Sqm
(g) Damage to pavement m
edges exceeding 10cm
2 Hard/Earth Shoulders
(a) Rain cuts/ gullies in slope Cum 650 25 - 625
Work done Work done
upto during
previous reporting
month month
(b) Edge drop at shoulders m
exceeding 40 mm
3 Drains and culverts
(a) Cleaning of Culvert Nos 1 - - 1
(b) Damage to or silting of
culverts
(c) Silting of drains in urban/
semi urban areas
4 Road furniture
(a) Sign Boards Nos 456 - - 456
(b) Kilometer Stones
(c ) Metal Beam Crash Barrier
(d) Bus Shelters Nos 72 4 - 68
(e) Junction signs Nos 26 8 - 18
(f) Median Grills Rmt 894 - - 894
(g) Studs Nos 5328 - - 5328
(h) Delinators Nos 8236 - - 8236
(i) Road Marking Sqm 1899 - - 1899
(j) Kerb Painting Sqm 4575 - - 4575
(k) Guard Posts Nos 3657 - - 3657
5 Street lighting and telecom (ATMS)
(a) Street lights Nos
(b) Telecom Nos
6 Trees and plantation
(a) Removal of vegetation Ha 77.42 - 3.57 73.85
affecting sight line and
road structures
(b) Replacement of trees and Nos 15072 - - 15072
bushes
7 Buildings and bridges
(a) Rest areas
Work done Work done
upto during
previous reporting
month month
(b) Toll plazas
(c ) Bridges
Please write a summary of contractual obligations of Concessionaire and non-compliances of

critical obligations highlighting reasons for delay and stating pending actions
 Critical obligations of Concessionaire as per contract
 Non compliances of critical contractual obligations

3.4 Major maintenance and Inspection schedule
Item Responsibility Last completed on Due date
Major maintenance Concessionaire [DD/MM/YY] [DD/MM/YY]
Periodic overlay Concessionaire [DD/MM/YY] [DD/MM/YY]
Pavement inspection
Independent Engineer [DD/MM/YY] [DD/MM/YY]
using NSV
Roughness using Laser

Profilometer
Pavement strength
using FWD
Bridge inspection using

MBIU
Road sign inspection

using Reflectometer
Other
4 Inspection Report
4.1 Summary of NCR issued
Total NCR
NCR issued in NCR closed in
issued till Balance NCR
SNo Highway asset reporting month reporting month
previous month (A+B-C)
(B) (C)
(A)
1 Pavement 48 12 25 35
2 Shoulder 7 0 3 4
3 Drainage
4 Median
5 Road furniture
6 Bridges
7 Buildings
8 Horticulture
9 [Other assets]
Total
4.2 Equipment based inspection report
Pavement Surface Defects Roughness Pavement Strength

Roughness Index)
Ending Chainage
IRI (International
Skid Resistance
Elastic Modulus
Elastic Modulus
Elastic Modulus
Bituminous E1
Bleeding (cm)
Potholes (cm)
Texture depth
Raveling (cm)
Rutting depth
Lane number
SubGrade E3
Cracks (cm)
Granular E2
Chainage
Starting
(mm)
(mm)
(mm)
0.000 0.500 L1 2X10 20X35 2.5X1.2 4X12 25 1.4 4.23 7110 34 14
0.500 1.000 L1 3X5 10X15 1.5X0.8 3X10 24 1.8 2.68 7430 36 15
1.000 1.500 L1
Report of equipment based inspection needs be provided as an Annexure to monthly report

as per the defined frequency. Following documents/media to be submitted for equipment
based inspection.
 Video footage of all cameras installed on Network Survey Vehicle- ROW cameras and
pavement camera
 Network Survey Vehicle report capturing dimensions of following key metrics of
pavement
 Cracks
 Potholes
 Raveling
 Bleeding
 Rutting
 Texture depth
 Skid resistance
 Roughness (IRI)
 Falling Weight Deflectometer (FWD) report capturing following key metrics of
pavement strength
 Deflection Bowl (Transient Deflections at seven different points)
 Corrected Elastic Modulus Bituminous E1
 Corrected Elastic Modulus Granular E2
 Corrected Elastic Modulus Subgrade E3
 Subgrade CBR
 Bituminous layer coefficient A1
 Base layer coefficient A2
 Granular base layer coefficient A3
 Modified structural number
 Mobile Bridge Inspection Report (MBIU) capturing following key metrics of bridges
 Condition Approach
 Condition Signs
 Condition Debris
 Condition Joint
 Condition Deck
 Condition Rails
 Condition Protect
 Condition Stream
 Condition Superstructure
 Condition Piers
 Condition Abutment
 Retro reflectometer report capturing following key metrics of road furniture
 Coefficient of retro reflected luminance RA (night-time retro reflection) of road traffic
signs
5 Monitoring of ETC lanes
5.1 Monthly ETC Report
For Corresponding
TYPE OF VEHICLE month of previous For Previous Month For Current Month
year
No of Fee No of Fee Fee per No of Fee
vehicles Collected vehicles Collected vehicle vehicles Collected
A Car Total 3845 384500 4659 465,900.00 100 4289 428,900.00
B LCV Total 1521 243360 1312 209,920.00 160 1399 223,840.00
C Bus Total 2404 793386 2284 765,207.00 201 2349 786,915.00
D Truck Total 1603 528924 1523 510,138.00 134 1566 524,610.00
E 3 Axle Total 18990 6836400 16310 5,953,150.00 365 15127 5,521,355.00
F MAV Total 16119 8381880 21111 11,188,830.00 530 18790 9,958,700.00
Over
G Total 1 630 27 17,280.00 640 36 23,040.00
Size
Total for the
49844 18,050,618 52963 19,898,834 49016 18,265,661
Month
5.2 On-ground infrastructure report
Total number of plaza lanes =
Total number of dedicated ETC lanes =
Total number of hybrid lanes =

Equipment as
Units Equipment
Total Units per
SNo Description damaged/ owner/ Remarks
units working specifications
missing provider
(Y/N)
1 Hardware
(a) Over-head transceiver 4 3 1 ABC Co. Y
(b) Hand-held reader
(c ) Lane controller
(d) AVC
(e) Camera
(f) Weigh-in-motion
Equipment as
Units Equipment
Total Units per
SNo Description damaged/ owner/ Remarks
units working specifications
missing provider
(Y/N)
(g) Static weigh bridge
(h) Any other items
2 Softwares
(a) Software – Lane/ Plaza
level
(b) TMS
(c) Any other items
5.3 On-ground ETC operations and SLA adherence
Average Average
Average
queue queue Average Average Average Average
transaction
Lane length length Transaction transaction transaction transaction
time
during peak during non time (cash) time (RFID) time (cards) time (wallet)
(others)
time peak time
UPI – 20
Lane 1 10 vehicles 5 vehicles 15 seconds 10 seconds 20 seconds 25 seconds
seconds
Lane 2
Lane 3
 Average system uptime = 80%

 Transactions uploaded (as per SLA) = 80%
 Blacklists uploaded (as per SLA) = 50%
 Blacklists downloaded (as per SLA) = 85%
6 Status of Damages for breach of maintenance activities
6.1 Damages for non-completion of project facilities

1 Upto June 2016 15,00,35,000
2 Jul 2016 2,00,88,000
3 Aug 2016 2,00,88,000
4 Sep 2016 1,94,40,000
Total 20,96,51,000
Supporting Calculations for damages for Sep 2016

 No of days in Sep = 30
 Performance security is Rs 64,80,00,000
 As per CA Clause 12.3.2 damages payable is 0.1% of performance security per
day = Rs 6,48,000
 Total damages payable = 30 X 6,48,000 = Rs 1,94,40,000
6.2 Damages for breach of maintenance activities
1 Upto June 2016 1,00,35,000

2 Jul 2016 6.63,196
3 Aug 2016 6,63,196
4 Sep 2016 52,22,444
Total 1,65,83,836
Supporting Calculations for damages for reporting month
No of days as
Cost o repair
as estimated
Damages as
Damages at
higher side
No of days
inspection
Damages
Damages
Nature of
damages
Quantity
amount
Date of
per CA
per CA
defect
Total
S No
from
Rate
Unit
6.3 Damages for non-completion of major maintenance/ periodic overlay

1 June 2016 6,48,000
2 Jul 2016 2,00,88,000
3 Aug 2016 2,00,88,000
4 Sep 2016 1,94,40,000
Total 6,02,64,000
Supporting Calculations for damages for Sep 2016
 No of days in Sep = 30
 Performance security is Rs 64,80,00,000
 As per CA Clause 12.3.2 damages payable is 0.1% of performance security per day =
Rs 6,48,000
 Total damages payable = 30 X 6,48,000 = Rs 1,94,40,000
details.
7 Change of Scope proposals
Date of first Expected/

SN
Proposal Details submission Current status COS Amount Actual date
o
to IE of approval
Approved in principle by
Construction of [Flyover [DD/MM/YYYY Authority. Detailed [DD/MM/YYY
1 [+/- Amount]
Name] at [Chainage] ] quantitSCs in proper order Y]
yet to be submitted
Clarifications to be
Nallah diversion through
[DD/MM/YYYY submitted by [DD/MM/YYY
2 box culvert at [+/- Amount]
] Concessionaire, expected Y]
[Chainage]
date [DD/MM/YYYY]
8 Status of pending disputes
Date of first Dispute

SN Current
Dispute Details submission to Suggested resolution by IE Amount (if
o stage
IE applicable)
Increased tollable
No merit in increasing tollable
length to be
1 [DD/MM/YYYY] length hence no action required NA SAROD
applicable in toll fee
by <AGENCY>
calculations
Filling stations B/w

<AGENCY> to consider the
energized without Concession
2 [DD/MM/YYYY] Concessionaire's request for [+/- Amount]
obtaining NOC from aire and
intervention and assistance
ministry <AGENCY>
details.
9 Reports
9.1 Monthly Toll Collection Report (Applicable only if project highway is tolled)
For Corresponding
year
Fee
No of Fee No of Fee No of Fee
per
vehicles Collected vehicles Collected vehicles Collected
vehicle
Single 3845 384500 4659 465,900.00 100 4289 428,900.00
A Car Return 1506 218370 1972 295,800.00 150 1758 263,700.00
Local 769 38450 979 48,950.00 50 1029 51,450.00
Single 1521 243360 1312 209,920.00 160 1399 223,840.00
B LCV Return 134 31490 162 38,880.00 240 132 31,680.00
Local 1683 134640 1838 147,040.00 80 1461 116,880.00
Single 2404 793386 2284 765,207.00 201 2349 786,915.00
C Bus Return 359 177903 173 87,567.00 303 203 102,717.00
Local 277 45738 205 34,782.00 102 318 54,060.00
Single 1603 528924 1523 510,138.00 134 1566 524,610.00
D Truck Return 240 118602 116 58,378.00 202 136 68,478.00
Local 185 30492 136 23,188.00 68 212 36,040.00
Single 18990 6836400 16310 5,953,150.00 365 15127 5,521,355.00
E 3 Axle Return 131 70740 34 18,700.00 550 37 20,350.00
Local 69 12420 84 15,540.00 185 131 24,235.00
F MAV Single 16119 8381880 21111 11,188,830.00 530 18790 9,958,700.00

For Corresponding
year
Fee
No of Fee No of Fee No of Fee
per
vehicles Collected vehicles Collected vehicles Collected
vehicle
Return 2 1550 20 15,800.00 790 35 27,650.00
Local 6 1560 18 4,770.00 265 8 2,120.00
Single 1 630 27 17,280.00 640 36 23,040.00
Over
G Return 0 0 - 965 -
Size
Local 0 0 - 320 -
Total for the

49844 18,050,618 52963 19,898,834 49016 18,265,661
Month
1
S No
Date
1/1/17
Chainage no
RHS pm
Time of accident
382/050 05:25
9.2 Accident Report
M
Sex (M/F)
A
2
Accident location
B
2
Nature of accident
C
3
Classification of accident
D
4
Causes
E
1
Load conditions of vehicle
F
1
Road condition
-
G
Intersection type of control

H
Weather condition
I
Age of victim
J
Type of victim
K
Type of vehicle
-
Fatal
1
Major
No of
affected
persons
Minor
Help provided by
Ambu
Mapping of report fields to responses
A 1. Urban 2. Rural
B 1. Overturned 2. Head On Collision 3. Hit from Back 4. Hit to Fix Object 5. Right turn Collision
6. Left turn Collision 7. Veered Out off The Road 8. Hit Pedestrian 9. Unknown/Hit & Ran Away
C 1. Fatal 2. Major injury 3. Minor injury
D 1. Drunken 2. Over Speeding 3. Vehicle out of Control 4. Driven on wrong side 5. Mechanical
Problem 6. Drowsiness/Not Applicable 7. Fault of Driver
E 1. Normally Loaded 2. Overloaded/Handing 3. Empty 4. Unknown
F 1. Straight road 2. Slight Curve 3. Sharp Curve 4. Hump 5. Dip
G 1. T-Junction 2. Y-Junction 3. Four arm Junction 4. Staggered Junction 5. Junction with more
than 6. Round about Junction
H 1. Fine/Clear 2.Mist/Fog 3. Cloudy 4. Light Rain 5. Heavy Rain 6. Strong Wind 7. Dust Storm 8.
Cold 9. Hot
I 1. 0-18 Years 2. 18-25 Years 3. 25-40 Years 4.40-60 Years 5. 60-80 Years
J 1. Driver 2. Passenger 3. Pedestrian 4. Cyclist 5. Others
K 1. Two Wheeler 2. Auto Rickshaw 3. Car/Jeep 4. Bus 5. Light Truck 6. Heavy Truck 7. Tractor
8. Bicycle 9. Cycle Rickshaw 10. Hand Drawn Cart 11. Animal Drawn Cart
9.3 Details of complaints
Contact
Toll Complaint Name of the Details of Compliance by the
SNo Date details of
plaza No person complaint concessionaire
person
Mr. Shailendra Mr. Shailendra

Gurjar, LIG- Complaints
44,RSS regarding Pot holes Pot holes are
1 81 8/9/2016
mohalla, on the Highway repaired
Shivaji Nagar, may cause
Bhopal (M.P.) accidents.
Dr. Diwakar
Animals are
Dr. Anil complaints that
continuously driven
Diwakar, HIG presence of
out from the Road
Swarganga Animals and also
2 82 10/9/2016 by the Highway
Complex Bus Pot holes on road
Patrolling team and
Stand Seoni are obstructing the
Pot holes are
(M.P.) driving which may
repaired.
cause accidents.
The Exemption
under Indian Toll
(Army and Air
Maj. Sidharth while force) Act 1901, to
travelling in army personnel
Maj. Sidharth, personal car wants travelling in private
3 83 11/9/2016 238 Fd wksp Exemption from vehicle may be
C/o- 56 APO Toll Fee on given if on Govt.
production of I.D. duty with requisite
Card pass as specified
in the Indian Toll
(Army and Air
Force Rules, 1942)
9.4 Encroachment list
Establishment (New/ existing)
Distance from road edge (m)

Category (Tea stall, Temple,
Encroachment width and

(Temporary/ Permanent)
Stretch Chainage (km)
Name of Encroacher
Encroachment type
Side (LHS/RHS)
District/
Village
length
Tehsil
SNo
etc)
212+50 Temporar Tea Vijay Kumar
1 LHS Kurnool Kurnool New 7 5mX3.5m
0 y stall Reddy
213+20 Dinnedevara Permane Godow 10.5m X

2 RHS Kurnool Existing 5 Buddana
0 Padu nt n 4m
9.5 Lane Closure Report
Chainage (Km) Reasons for Lane

S.No Date Side Time of Closure Closure & Approval Remarks
From To Details
9/9/201 215+30 215+35

1 RHS 1pm-4pm Patch work
6 0 0
10 Annexures
Annexure 1: Detailed visual inspection report of project highway
Assets to be covered- Pavement, Shoulder, Drainage, Median, Bridges, Road furniture,

Buildings, Horticulture, Service Road
Description of
SNo NCP/ SNo Date of issue Chainage Side IE Remarks
defect
1 311 15.08.2016 Potholes 311+200 LHS To be repaired
To be filled
2 312 15.08.2016 Cracking 311+500 RHS
immediately
Annexure 2 onwards:
IE should include comments, status update, data points and reports in following annexures
which have not been included elsewhere in the main report. Such reports may include but not
limited to:
 Minutes of review meeting
 Correspondence details
 Weather report
 Organizational chart of Concessionaire and IE
 Project photographs
Annexure VII- OUTPUT FORMAT FROM NETWORK SURVEY VEHICLE AND FWD TESTING
[PROJECT NAME]
OUTPUT FROM NETWORK SURVEY VEHICLE AND FWD TESTING

Table of contents
Contents Page Nos.
SECTION 1 ROAD INVENTORY DATA 185
1.1. Location Reference Post (LRP) Master 185

1.2. Carriageway Type 186
1.3. Road Type 187
1.4. Pavement Type 187
1.5. Pavement Width 188
1.6. Shoulder Type 189
1.7. Shoulder Width 190
1.8. Topography 191
1.9. Cross Section 192
1.10. Drain Type 193
1.11. Median Opening 195
1.12. Right Of Way 196
1.13. Pavement composition 197
1.14. Carriageway Furniture 199
1.15. Wayside Amenities 200
1.16 Land Use 201
SECTION 2 ROAD CONDITION DATA 203
2.1. Visual condition 203

2.2. Roughness 207
2.3. Rutting 208
2.4. Texture Depth 209
2.5. Skid Resistance 211
2.6. Falling Weight Deflectometer (FWD) 212
2.7. Falling Weight Deflectometer (FWD) Rigid 216
Annexure VII: OUTPUT FORMAT FROM NETWORK SURVEY VEHICLE AND FWD TESTING
(SECTION 1: TESTING AT TIME OF COMPLETION, SECTION 2: FWD ATTRIBUTES -
ANNUALLY, BALANCE PARAMETERS –BIANNUALLY AFTER CONSTRUCTION PHASE)
In addition to the reports being submitted on equipment based inspection as specified in

Section 4.2 of the Monthly Progress Report in the O&M phase, the Independent Engineer (AE)
shall submit electronically in excel (.xls) format certain key parameters to the Project Director
in the following format.
Worksheets under Section 1 (‘Road inventory data’) shall be updated from surveys conducted
only once at the time of completion testing. Worksheets under Section 2 (‘Road condition data’)
shall be updated from surveys carried out annually for FWD attributes and biannually for the
remaining attributes.
The fields to be updated in each of the worksheets are described below. Each description is
followed by an example of data for a sample project.
SECTION 1 - ROAD INVENTORY DATA
Road inventory data consists of parameters which provide basic information about roads such
as pavement type, number of lanes, topography, etc. These parameters are largely static in
nature, and therefore a survey to update this dataset shall be conducted only once at the time
of completion testing. The road inventory data shall be used to update specific worksheets
listed below.
1.1 Location Reference Post (LRP) Master
The following table lists the fields which need to be populated for the ‘LRP Master’ attribute.
The descriptions of the fields are given below.
Field Description Example
NHNumber New National Highway number NH0065
LRPName Name of location reference post (LRP) Km stone 17
Chainage Chainage of the survey point (in km) 17
Direction Direction of survey Increasing
 Increasing (chainage)
 Decreasing (chainage)
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
SurveyDate Date of survey in the format <DD-MM-YY> 06-05-17
OldNHNumber Old National Highway number NH0065
SectionCode Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
section Vijayawada)
A sample output is shown below for reference

NH
Survey Old NH Section
LRP Name Chainage Direction Latitude Longitude Altitude
Date Number Code
Number
NH0xxx Road Start 1.230 Increasing 9.98897 78.02671 63.07767 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 8 8.000 Increasing 9.98444 78.02934 68.60126 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 9.008 Increasing 9.98107 78.03078 65.17153 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 12.012 Increasing 9.96328 78.04160 56.03436 23-12-15 NH0yyy ABC-DEF
1.2 Carriageway Type

The following table lists the fields which need to be populated for the ‘Carriageway Type’
attribute. The descriptions of the fields are given below.
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
SectionCode
section Vijayawada)
StartChainage Chainage of the start point (in km) 0.500
EndChainage Chainage of the end point (in km) 1.500
Type of carriageway, classified into one of the Divided
below categories:
CarriagewayType
 Divided
 Undivided
A sample output is shown below for reference

Start End Carriageway Date of
NHNumber Section Latitude Longitude
Chainage Chainage Type Survey
NH00xx ABC-DEF 0.000 0.794 Undivided 06-05-17 9.98897 78.02671
1.3 Road Type

The following table lists the fields which need to be populated for the ‘Road Type’ attribute.
SectionCode
section Vijayawada)
Classification of road on basis of number of lanes Four Lane
 Single Lane
RoadType
 Two Lane
 Intermediate Lane
 Four Lane
 Six Lane
A sample output is shown below for reference:
Start End Date of

NHNumber Section RoadType Latitude Longitude
Chainage Chainage Survey
NH00xx ABC-DEF 0.000 0.794 Two Lane 06-05-17 9.98897 78.02671
1.4 Pavement Type
The following table lists the fields which need to be populated for the ‘Pavement Type’
SectionCode
section Vijayawada)
Direction of survey Increasing
Direction  Increasing (chainage)
Classification of pavement based on type of Asphalt
surface:
PavementType
 Asphalt
 Cement concrete

Start End Pavement Date of
NHNumber Section Direction Latitude Longitude
Chainage Chainage Type Survey
NH00xx ABC-DEF 0.000 0.804 Both Asphalt 06-05-17 9.98897 78.02671
1.5 Pavement Width
The following table lists the fields which need to be populated for the ‘Pavement Width’
SectionCode
section Vijayawada)
Width of the pavement in metres, classified into >7m and <10.5m
one of the below categories
 >= 3.75m and < 5.5m
PavementWidth  >5.5m and < 7m
 >= 7m and < 10.5m
 >=10.5m and <=12.5m
 > 12.5m
Width of the pavement in metres, rounded to two 7.0
PavementWidthValue
places after decimal
Pavement
Section Start End Pavement Survey
NH Number Direction Width Latitude Longitude
Code Chainage Chainage Width Date
Value
NH00xx ABC-DEF 0.000 0.794 Both 7 – 10.5 m 7.00 06-05-17 9.98897 78.02671
1.6 Shoulder Type
The following table lists the fields which need to be populated for the ‘Shoulder Type’
SectionCode section Vijayawada)
Direction  Decreasing (chainage)
Type of shoulder, classified into one of the below Gravel
categories:
 None
 Paved
 Gravel
ShoulderType  Earth
Section Start End Survey

NH Number Direction ShoulderType Latitude Longitude
Code Chainage Chainage Date
NH00xx ABC-DEF 0.000 0.763 Increasing No Shoulder 09-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.763 0.834 Increasing Gravel 09-01-16 9.98444 78.02934

1.7 Shoulder Width
The following table lists the fields for the ‘Shoulder Width’ attribute, which need to be
populated. The descriptions of the fields are given below.
Width of the shoulder in metres, classified into one < 1m
of the below categories
 No shoulder
 < 1m
 >= 1m and <= 2m
ShoulderWidth  > 2m
Width of the shoulder in metres, rounded to one 0.5
ShoulderWidthValue place after decimal
Shoulder
Section Start End Shoulder Survey
NH Number Direction Width Latitude Longitude
Value
No
NH0xxx ABC-DEF 0.000 0.785 Increasing 0.0 03-01-16 9.98897 78.02671
Shoulder
No
NH0xxx ABC-DEF 0.785 2.612 Increasing 0.0 03-01-16 9.98444 78.02934
Shoulder
NH0xxx ABC-DEF 2.612 3.170 Increasing 1-2m 2.0 03-01-16 9.98341 78.03004
1.8 Topography
The following table lists the fields which need to be populated for the ‘Topography’ attribute.
Topography of the road, classified into one of the Flat
below categories
 Flat
 Rolling
Topography  Hilly
Section Start End Survey

NH Number Topography Latitude Longitude
Code Chainage Chainage Date
NH0xxx ABC-DEF 0.000 0.808 Flat 05-01-16 9.98897 78.02671
1.9 Cross Section
The following table lists the fields which need to be populated for the ‘Cross Section’ attribute.
Cross section type, classified into one of the below Fill
categories
CrossSection  Cut
 Fill
 Cut and Fill
 Level
Section Start End

NH Number Direction Cross Section Survey Date Latitude Longitude
Code Chainage Chainage
NH0xxx ABC-DEF 0.000 0.822 Increasing Level 03-01-16 9.98897 78.02671
NH0xxx ABC-DEF 5.360 5.715 Increasing Fill 03-01-16 9.96328 78.04160
1.10 Drain Type
The following table lists the fields which need to be populated for the ‘Drain Type’ attribute.
Type of drain, classified into one of the below Open lined drain
categories
 Open unlined drain
 Open lined drain
 Covered line drain
DrainType  No drain
NHNumber SectionCode StartChainage EndChainage Direction DrainType SurveyDate Latitude Longitude
Open Unlined
NH0xxx ABC-DEF 0.000 0.069 Increasing 09-01-16 9.98897 78.02671
Drain
NH0xxx ABC-DEF 0.069 0.782 Increasing Open Lined Drain 09-01-16 9.98444 78.02934
Open Unlined
NH0xxx ABC-DEF 0.288 0.000 Decreasing 09-01-16 9.98341 78.03004
Drain
Open Unlined
Drain
Open Unlined
Drain
Open Unlined
Drain
Open Unlined
Drain
NH0xxx ABC-DEF 1.952 1.929 Decreasing No Drain 09-01-16 9.91229 78.04961
Open Unlined
Drain
Open Unlined
Drain
Open Unlined
Drain
Open Unlined
Drain
Covered Line
Drain
Open Unlined
Drain
Open Unlined
Drain
Open Unlined
Drain
1.11 Median Opening
The following table lists the fields which need to be populated for the ‘Median Opening’
Type of median, classified into one of the below Raised
categories
 Raised;
 Depressed;
 Barrier;
MedianType  None.
Width of the median in metres, rounded to one 0.5
MedianWidth place after decimal

Section Start End Median Median Survey
NHNumber Direction Latitude Longitude
Code Chainage Chainage Type Width Date
NH00xx ABC-DEF 0.000 0.794 Both Raised 0.5 05-01-16 9.98897 78.02671
NH00xx ABC-DEF 1.000 2.810 Both No Median 0.0 05-01-16 9.98341 78.03004
1.12 Right Of Way
The following table lists the fields which need to be populated for the ‘Right of Way’ attribute.
New National Highway number NH0065
NHNumber
Chainage of the start point (in km) 0.500
StartChainage
Chainage of the end point (in km) 1.500
EndChainage
Width of Right of Way (in metres) 24
RowWidth
Remarks
Date of survey in the format <DD-MM-YY> 06-05-17
SurveyDate
Latitude of survey point 9.98897
Latitude
Longitude of survey point 78.02671
Longitude
Section Start End ROW Survey

NHNumber Direction Remarks Latitude Longitude
NH0xxx ABC-DEF 0.000 1.000 Increasing 28 05-05-15 9.98897 78.02671
1.13 Pavement composition
The following table lists the fields which need to be populated for the ‘Pavement composition’
New National Highway number NH0065
NHNumber
Chainage of the start point (in km) 0.500
StartChainage
Chainage of the end point (in km) 1.500
EndChainage
Type of pavement Asphalt
PavementType  Asphalt
 Cement concrete
BC
BituminousSurfaceC Type of bituminous surface course
ourseType
40
BituminousSurfaceC Thickness of BSC layer in mm
ourse ThicknessMM
Year of construction of BSC layer in flexible 2015
BSCConstructionYea
r pavements
DBM
Bituminous Type of bituminous base course
BaseCourseType
100
Bituminous
Thickness of BBC layer in mm
BaseCourseThick—
ness
Year of construction of BBC layer in flexible 2015
BBCConstruction
Year pavements
Type of granular base WMM

GranularBaseType
250
GranularBaseThick- Thickness of GB layer in mm
ness
Year of construction of GB layer in flexible 2015
GBConstruction Year pavements
PQC
PavementQuality Type of pavement quality concrete
ConcreteType
300
PavementQuality Thickness of PQC layer in mm
ConcreteThickness
Year of construction of PQC layer in rigid 2015
PQCConstruction
Year pavements
100
DryLeanConcrete Thickness of DLC layer in mm
ThicknessMM
DLC
DryLeanConcrete Type of dry lean concrete
Type
Year of construction of DLC layer in rigid 2015
DLCConstruction
Year pavements
GSB
GranularSubBase Type of granular sub base
Type
200
GranularSubBase Thickness of GSB layer in mm
Thickness
2014
GSBConstruction Year of construction of GSB layer
Year
Design CBR of the subgrade, expressed in % 5%
DesignCBR
Date of survey in the format <DD-MM-YY> 06-05-17
SurveyDate
Latitude of survey point 9.98897
Latitude
Longitude of survey point 78.02671
Longitude

Bituminous BSC Bituminous Bituminous
Sec- Start End Bituminous BBC Granula Granular
Direc- Pavement Surface Construc Base Base
NH No. tion Chain Chain Surface Construc- r Base Base
tion Type Course -tion Course Course
Code age age Course Type tion Year Type Thickness
Thickness Year Type Thickness
ABC- Both
NH00xx 0.0 5.0 Asphalt BC 40.0 2015 DBM 100 2015 WMM 250
DEF side
ABC- Both
DEF side
ABC- Both
NH00xx 11.0 20.0 Asphalt SDBC 25.0 2015 BM 115 2015 WMM 250
DEF side
ABC- Both
DEF side
ABC- Both
NH00xx 22.0 30.0 Asphalt SDBC 25.0 2015 BM 115 2015 WMM 250
DEF side
ABC- Both
DEF side
(table continued…)
GB Pavemen Pavement PQC Dry Lean DLC
Dry Lean Granular Granular GSB
Constru t Quality Quality Constru Concrete Constru Design Survey Latitu Longitu
Concrete SubBase SubBase Construc
ction Concrete Concrete ction Thicknes ction CBR Date de de
Type Type Thickness tion Year
Year Type Thickness Year s Year
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.99 78.03
15
05-05-
15
05-05-
15
05-05-
15
05-05-
15
05-05-
15
1.14 Carriageway Furniture
The following table lists the fields which need to be populated for the ‘Carriageway Furniture’
SectionCode
section Vijayawada)
Chainage Chainage of the point (in km) 0.500
Wayside amenities classified into one of the below Road sign
categories:
Wayside Amenity  Crash barriers
Type  Signs
 Street Lights
 Km stone
NHNumber SectionCode Chainage Direction EventType SurveyDate Latitude Longitude
Street Light
NH00xx ABC-DEF 0.012 Increasing 03-01-16 9.98897 78.02671
Start
Street Light
NH00xx ABC-DEF 0.287 Increasing 03-01-16 9.98444 78.02934
End
NH00xx ABC-DEF 2.491 Decreasing Road Sign 03-01-16 9.98341 78.03004
NH00xx ABC-DEF 3.496 Increasing Road Sign 03-01-16 9.96328 78.04160
NH00xx ABC-DEF 5.160 Increasing Road Sign 03-01-16 9.95385 78.05255
1.15 Wayside Amenities
The following table lists the fields which need to be populated for the ‘Wayside Amenities’
SectionCode
section Vijayawada)
Wayside amenities classified into one of the below Restaurant/Motel
categories:
 Bus shelter;
 Culverts;
 Restaurant/Motel;
 Toilet/Public convenience;
 Rest Rooms for short stay;
Wayside Amenity
 Toll Plaza;
 First aid/Medical centre;
 Telephone booth;
 Petrol pump/minor repair shop (optional);
 Police Station;
 Temple /Mosque;
 Bridges.
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Data Source
Remarks

NH Section Survey Data
Chainage Direction Wayside Amenity Remarks Latitude Longitude
Number Code Date Source
ABC-
NH00xx 0.650 Increasing Restaurant/Motel 05-01-16 9.98897 78.02671
DEF
ABC-
DEF
ABC-
NH00xx 5.524 Increasing Petrol Pump 05-01-16 9.98341 78.03004
DEF
ABC-
DEF
1.16 Land Use
The following table lists the fields which need to be populated for the ‘Land Use’ attribute.
SectionCode
section Vijayawada)
Land use classified into one of the below Commercial
categories:
 Residential;
 Commercial;
LandUse
 Industrial;
 Agricultural;
 Water bodies;
 Mixed.

NHNumber SectionCode StartChainage EndChainage Direction LandUse SurveyDate Latitude Longitude
NH00xx ABC-DEF 0.000 0.797 Increasing Mixed 03-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.511 0 Decreasing Mixed 03-01-16 9.98444 78.02934
NH00xx ABC-DEF 0.797 2.699 Increasing Mixed 03-01-16 9.98341 78.03004
NH00xx ABC-DEF 0.835 0.511 Decreasing Mixed 03-01-16 9.98107 78.03078
NH00xx ABC-DEF 0.987 0.835 Decreasing Mixed 03-01-16 9.96328 78.04160
NH00xx ABC-DEF 1.641 0.987 Decreasing Agriculture 03-01-16 9.95385 78.05255
Barren
NH00xx ABC-DEF 2.081 1.641 Decreasing 03-01-16 9.93102 78.05648
Land

NH00xx ABC-DEF 2.699 3.234 Increasing Agriculture 03-01-16 9.88489 78.02995
SECTION 2 - ROAD CONDITION DATA
Road condition data consists of parameters which directly affect maintenance requirements of
the road. These parameters are dynamic in nature, and therefore a survey to update this
dataset shall be conducted annually for FWD testing and every six months as per Annexure IV
for network survey vehicle testing. The first survey shall be conducted at the time of completion
testing and the remaining surveys shall be conducted as per the defined frequency.
As an example, if majority of highway length (>50%) passes through a state, where defined
survey months are May and November, if completion testing is conducted in April, then the first
network survey shall be conducted in the month of April. This shall be considered as the
network survey to be conducted in the month of May. The 2nd survey shall be conducted in the
month of November, the 3rd survey shall be conducted in the month of May and so on. As
regards FWD, the first test/survey shall be conducted at the time of completion in April. The
2nd test/survey shall be conducted in April of next year and so on.
The road condition data shall be used to update specific worksheets, which are listed below.
2.1 Visual condition
The following table lists the fields which need to be populated for the ‘Visual Condition’
HYD-VIJ
SectionCode Code indicating starting and ending locations of section (Hyderabad-
Vijayawada)
Number of the lane: L1, L2, R1, R2, etc., L1 being 1st lane L1
LaneNumber on the left from centreline of carriageway, L2 being 2 nd
lane on the left from centerline and so on

Percent of pavement area affected by ravelling, which is 2
converted to the following rating scale:
 1 - Very Poor (> 30%)
Ravelling  2 - Poor (11-30%)
 3 - Fair (6-10%)
 4 - Good (1-5%)
 5 - Very Good (0%)
No. of potholes, which is converted to the following rating 1
scale:
PotHoles  1 - Very Poor (> 5)
 2 - Poor (3-5)
 3 - Fair (2)
 4 - Good (1)
 5 - Very Good (0)
Pavement area containing edge breaks, which is 3
 1 - Very Poor (> 5m2)
EdgeBreak  2 - Poor (1-5m2)
 3 - Fair (0.5-1m2)
 4 - Good (0-0.5m2)
 5 - Very Good (0m2)
Percent of pavement area affected by cracking, which is 3
 1 - Very Poor (> 30%)
Cracking  2 - Poor (21-30%)
 3 - Fair (11-20%)
 4 - Good (5-10%)
 5 - Very Good (<5%)
Percent of pavement area affected by disintegration, 2
which is converted to the following rating scale:
 1 - Very Poor (> 50%)
Disintegration  2 - Poor (20-50%)
 3 - Fair (10-20%)
 4 - Good (1-10%)
 5 - Very Good (<1%)
Percent of pavement area affected by depression, which 5
is converted to the following rating scale:
 1 - Very Poor (> 5%)
Depression  2 - Poor (3-5%)
 3 - Fair (1-2%)
 4 - Good (0-1%)
 5 - Very Good (0)
Percent of pavement area affected by bleeding, which is 3
 1 - Very Poor (> 50%)
Bleeding  2 - Poor (20-50%)
 3 - Fair (10-20%)
 4 - Good (1-10%)
 5 - Very Good (<1%)
Percent of pavement area affected by patching, which is 4
 1 - Very Poor (> 30%)
Patching  2 - Poor (16-30%)
 3 - Fair (6-15%)
 4 - Good (2-5%)
 5 - Very Good (<2%)
Condition of the drain, which is converted to the following 2
DrainCondition rating scale:
 1 - Poor
 2 - Fair
 3 - Good
Condition of the shoulder, which is converted to the Fair
following rating scale:
ShoulderCondition  1 - Poor
 2 - Fair
 3 - Good

Start End Lane
NHNumber Section Direction Ravelling PotHoles EdgeBreak Cracking
Chainage Chainage Number
NH00xx ABC-DEF 0.000 0.500 Increasing L1 4 4 4 4
Drain Date of
Disintegration Depression Bleeding Patching ShoulderCondition Latitude Longitude
Condition Survey
4 4 4 4 2 2 06-05-17 9.98897 78.02671
4 4 4 4 2 2 06-05-17 9.98444 78.02934
5 5 5 4 2 2 06-05-17 9.98341 78.03004
5 5 5 5 2 2 06-05-17 9.98107 78.03078
5 5 5 5 2 2 06-05-17 9.96328 78.04160
5 5 5 5 2 2 06-05-17 9.95385 78.05255
5 5 5 5 2 3 06-05-17 9.93102 78.05648
4 4 4 4 2 3 06-05-17 9.91229 78.04961
4 4 4 4 2 2 06-05-17 9.89041 78.03458
5 5 5 5 2 2 06-05-17 9.88489 78.02995
5 5 5 5 2 2 06-05-17 9.87474 78.02828
Drain Date of
Disintegration Depression Bleeding Patching ShoulderCondition Latitude Longitude
Condition Survey
5 5 5 5 2 2 06-05-17 9.87363 78.02744
5 5 5 5 2 2 06-05-17 9.84857 78.01535
5 5 5 5 2 2 06-05-17 9.83764 78.00392
5 5 5 5 2 2 06-05-17 9.83711 77.98576
5 5 5 5 1 2 06-05-17 9.83386 77.97729
5 5 5 5 2 2 06-05-17 9.81804 77.97875
5 5 5 5 2 2 06-05-17 9.77426 77.98129
5 4 4 4 2 2 06-05-17 9.73071 77.97999
5 5 5 3 2 2 06-05-17 9.68686 77.97017
2.2 Roughness
The following table lists the fields which need to be populated for the ‘Roughness’ attribute.
SectionCode
section Vijayawada)
LwpIri International roughness index (IRI) of left wheel 2.33
path measured from laser profilometer
RwpIri International roughness index (IRI) of right wheel 1.97
path measured from laser profilometer
LaneIri Average of the International roughness index (IRI) 2.15
of left and right wheel paths
Speed Speed of vehicle in km/h 42
SurveyDate Date of survey in the format <DD-MM-YYYY> 06-05-17

NH Section Start End Lane Survey
Direction LwpIri RwpIri LaneIri Speed Latitude Longitude
Number Code Chainage Chainage Number Date
NH00xx ABC-DEF 0.0 0.1 Increasing L1 3.31 5.16 4.24 20 06-05-17 9.98897 78.02671
NH Section Start End Lane Survey
Direction LwpIri RwpIri LaneIri Speed Latitude Longitude
Number Code Chainage Chainage Number Date
2.3 Rutting
The following table lists the fields which need to be populated for the ‘Rutting’ attribute. The
descriptions of the fields are given below.
SectionCode
section Vijayawada)
Number of the lane: L1, L2, R1, R2, etc., L1 being L1
1st lane on the left from centreline of carriageway,
LaneNumber
L2 being 2nd lane on the left from centerline and
so on
RuttingLeft Rut depth in mm, measured from left wheel path 20
RuttingRight Rut depth in mm, measured from left wheel path 18
RuttingAvg Average rut depth measured from left and right 19
wheel paths
NH Section Start End Lane Rutting Rutting Rutting Survey

Direction Speed Latitude Longitude
Number Code Chainage Chainage Number Left Right Avg Date
ABC- 06-05-
NH00xx 0.0 0.5 Increasing L1 15 14 15 20 9.98897 78.02671
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
NH Section Start End Lane Rutting Rutting Rutting Survey
Number Code Chainage Chainage Number Left Right Avg Date
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
2.4 Texture Depth
The following table lists the fields which need to be populated for the ‘Texture Depth’
SectionCode
section Vijayawada)
LaneNumber
L2 being 2nd lane on the left from centerline and
so on
TextureLeft Texture depth of pavement in mm, measured from 0.40
left wheel path
TextureRight Texture depth of pavement in mm, measured 0.30
from left wheel path
TextureAverage Average texture depth measured from left and 0.35
right wheel paths
NH Section Start End Lane Texture Texture Texture Survey
Number Code Chainage Chainage Number Left Right Average Date
2.5 Skid Resistance
The following table lists the fields which need to be populated for the ‘Skid Resistance’
SectionCode
section Vijayawada)
LaneNumber
L2 being 2nd lane on the left from centerline and so
on
SkidLeft Skid resistance of pavement measured as skid 25
number, measured from left wheel path
SkidRight Skid resistance of pavement measured as skid 24
number, measured from left wheel path
SkidAverage Average skid resistance measured from left and 24.5
right wheel paths
NH Section Start End Lane Skid Skid Skid Survey

Number Code Chainage Chainage Number Left Right Average Date
ABC- 06-05-
NH00xx 0.0 0.5 Increasing L1 25.0 24.0 24.5 20 9.98897 78.02671
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
ABC- 06-05-
DEF 17
2.6 Falling Weight Deflectometer (FWD)
The following table lists the fields which need to be populated for the ‘FWD’ attribute. The
descriptions of the fields are given below.
NH Number New National Highway number NH0065
HYD-VIJ
SectionCode Code indicating starting and ending locations of section (Hyderabad-
Vijayawada)
Chainage Chainage of survey point (in km) 0.500
Number of the lane: L1, L2, R1, R2, etc., L1 being 1st lane on the L1
LaneNumber left from centreline of carriageway, L2 being 2nd lane on the left
from centerline and so on
AirTemperature Air temperature recorded in °C 33
SurfaceTemper
Temperature of the pavement surface, recorded in °C
ature 39.3
PeakLoad Peak impulse load, measured in kN 45.7
Deflection0 Surface deflection at the test load center, measured in micron 246
Surface deflection at location 1 from the test load center,
Deflection1
measured in micron 110
Distance of location 1 from the test load center

Distance1 300
Deflection2
Distance2 Distance of location 2 from the test load center 600
Deflection3
Deflection4
Deflection5
Deflection6
Deflection7
Deflection8
ElasticModulus
Elastic modulus of bituminous layer, backcalculated in MPa
BituminousE1 3359
Elastic
Modulus Elastic modulus of granular layer, back calculated in MPa
Granular E2 396
Elastic
Modulus Sub Elastic modulus of subgrade, back calculated in MPa
Grade E3 90
Corrected
Elastic
Corrected elastic modulus of bituminous layer in MPa
Modulus
Bituminous E1 3424
Corrected
Elastic
Corrected elastic modulus of granular layer in MPa
Modulus
Granular E2 300
Corrected
Elastic
Corrected elastic modulus of subgrade in MPa
Modulus Sub
Grade E3 69
Bituminous
Thickness of bituminous layer in mm
Layer 105
Base Layer Thickness of base layer in mm 230
GSB Layer Thickness of GSB layer in mm 200
Subgrade CBR CBR of subgrade 0.08
BituminousLay
Layer coefficient of the bituminous layer
erCoefficientA1 0.36
BaseLayerCoef
Layer coefficient of the base layer
ficientA2 0.17
GranularBaseL
ayerCoefficient Layer coefficient of the GSB layer
A3 0.17
Structural
Structural number of the pavement
Number 3.86
Modified
Structural Modified structural number including contribution from subgrade
Number 4.85
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Pea
NH Lane Air Surface
Sectio Chainag Directio k Deflection Deflection Locatio Deflection
Numbe Numbe Temperatur Temperatur
n Code e n Loa 0 1 n1 2
r r e e
d
ABC-
NH00xx 0.500 RHS R2 32.6 43.7 45.7 333 188 300 243
DEF
ABC-
NH00xx 1.000 LHS L1 29.9 32.6 45.4 317 163 300 217
DEF
ABC-
NH00xx 1.499 RHS R1 33.0 39.3 45.7 246 110 300 153
DEF
ABC-
NH00xx 2.000 LHS L2 28.7 32.4 46.0 293 130 300 187
DEF
ABC-
NH00xx 2.500 RHS R2 33.7 45.8 45.3 429 232 300 316
DEF
ABC-
NH00xx 3.000 LHS L1 29.0 33.0 45.7 343 204 300 252
DEF
ABC-
NH00xx 3.500 RHS R1 33.5 45.4 44.5 373 194 300 268
DEF
ABC-
NH00xx 4.010 LHS L2 28.9 33.5 45.0 348 201 300 254
DEF
ABC-
NH00xx 4.500 RHS R2 33.3 40.3 46.0 393 241 300 301
DEF
Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection
n2 3 n3 4 n4 5 n5 6 n6 7 n7 8
600 180 900 128 1200 102 1500 75 1800 58 2100 42

600 158 900 104 1200 70 1500 48 1800 38 2100 28
600 110 900 76 1200 59 1500 44 1800 35 2100 28
600 126 900 81 1200 62 1500 44 1800 32 2100 23
600 227 900 152 1200 116 1500 86 1800 71 2100 58
600 196 900 144 1200 117 1500 85 1800 65 2100 48
600 187 900 118 1200 83 1500 47 1800 31 2100 22
600 198 900 135 1200 105 1500 64 1800 42 2100 26
600 231 900 162 1200 123 1500 82 1800 62 2100 46
Corrected Corrected
Elastic Elastic Elastic
Elastic Elastic Corrected Base GSB
Locatio Modulus Modulus Modulus Bituminou Subgrad
Modulus Modulus ElasticModulu Laye Laye
n8 BituminousE GranularE SubGradeE s Layer e CBR
BituminousE GranularE s SubGradeE3 r r
1 2 3
1 2
2400 6213 185 100 6447 135 78 105 230 200 0.08
2400 5356 195 100 5295 143 78 105 230 200 0.08
2400 3359 396 90 3424 300 69 105 230 200 0.08
2400 4830 226 100 4770 169 78 105 230 200 0.08
2400 4570 137 97 4781 93 75 105 230 200 0.08
2400 8454 135 100 8374 91 78 105 230 200 0.08
2400 4394 165 100 4590 117 78 105 230 200 0.08
2400 7817 139 96 7762 95 74 105 230 200 0.08
2400 7666 123 95 7847 81 73 105 230 200 0.08
Granular Base Modified

Bituminous Layer Base Layer Structural Survey
Layer Coefficient Structural Latitude Longitude
Coefficient A1 CoefficientA2 Number Date
A3 Number
0.45 0.13 0.13 3.68 4.82 01-07-16 9.98897 78.02671
0.42 0.13 0.13 3.56 4.70 23-06-16 9.98444 78.02934
0.36 0.17 0.17 3.86 4.85 01-07-16 9.98341 78.03004
0.41 0.14 0.14 3.65 4.79 23-06-16 9.98107 78.03078
0.41 0.11 0.11 3.24 4.34 01-07-16 9.96328 78.04160
0.49 0.11 0.11 3.58 4.72 23-06-16 9.95385 78.05255
0.40 0.12 0.12 3.34 4.48 01-07-16 9.93102 78.05648
0.48 0.12 0.12 3.67 4.75 23-06-16 9.91229 78.04961
0.48 0.11 0.11 3.53 4.59 01-07-16 9.89041 78.03458

2.7 Falling Weight Deflectometer (FWD) Rigid
The following table lists the fields which need to be populated for the ‘FWD Rigid’ attribute.
NH Number New National Highway number NH0065
HYD-VIJ
Code indicating starting and ending locations of section (Hyderabad-
Section Code Vijayawada)
Lane Number Number of the lane: L1, L2, R1, R2, etc. L2
Air Temperature Air temperature recorded in °C 30.1
Surface Temperature of the pavement surface, recorded in °C
Temperature 39.4
Peak Load Peak impulse load, measured in kN 103.7
Surface deflection at the test load center, measured in
Deflection1 micron 140
Surface deflection at 300 mm from the test load center,
Deflection2 measured in micron 121
Concrete Slab Thickness of concrete slab, measured in mm
Thickness h 300
Area of Deflection Area of deflection basin, calculated from measured
Basin deflections, in cm2 761
Radius of Relative Radius of relative stiffness, calculated in mm
Stiffness 823
NormalizedDeflecti Normalized deflection at location 1, in mm 3.1
ond1
ond2
ond3
ond4
Modulus of 131
Subgrade Modulus of subgrade reaction, measured in MPa/m
Reaction k
Elastic Modulus of Elastic modulus of concrete, calculated in MPa 26118
Concrete Ec
Cube Strength of Cube strength of concrete, calculated in MPa 27
Concrete fck
Flexural strength Flexural strength of concrete, calculated in MPa 3.7
of concrete fmr
Date Of Testing Date of testing in the format <DD-MM-YY> 06-05-17
Chain- Concrete
Section Lane Air Surface Peak
NH No Direction Deflection 1 Deflection 2 Deflection 3 Deflection 4 Slab
Code No. Temperature Temperature Load
-age Thicknessh
ABC-
NH00xx 0.0 LHS L2 29.0 34.9 104.1 167 143 130 119 300
DEF
ABC-
NH00xx 0.5 RHS R2 30.5 38.1 104.4 141 130 122 115 300
DEF
ABC-
NH00xx 1.0 LHS L1 30.0 35.6 105.2 147 111 100 91 300
DEF
ABC-
NH00xx 1.5 RHS R1 28.9 38.3 102.4 140 126 116 107 300
DEF
ABC-
NH00xx 2.0 LHS L2 30.1 39.4 103.7 140 121 108 101 300
DEF
ABC-
NH00xx 2.5 RHS R2 29.0 37.5 104.6 150 134 126 117 300
DEF
ABC-
NH00xx 3.0 LHS L1 30.6 38.9 102.7 124 109 104 92 300
DEF
ABC-
NH00xx 3.5 RHS R1 29.3 39.1 105.9 149 136 128 119 300
DEF
ABC-
NH00xx 4.5 RHS R2 30.3 41.0 104.9 138 127 121 114 300
DEF
Elastic Cube Flexural

Modulus
Area of Radius of Normalized Normalized Normalized Modulus Strength strength
Normalized of Date Of
Deflection RelativeS Deflection Deflection Deflection of of of Latitude Longitude
Deflection d2 Subgrade Testing
Basin tiffness d1 d3 d4 Concrete Concrete concrete
Reactionk
Ec fck fmr
25-06-
759 816 3 3 2 2 112 21590 19 3 9.98897 78.02671
16
28-06-
821 1214 3 3 3 2 62 58161 135 8 9.98444 78.02934
16
25-06-
684 580 3 3 2 1 246 12051 6 2 9.98341 78.03004
16
28-06-
796 1014 3 3 3 2 87 39783 63 6 9.98107 78.03078
16
25-06-
761 823 3 3 2 2 131 26118 27 4 9.96328 78.04160
16
28-06-
800 1040 3 3 3 2 79 39908 64 6 9.95385 78.05255
16
25-06-
789 971 3 3 3 2 107 41290 68 6 9.93102 78.05648
16
28-06-
814 1150 3 3 3 2 66 50086 100 7 9.91229 78.04961
16
28-06-
826 1257 3 3 3 2 59 64082 164 9 9.89041 78.03458
16
SECTION 7: DRAFT FORM OF CONTRACT
Note: This draft Agreement is a generic document and shall be modified based on particulars
of the DBOT Project.
CONTRACT FOR CONSULTANT’S SERVICES
Between
(Name of Client)
And
(Name of Consultant)
Dated:
CONTENTS
Page No.
I. FORM OF CONTRACT ……………………………………..

II GENERALCONDITIONSOFCONTRACT ……………….
1. General Provisions ……………………………………….

1.1 Definitions
1.2 Relation between the Parties
1.3 Law Governing Contract
1.4 Language
1.5 Headings
1.6 Notices
1.7 Location
1.8 Authority of Member in charge
1.9 Authorized Representatives
1.10 Taxes and Duties
2. Commencement, Completion, Modification and Termination of Contract
2.1 Effectiveness of Contract ………………………………….

2.2 Termination of Contract for Failure to Become Effective
2.3 Commencement of Services
2.4 Expiration of Contract
2.5 Entire Agreement
2.6 Modification
2.7 Force Majeure
2.8 Suspension…………………………………………………
2.9 Termination ………………………………………..
3. Obligations of the Consultants ……………………

3.1 General
3.2 Conflict of Interests ……………………….
3.3 Confidentiality ………………………………..
3.4 Liability of the Consultants …………………..
3.5 Insurance to be Taken out by the Consultants …
3.6 Accounting, Inspection and Auditing ………….
3.7 Consultant’s Actions requiring Client’s prior Approval
3.8 Reporting Obligations …………………………..
3.9 Documents prepared by the Consultants To Be the Property of the Client …..
3.10 Equipment and Materials Furnished by the Client
4. Consultants’ Personnel and Sub-consultants and or Associates………………..

4.1 General …………………………………………………
4.2 Description of Personnel …………………………
4.3 Approval of Personnel ……………………………
4.4 Working Hours, Overtime, Leave etc.
4.5 Removal and /or Replacement of Personnel ……………
4.6 Resident Team Leader and Coordinator ………………………….
5. Obligations of the Client ………………………………….
5.1 Assistance and Exemptions …………….
5.2 Access to Land ………………………….
5.3 Change in the Applicable Law ………….
5.4 Services, Facilities and Property of the Client
5.5 Payment …………………………………
5.6 Counterpart Personnel………………….
6. Payments to the Consultants ……………………………..

6.1 Cost Estimates, Ceiling Amount ……………….
6.2 Remuneration and Reimbursable Expenditures…
6.3 Currency of Payment …………………………..
6.4 Mode of Billing and Payment ………………….
7. Fairness and Good Faith

7.1. Good Faith
7.2. Operation of the Contract
8. Settlement of Disputes
8.1. Amicable Settlement
8.2. Dispute Settlement
9. Fake CV
III SPECIAL CONDITIONS OF CONTRACT ……………………
IV APPENDICES
Appendix A : Description of the Services ……………..

Appendix B : Reporting Requirements…………………
Appendix C : Key Personnel and Sub-consultants
Appendix D : Medical Certificate ……………………….
Appendix E : Hours of Work for Key Personnel ……….
Appendix F : Duties of the Client ………………………
Appendix G: Cost Estimates in Local Currency……
Appendix H : Form of Performance Security………..
Appendix I : Form of Bank Guarantee for Advance Payments…….
Appendix J : Letter of invitation……….
Appendix K : Letter of Award…….
Appendix L : Minutes of pre-bid meeting ……………
Appendix-M : Memorandum of Understanding (in case of JV)
V ANNEXURES..…………………………………………
I. FORM OF CONTRACT
COMPLEX TIME BASED ASSIGNMENTS
This CONTRACT (hereinafter called the “Contract”) is made the ______ day of the
______________________________________________________________________ Month of ______, 200
______, between, on the one hand ___________________ (hereinafter called the “Client) and,
on the other hand, ___________________ (hereinafter called the “Consultants”).
[Note* : If the Consultants consist of more than one entity, the above should be partially
amended to read as follows:
“…(hereinafter called the “Client”) and, on the other hand, a joint venture consisting of the
following entities, each of which will be jointly severally liable to the Client for all the
Consultants’ obligations under this Contract, namely,
and (hereinafter called “Consultants”)]
WHEREAS
(a) the Client has requested the Consultants to provide certain consulting
services as defined in the General Conditions of Contract attached to this
Contract (hereinafter called the “Services”);
(b) the Consultants, having represented to the Client that they have the
required processional skills, and personnel and technical resources,
have agreed to provide the Services on the terms and conditions set forth
in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an

integral part of this Contract:
(a) The General Conditions of Contract (hereinafter called “GC”)’
(b) The Special Conditions of Contract (hereinafter called “SC”);
(c) The following Appendices :
[Note: If any of these Appendices are not used, the words “Not Used”
should be inserted below next to the title of the Appendix on the sheet
attached hereto carrying the title of that Appendix].
Appendix A: Description of the Services……………..
Appendix B: Reporting Requirements……………..
Appendix C: Key Personnel and Sub-consultants……………..
Appendix D: Medical Certificate……………..
Appendix E: Hours of Work for Key Personnel……
Appendix F: Duties of the Client……………..
Appendix G: Cost Estimates in Local Currency………
Appendix H: Form of Performance Security………
Form of Bank Guarantee for Advance

Appendix I:
Payments……………
Appendix J: Letter of invitation……………..
Appendix K: Letter of Award……………..
Appendix L: Minutes of pre-bid meeting……………..
Appendix M: Memorandum of Understanding………
2. The mutual rights and obligations of the Client and the Consultants shall
be as set forth in the Contract; in particular
(a) The Consultants shall carry out the Services in accordance with the provisions
of the Contract; and
(b) The Client shall make payments to the Consultants in local currency only in
accordance with the Provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
FOR AND ON BEHALF OF
[NAME OF THE CLIENT]
By
(Authorized Representative)
FOR AND ON BEHALF OF
[NAME OF THE CONSULTANTS]
By
[Note: If the Consultants consist of more than one entity, all of these entities should appear as
signatures, e.g. in the following manner]
FOR AND ON BEHALF OF EACH OF THE

MEMBERS OF THE CONSULTANTS
[Name of the Member]
By
[Name of the Member]
By
etc.
II. GENERAL CONDITIONS OF CONTRACT
1. General Provisions
Unless the context otherwise requires, the following terms whenever used in this Contract
have the following meanings:
1.1 Definitions
(a) “Applicable Law” means the laws and any other instruments having the
force of law in the Government’s country [or in such other country as may
be specified in the Special Conditions of Contract (SC)], as they may be
issued and in force from time to time.
(b) “Contract means the Contract signed by the Parties, to which these General
Conditions of Contract are attached, together with all the documents listed
in Clause 1 of such signed Contract;
(c) “Effective Date’ means the date on which this Contract comes into force
and effect pursuant to Clause GC 2.1;
(d) ‘foreign currency’ means any currency other than the currency of the
Government;
(e) ‘GC means these General Conditions of Contract;
(f) “Government” means the Government of Client’s Country;
(g) ‘Local currency’ means the Indian Rupees;
(h) “Consultant” wherever mentioned in this Contract Agreement means the

“Independent Consultant (IE)” and includes and sub-consultants or
Associates engaged by the primary consultant.
(i) “Member”, in case the Consultants consist of a joint venture of more than
one entity, means any of these entities, and “Members” means all of these
entities;
(j) “Party’ means the Client or the Consultants, as the case may be, and
Parties means both of them;
(k) “Personnel” means persons hired by the Consultants or by any Sub-

Consultants and or Associates as Employees and assigned to the
performance of the Services or any part thereof; “Foreign Personnel”
means such persons who at the time of being so hired had their domicile
outside the Government’s Country, “Local Personnel” means such persons
who at the time of being so hired had their domicile inside the
Government’s Country; and ‘key personnel’ means the personnel referred
to in Clause GC 4.2 (a).
(l) "SC" means the Special Conditions of Contract by which these General
Conditions of Contract may be amended or supplemented;
(m) "Services" means the work to be performed by the Consultants pursuant to

his contract, as described in Appendix A hereto. The scope of work will
be strictly as given in various Clauses in TOR. The approach and
methodology to be adopted by the Consultant for carrying out the
assignment as Independent Engineer may be modified depending on the
site requirements and work programme of the Concessionaire after mutual
discussions with Authority, the Concessionaire and the Independent
Engineer. The work plan as indicated by the Consultant may be modified
accordingly to the site requirements.
(n) "Sub-consultant and or Associates " means any entity to which the
Consultants subcontract any part of the Services in accordance with the
provisions of Clause GC 3.7; and
(o) "Third Party" means any person or entity other than the Government, the
Client, the Consultants or a Sub-consultant.
1.2 Relation between the Parties
Nothing contained herein shall be construed as establishing a relation of master

and servant or of principal and agent as between the Client and the Consultants.
The Consultants, subject to this Contract, have complete charge of Personnel and
Sub- consultants, if any, performing the Services and shall be fully responsible for
the Services performed by them or on their behalf hereunder.
1.3 Law Governing Contract
This Contract, its meaning and interpretation, and the relation between the
Parties shall be governed by the Applicable Law.
1.4 Language
This Contract has been executed in the language specified in the SC, which shall
be the binding and controlling language for all matters relating to the meaning
or interpretation of this Contract.
1.5 Headings
The headings shall not limit, alter or affect the meaning of this Contract.
1.6 Notices
1.6.1 Any notice, request or consent required or permitted to be given or made pursuant
to this Contract shall be routed through NHAI Data Lake only unless the law
requires to send such notice, request etc. through physical/ any other specified
mode only. Any such notice, request or consent shall be deemed to have been
delivered when given or made on the NHAI Data Lake to an authorized
representative of the Party specified in the SC.
1.6.2 Notice will be deemed to be effective as specified in the SC.
1.6.3 A Party may change its address for notice hereunder by giving the other Party
notice of such change pursuant to the provisions listed in the SC with respect to
Clause GC 1.6.2.
1.7 Location
The Services shall be performed at such locations as are specified in Appendix A

hereto and, where the location of a particular task is not so specified, at such
locations. Whether in Government's Country or elsewhere, as the Client may
approve.
1.8 Authority of Member in Charge
In case the Consultants consist of a joint venture of more than one entity, the
Members hereby authorize the entity specified in the SC to act on their behalf in
exercising all the Consultants' rights and obligations towards the Client under this
Contract, including without limitation the receiving of instructions and payments
from the Client.
1.9 Authorized Representatives
Any action required or permitted to be taken, and any document required or

permitted to be executed, under this Contract by the Client or the Consultants
may be taken or executed by the officials specified in the SC.
1.10 Taxes and Duties
Unless otherwise specified in the SC, the Consultants, Sub-consultants and

Personnel shall pay such taxes, duties, fees and other impositions as may be levied
under the Applicable Law. Authority shall reimburse only Goods and service tax on
production of project specific proof of payment of Goods and service tax.
2. Commencement, Completion, Modification and Termination of Contract
2.1 Effectiveness of Contract
This Contract shall come into force and effect on the date (the "Effective Date")
of the Client's notice to the Consultants instructing the Consultants to begin
carrying out the Services. This notice shall confirm that the effectiveness
conditions, if any, listed in the SC have been met.
2.2 Termination of Contract for Failure to Become Effective
If this Contract has not become effective within such time period after the date
of the Contract signed by the Parties as shall be specified in the SC, either Party
may, by not less than four (4) weeks' written notice to the other Party, declare
this Contract to be null and void, and in the event of such a declaration by either
Party, neither Party shall have any claim against the other Party with respect
hereto.
2.3 Commencement of Services
The Consultants shall begin carrying out the Services at the end of such time
period after the Effective Date as shall be specified in the SC.
2.4 Expiration of Contract
Unless terminated earlier pursuant to Clause GC 2.9 hereof, this Contract shall
expire when services have been completed and all payments have been made
at the end of such time period after the Effective Date as shall be specified in the
SC.
2.5 Entire Agreement
This Contract contains all covenants, stipulations and provisions agreed by the
Parties. No agent or representative of either Party has authority to make, and the
Parties shall not be bound by or be liable for, any statement, representation,
promise or agreement not set forth herein.
2.6 Modification
Modification of the terms and conditions of this Contract, including any

modification of the scope of the Services, may only be made by written agreement
between the Parties as the case may be, has been obtained. Pursuant to Clause
GC 7.2 hereof, however, each Party shall give due consideration to any proposals
for modification made by the other Party.
2.7 Force Majeure
2.7.1 Definition
(a) For the purposes of this Contract, "Force Majeure" means an event which
is beyond the reasonable control of a Party, and which makes a Party's
performance of its obligations hereunder impossible or so impractical as
reasonably to be considered impossible in the circumstances, and includes,
but is not limited to, war, riots, civil disorder, earthquake, fire,
explosion, storm, flood or other adverse weather conditions, strikes,
lockouts or other industrial action ( except where such strikes, lockouts or
other industrial action are within the power of the Party invoking Force
Majeure to prevent), confiscation or any other action by government
agencies.
(b) Force Majeure shall not include (i) any event which is caused by the
negligence or intentional action of a party or such Party's Sub-consultants
or agents or employees, nor (ii) any event which a diligent Party could
reasonably have been expected to both (A) take into account at the .time
of the conclusion of this Contract and (B) avoid or overcome in the
carrying out of its obligations hereunder.
(c) Force Majeure shall not include insufficiency of funds or failure to make
any payment required hereunder.
2.7.2 No Breach of Contract
The failure of a Party to fulfill any of its obligations hereunder shall not
be considered to be a breach of, or default under, this Contract insofar as
such inability arises from an event of Force Majeure, provided that the
Party affected by such an event has taken all reasonable precautions, due
care" and reasonable alternative measures, all with the objective of
carrying out the terms and conditions of this Contract.
2.7.3 Measures to be Taken
(a) A Party affected by an event of Force Majeure shall take all

reasonable measures to remove such Party's inability to fulfill its
obligations hereunder with a minimum of delay.
(b) A Party affected by an event of Force Majeure shall notify the

other Party of such event as soon as possible, and in any event not
later than fourteen (14) days following the occurrence of such
event, providing evidence of the nature and cause of such event,
and shall similarly give notice of the restoration of normal
conditions as soon as possible.
(c) The Parties shall take all reasonable measures to minimize the
consequences of any event of Force Majeure.
2.7.4 Extension of Time
Any period within which a Party shall, pursuant to this Contract, complete
any action or task, shall be extended for a period equal to the time
during which such Party was unable to perform such action as a result of
Force Majeure.
Extension of Time for providing services of the Independent Engineer shall
be extended concurrently with the Extension of Time granted, if any, to
the Concessionaire for the project, subject to satisfactory performance of
the Independent Engineer and limited to original period of consultancy
services.
2.7.5 Payments
During the period of their inability to perform the Services as a result

of an event of Force Majeure, the Consultants shall be entitled to be
reimbursed for additional costs reasonably and necessarily incurred by
them during such period for the purposes of the Services and in
reactivating the Services after the end of such period.
2.7.6 Consultation
Not later than thirty (30) days after the Consultants, as the result of an
event of Force Majeure, have become unable to perform a material portion
of the Services, the Parties shall consult with each other with a view to
agreeing on appropriate measures to be taken in the circumstances.
2.8 Suspension
The Client may, by written notice of suspension to the Consultants, suspend all
payments to the Consultants hereunder if the Consultants fail to perform any of
their obligations under this Contract, including the carrying out of the Services,
provided that such notice of suspension (i) shall specify the nature of the failure,
and (ii) shall request the Consultants to remedy such failure within a period not
exceeding thirty (30) days after receipt by the Consultants of such notice of
suspension.
2.9 Termination
2.9.1 By the Client
The Client may, by not less than thirty (30) days' written notice of termination
to the Consultants (except in the event listed in paragraph (f) below, for which
there shall be a written notice of not less than sixty ( 60) days), such notice to
be given after the occurrence of any of the events specified in paragraphs (a)
through (h) of this Clause GC 2.9.1, terminate this Contract.
(a) if the Consultants fail to remedy a failure in the performance of their

obligations hereunder, as specified in a notice of suspension pursuant to
Clause GC 2.8 hereinabove, within thirty (30) days of receipt of such
notice of suspension or within such further period as the Client may have
subsequently approved in writing;
(b) if the Consultants become (or, if the Consultants consist of more than
one entity, if any of their Members becomes) insolvent or bankrupt or
enter into any agreements with their creditors for relief of debt or take
advantage of any law for the benefit of debtors or go into liquidation or
receivership whether compulsory or voluntary;
(c) if the Consultants fail to comply with any final decision reached as a result
of arbitration proceedings pursuant to Clause GC 8 hereof;
(d) if the Consultants submit to the Client a statement which has a material
effect on the rights, obligations or interests of the Client and which the
Consultants know to be false;
(e) if, as the result of Force Majeure, the Consultants are unable to perform a
material portion of the Services for a period of not less than sixty (60) days;
or
(f) if the Client, in its sole discretion and for any reason whatsoever, decides
to terminate this Contract.
(g) if the consultant, in the judgment of the Client has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract. For the
purpose of this clause:
"corrupt practice" means the offering, giving, receiving or soliciting of

anything of value to influence the action of a public official in the selection
process or in contract execution.
"fraudulent practice" means a misrepresentation of facts in order to

influence a selection process or the execution of a contract to the
detriment of the Borrower, and includes collusive practice among
consultants (prior to or after submission of proposals) designed to
establish prices at artificial non-competitive levels and to deprive the
Borrower of the benefits of free and open competition.
(h) if Concessionaire represents to Authority that the Consultant is not

discharging his duties in a fair, efficient and diligent manner and if the
dispute remains unresolved, Authority may terminate this contract.
2.9.2 By the Consultants
The Consultants may, by not less than thirty (30) days' written notice to the Client,
such notice to be given after the occurrence of any of the events specified in
paragraphs (a) through (d) of this Clause GC 2.9.2, terminate this Contract:
(a) if the Client fails to pay any money due to the Consultants pursuant to this
Contract and not subject to dispute pursuant to Clause 8 hereof within
forty-five (45) days after receiving written notice from the Consultants
that such payment is overdue;
(b) if the Client is in material breach of its obligations pursuant to this

Contract and has not remedied the same within forty-five (45) days (or
such longer period as the Consultants may have subsequently approved in
writing) following the receipt by the Client of the Consultants' notice
specifying such breach;
(c) if, as the result of Force Majeure, the Consultants are unable to perform
a material portion of the Services for a period of not less than sixty (60)
days; or
(d) if the Client fails to comply with any final decision reached as a result of
arbitration pursuant to Clause GC 8 hereof.
2.9.3 Cessation of Rights and Obligations
Upon termination of this Contract pursuant to Clauses GC 2.2 or GC 2.9 hereof, or

upon expiration of this Contract pursuant to Clause GC 2.4 hereof, all rights and
obligations of the Parties hereunder shall cease, except:
(i) such rights and obligations as may have accrued on the date of
termination or expiration;
(ii) the obligation of confidentiality set forth in Clause GC 3.3 hereof;
(iii) the Consultants' obligation to permit inspection, copying and auditing of

their accounts and records set forth in Clause GC 3.6 (ii) hereof; and
(iv) any right which a Party may have under the Applicable Law
2.9.4 Cessation of Services
Upon termination of this Contract by notice of either Party to the other pursuant
to Clauses GC 2.9.1 or GC 2.9.2 hereof, the Consultants shall, immediately upon
dispatch or receipt of such notice, take all necessary steps to bring the Services
to a close in a prompt and orderly manner and shall make every reasonable effort
to keep expenditures for this purpose to a minimum. With respect to documents
prepared by the Consultants and equipment and materials furnished by the Client,
the Consultants shall proceed as provided, respectively, by Clauses GC 3.9 or GC
3.10 hereof.
2.9.5 Payment upon Termination
Upon termination of this Contract pursuant to Clauses GC 2.9.1 or GC 2.9.2 hereof,

the Client shall make the following payments to the Consultants (after offsetting
against these payments any amount that may be due from the Consultant to the
Client}:
(a) remuneration pursuant to Clause GC 6 hereof for Services satisfactorily

performed prior to the effective date of termination;
(b) reimbursable expenditures pursuant to Clause GC 6 hereof for expenditures

actually incurred prior to the effective date of termination; and
(c) except in the case of termination pursuant to paragraphs (a) through (d)
of Clause GC 2.9.1 hereof, reimbursement of any reasonable cost incident
to the prompt and orderly termination of the Contract including the cost
of the return travel of the Consultants' personnel and their eligible
dependents.
2.9.6 Disputes about Events of Termination
If either Party disputes whether an event specified in paragraphs (a) through (e)
of Clause GC 2.9.1 or in Clause GC 2.9.2 hereof has occurred, such Party may,
within forty-five (45) days after receipt of notice of termination from the other
Party, refer the matter to arbitration pursuant to Clause GC 8 hereof, and this
Contract shall not be terminated on account of such event except in accordance
with the terms of any resulting arbitral award.
3. Obligation of the Consultants
3.1 General
3.1.1 Standard of Performance
The Consultants shall perform the Services and carry out their obligations
hereunder with all due diligence, efficiency and economy, in accordance
with generally accepted professional techniques and practices, and shall
observe sound management practices, and employ appropriate advanced
technology and safe and effective equipment, machinery, materials and
methods" The Consultants shall always" act, in respect of any matter
relating to this Contract or to the Services, as faithful advisers to the
Client, and shall at all times support and safeguard the Client's legitimate
interests in any dealings with Sub-consultants or Third Parties.
3.1.2 Law Governing Services
The Consultants shall perform the Services in accordance with the

Applicable Law and shall take all practicable steps to ensure that any Sub-
consultants and or Associates, as well as the Personnel of the Consultants
and any Sub- consultants and or Associates, comply with the Applicable
Law. The Client shall advise the Consultants in writing of relevant local
customs and the Consultants shall, after such notifications, respect such
customs.
3.2 Conflict of Interests
3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc.
The Remuneration of the Consultants pursuant to Clause GC 6 hereof shall

constitute the Consultants' sole remuneration in connection with this
Contract or the Services and, subject to Clause GC 3.2.2 hereof, the
Consultants shall not accept for their own benefit any trade commission,
discount or similar payment in connection with activities pursuant to this
Contract or to the Services or in the discharge of their obligations
hereunder, and the Consultants shall use their best efforts to ensure
that any Sub- consultants and or Associates, as well as the Personnel and
agents of either of them, similarly shall not receive any such additional
remuneration.
3.2.2 If the Consultants, as part of the Services, have the responsibility of

advising the Client on the procurement of goods, works or services, the
Consultants shall comply with any applicable procurement guidelines of the
Client (Authority)and or Associates Bank or of the Association, as the case
may be, and other funding agencies and shall at all times exercise such
responsibility in the best interest of the Client. Any discounts or
commissions obtained by the Consultants in the exercise of such
procurement responsibility shall be for the account of the Client.
3.2.3 Consultants and Affiliates Not to engage in Certain Activities
The Consultants agree that, during the term of this Contract and after its
termination, the Consultants and any entity affiliated with the Consultants,
as well as any Sub- consultant and or Associates and any entity affiliated
with such Sub- consultant and or Associates, shall be disqualified from
providing goods, works or services (other than the Services and any
continuation thereof) for any project resulting from or closely related to
the Services.
3.2.4 Prohibition of Conflicting Activities
The Consultants shall not engage, and shall cause their Personnel as well
as their Sub-consultants and or Associates and their Personnel not to
engage, either directly or indirectly, in any of the following activities:
(a) during the term of this Contract, any business or professional

activities in the Government's country which would conflict with
the activities assigned to them under this Contract; and
(b) after the termination of this Contract, such other activities as may
be specified in the SC.
3.3 Confidentiality
The Consultants, their Sub-consultants and the Personnel of either of them shall
not, either during the term or within two (2) years after the expiration of this
Contract, disclose any proprietary or confidential information relating to the
Project, the Services, this Contract or the Client's business or operations without
the prior written consent of the Client.
3.4 Liability of the Consultants
Subject to additional provisions, if any, set forth in the SC, the Consultants’
liability under this Contract shall be as provided by the Applicable Law.
3.5 Insurance to be Taken Out by the Consultants
The Consultants (i) shall take out and maintain, and shall cause any Sub-
consultants to take out and maintain, at their ( or the Sub-consultants', as the
case may be) own cost but on terms and conditions approved by the Client,
insurance against the risks, and for the coverages, as shall be specified in the
SC, and (ii) at the Client's request, shall provide evidence to the Client showing
that such insurance has been taken out and maintained and that the current
premiums therefore have been paid.
3.6 Accounting, Inspection and Auditing
The Consultants (i) shall keep accurate and systematic accounts and records in
respect of the Services, hereunder, in accordance with internationally accepted
accounting principles and in such form and detail as will clearly identify all
relevant time charges and cost, and the bases thereof (including such bases as
may be specifically referred to in the SC); (ii) shall permit the Client or its
designated representative periodically, and up to one year from the expiration
or termination of this Contract, to inspect the same and make copies thereof as
well as to have them audited by auditors appointed by the Client; and (iii) shall
permit the client to inspect the Consultant's accounts and records relating to the
performance of the Consultant and to have them audited by auditors appointed by
the client.
3.7 Consultants' Actions Requiring Client's Prior Approval
The Consultants shall obtain the Client's prior approval in writing before taking any
of the following actions:
(a) appointing such members of the Personnel as are listed in Appendix C

("Consultants' Sub-consultants' Key Personnel") merely by title but not by
name;
(b) entering into a subcontract for the performance of any part of the Services,
it being understood (i) that the selection of the Sub-consultant and the
terms and conditions of the subcontract shall have been approved in writing
by the Client prior to the execution of the subcontract, and (ii) that the
Consultants shall remain fully liable for the performance of the Services by
the Sub- consultant and its Personnel pursuant to this Contract; and
(c) any other action that may be specified in the SC
3.8 Reporting Obligations
The Consultants shall submit to the Client the reports and documents specified in
Appendix B hereto, in the form, in the numbers and within the time periods set
forth in the said Appendix.
3.9 Documents Prepared by the Consultants to Be the Property of the Client
All plans, drawings, specifications, designs, reports, other documents and software
prepared by the Consultants for the Client under this Contract shall become and
remain the property of the Client, and the Consultants shall, not later than upon
termination or expiration of this Contract, deliver all such documents to the
Client, together with a detailed inventory thereof. The Consultants may retain a
copy of such documents and software. Restrictions about the future use of these
documents and software, if any, shall be specified in the SC.
3.10 Equipment and Materials Furnished by the Client
Equipment and materials made available to the Consultants by the Client, or

purchased by the Consultants with funds provided by the Client, shall be the
property of the Client and shall be marked accordingly. Upon termination or
expiration of this Contract, the Consultants shall make available to the Client an
inventory of such equipment and materials and shall dispose of- such equipment
and materials in accordance with the Client's instructions. While in possession of
such equipment and materials, the Consultants, unless otherwise instructed by
the Client in writing, shall insure them at the expense of the Client in an amount
equal to their full replacement value.
4. Consultants' Personnel and Sub-consultants and or Associates
4.1 General
The Consultants shall employ and provide such qualified and experienced
Personnel and Sub-consultants as are required to carry out the Services.
4.2 Description of Personnel
(a) The titles, agreed job descriptions, minimum qualification and estimated
periods of engagement in the carrying out of the Services of each of the
Consultants' Key Personnel are described in Appendix C. If any of the Key
Personnel has already been approved by the clients his/her name is listed
as well.
(b) If required to comply with the provisions of Clause GCC 3.1.1 hereof,
adjustments with respect to the estimated periods "of engagement of Key
Personnel set forth in Appendix C may be made by the Consultants by
written notice to the Client, provided (i) that such adjustments shall not
alter the originally estimated period of engagement of any individual by
more than 10% or one week, whichever is larger, and (ii) that the
aggregate of such adjustments shall not cause payments under this
Contract to exceed the ceilings set forth in Clause GC 6.1(b) of this
Contract. Any other such adjustments shall only be made with the Client's
written approval.
(c) If additional work is required beyond the scope of the Services specified in
Appendix A, the estimated periods of engagement of Key Personnel set
forth in Appendix C may be increased by agreement in writing between
the Client and the Consultants, provided that any such increase shall not,
except as otherwise agreed, cause payments under this Contract to exceed
the ceilings set forth in Clause GC 6.1 (b) of this Contract.
4.3 Approval of Personnel
The Key Personnel i.e., Professional Staff and Sub-consultants listed by title as
well as by name in Appendix C are hereby approved by the Client. In respect of
other Key Personnel which the Consultants propose ,to use in the carrying out
of the Services, the Consultants shall submit to the client for review and approval
a copy of their biographical data and (in the case of Key personnel to be used
within the country of the Government) a copy of a satisfactory medical certificate
in the form attached hereto as Appendix D. If the Client does not object in writing
(stating the reasons for the objection) within thirty (30) calendar days from the
date of receipt of such biographical data and (if applicable) such certificate, such
Key Personnel shall be deemed to have been approved by the Client.
4.4 Working Hours, Overtime, Leave, etc.
(a) Working hours and holidays for Key Personnel are set forth in Appendix E
hereto. To account for travel time, foreign Personnel carrying out Services
inside the Government's country shall be deemed to have commenced (or
finished) work in respect of the Services such number of days before
their arrival in (or after their departure from) the Government's country
as is specified in Appendix E hereto.
(b) The Personnel of all types engaged by Consultant to provide Services on

this Contract shall not be entitled to be paid for overtime nor to take paid
sick leave or vacation leave except as specified in Appendix E hereto,
and except as specified
(c) In such Appendix, the Consultants' remuneration shall be deemed to cover
these items. All leave to be allowed to the Personnel is included in the
staff-months of service set for in Appendix C. Any taking of leave by
Personnel shall be subject to the prior approval by the Client and the
Consultants shall ensure that absence for leave purposes will not delay the
progress and adequate supervision of the Services.
(d) All Key Personnel and sub professional staff of the Independent Engineer
shall use the Aadhaar based Biometric attendance/ Geo-tagged selfie-
based attendance system for marking their daily attendance. Aadhaar
based attendance shall be marked at least once a day and anytime during
the day. 01 Aadhaar based Biometric attendance/ Geo-tagged selfie-based
attendance system shall be installed by the Independent Engineer at its
own cost at the site office in order to facilitate the attendance marking.
More systems can be installed near the project highway upto a maximum
of 1 system per 50 km in order to encourage frequent visits of project
highway by key personnel and sub professional staff. A copy of monthly
Aadhaar Biometric attendance/ Geo-tagged selfie-based based Biometric
attendance/ Geo-tagged selfie-based attendance records shall be attached
with Monthly Status Report. Proper justification shall be provided for cases
of absence of key personnel/ sub professional staff which do not have prior
approval from Project Director of concerned stretch. Independent Engineer
have to provide a certificate that all key personnel as envisaged in the
Contract Agreement has been actually deployed in the project.
(e) Independent Engineer will intimate concerned Project Director/ Project In-
charge immediately after establishing its site office regarding installation
of Aadhaar based Biometric attendance/ Geo-tagged selfie- based
attendance system and complete address of its site office.
4.5 Removal and/or Replacement of Personnel
Removal and/or replacement of Key Personnel shall be regulated as under:
4.5.1 In case notice to commence services pursuant to Clause 2.1 of this Contract is
not ordered by Client within 120 days of signing of contract the key personnel
can excuse themselves on valid grounds, e.g., selection on some other
assignment, health problem developed after signing of contract, etc. In such a
case no penalty shall be levied on the Firm or on the person concerned. The firm
shall however be asked to give a replacement by an equal or better scoring
person, whenever mobilization is ordered.
4.5.2 In case notice to commence services is given within 120 days of signing
of contract the, the Authority expects all the Key Personnel specified in the
Proposal to be available during implementation of the Agreement. The Authority
will not consider any substitution of Key Personnel except under compelling
circumstances beyond the control of the Consultant and the concerned Key
Personnel. Such substitution shall be limited to not more than three Key
Personnel subject to equally or better qualified and experienced personnel being
provided to the satisfaction of the Authority. Replacement of the Team Leader
will not normally be considered and may lead to disqualification of the Applicant
or termination of the Agreement. Replacement of one Key Personnel shall be
permitted subject to reduction of remuneration equal to 5 % (five per cent) of
the total remuneration specified for the Key Personnel who is proposed to be
replaced. In case of second replacement the reduction in remuneration shall be
equal to 10% (ten per cent) and for third and subsequent replacement, such
reduction shall be equal to 15% (fifteen per cent) If the consultant finds that any
of the personnel had made false representation regarding his qualification and
experience, he may request the Employer for replacement of the personnel.
There shall be no reduction in remuneration for such replacement. The
replacement shall however be of equal or better score. The personnel so replaced
shall be debarred from future projects for 2 years. The maximum age limit of
replaced key personnel shall be 65 years as on the date of submission of proposal
for such replacement.
4.5.4 Replacement after original contract period is over:
There shall be no limit on the replacements and no reduction in remunerations

shall be made. The replacement shall however be of equal or better score.
4.5.5 If the Employer (i) finds that any of the Personnel has committed serious
misconduct or has been charged with having committed a criminal action or
(ii) h a s reasonable ground to be dissatisfied with the performance of any
of the Personnel, then the consultant shall, at the Employer’s written
request specifying the grounds therefore, forthwith provide a replacement with
qualifications and experience acceptable to him. For such replacement there will
be no reduction in remuneration.
4.5.6 If any member of the approved team of a consultant engaged by Authority leaves
that consultant before completion of the job, he shall be barred for a period of
6 months to 24 months from being engaged as a team member of any other
consultant working (or to be appointed) for any other Authority/ MoRTH projects.
The maximum age limit of replaced key personnel shall be 65 years as on the
date of submission of proposal for such replacement.
4.5.7 In case, person permanently employed with the firm is to be replaced, Technical
score of both the CVs shall be compared excluding the marks given for
employment with firm. Replacement would be allowed when the technical score
(excluding the marks given for employment with firm) of the new key person is
equal or better than the existing key person’s technical score excluding marks
assigned for permanent employment with the firm. However, the remuneration
of such replacement shall be reduced on proportionate basis in case the overall
score of the replacement person is less than the overall score original person.
4.6 Resident Team Leader and Coordinator
The person designated as the Team Leader of the Consultant’s Personnel shall be
responsible for the coordinated, timely and efficient functioning of the Personnel.
In addition, the Consultant shall designate a suitable person from its Head Office
as Project Coordinator who shall be responsible for day to day performance of the
Services.
5. Obligations of the Client
5.1 Assistance and Exemptions
Unless otherwise specified in the SC, the Client shall use its best efforts to ensure
that the Government shall:
(a) provide the Consultants, Sub-consultants and Personnel with work permits and
such other documents as shall be necessary to enable the Consultants, Sub-
consultants or Personnel to perform the Services;
(b) assist for the Personnel and, if appropriate, their eligible dependents to be
provided promptly with all necessary entry and exit visas, residence permits,
exchange permits and any other documents required for their stay in
Government's country;
(c) facilitate prompt clearance through customs of any property required for the
Services and of the personal effects of the Personnel and their -eligible
dependents;
(d) issue to officials, agents and representatives of the Government all such
instructions as may be necessary or appropriate for the prompt and effective
implementation of the Services;
(e) assist the Consultants and the Personnel and any Sub-consultants and or
Associates employed by the Consultants for the Services from any requirement
to register or obtain any permit to practice their profession or to establish
themselves either individually or as a corporate entity according to the
Applicable Law;
(f) grant to the Consultants, any Sub-consultants and or Associates and the
Personnel of either of them the privilege, pursuant to the Applicable Law, of
bringing into Government's country reasonable amounts of foreign currency for
the purposes of the Services or for the personal use of the Personnel and their
dependents and of withdrawing any such amounts as may be earned therein by
the Personnel in the execution of the Services: and
(g) Provide to the Consultants, Sub-consultants and or Associates and Personnel any
such other assistance as may be specified in the SC.
5.2 Access to Land
The Client warrants that the Consultants shall have, free of charge, unimpeded
access to all land in the Government's country in respect of which access is
required for the performance of the Services. The Client will be responsible for
any damage to such land or any property thereon resulting from such access and
will indemnify the Consultants and each of the Personnel in respect of liability for
any such damage, unless such damage is caused by the default or negligence of
the Consultants or any Sub-consultant or the Personnel of either of them.
5.3 Change in the Applicable Law
If, after the date of this Contract, there is any change in the Applicable Law with
respect to taxes and duties which increases or decreases the cost or reimbursable
expenses incurred by the Consultants in performing the Services, then the
remuneration and reimbursable expenses otherwise payable to the Consultants
under this Contract shall be increased or decreased accordingly by agreement
between the Parties hereto, and corresponding adjustments shall be made to the
ceiling amounts specified in Clause GC 6.1(b).
5.4 Services, Facilities and Property of the Client
The Client shall make available to the Consultants and the Personnel, for the
purposes of the services and free of any charge, the services, facilities and
property described in Appendix F at the times and in the manner specified in said
Appendix F, provided that if such services, facilities and property shall not be
made available to the Consultants as and when so specified, the Parties shall
agree on (i) any time extension that it may be appropriate to grant to the
Consultants for the performance of the Services, (ii) the manner in which the
Consultants shall procure any such services, facilities and property from other
sources, and (iii) the additional payments, if any, to be made to the Consultants
as a result thereof pursuant to Clause GC 6.l(c) hereinafter.
5.5 Payment
In consideration of the Services performed by the Consultants under this Contract,

the Client shall make to the Consultants such payments and in such manner as is
provided by Clause GC 6 of this Contract.
5.6 Counterpart Personnel
(a) If so provided in Appendix F hereto, the Client shall make available to the
Consultants, as and when provided in such Appendix F, and free of charge,
such counterpart personnel to be selected by the Client, with the
Consultants' advice, as shall be specified in such Appendix F. Counterpart
personnel shall work under the exclusive direction of the Consultants. If
any member of the counterpart personnel fails to perform adequately any
work assigned to him by the Consultants which are consistent with the
position occupied by such - member, the Consultants may request the
replacement of such member, and the Client shall not unreasonably refuse
to act upon such request.
(b) If counterpart personnel are not provided by the Client to the Consultants
as and when specified in Appendix F, the Client and the Consultants shall
agree on (i) how the affected part of the Services shall be carried out,
and (ii) the additional payments, if any, to be made by the Client to the
Consultants as a result thereof pursuant to Clause GC 6.1(c) hereof.
6. Payments to the Consultants
6.1 Cost Estimates; Ceiling Amount
(a) An estimate of the cost of the Services payable in local currency is set forth
in Appendix G .
(b) Except as may be otherwise agreed under Clause GC 2.6 and subject to
Clause GC 6.1(c), payments under this Contract shall not exceed the
ceilings in local currency specified in the SC. The Consultants shall notify
the Client as soon as cumulative charges incurred for the Services have
reached 80% of either of these ceilings.
(c) Notwithstanding Clause GC 6.l(b) hereof, if pursuant to clauses GC 5.3,5.4

or 5.6 hereof, the Parties shall agree that additional payments in local
currency, shall be made to the Consultants in order to cover any necessary
additional expenditures not envisaged in the cost estimates referred to in
Clause GC 6.1(a) above, the ceiling or ceilings, as the case may be, set
forth in Clause GC 6.1 (b) above shall be increased by the amount or
amounts, as the case may be, of any such additional payments.
6.2 Remuneration and Reimbursable Expenditures
(a) Subject to the ceilings specified in Clause GC 6.1 (b) hereof, the Client
shall pay to the Consultants (i) remuneration as set forth in Clause GC
6.2(b), and (ii) reimbursable expenditures as set forth in Clause GC 6.2(c).
If specified in the SC, said remuneration shall be subject to price
adjustment as specified in the SC.
(b) Remuneration for the Personnel shall be determined on the basis of time
actually spent by such Personnel in the performance of the Services after
the date determined in accordance with Clause GC 2.3 and Clause SC 2.3
(or such other date as the Parties shall agree in writing) (including time
for necessary travel via the most direct route) at the rates referred to, and
subject to such additional provisions as are set forth, in the SC.
(c) Reimbursable expenditures actually and reasonably incurred by the

Consultants in the performance of the Services, as specified in the SC.
Notwithstanding anything to the contrary stated in the GCC and SCC, it shall be
mandatory to deploy the key personnel and sub-professional as per the Man-
Months Input specified in the Terms of Reference.
Inadequate deployment of key personnel and sub-professional shall lead to

deduction in the monthly payment as per following table. The key personnel
and sub- professional shall be considered to be inadequately deployed if he/she
is not present for atleast 90% of the time stipulated in the month, as per the
Man Months Input in the Terms of Reference and the Deployment Schedule
proposed by the firm.
Sr. Personnel % reduction in
No. monthly payment
1 Team Leader cum Senior Highway Engineer 20%
2 Resident Engineer cum Highway Engineer 25%
3 Bridge/Structural Engineer 20%
4 Other Key Personnel 20%
5 Sub- Professional Staff 15%
For avoidance of doubt, in case the Team Leader cum Senior Highway Engineer
has not been made available for 90% of the stipulated time in the month, then
only 80% of the monthly payment shall be released. Similarly, for RE/ Bridge
Engineer/Other key personnel, the mentioned reduction shall be done in the
payment of remuneration of all key personnel during the month. In the case of
"Other Key Personnel (Sr. No. 4)" the average availability across the group shall be
considered for calculation. Similarly, in case of Sub-Professional staff (Sr. No. 5)"
the average availability across the Sub-Professional shall be considered and
reduction in payment of all Sub-Professional shall be done at the rate mentioned
above.
It is clarified that the deduction in monthly payments on account of inadequate
deployment of Key Personnel/Other Key Personnel/Sub Professional shall be applied
on the respective remunerative part/component of Key Personnel/Other Key
Personnel/Sub Professional of the bill as per rates provided in the Consultancy
Contract and not on the gross/total amount of the bill.
Note: Consultant have to provide a certificate that all key personnel as envisaged
in the Contract Agreement has been actually deployed in the project. They have
to submit the proof of Aadhaar based biometric attendance/ geo – tagged selfie –
based attendance system at the time of submission of bills to the National
Highways Authority of India.
6.3 Currency of Payment
(a) Local currency payments shall be made in the currency of the Government.
(b) The SC shall specify which items of remuneration and reimbursable

expenditures shall be paid, respectively, in local currency,
6.4 Mode of Billing and Payment
Billing and payments in respect of the Services shall be made as follows:
(a) The Client shall cause to be paid to the Consultants an interest bearing advance
payment as specified in the SC, and as otherwise set forth below. The advance
payment will be due after provision by the Consultants to the Client of a bank
guarantee by a bank acceptable to the Client in an amount (or amounts) and in a
currency ( or currencies) specified in the SC, such bank guarantee (I) to remain
effective until the advance payment has been fully set off as provided in the SC,
and (ii) to be in the form set forth in Appendix I hereto or in such other form as
the Client shall have approved in writing.
(b) As soon as practicable and not later than fifteen (15 days) after the end of each
calendar month during the period of the Services, the Consultants shall submit to
the Client, in duplicate, itemized statements, accompanied by copies of receipted
invoices, vouchers and other appropriate supporting materials, of the amounts
payable pursuant to Clauses GC 6.3 and 6.4 for such month. Monthly statements
shall be submitted in respect of amounts payable in local currency. Each such
separate monthly statement shall distinguish that portion of the total eligible costs
which pertains to remuneration from that portion which pertains to reimbursable
expenditures.
(c) 75% of bill raised by the consultant shall be paid within 72 Hrs and remaining bill
may be paid after due scrutiny. The Client shall cause the payment of the
Consultants periodically as given in schedule of payment above within thirty (30)
days after the receipt by the Client of bills with supporting documents.
(d) Only such portion of a monthly statement that is not satisfactorily supported may
be withheld from payment. Should any discrepancy be found to exist between
actual payment and costs authorized to be incurred by the Consultants, the
Client may add or subtract the difference from any subsequent payments.
Interest at the rate specified in the SC shall become payable as from the above
due date on any amount due by, but not paid on. such due date.
(e) The final payment under this Clause shall be made only after the final report
and a final statement, identified as such, shall have been submitted by the
Consultants and approved as satisfactory by the Client. The Services shall be
deemed completed and finally accepted by the Client and the final report and
final statement shall be deemed approved by the Client as satisfactory ninety
(90) calendar days after receipt of the final report and final statement by the
Client unless the Client, within such ninety (90)-day period, gives written notice
to the Consultants specifying in detail deficiencies in the Services, the final
report or final statement. The Consultants shall thereupon promptly make any
necessary corrections, and upon completion of such corrections, the foregoing
process shall be repeated. Any amount which the Client has paid or caused to be
paid in accordance with this Clause in excess of the amounts actually payable in
accordance with the provisions of this Contract shall be reimbursed by the
Consultants to the Client within thirty, (30) days after receipt by the Consultants
of notice thereof. Any such claim by the Client for reimbursement must be made
within twelve (12) calendar months after receipt by the Client of a final report
and a final statement approved by the Client in accordance with the above.
(f) All payments under this Contract shall be made to the account of the Consultants
specified in the SC.
(g) Independent Engineer will make payment of salary to all key personnel in their
respective bank accounts through electronic mode only. No cash transaction w.r.t.
salary will be made. Proof of salary transfer through electronic mode shall be
submitted by the Independent Engineer with each Bill.
7. Fairness and Good Faith
7.1 Good Faith
The Parties undertake to act in good faith with respect to each other's rights under
this Contract and to adopt all reasonable measures to ensure the realization of the
objectives of this Contract.
7.2 Operation of the Contract
The Parties recognize that it is impractical in this Contract to provide for every
contingency which may arise during the life of the Contract, and the Parties
hereby agree that it is their intention that this Contract shall operate fairly as
between them, and without detriment to the interest of either of them, and
that, if during the term of this Contract either Party believes that this Contract
is operating unfairly, the Parties will use their best efforts to agree on such
action as may be necessary to remove the cause or causes of such unfairness,
but no failure to agree on any action pursuant to this Clause shall give rise to a
dispute subject to arbitration in accordance with Clause GC 8 hereof.
8. Settlement of Disputes
8.1 Amicable Settlement
The Parties shall use their best efforts to settle amicably all disputes arising out
of or in connection with this Contract or the interpretation thereof.
8.2 Dispute Resolution
8.2.1 Any dispute, difference or controversy of whatever nature howsoever arising under
or out of or in relation to this Agreement (including its interpretation) between
the Parties, and so notified in writing by either Party to the other Party (the
“Dispute”) shall, in the first instance, be attempted to be resolved amicably in
accordance with the conciliation procedure set forth in Clause 8.3.
8.2.2 The Parties agree to use their best efforts for resolving all Disputes arising under
or in respect of this Agreement promptly, equitably and in good faith, and further
agree to provide each other with reasonable access during normal business hours
to all non –privileged records, information and data pertaining to any dispute.
8.3 Conciliation
In the event of any Dispute between the Parties, either Party may call upon
[Chairman of Authority] and the Chairman of the Board of Directors of the
Consultant or a substitute thereof for amicable settlement, and upon such
reference, the said persons shall meet no later than 10(ten) days from the date of
reference to discuss and attempt to amicably resolve the Dispute. If such meeting
does not take place within the 10(ten) day period or the Dispute is not amicably
settled within 15(fifteen) days of the meeting or the Dispute is not resolved as
evidenced by the signing of written terms of settlement within 30 (thirty) days of
the notice in writing referred to in Clause 8.2.1 or such longer period as may be
mutually agreed by the Parties, either Party may refer the Dispute to arbitration
in accordance with the Provisions of Clause 8.4.
8.4 Arbitration
8.4.1. Any Dispute which is not resolved amicably by conciliation, as provided in Clause
8.3, shall be finally decided by reference to arbitration by an Arbitral Tribunal
appointed in accordance with Clause 8.4.2. Such arbitration shall be held in
accordance with the Rules of Arbitration of the International Centre for
Alternative Dispute Resolution, New Delhi (the “Rules”), or such other rules as
may be mutually agreed by the Parties, and shall be subject to the provisions of
the Arbitration and Conciliation Act, 1996 as amended. The venue of such
arbitration shall be [New Delhi] and the language of arbitration proceedings shall
be English.
8.4.2 Each dispute submitted by a Party to arbitration shall be heard by a sole

arbitrator to be appointed as per the procedure below
a) Parties may agree to appoint a sole arbitrator or, failing agreement on the
identity of such sole arbitrator within thirty(30) days after receipt by the other
Party of the proposal of a name for such an appointment by the Party who
initiated the proceedings, either Party may apply to the President, Indian
Roads Congress, New Delhi for a list of not fewer than five nominees and, on
receipt of such list, the Parties shall alternately strike names therefrom, and
the last remaining nominee on the list shall be sole arbitrator for the matter in
dispute. If the last remaining nominee has not been determined in this manner
within sixty (60) days of the date of the list, the president, Indian Roads
Congress, New Delhi, shall appoint, upon the request of either Party and from
such list or otherwise, a sole arbitrator for the matter in dispute.
8.4.3 Substitute Arbitrator
If for any reason an arbitrator is unable to perform his function, a substitute shall
be appointed in the same manner as the original arbitrator.
8.4.4 Qualifications of Arbitrator
The sole arbitrator selected pursuant to Clause 8.2.1 hereof shall be expert with
extensive experience in relation to the matter in dispute.
8.4.5 The Arbitrators shall make a reasoned award (the “Award”). Any Award made
in any arbitration held pursuant to this Clause 8 shall be final and binding on
the Parties as from the date it is made, and the Consultant and the Authority
agree and undertake to carry out such Award without delay.
8.4.6 The Consultant and the Authority agree that an Award may be enforced against
the Consultant and/or the Authority, as the case may be, and their respective
assets wherever situated.
8.4.7. This Agreement and the rights and obligations of the Parties shall remain in full
force and effect, pending the Award in any arbitration proceedings hereunder
8.4.8 Miscellaneous
In any arbitration proceeding hereunder:
(a) Proceedings shall, unless otherwise agreed by the parties be held in Delhi.
(b) The English language shall be the official language for all purposes;
(c) The decision of sole arbitrator shall be final and binding and shall be
enforceable in any court of competent jurisdiction, and the Parties hereby
waive any objections to or claims of immunity in respect of such enforcement;
and
(d) The schedule of Expenses and Fee payable to the Arbitrator shall be as under
S,No. Particulars of Fees and Maximum amount payable per case

Expenses
1 Fee (i) Rs. 25,000/- per day
(ii) 25% extra on fee at (i) above in case of fast-
track procedure as per Section -29 (B) of A&C Act;
Or
S,No. Particulars of Fees and Maximum amount payable per case
Expenses
10% extra on fee at (i) above if award is published
within 6 months from date of entering the reference
by AT;
Alternatively, the Arbitrator may opt for a lump –sum
fee of Rs. 5.00 Lakh per case including counter
claims.
2 Reading charges- One Time Rs 25,000/- per case including counter claims.
3 One –time charges for Secretarial Rs. 25,000/- per case
Assistance and Incidental
charges (telephone, fax, postage
ets.)
4 One time Charges for Rs. 40,000/-
publishing/declaration of the
award
5 Other expenses (As per actual against bills subject to celling given below
Travelling expenses Economy class (by air), First class AC (by train) and
AC Car (by road)
Lodging and Boarding a)Rs. 15,000/-per day (in metro cities); or
1. Rs. 8000 per day (in other cities); or
2. Rs. 5,000/- per day if any Arbitrator makes their
own arrangements.
6. Local travel Rs. 2000 /- per day
7 Extra charges for days other than Rs. 5000 /- per day for outstation Arbitrator
meeting days (maximum for 2 X
½ days)
Note 1 Lodging boarding and travelling expenses shall be allowed only for those arbitrator who
is residing 100 kms. Away from the venue of meeting,
7.3 Delhi, Mumbai, Chennai, Kolkata, Bangalore and Hyderabad shall be considered
as Metro cities.
In exceptional cases, such as cases involving major legal implications/wider

ramifications/higher financial stakes etc. a special fee structure could be fixed in
consultation with the Contractor/Supervision Consultants and with the specific approval
of the Authority before appointment of the Arbitrator,
9. Fake CV
If any information is found incorrect/fake/inflated in the CV, at any stage, debarment of

the key personnel from future National Highways Authority of India projects upto 2 years
may be taken by National Highways Authority of India. Further, in case, the information
contained in the CV for the duration in which the key personnel:
(A) was employed by the firm, proposing his candidature is found

incorrect/fake/inflated at any stage, action including termination of the Consultancy
Agreement and debarment of the firm upto 02 years from future National Highways
Authority of India projects shall be taken by National Highways Authority of India.
(B) was employed by the firm, proposing his candidature is found
incorrect/fake/inflated at any stage, the consultancy firms shall have to refund the salary
and perks drawn in respect of the person apart from other consequences.
(C) was not employed by the firm, proposing his candidature is found
incorrect/fake/inflated at any stage, the consultancy firms will have to refund the twice
of salary and perks drawn in respect of the person.
10. Penal actions in case of lapses of Independent Engineer (IE) and concerned
key personnel on their part/deficiencies in services provided:
10.1 Following penal actions shall be taken against Independent Engineer in case of
lapses on their part/deficiencies in services provided under this contract.
Sl. Type of Deficiency Action to be taken against Consultant (IE)

No. engaged during construction & maintenance.
Key Personnel Firm

i) For first three instances,
1(a) Failure to detect For first three to be kept on watch list.
design/quality deficiency instances, key
in Non-key Components* personnel may be ii)Thereafter, a monetary
kept on “watch penalty of 1% of the
(b) Failure to issue follow-up list”. Thereafter, consultancy fee (the
notices to the concerned key aggregate of such
contractor/concessionaire personnel & Team penalties in a contract
for delays in closure of Leader to be would not exceed the
NCRS, delays in furnishing removed from the performance Guarantee
detail of time & cost project and amount) and/or
claims/COS/revised work debarred up to 6 declaring the consultant
programmes / work months. as Non-Performer upto 6
methodologies, etc. months or till
rectification of
(c) Delays or submission of
deficiencies # and
improper MPRS, improper
taking adequate
review of methodologies,
measures not to repeat
temporary works, QA
such instances in future,
plan/manual, O&M plan/
whichever is earlier.
Manual etc.
2(a) Failure to detect The concerned key Declaring the Consultant as

design/quality deficiency personnel & Team Non-Performer upto 1 year
in Key Component** not Leader to be or till rectification of
having substantial cost removed from the deficiencies# and taking
(below 1% of civil work project and adequate measures not to
(cost) and /or time debarred up to 1 repeat such instances in
implication (below 5% or year. future, whichever is earlier.
Key Personnel Firm

project completion
period)
(b) Failure to detect

deficiency in quantity
executed vis-à-vis design
not having substantial
financial implication
(below 1% of civil work
cost).
(c) Failure to
conduct/witness tests as
prescribed in the
consultancy contract
agreement.
(d) Delay in processing

EOT/COS proposals,
inaccurate assessment of
COS proposals, not issuing
NCRs, delays/improper
review of
designs/drawings/work
programme or failure to
submit
Completion/Provisional
Completion Certification
as prescribed in contract.
3(a Failure to detect The concerned key In addition to rectification

) deficiency in quantity personnel & Team of deficiencies and taking
executed vis-à-vis design Leader to be adequate measures not to
having substantial removed from the repeat such instances in
financial implication (1% project and future, the consultant to be
of civil work cost or more) debarred up to 2 debarred up to 2 years.
years.
(b) Failure to detect
design/quality deficiency
in Key Component having
substantial cost (1% of civil
work cost or more) and/or
time implication (5% of
project completion period
or more)
Key Personnel Firm
(c) Failure to detect

deficiency/not reviewing
design (including
temporary works) and
construction (including
methodology) of
structural components of
flyover/ bridges/
underpasses/overpasses/R
OB/RUB etc.
(d) Failure to propose action

(like cure period notice,
levy of damages, etc.) on
contractor/concessionaire
as per contract agreement
for their default/poor
progress having material
adverse effect on the
project implementation in
terms of cost (1% of civil
work cost or more) and/
time (5% of project
completion period or
more).
(e) Improper/wrong
interpretation of provision
in contract agreement; or
wrong certification of
payment/COS value/cost
& time claims; or poor
performance of services
leading to cost (1% of civil
work cost) and/or time
(5% of project completion
period) claims against
NHAI awarded by
DRB/CCIE/Arbitration/
Court.
Note **Key Components are specified as under:

i) Foundation,sub-structureandsuper-
structureofflyovers,roadOverbridges,road under bridges, vehicular under
passes, vehicular over passes, major bridges and minor bridges etc.
ii) Tunnels
iii) Expansion joint and bearings
iv) RE walls/retaining walls
v) The crust layers of flexible Pavements
vi) The crust layers of rigid pavements
vii) Embankment and slope protection
viii) Issues affecting road safety
ix)
Anyotherworkendangering/impacting/stability/reliability/durability/perf
ormance of pavement/structures
*TheitemsnotcoveredinabovelistshallbeinthecategoryofNon-KeyComponents.
# Excluding the delay solely attributable to the Contractor beyond stipulated
time.
10.2 The following penal actions shall be taken in case of any reports on failure
of structures after ensuring proper investigation.
Sr. Type of Failure Consultant

No.
Firm Key Personnel
(i) Minor failure of structures/ Token penalty of Rs. 5 lakhs The key personnel may
highway due to design/ on consultancy firm engaged be kept on watch list for
construction/ maintenance during construction/ any future recurrence
defect wherein no casualties maintenance besides issuing besides issuing written
are reported. written warning. warning.
(ii) Major failure of structures/ Monetary penalty of Rs. 20 Debarment of

highway due to design/ lakhs on consultancy firm concerned key
construction/ maintenance engaged during construction/ personnel upto 2 years
defect wherein no casualties maintenance and/or in NHAI works.
are reported. Debarment upto 1 year
(iii) Major failure of structures/ Monetary penalty of Rs. 40 Debarment upto 3 years
highway due to lakhs on consultancy firm
construction/ maintenance engaged during construction/
defect leading to loss of maintenance and/or
human lives besides loss of Debarment up to 2 years
reputation etc.
Note:
(i) The term Consultant refers to Independent Engineer, Design Consultant,

Proof Consultant & Safety Consultant.
(ii) In case of delayed failure i.e., failure due to construction but reported
during maintenance period after the defaulting Consultant has been
demobilised, action shall be taken against the concerned Consultant only.
(iii) For each repeated lapse by the firm, the penalty for the subsequent offence
shall be enhanced by an additional 50% as compared to penalty imposed in
the previous instance applicable against the category of penalty under
consideration.
In case the outcome of investigation is unclear or on the basis of
conjectures, no action on debarment shall be taken and only suitable
monetary penalty shall be imposed on all consulting firms engaged in
construction/ maintenance.
III. SPECIAL CONDITIONS OF CONTRACT
GC Clause
A. Amendments of, and Supplements to, Clauses in the General Conditions of

Contract
1.1(a) The words ”in the Government’s country” are amended to read ‘in INDIA”
1.4 The language is: English
1.6.1 The addresses are:
Client: National Highways Authority of India
Attention:
Cable address:
Telex: Fax:
Consultants:
Attention:
Cable address
Telex
Facsimile
[Note’ : Fill in the Blanks]
1.6.2 Notice will be deemed to be effective as follows:
(a) in the case of personal delivery or registered mail, on delivery;

(b) in the case of telexes, 24 hours following confirmed transmission;
(c) in the case of telegrams, 24 hours following confirmed transmission; and
(d) in the case of facsimiles, 24 hours following confirmed transmission.
1.8 The Member in Charge is:
(Note: If the Consultants consist of a joint venture of more than one entity, the name
of the entity whose address is specified in SC 1.6.1 should be inserted here. If the
Consultants consist of one entity, this Clause 1.8 should be deleted from the SC)
1.9 The Authorised Representatives are:
For the Client:
For the
Consultants:
1.10 The Consultants, Sub-consultants and the Personnel shall pay the taxes, duties,
fees, levies and other impositions levied under the existing, amended or enacted
laws during life of this contract and the client shall perform such duties in regard
to the deduction of such tax as may be lawfully imposed.
2.1 The effectiveness conditions are the following:
i) Approval of the Contract by the client
2.2 The time period shall be four months or such other time period as the parties may
agree in writing.
2.3 The time period shall be one month or such other time period as the Parties may
agree in writing.
2.4 The time period shall be 48 months [For VME Pkg IV, 48 months as O&M period and
for VME Pkg V, 16 months as Construction period (including balance length of 1.75
km in pkg-IV), 32 months as O&M period]
3.4 Limitation of the Consultants' Liability towards the Client
(a) Except in case of gross negligence or willful misconduct on the part of the
Consultants or on the part of any person or firm acting on behalf of the
Consultants in carrying out the Services, the Consultants, with respect to
damage caused by the Consultants to the Client's property, shall not be
liable to the Client:
i) for any indirect or consequential loss or damage; and
ii) Consultant will maintain at its expenses; Professional Liability

Insurance including coverage for errors and omissions caused by
Consultant’s negligence in the performance of its duties under this
agreement, (A) For the amount not exceeding total payments for
Professional Fees and Reimbursable Expenditures made or expected
to be made to the Consultants hereunder OR (B) the proceeds, the
Consultants may be entitled to receive from any insurance
maintained by the Consultants to cover such a liability, whichever
of (A) or (B) is higher.
iii) The policy should be issued only from an Insurance Company

operating in India.
iv) The policy must clearly indicate the limit of indemnity in terms
of “Any One Accident” (AOA) and “Aggregate limit on the policy
period” (AOP) and in no case should be for an amount less than
stated in the contract.
v) If the Consultant enters into an agreement with Authority in a joint

venture or ‘in association’, the policy must be procured and
provided to Authority by the joint venture/in association entity
and not by the individual partners of the joint venture/association.
vi) The contract may include a provision thereby the Consultant does
not cancel the policy midterm without the consent of Authority.
The insurance company may provide an undertaking in this regard.
(b) This limitation of liability shall not affect the Consultants' liability, if any,
for damage to Third Parties caused by the Consultants or any person or firm
acting on behalf of the Consultants in carrying out the Services.
(c) Professional Liability Insurance may be accepted for initially one year
which shall be extended annually for five years. PLI shall be uniformly
taken for a period of five years.
3.5 The risks and the coverage shall be as follows
(a) Third Party motor vehicle liability insurance as required under Motor
Vehicles Act, 1988 in respect of motor vehicles operated in India by the
Consultants or their Personnel or any Sub-consultants or their Personnel for
the period of consultancy.
(b) Third Party liability insurance with a minimum coverage, of Rs. 1.0 million
for the period of consultancy.
(c) Professional liability insurance as per 3.4 (a) (ii) of SC of the consultancy,
with a minimum coverage equal to estimated remuneration and
reimbursable.
(d) Employer's liability and workers' compensation insurance in respect of the

Personnel of the Consultants and of any Sub-consultant, in accordance with
the relevant provisions of the Applicable Law, as well as, with respect to
such Personnel, any such life, health, accident, travel or other insurance
as may be appropriate; and
(e) Insurance against loss of or damage to (i) equipment purchased in whole or

in part with funds provided under this Contract, (ii) the Consultants'
property used in the performance of the Services, and (iii) any documents
prepared by the Consultants in the performance of the Services.
3.7(c) The other actions are
"(i) taking any action under a civil works contract designating the Consultants as
"Engineer", for which action, pursuant to such civil works contract, the written
approval of the Client as "Employer" is required".
3.9 The Consultants shall not use these documents for purposes unrelated to this
Contract without the prior written approval of the Client.
4.6 "The person designated as Team Leader cum Sr. Highway Engineer in Appendix C
shall serve in that capacity, as specified in Clause GC 4.6."
6.1(b) The ceiling in local currency is _________________.
6.2(a) "Payments for remuneration and reimbursable items made in accordance with
Clause GC 6.2 (a) in local currency shall be adjusted as follows:
i) Consultants shall be paid billing rates for services rendered by the personnel of all
categories namely (i) key Personnel; (ii) sub-Professional personnel and (iii)
Support staff on man-month basis. Billing rates of remaining items of the financial
proposal, namely (i) transportation, (ii) Duty travel to site (iii) Office Rent, (iv)
office supplies communication etc (v) reports & document printing and (vi) survey
equipment etc shall be worked out month wise as per actual expenditure.
Beginning 13th months from the last date of submission of bid, billing rates shall be
increased to cover all items of contract i.e., remuneration, vehicle hire, office
rent, consumables, furniture etc @ 5% every 12 months. However, for evaluation
and award of the Bid proposals, the quoted initial rate (as applicable for first 12
months from last date of submission of bid) shall be multiplied by the total time
input for each position on this contract, i.e., without considering the increase in
the billing rates. All payments shall be made in Indian Rupees and shall be
subjected to applicable Indian laws withholding taxes if any.
(ii) Remuneration paid pursuant to the rates set forth in Appendix G shall be adjusted
every twelve (12) months (and, the first time, with effect for the billing rates
earned in the 13th calendar month after the last date of submission of bid) by 5%
every 12month for personnel.
Notwithstanding any other provisions in the agreement in this regard, this
provision will prevail and override any other provision to the contrary in this
agreement.
6.2(b)
(i) (1) Payment of Independent Engineer shall be released on approval of the
monthly reports. Report shall be approved by the Authority only if it
includes all the sections prescribed in the format and submitted as per
specified timelines.
(2) Payment shall be released as per rates quoted in Appendix C3- Breakup of
Local currency costs
(3) For equipment based road inspection to be conducted in O&M phase,

payment shall be released as per actual use of equipment on road and rates
quoted in Appendix C3- Breakup of Local currency costs.
(4) If any of the report is found to be misleading or containing incorrect

information as determined by the Authority, 10% of payment linked to that
report shall be deducted as penalty
(5) It is understood (i) that the remuneration rates shall cover (A) such
salaries and allowances as the Consultants shall have agreed to pay to the
Personnel as well as factors for social charges and overhead, and (B) the
cost of backstopping by home office staff not included in the Personnel
listed in Appendix C, and (C) the Consultants' fee; (ii) that bonuses or other
means of profit-sharing shall not be allowed as an element of overhead,
and (iii) that any rates specified for persons not yet appointed shall be
provisional and shall be subject to revision, with the written approval of
the Client, once the applicable salaries and allowances are known.
(6) Remuneration for periods of less than one month shall be calculated on
an hourly basis for actual time spent in the Consultants' home office and
directly attributable to the Services (one hour being equivalent to 1/240th
of a month) and on a calendar-day basis for time spent away from home
office (one day being equivalent to 1/30th of a month).
6.2(b)(ii) The rates for local Personnel are set forth in Appendix G
6.3(b)(i) Remuneration for local Personnel shall be paid in local currency.
6.4(a) The following provisions shall apply to the interest bearing advance
payment and the advance payment guarantee:
1) An advance payment of 10% of the contract price in proportion to

the quoted Indian currency (INR) in the bid shall be made within 60
days after receipt and verification of advance payment bank
guarantee. The advance payment will be set off by the Client in
equal instalments against the statements for the first 12 months
of the Service until the advance payment has been fully set off.
2) The bank guarantee shall be in the amount of the advance payment
3) Interest rate shall be 10% per annum (on outstanding amount) for
local currency.
6.4 (d) The interest rate is 6% per annum for local currency.
6.4(e) The accounts are:
- For local currency: ____________________.
[Note: Insert account number, type of account and name and address of the Bank]
IV. APPENDICES
Appendix A: Description of the
Services
[Give detailed descriptions of the Services to be provided; dates for completion of

various tasks, place of performance for different tasks; specific tasks to be approved by
Client, etc.]
Details as per TOR

Appendix B: Reporting
Requirements
[List format, frequency, contents of reports and number of copies; persons to receive
them; dates of submission, etc. If no reports are to be submitted, state here "Not
applicable".]
Please refer TOR

Appendix C: Key Personnel and
Sub-consultants
[List under: C–1 Titles [and names, if already available}, detailed job descriptions
and minimum qualifications. Experience of Personnel to be assigned to work in India,
and staff- months for each.
C–2 Same information as C-1 for Key local Personnel.
C–3 Same as C–1for Key foreign Personnel to be assigned to work outside

India.
C–4 List of approved Sub-consultants [if already available]; same

information with respect to their Personnel as in C–1 through C–4)
Appendix D: Medical Certificate
[Show here an acceptable form of medical certificate for foreign Personnel to be

stationed in India. If there is no need for a medical certificate, state here: "Not
applicable. "]
The form of Medical Certificate as required under the rules of Govt. of India
Appendix E: Hours of Work for Key
Personnel
The Consultants Key personnel and all other Professional / Sub Professional / Support
Staff / Sub-Consultancy personnel shall work 6 days (Mondays through Saturday) every
week and observe the Gazetted Holidays of Government of India as Holidays. The
Consultant shall work as per the work program of the concessionaire. In this context in
case the work plan of the Consultant needs suitable modifications, the same shall be
carried out and submitted to the client for consideration. The Consultants hours of work
normally shall match with that of Contractor’s activities on the site. No extra
remuneration shall be claimed or paid for extra hours of work required in the interest of
Project completion.
In addition, casual leave for 12 days shall be permitted in a year to each Key Personnel
/Sub-Professional with prior intimation to the Authority. Out of this, a maximum of 3 CLs
can be availed either separately or together in a quarter and the period of the CLs would
be counted as Key Personnel /Sub-Professional being on duty.
Appendix F: Duties of the Client
1. Access to the quality control laboratory for performing various types of tests,
which will be provided by the concessionaire including the testing personnel.
2. To provide Concessionaire’s RFP, Bid submission, Concession Agreement, Data and

information for field surveys and investigations
3. To ensure availability of the Detailed Work plan and Programme for Design and
Construction of Project Highways from Concessionaire.
4. To ensure availability of the Quality Assurance Plan and Quality Control

Procedures from the Concessionaire.
5. To provide relevant reports and necessary data as per the reporting obligation of
concessionaire under the concession Agreement.
Appendix G: Cost Estimates in

Local Currency
List hereunder cost estimate in local currency:
1. Monthly rates for local Personnel (Key Personnel and other Personnel)
2. Reimbursable/Rental/Fixed expenditures as follows:

a. Cost of local transportation.
b. Cost of other local services, rentals, utilities, etc.
Appendix H: Form of Performance
Security
(PERFORMANCE BANK GUARANTEE)
(Clause-20 of TOR)
To
<AGENCY & ADDRESS>
2
WHEREAS _________________________________ [Name and address of Consultants]
(hereinafter called “the consultants”) has undertaken,
in pursuance of Contract No.
_________________ dated ___________________ to provides the services on terms and
conditions set forth in this Contract ______________ [Name of contract and brief
description of works) (hereinafter called the “the Contract”).
AND WHEREAS it has been stipulated by you in the said Contract that the Consultants
shall furnish you with a Bank Guarantee by a recognized bank for the sum specified
therein as security for compliance with his obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Consultants such a Bank Guarantee;
NOW THEREOF we hereby affirm that we are the Guarantor and responsible to you, on
2
behalf of the Consultants up to a total of ________________ [amount of Guarantee]
___________________________________ [in words], such sum being payable in the types
and proportions of currencies in which the Contract Price is payable, and we undertake
to pay you, upon your first written demand and without cavil or argument, any sum or
sums within the limits of _____________________________________ [amount of
Guarantee] as aforesaid without your needing to prove or to show grounds or reasons
for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the
Consultants before presents with the demand.
We further agree that no change or addition to or other modification of the terms of
the Contract or of the services to be performed there under or of any of the Contract
documents which may be made between you and the Consultants shall in any way
release us from any liability under this guarantee, and we hereby waive notice of any such
change, addition or modification.
The liability of the Bank under this Guarantee shall not be affected by any change in
the constitution of the consultants or of the Bank.
Notwithstanding anything contained herein before, our liability under this guarantee is
restricted to Rs._______________ (Rs. _____________) and the guarantee shall remain
valid till ________. Unless a claim or a demand in writing is made upon us on or before
_________________ all our liability under this guarantee shall cease.
This guarantee shall be valid for a period of 50 months i.e., upto 2 months beyond the
expiry of contract of 48 months.
…………[Name of Consultants] on whose behalf this guarantee has been given Bank hereby
confirms that it is on the SFMS (Structural Finance Messaging System) platform and shall
2 Give names of all partners if the Consultants is a Joint Venture.

invariably send an advice of this Bank Guarantee to the designated bank of NHAI after
obtaining details thereof from NHAI.
Signature and Seal of the Guarantor ______________________________ In presence of
Name and Designation ________________________
1. ___________________________ (Name, Signature &Occupation)
Name of the Bank __________________________
Address ___________________________
2. _______________________ (Name & Occupation)
Date _____________________
Appendix I: Form of Bank
Guarantee for Advance
Payments
(Reference Clause 6.4(a) of Contract)
(To be stamped in accordance with Stamp Act, if any, of the country of issuing bank)
Ref: __________________ Bank Guarantee: ______________________
Date: ____________________
Dear Sir,
In consideration of M/s.____________________(hereinafter referred as the "Client",
which expression shall, unless repugnant to the context or meaning thereof include it
successors, administrators and assigns) having awarded to M/s. ___________________
(hereinafter referred to as the "Consultant" which expression shall unless repugnant to
the context or meaning thereof, include its successors, administrators, executors and
assigns), a contract by issue of client's Contract Agreement No. __________ dated and
the same having been unequivocally accepted by the Consultant, resulting in a Contract
valued at _________________ for _______________ Contract (hereinafter called the
"Contract") (scope of work) and the Client having agreed to make an advance payment to
the Consultant for performance of the above Contract amounting to (in words and
figures) as an advance against Bank Guarantee to be furnished by the Consultant.
We ______________________ (Name of the Bank) having its Head Office at
______________ (hereinafter referred to as the Bank), which expression shall, unless
repugnant to the context or meaning thereof, include its successors, administrators
executors and assigns) do hereby guarantee and undertake to pay the client immediately
on demand any or, all monies payable by the Consultant to the extent of
________________ as aforesaid at any time upto ____________________ @
_______________ without any demur, reservation, contest, recourse or protest and/or
without any reference to the consultant. Any such demand made by the client on the
Bank shall be conclusive and binding notwithstanding any difference between the Client
and the Consultant or any dispute pending before any Court, Tribunal, Arbitrator or any
other authority. we agree that the Guarantee herein contained shall be irrevocable and
shall continue to be enforceable till the Client discharges this guarantee.
The Client shall have the fullest liberty without affecting in any way the liability of the
Bank under this Guarantee, from time to time to vary the advance or to extend the time
for performance of the contract by the Consultant. The Client shall have the fullest
liberty without affecting this guarantee, to postpone from time to time the exercise of
any powers vested in them or of any right which they might have against the Client and
to exercise the same at any time in any manner, and either to enforce or to forebear to
enforce any covenants, contained or implied, in the Contract between the Client and the
Consultant any other course or remedy or security available to the Client. The bank shall
not be relieved of its obligations under these presents by any exercise by the Client of
its liberty with reference to the matters aforesaid or any of them or by reason of any
other act or forbearance or other acts of omission or commission on the part of the Client
or any other indulgence shown by the Client or by any other matter or thing whatsoever
which under law would but for this provision have the effect of relieving the Bank.
The Bank also agrees that the Client at its option shall be entitled to enforce this
Guarantee against the Bank as a principal debtor, in the first instance without proceeding
against the Consultant and notwithstanding any security or other guarantee that the
Client may have in relation to the Consultant's liabilities.
Notwithstanding anything contained herein above our liability under this guarantee is
limited to _____________ and it shall remain in force upto and including ____________
and shall be extended from time to time for such period (not exceeding one year), as
may be desired by
M/s. _____________________on whose behalf this guarantee has been given.
Dated this _____________day of ______________200 ________at _________
WITNESS
_________________________
(signature)
_________________________
(signature)
_________________________
(Name)
_________________________
(Name)
_________________________
________________
(Official Address)
Designation (with Bank stamp)
Attorney as per Power of
Attorney No. ______________
Dated __________________
Strike out, whichever is not applicable
Note 1: The stamp papers of appropriate value shall be purchased in the name of bank
who issues the "Bank Guarantee”.
Note 2: The bank guarantee shall be from a Nationalized Indian Bank or reputed
foreign commercial Bank acceptable to client for Foreign Consultant with counter
guarantee from Nationalized Bank. Bank guarantee furnished by Foreign consultant
shall be confirmed by any Nationalized Bank in India.
Appendix J: Letter of invitation
Appendix K: Letter of Award
Appendix L: Minutes of pre-bid
meeting
Appendix M: Memorandum of Understanding
Between
__________________________
And
__________________________
Whereas National Highways Authority of India (hereinafter called ‘Authority’) has invited
proposal for appointment of Independent Engineer for __________________ (Name of project)
hereinafter called the Project.
And Whereas _________________ (Lead Partner) and _______________ JV partner/s have agreed to
form a Joint Venture to provide the said services to National Highways Authority of India as
Independent Engineer; and
Now, therefore, it is hereby agreed by and on behalf of the partners as follows:
i) ___________ will be the lead partner and ____________ will be the other JV partner/s.
Lead Partner - ___________________ % (in words)
JV Partner - ___________________ % (in words)
ii) ______________ (lead partner) shall be the incharge of overall administration of contract and
shall be authorised representative of all JV partners for conducting all business for and on
behalf of the JV during the bidding process and subsequently, represent the joint venture for
and on behalf of the JV for all contractual matters for dealing with the National Highways
Authority of India/Concessionaire if Consultancy work is awarded to JV.
iii) All JV partners do hereby undertake to be jointly and severely responsible for all the
obligation and liabilities relating to the consultancy work and in accordance with the Terms
of Reference of the Request for Proposal for the Consultancy Services.
For____________________ (Name of Lead partner)

_______________________
Managing Director/Head of the Firm
Address
For____________________ (Name of JV partner/s)

_______________________
Managing Director/Head of the Firm
Address
Note: The Bidder cannot revise their share among Lead/JV partner which was declared at the
time of bidding of respective consultancy assignments.
DISCLAIMER: The applicant must read all the instructions in RFP and submit the same
accordingly.

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NATIONAL HIGHWAYS AUTHORITY OF INDIA

(MINISTRY OF ROAD TRANSPORT & HIGHWAYS, GOVT OF INDIA)

REQUEST FOR PROPOSAL (RFP)

Independent Engineer services for Construction of Eight

National Highways Authority of India

SECTION 1: INFORMATION TO CONSULTANTS ................................................................. 1-8

SECTION 2: LETTER OF INVITATION TO CONSULTANTS ............................................9-40

SECTION 3: FORMATS FOR SUBMISSION OF FIRMS CREDENTIALS ..................... 41-44

SECTION 4: FORMAT FOR SUBMISSION OF TECHNICAL PROPOSAL .................... 45-70

SECTION 5: FORMAT FOR SUBMISSION OF FINANCIAL PROPOSAL. .................... 71-79

SECTION 6: TERMS OF REFERENCE FOR INDEPENDENT ENGINEER ............... 80-211

SECTION 7: DRAFT FORM OF CONTRACT ................................................................... 212-259

SECTION 1: INFORMATION TO CONSULTANTS

NHAI/RO-GNR/VME /Pkg-4,5/IE/2024 Date:27.02.2024

Construction of Six/Eight lane

7. The HAM projects basically constitute construction of Eight-lane expressway including

8. National Highways Authority of India intends to appoint a consultant to act as Independent

S. No. Description Details

If the JV is selected to provide the desired consultancy services, a detailed MOU

A) Eligibility criteria for sole applicant firm.

Experience of the firm in last 7 years

S No Preparation of DPR/Feasibility Annual Turnover

2. No. of key professionals on full time 10 25 40 60

3. Max. no. of projects/ DPR 6 12 25 40

4(i) Maximum no. of DPR Assignments 6 12 25 40

4(ii) Maximum no. of IE/AE assignments 4 9 18 30

Contracts concluded before the issue of the debarment/declaration as non-performer order

(II) “Fraudulent practice” means a misrepresentation or omission of facts in order to influence a

2. CLARIFICATIONS AND AMENDMENT OF RFP DOCUMENTS

Part 1: Technical Proposal and

Part 2: Financial Proposal.

Part 1: Technical Proposal

(VII) Proposed Quality Audit Methodology including Quality Assurance Plan

(X) Requirement for submission of CVs.

d. Minimum 75% marks required. CV of six Key Personnel will be evaluated CV of

xvi) Any additional information.

Part 2: Financial Proposal

4. SUBMISSION, RECEIPT AND OPENING OF PROPOSALS

4.1 PREPARATION & SUBMISSION OF APPLICATIONS:

A. Only Electronic Form (to be uploaded on the E-tendering portal of Employer)

(a) Technical proposal as indicated in para ‘B’ below

(b) Financial proposal as per format prescribed in SECTION-5 OF RFP.

4.2 Modification / Substitution/ Withdrawal of bids:

4.3 OPENING AND EVALUATION OF APPLICATIONS:

The margin of purchase preference shall be 20%.

8. Signing of Contract Agreement

(As Mentioned in Letter of Invitation to Consultants)

Sub clause No. in Letter of Invitation to Consultants

10 The points assigned to Technical Evaluation criteria are:

i. Sub criteria for Experience in use of technology for road inspection

(iii) In case, Ownership document of equipment of Consultancy/Associate firm is found to be false,

ii. Qualification and competence of following professional/sub-professional staff for the

Sub criteria for qualification of key Personnel (i.e., Professional staff)

ix) The weightage given to technical proposal is 80%.

The weightage given to financial proposal is 20%.

1. Evaluation Criteria for Assessment of Experience of the Firm.

(1) Similar Capacity includes the following positions

i) On behalf of Consultant: Team Leader/Resident Engineer (Construction

ii) On behalf of Contractor: Project Manager (Construction/Construction

iii) In Government Organizations: Superintending Engineer (or equivalent) and above