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ACKNOWLEDGEMENT

I would like to express my special thanks of gratitude to my teacher

Miss SONAL AGRAWAL
as well as the
INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA
who gave me golden opportunity to do this wonderful “IIT-LAB RECORD” which also help in doing
a lot of research and I came to know about so many new things. I am really thankful to them.
Secondly, I would like to thank my parents and my friends, who helped me a lot in
finalising this project within limited time frame.

Satyavrat Sahu
CRO-0582829

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 CERTIFICATE

This is to certify that Satyavrat Sahu (CRO-0582829) has completed project work for the IT
TRAINING held from 4th July 2017, on Title “ITT LAB-RECORD” to be written under my
supervision. It is his own work and facts reported by him are his personal findings and investigations.

SONAL AGRAWAL
ITT TRAINER

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 PREFACE
Information technology (IT) is the application of computers to store, study, retrieve, transmit and
manipulate data or information, often in the context of a business or other enterprise. IT is
considered a subset of Information and Communications Technology (ICT). In 2012, Zuppo proposed
an ICT hierarchy where each hierarchy level "contains some degree of commonality in that they are
related to technologies that facilitate the transfer of Information and various types of electronically
mediated communications."

The term is commonly used as a synonym for computers and computer networks, but it also
encompasses other information distribution technologies such as television and telephones. Several
industries are associated with information technology, including computer hardware, software,
electronics, semiconductors, internet, telecom equipment and e-commerce.

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Introduction to MS Word 2010
MS Word 2010 is a powerful Word processing Program that can be used to create professional
looking documents such as reports, resumes, letters memos, and newsletter. It includes many
powerful tools that can be used to enhance the appearance of documents and collaborate with others.
This Handout provides an overview of the Word 2010 user interface and covers how to perform basic
tasks such as creating, saving, editing, formatting, and printing documents, as well as getting help.

STARTING WORD:

There are multiple ways to start Word. We can Start Word 2010 from the Start Menu (in Windows 7)
or by opening as existing word file.

To start Word 2010 From the Start Menu:

1. Click the Start button; click All Programs, Click Microsoft Office and then Click
Microsoft Word 2010. The program window opens with a new blank document.

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 Overview of the user Interface:
All the Microsoft Office 2010 programs share a common user interface so you can apply basic
techniques that you learn in one program to other programs. The Word 2010 program window is easy
to navigate and simple to use.

Quick Access toolbar Ribbons Title Bar

Cursor Vertical Scroll Bar

Document Window

Zoom Slider

Status bar View buttons

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We can work with Word 2010’s rich functionality just about anywhere: using an internet browser, a
mobile phone or our desktop computer. Using Microsoft Office Mobile 2010, we can use our
Windows Phone 7 to work with our files from anywhere. Word Mobile 2010 is a part of office Mobile
and is already on our windows Phone 7 in the Office hub, so we don’t need to download or install
anything to get started.

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 Quick Access Tool bar

Quick Access tool bar provides one-click access to commonly used commands and options. By
default, it is located on the left side of the title bar and displays the Save, Undo, and Redo buttons.
You can Change the location of the Quick Access toolbar as well as customize it to include
commands that you use frequently.

To add a command to quick Access toolbar:

1. On the Ribbon, Right-click the command that you want to add, and then
Click Add to Quick Access Toolbar on the shortcut menu.

To remove a command from the Quick Access toolbar:

1. On Quick Access toolbar, right-click the command that you want to

remove, and then click Remove From Quick Access toolbar on the
shortcut menu.

NOTE: Clicking the arrow on the right side of the Quick Access Toolbar displays a
menu which includes additional commands and options that can be used to
customize the toolbar. A check mark next to an item indicates that the item is
selected (see fig).

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Ribbons
The Ribbons is designed to help you quickly find the commands that you need to complete a task. It
consists of an asset of task-specific tabs. The main tabs are visible at all times. Other tabs, known as
contextual tabs, appear only when you create or select certain types of objects. These tabs are
indicated by colored headers and contain commands that are specific to working with the selected
object. Clicking a tab displays a set of related commands that are organized into logical groups.
Commands generally take the form of buttons and lists; some appear in galleries.

A dialog box launcher appears in the lower-right corner of most groups on the ribbon. Clicking it
opens a related dialog box or task pane which offers additional options or more precise control than
the commands available on the ribbon.

Name Description

File Displays the Backstage view which contains commands related to managing
files and customizing the program. The file tab replaces the Microsoft office
Button and File menu used in earlier releases of Microsoft Office.
Home Contains the Most frequently used commands. The Home tab is active by
default.
Insert Contains commands related to all the items that you can insert into a
document.
Page Layout Contains commands that affect the overall appearance of a document.
References Contains commands related to items that you can add to a document.
Mailings Contains commands related to creating mass mailings.
Review Contains commands related to proofreading a document, working in other
languages, adding comments, tracking & resolving document changes, and
protecting a document.
View Contains commands related to changing the view and other aspects of the
display.

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Navigation Pane
The Navigation Pane offers a top-to-bottom view of your document’s heading and page structure, and
provides a quick way to navigate long documents, search for specific text and recognize content. The
navigation pane includes a Search Box and three tabs (Headings, Pages, and results).

Name Description

Headings Displays a list of all the headings in the document. Click a heading in the
pane to go to the corresponding heading in the document. Drag a heading
up or down to change the order in the overall document structure. Right-
Click any heading to perform additional actions such as promote or demote
a heading, add a new heading or sub heading, or delete a heading.
Pages Displays thumbnails images of all the pages in the document. Click a
thumbnail image in the pane to go to the corresponding page in the
document.
Results Displays a list of search results. Click a result to go to the corresponding
location in the documents.

To open the navigation pane:

On the View tab, in the Show group, select the Navigation Pane check box. The navigation pane
opens on the left of the program window.

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Creating Documents

When you start Word 2010 without opening an existing document, a new blank document is
displayed, ready for you to enter content. You can also create a new document while Word 2010 is
running. The cursor, a blinking vertical line in the upper-left corner of the page, shows where the next
character you type will appear. When the cursor reaches the right margin, the word you are typing
automatically moves to the next line. Pressing the Enter Key starts a new Paragraph.

To create a new document:

1. Click the File tab, and then click New. The New page of the Backstage view displays
thumbnails of the available templates and template categories.
2. Under Available Templates, click Blank document.
3. Click the Create button. A new Blank document opens in a window.

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Figure of a new page in MS Word 2010

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 Home Tab

1 2 3 4 5

1 2 3 4 5

1. Clipboard
2. Font
3. Paragraph
4. Styles
5. Editing

I Clipboard Group:
The Microsoft Office Clipboard allows us to copy multilevel text and graphical items from office
documents or other programs and paste them into another office
document. For example we can copy text from an e-mail message,
data from a workbook or datasheet and a graphic from a and then
paste them all into a document. By using the office Clipboard, we
can arrange the copied items the way that we want in the document.

1. Format Painter
Format Painter is a multi-step process. We can select the text whose format we want to use and
then click the Format printer button, that copies the format to the clipboard and our mouse curser

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 changes into a vertical line with a paint brush symbol. We may swipe our mouse across the text
we want to apply the format to and when we release the mouse the copied format is applied.

The steps to be followed in using Format Printer are defined as under:

1. Select the text or ghraphic that has the formetting that we want to copy. If we want to copy
text formetting, select a portion of a paragraph. If we want to copy text and paragraph
formetting, select an entire paragraph, including the paragraph mark.
2. On the Home tab in the Clipboard group, Click Format Printer. The pointer changes to a
paintbrush icon.
3. Select the text whose format we want to change to the format from step (1)
4. Use the keyboard arrow keys to move to the begning or end of the text to change, then use the
arrow keys in conjuction with the shift key to make the actual selection.
5. To stop formetting, press ESC.

EXAMPLE

1. My name is Satyavrat

My hobby is to Maintain Dairies

2. My Dream is to become a Chartered Accountant

After becoming CA I will create my own Blog in Internet on Motivational quotes.

2. Cut, Copy & Paste

The cut copy and paste commands allow us to copy or remove an item from one place and put
it into another, To Cut or Copy, select the items and execute a cut or copy command. To
paste, the position the cursor where we want the text to be inserted & execute a paste
command: the item we cut or copied most recently will be pasted.

II. Font Group:

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 Font Size Grow/ Shrink
Font
Change case

Clear
Bold Formatting

Font

Text
Italic Text
Strikethrough Highlight
Effect
color
s

Underline Subscript/
Super
subscript

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1. Font:
The shortcut key for font size is Ctrl+Shift+F and Specifes a text font. In the box, select a
font name. our choice appears in the Preview box.

Example: My name is Satyavrat

2. Font Style:
This specifies a font style, such as Bold or Italic. In the Box, select a font style. Our choice
appears in the Preview box.

Example: My name is Satyavrat

3. Font Size:
The Shortcut key for font size is Ctrl+Shift+P & specifies font size in points. In the list, select
a font size. To ensure readability for most documents and users, uses a size of eight points or
larger.

Example: My name is Satyavrat….. My name is

Satyavrat
4. Font Color:
This specifies the color of the selected text. In the box select a color. By default, that color is
black unless we change it.

Example: My name is Satyavrat

5. Underline Style:
The shortcut key for underline is Ctrl+U that let the user to underline yhe selected text and the
underline style

Example: My name is Satyavrat

6. Strike Through:
This draws a line through the selected text.
7. Superscript:
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 This raises the selected text above the baseline and changes the selected text to a smaller font
size. If we want to raise the selected text without changing the font size, we shall click the
Character Spacing tab then click Raised in the Position Box.
8. Subscript:
This lowers the selected text below the baseline and changes the selected text to a smaller font
sizes, if a smaller sizes is available .if we want to lower the selected text without changing the
font sizes, shall click the Character Spacing tab and then click lowered in the position box.

Paragraph
Numbering

Bullets
Multilevel list
Indentation

Show/Hide

Sort
Alignment
Line Spacing Shading

Bullets & Numbering:

 Creating a Bulleted or Numbered lists: Border
Word can automatically create bulleated and numbered list as we type or we can quickly add
bullets or umbers to existing lines of the text.

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 Example:
I Accounting
A Voucher
01 Contra voucher
02 Payment voucher
03 Receipt voucher
B Financial statements
01 Cash flow statement
02 Fund flow statement
03 Ratio analysis
04 Bank reconciliation statement

Alignment
To Align the text in the word document, Following are the shortcut Keys:

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  Align Text Left (Ctrl+L) : Align text to the left.
 Center (Ctrl+E) : Center Text.
 Align Text Right (Ctrl+R) : Aligns text to right.
 Justify (Ctrl+J) : Aligns both left n right margins.

Sort
We can quickly sort the text of a one-level bulleted or numberlist so that the text is in alphabetical
order or the number are in sequence.

1. Select the text in a bulleted or numbered list.

2. On the HOME tab, in the paragraph group, click the option for sorting.

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Styles

Styles are an efficient way to define the appearance of various text elements in our document. They
help us keep our document consistent by applying the same style to various elements in a document.
With styles, we can apply character or paragraph formatting or both in one simple operation.

Editing
Microsoft Word 2010 provides various options to find and replace Text, formetting, paragraph breaks,
page breaks and other items. We can extend Our search by using wildcards and codes to find words or
phrases that contain specific letters or combinations of letters. We can also use the Go To commsnd to
find a specific plane in our document.

Find & Replace Text:

a. On the HOME tab, in the Editing group, Click Replace.
b. In the Find What box, type the replacement text
c. Click Find Next and then do one of the following:
 To replace the highlighted text, click Replace.
 To replace all instances of the text in the document, click Replace all.

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 To Skip tthis instance of the text and proceed to the next instance, click Find
Menu

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Insert Tab
In the Word 2010 Insert tab tutorials we will go step by step through each section of the Insert tab just
like we did on the Home Tab. We will continue to work on the greeting card we started along with
other documents in order to give you a complete understanding of all of the functions in the Insert tab.
To move forward to the next section click one of the links at the top of the page otherwise you can
follow eac7h tutorial in order by clicking the next button at the end of each section. The insert tab's
name fits its function well. Anything you think you might want to add to a word document you use
the insert tab to insert the extra features into your document.

Pages:
On the far left the first section is the Pages section. The three categories you can
insert for pages are; Cover Page, Blank Page, and Page Break. These three
features are useful if you are creating a professional or long document.

1. Cover Page:
Notice how you get a selection of already designed cover pages you could use for a business
report or other professional looking document. This can be a huge time
saver. Click on the design you want and Microsoft Word 2010 will
design your cover page. All you need to do is highlight the text and type
your changes. There are more cover pages available online if you click
on the first option below the thumbnail images of the pre-designed
pages. f you have inserted a cover page and no longer want a cover page
in your document click the down arrow on Cover Page and select
Remove Current Cover Page. This will remove the text you typed in the
cover page so make sure you want to remove it.The last selection in
Cover Pages is Save Selection to Cover Page Gallery. If you would like
to design your own cover page to be used on documents at a later date
you can design your cover page, then select everything you created then
click Save Selection to Cover page Gallery.
2. Blank Page:
Moving on to the Blank Page, When you are typing a long document as
you type a new page will automatically start as you are typing. The Blank Page button allows
you to insert a blank page anywhere in your document manually.

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 3. Page Break:
Page Break button will force a page break anywhere you select. You will see this in your
document if you click the page break button. To delete a page break place your cursor behind
the Page Break and press the Backspace button. That wraps up the Pages section of the insert
tab. Click the Next arrow to move on to Tables.

Tables:
He Word 2010 tables section Tutorial is used to insert tables into your document. Tables can get
tricky. Senior or Tables can be great for creating your own calendars, charts, or organizing
information in a word document. Click on the down arrow of the table button. This will show you the
options you have to create a customized table to insert into your Word document. The first option
works by dragging the mouse over the number of rows and columns you would like in your table.
Make sure your cursor is where you would like the table inserted into your document. There will be a
preview of the table inserted as you are highlighting the cells. Once you have selected the number of
rows and columns you would like click the left mouse button and your
table will be placed into your word document. You are then able to
type your text into each cell of the table. If you decide that you need
more cells in your table at a later time all you need to do to add a row
of cells is place the cursor in the bottom right cell and press the tab
key. This will add an entire row of cells. If you need a new column
right click anywhere in the table and select insert. You will be given a
list of options to select where you want the column inserted. hat is just
one of the ways you can insert a table. Click the down arrow of the
table button again and then select Insert Table. This will open the
Insert Table window.

Type the number of columns and the number of rows you think you
will need. You can also use the arrows to change the number or rows
and columns. Remember you will be able to change these later. The
AutoFit behavior section is how you want it handled when the text you type is too long for the size of
the cell. If you check the Remember dimensions for new tables
box these selections will be the default every time you insert a
table.

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Preview of Table

Illustrations:
This tutorial covers Word 2010 Illustrations section of the insert tab. Illustrations is the section where
you can add pictures and drawings of all types and styles to your document.

1. Picture:

The first button in Illustrations is used to insert a picture from a file. When you click on the
Picture button a window will open for you to browse to a photograph or other picture you
have saved on your computer. I have used this feature to create birthday invitations for my
kids with their most recent photograph in the background. You can have a lot of fun
incorporating personal photos into your documents. After you have inserted a picture into
your document notice the format tab that appears with more options to format your picture.

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 Preview of insert Dialog Box

2. Clip Art:
After clicking on the Clip Art Button notice the clip art menu that appears in the right column
of your Word document. At the top of the Clip Art menu in the Search for: text box type
birthday and click go. When you click go it will find clip art pictures to match your key word.
If you have internet access and the check box to include online images is checked Word will
search office online images. If you do not have the box checked or no internet access you
will only be able to see the images that come preinstalled with MS Office. Scroll through the
pictures until you find one you like. When you have chosen a picture click on it and it will be
inserted into your document. Then Click on the bottom right corner of the picture and
dragged the picture so it enlarges and decreases in size. This works the same as inserting a
picture from your files.

Now that the picture is inserted lets' put a boarder around the picture. Make sure the
picture is still selected. Under Picture Tools and the Format Tab click on Picture Boarder then
Weight then More Lines.

Preview of ClipArt Dialog Box

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3. Shapes:
The next button is Shapes. If you click the drop down arrow on shapes you will see a long list
of shapes you can insert into your Word 2010 document. To insert a shape simply click the
shape you would like to place in your document then click the location of your document
you would like the shape to appear. You are also able to select the shape you want then click
and drag your mouse to change the size of the shape you are inserting. The New Drawing
Canvas option in Shapes will place a dotted lined area in your document you are then able to
place multiple shapes in the canvas and you can move several shapes at once.

4. SmartArt:

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The next button is SmartArt. This is a unique tool. SmartArt will automatically design
graphically designed lists, hierarchy charts, pyramids and more.

Click on the Smart button and the SmartArt button and the Choose a SmartArt Graphic
window opens. In this window you can browse through all of the SmartArt options sort them
by clicking on the options to the left then select one from the list section. Once you have
made your selection click the OK button and your SmartArt will be placed in your document.
Once the object is in your document you can insert text in each section and move the pieces
to suite your needs.

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5. Chart:
Next is the Chart button. Click the Chart button and the Insert Chart window will open. You
can sort the types of charts by selecting the style of chart you would like to create from the
left column. This will automatically take you to that selection in the right hand side of the
window. Click on the chart that best fits your needs and click OK. It will automatically open
an Excel spread sheet for you to enter your data to create your chart.

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Example:

Linking of a table of MS Excel to MS Word:

1. Create a table in MS Excel namely students’ marks and link it with word using chart.
2. After creating table, come to Word.
3. Go to insert tab and select chart (any type), and after selecting link it by going to the
exact location of the table made in MS Excel.
4. Double click, and get the results in Chart form.

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 Table made in MS Excel
Roll No. Name SUB 1 SUB 2 SUB 3 SUB 4 SUB 5

1 Sakshi 56 89 45 52 65
2 Anoop 87 96 48 74 78
3 Rupali 78 97 45 89 96
4 Preksha 89 98 97 45 78
5 Nikhil 65 45 0 78 45
6 Sanjana 74 99 78 30 90
7 Kapil 82 97 96 56 45
8 Neha 96 78 68 41 98
9 Jaggi 99 74 94 74 75
10 Vishwanath 93 78 96 65 74

Chart Prepared For the table Above

100
90
80
70
60
50 SUB 1
40 SUB 2
30 SUB 3
SUB 4
20 SUB 5
10
0
Preksha

Neha
Sanjana
Sakshi

Rupali

Kapil

Jaggi

Vishwanath
Nikhil
Anoop

1 2 3 4 5 6 7 8 9 10

Links
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Word 2010 Links section of the insert tab is great if you are writing a document that readers will be
reading on the computer. These three buttons create links in your document that a reader can click on
to jump to a website, booked marked section of your document, an email address, or another program.

1.

Hyperlink:
The first button in the Links section is Hyperlink. Click the Hyperlink button and the Insert
Hyperlink window will open.

In the left hand section select what you want to link to. Then type what you want to text to say
for the reader to click on to access the link. If you are linking to a web page type the web
address in the Address section toward the bottom of the window. Then click OK. If you
selected a file you can browse through your files by selecting the far right button with the
folder and the curved arrow and another window will open for you to browse for the file you
would like to link to then click OK. The Text you entered will be displayed in blue font.
When you place your mouse cursor over the link it will ask you to press the CTL. Key on
your keyboard to follow the link, when you press the CTL. Key the mouse cursor will change
to a hand and your reader will be able to click the mouse button while pressing the CTL key
and open the link in your document.

The Create New Document Hyperlink selection will allow you to link to another Word 2010
document that has not yet been created.

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Type the name of the document you would like to create and link to in the Name of new
Document: section. This will automatically place the same name in Text to display box.

Below is the Full path name of where your new document will be saved. If you would like to
change the location the document is going to be saved in click the Change… button. This will
open a browser window for you to browse to the new location and click OK when you have
found the location you would like and the Full path name will change in the Insert Hyperlink
window. You also have the option to edit the new document now or later. Click OK when you
are finished. If you chose to edit the new document now it will open a new Word 2010
window with a blank document. Otherwise you will be returned to the current document with
the inserted hyperlink.

Example:
Inserting a hyperlink in word to open Excel File

Get PPT
After Clicking this Link by pressing CTRL button, The PPT File will open

The last thing about hyperlinks is the ScreenTip option in the upper right corner of every
option. Click on the ScreenTip button and it will open the Set Hyperlink Screen Tip window.
In this window you can type a message to your readers that they will see, in addition to the
directions to press the ctl. key to click the link, when they place their mouse over the
hyperlink you created

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2. Bookmark:
Now let’s move on to the Bookmark button. A bookmark is used to create a name for a
specific section of your document.

To use the Bookmark button place your mouse cursor in the spot on your document you
would like to bookmark and click the Bookmark button and it will open the Bookmark
window. In this window you type the name of your book mark in the top text box and click
the Add button. This will add your book mark to the list

If you have several bookmarks in a document they will all be listed. You can click on one of
the bookmarks in the list and click the Go To button and you will be brought to that specific
section of your document. To delete a bookmark select the bookmark you want to have
removed and click the Delete button. This will remove the bookmark from the list. When you
are finished click Cancel or the X in the upper corner of the window.

Example:
Creating A bookmark to go to the top, bottom button:

Bottom

Top

3. Cross Reference:

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 The last button we will cover in the Links section of the Insert tab is the Cross-reference
button. A cross-reference is used to reference headings, figures, or tables in your Word
documents. This button
allows you to refer to these
things and have your
reference number be updated
as you type and make
changes to your document.

Click on the Cross-reference

button and the Cross-
reference window will open.
In the Reference type click
the down arrow to select what
you are going to be
referencing. Once you have
made your selection you will
only see items in that
category in the lower box.
Next select how you would like to show the reference with the down arrow under Insert
Reference to: If you keep the Insert as hyperlink checked all the reader will need to do is click
on the page number link and he/she will be taken to the inserted item. Click the Insert button
when you are finished and the reference number will be inserted into your document.

Header and Footer

The information in a header is displayed at the top of each page of your document and footer is
displayed at the bottom of each page. Click the Header button and you are able to see a selection of
styles for the text that will appear at the top of each page of your document. Select one of the options
from the Header drop down menu. It will place your header selection at the
top of your document. You can then type your text into the header and it will
be placed on each page. Also notice that when you add a header to your
document another Tab appears called Design.

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Text
In the Word 2010 Text section of the Insert Tab you are able
to do even more formatting to text in a document. Creating
greeting cards and other fancy documents using this text
function is easier than using the basic text in the Home Tab.
Click on the Insert tab and look at the Text section. Click the
down arrow of the Text Box button. A menu will drop down
and you will see several variations and styles of text boxes to
choose from. Selecting one of the predesigned text boxes will

automatically insert that style text box into the document. We are going to customize a text box, click
on the Draw text box link at the bottom of the menu.

This will change your mouse cursor to

look like a + sign. Click and drag your
cursor to the desired size of the text
box. Once you have created your text
box click on the format tab to the far
right of the tab list at the top of Word
2010 titled Text Box Tools. This menu
will give you a bunch of options to
change the look at feel of your text
box. In the Text Box Tools Menu you
can change the boarders, color, font,
shape and much more. There are two
options for changing the direction of
text in the text box. You can Type
some text in the text box you just
created and highlight it or click on text
direction to make the change or click
the text direction option first and notice when you click this button the cursor changes to go vertical
down the text box.

With the text box still selected, click on Shape Fill in the Text Section of the Format Tab. From here
you can change the background color of the textbox or change is so there is no fill so you are able to
place a text box over an image and not cover any of it up. If you would like to choose a different color

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from the default displayed you can select More Fill Colors and a color palate window will open with
more color choices. To make a picture the background of your text box, select the picture option and
a browser window will open for you to select a picture from your computer. The Gradient Option will
open a sub menu with default gradients. This option will work after selecting a color for your
background. Texture will also open a sub menu for you to choose from a list of textured backgrounds
you will be able to type over for your text box. There is an outline around the text box by default if
you draw your own. To remove the black outline of the text box click Shape Outline then select No
Outline. You can also change the color of the outline.

Thereare options in the Shapes Outline button that allow you to change the weight, style or pattern of
the outline around the box. Click anywhere in the white space of your document to exit out of the
Format Tab.To change the style of your text highlight it and return to the Home Tab.The next button
in the Text section is Quick Parts. Quick parts will insert reusable pieces of content, including fields,
document properties such as title and author, or any preformatted snippets you create. Click the down
arrow on the Quick Parts button. The first selection is AutoText.

The next selection is Document Property. The Document Property selection is a list of default parts
that you can insert into your document. For example if you click on the Company quick part under
document property. It will enter a part into your document for you to type your company name. Then
every time you click on quick part, Document Property, Company the text you typed for company
will automatically be entered into your document.

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WORDART:

The next button in the Text section is Word Art. Word Art can be a fun way to play with text. When
you click on the WordArt button you get a selection of several styles of text. Choose one and the Edit
WordArt Text window will open for you to type your text. You can also edit the size, font style, bold
or italicize the text. When you click OK you will get another tab selection of editing options.

Drop Cap:

The next button is Drop Cap. This button puts a large capital letter at the
beginning of a paragraph. When you click the down arrow on the Drop
Cap button you get 3 options; the default option is None, The Dropped
option will give you a large capital letter for the first letter in your
paragraph, the In Margin option will give you a large capital letter in the
margin of your document. The last option is the Drop Cap Option
selection. This will open the Drop Cap window. In this window you are
also given the Dropped and In margin options. In addition you are able
to edit the Capital letter’s Font, how many lines the capital letter drops
down and the distance from the text. Once you have made your choices
click the OK button for the changes to take effect.

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Signature Line:

Signature Line is just that it provides a line with an X

with the name and title you choose under the signature
line.

Click the down arrow on the Signature Line button,

then click Microsoft Office Signature line. The
Signature Setup window will open. Type the name of
the signer, the signer’s title, email address (if you want
it included) and choose if you would like to Allow the
signer to add comments in the Sign dialog and Show
the date in the signature line. Once you have filled out
all of the information click the OK button. (Not all
fields are required) A line will appear in the location
you have chosen with an X indicating a signature is
needed

Date and Time:

Click the Date and Time button and the Date and
Time window will open for you to choose the format
for the date that will be inserted into your document.
You can click the down arrow in Language to change
the default language. If you would like to change the
default way a date is displayed make your selection
the click the default button under the Available
Formats. If you want the date to update automatically
every time you access the document check the update
automatically check box then click the OK button to
insert the date.

Object:

The Object button inserts an embedded object into your document such as a media clip or an excel
document. Click the down arrow on the Object button and
select Object. This will open the Object window. In this
window you can select the type of object you would like
to insert from a list of programs. For example if you
choose to insert a Microsoft Power Point presentation
click on that program the click on Display as icon. Power
Point will open and you can create and save a PowerPoint
presentation that is referenced in your Word 2010
document.

Symbols:
Welcome to the Word 2010 Symbols free computer tutorial. This is the last section of the Insert tab
in Word 2010. Click on the drop down arrow in the Equation button. Microsoft Office Word 2010

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includes built-in support for writing and editing equations. When you click the Equation button it
gives you a list of pre-formatted common equations you can insert into your document. Use the scroll
bar to view the entire list of equations. If you would like to create your own equation that is not listed
in the Built in equations click the Equation button and select Insert New Equation.

1. Equation:

This will give you a new tab call Equation Tools Design. With this new tab you are able to
format and create your own equations with all of the proper symbols and formatting.

Once you have created your custom equation the Save selection to equation gallery selection
will be available in the equation button. Simply highlight your equation and click this option
and your custom equation will be saved to the built-in options.

2. Symbols:

The last button is Symbols. This button lets you insert

symbols that are not on your keyboard into your Word 2010
document. Click symbols button to see a list of symbols you
can click to insert into your document. The symbols
displayed are a list of commonly used symbols. Click the
More symbols button to see a complete list.

When the Symbols window opens scroll through the list of symbols and when you have made
your selection click the insert button to place the symbol in your document. You can continue
to select symbols and click the insert button until you click the close button to end your
session in the symbols window.

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 Page Layout Tab
In these tutorials we will cover all of the sections of the Word 2010 Page Layout tab. We will go
through step by step explaining how all of the buttons in each section work. The Page layout tab is
where you can change the appearance of the entire Word document.

Open your greeting card we were working on then click the Page Layout tab and we will get started.

1. Themes:

The first section of the Page Layout tab is themes. Themes is a

great feature if you are typing an elaborate document and want to
use a variety of fonts and colors and then duplicating those fonts
and colors on another document or throughout a long document.
A document theme is a set of formatting choices that include a set
of theme colors, a set
of theme fonts that
you can specify a
heading and body text
font, and a set of
theme affects you can
choose lines and fill
effects.
Click the down arrow
under themes. You will get a list of pre-designed
themes you can apply to your document. Each
theme will include font colors, font styles, font
sizes and effects including lines, fill effects, and
colors.
Now I will go over how to create your custom
theme with the other features in this category.
Now click on the down arrow next to the square
made up of 4 colors to learn how to change the theme color.
When you click on the custom color theme drop down arrow you will get a list of Built-In
Color themes for your

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document. These are colors are for a variety of things including heading, body, and accent
colors. Now click on Create New Theme Colors.

The Create New Theme Colors window will appear. Here you get a better idea of what each
line of colors is going to do. Not only do you now understand what each color is for but you
can modify the colors to your liking. Once you are finished modifying the colors by clicking
the dropdown arrow next to the color you want to change and selecting a new color then type
a theme color name in the Name section the click Save.

Your new modified color will appear in the list of Built-In Color Themes.

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2. Fonts:

Next is the Font theme selector. Click the drop down arrow next to the box with an A.

This menu works just like the colors but you are changing the fonts. It has the same Built-In
selections Microsoft Word 2010 has provided for you and also the
Create New Theme Fonts option. Click the Create New Theme
Fonts. When the Create New Theme Fonts window opens go
ahead and play around with Heading font and the Body font by
clicking the dropdown arrow next to the font names. It will show
you a preview of your selections in the Sample section. If you
want to save your selections type a name in the Name section and
click save.

3. Effects:

The last button in the Themes is the Effects button. Theme effects are sets of lines and fill
effects used on shapes and graphics you use in your document. Click the drop down arrow to
see your list of choices.

The effects don’t let you customize your own but it gives you a wide
variety of choices of boarders and fills effects to choose from.

That wraps up the tutorial on the Themes section of the Word 2010
Page Layout tab.

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Page Setup

In the page setup section of the Page Layout tab we will make a change to our greeting card
so hang in there with me. Click the dropdown arrow under margins.

1. Margins:

Margins are the distance around the perimeter of the page. There is a series of preset
margins to choose from. At the very bottom is an option for creating a custom margin.
Click on Custom Margin. When you are creating a greeting card you don’t want large
margins. When you fold the greeting card you want a small margin so you don’t have a
lot of white space around your graphics and text. The Page Setup window opens when
you click custom margins. This window gives you several options to customize your
page but we only want to reduce our margin. Change the top, bottom, right, and left
margins to .25.

2. Orientation:

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 The Orientation section will let you change the page from Portrait to Landscape. The
selected option will have a blue outline. Multiple pages lets you set your document up as
a normal 8 ½ x 11 page or in book format. The preview section will give you a sample of
how the selections you made will affect your document. Apply to gives you selection to
apply your choices to the entire document, just a section or just
a page. Once you have made your selections click OK. The
next button in the Page setup section is Orientation. The
Orientation button lets you choose which direction your
document will print either Portrait or Landscape. Notice these
are the same options you were given when the Page Setup
window was open. There are multiple ways to make changes
to your document.

3. Size:

Next is Size button click The down arrow on the size button to
see the menu This menu lets you select the size of paper you
will be printing your document on. Scroll through the options using the scroll bar on the
right. If you would like to see more options click the More Pages Sizes and a window
will open for you to choose a more custom option.

4. Columns:

The Columns button is great for newspapers and

newsletters. This feature will break your document
up into as many columns as you would like. You
can make your selection either before or after typing your articles. More Columns give

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 you not only the option of how many columns but the spacing and width of your columns
can be adjusted by clicking on the more columns option.

This will open the window for you to make adjustments to your columns.

5. Breaks:

Click the down arrow on the Breaks

button. Breaks gives you the option to format
different sections of your document separately.
You can insert page breaks or section breaks.
If you would like one page with columns
and another without this is the feature you
would use by inserting a page break,
Column break or section break.

6. Lines:

Next is Line numbers. If you are editing a

long document and need to make
references or corrections. This is a
great feature. When you make a selection you will see a line number in the left hand
margin of your document. You can see in the drop down menu you have several options
for the formatting of your line numbers.

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7. Hyphenation:

The last option is Hyphenation. When you select an option from the dropdown menu it
will hyphenate words that are at the edge of your document. This can be very useful
when typing newsletters in a column format.

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Paragraph

This page is going to cover two sections, Word 2010 Paragraph and arrange of the Page
Layout tab.

There are two paragraph sections in Word 2010, one in the Home tab and this one in the Page
Layout tab. This Paragraph section is broken up into two parts, Indent and Spacing. Indent
Left moves in the paragraph by the amount you type in the dialog box or you can change it
with the up and down arrows. Right moves in the right side of the paragraph.

Spacing Before adds space adds space above the paragraph. Spacing After adds space below
the paragraph. To add space type a number in the text box or use the up and down arrow
buttons to increase or decrease the spacing.

Example:

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 He was very keen to play shehnai again in the local Bihariji’s Temple where he
had started playing shehnai with his father, Bachai Khan, at the age of six. His

Original name was Quamaruddin and became Bishmillah only after he became
famous as a shehnai player in Varanasi.

References Tab
The References Tab on Microsoft Word 2010’s new ribbon offers a quick way to enter your
document sources, citations and choose a style like APA, MLA etc. On the References tab

you will find things like Table of Contents, Footnotes, Citations & Bibliography, Table of
Figures, Captions, Indexes and Table of Authorities.

Let us take a look at what the References Tab has to offer. Here is a screen shot of what it
looks like.

1. Table of Content:

The first section is Table of Contents. This is great for

those long college reports. Once your report is finished,
you would click on the table of contents drop down arrow
and select your style. This will create your table of
contents page automatically. It may even go through your
document and automatically add content. This is the
easiest way to add a table of contents. If you would like
more options click the down arrow of the Table of contents
and select Insert Table of Contents selection. This will
open the Table of Contents window. The top 2 boxes will
show you what your Contents page will look like when
you click the OK button after making all of your
selections. The check box next to Show page numbers gives you the option to show or hide
page numbers. Right align page numbers places the page number at the far right hand side of
the document. If you have this box checked it will let you select from a list of Tab leaders.
The General section lets you select from a list of formats for the text of your Content page.
Make you selection and see how it changes the text in the Print Preview box. Levels lets you
select how many indentations your table of contents will have in the list. The Options button
will open a new Table of Contents Options window. In this window you have the option to

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 select from more styles and enter the number or letter you would like to appear in the content
list. Scroll through all of the options with the scroll bar
on the right side. When you are finished with your
selections, click OK to return to the Table of Contents
window. Once all of your selections are made click the
OK button in the Table of Contents window and you
will be returned to your document with the table of
contents inserted. The next button is Add Text. To use
this button go through your report and highlight Text
you want to add to your table of contents and click
Add Text then select the outline level you want the
paragraph to be in your Table of Contents Page. This
will place the text you selected as the description and
automatically format the table of contents with the page number. If any additions or deletions
are made to your report or when you add text and it does not appear right away all you need
to do is click Update Table and the page numbers in your contents page will be updated.

Footnotes
In this tutorial you will learn to use the Word 2007 Footnotes section of the References tab. A
footnote is used to comment on or provide a reference for text in a document. A footnote will create
two parts in your Word 2007 document; a note reference mark next to the sentence or line you are
referencing and the footnote text at the bottom of the page. To add a footnote to your document select
the location you want your reference mark to appear then
click the Insert Footnote button. This will bring you to the
bottom of the page when you can type your comments. The
Insert Footnote button will not only add the foot note, but
also renumber them as you move text around. Footnotes are
usually for detailed comments and endnotes are used for
citations. To insert an Endnote click in the location you want
the reference mark then click on Insert Endnote and it will be placed at the bottom of your document
and allow you to type your endnote. To scroll between all of your footnotes and endnotes click the
Next Footnote button. This button gives you the options to go to the next or previous endnote and
footnotes. Show Notes scrolls through the document to show you where all of your footnotes and
endnotes are located. The show notes button will be grayed out until you have footnotes inserted into
your document.

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Now click the little icon in the lower right hand corner of the Footnotes section and a window titled
Footnote and Endnote will open. This window will give you all of your options to make modifications
to your endnotes and footnotes.

If you have inserted Footnotes the Endnotes selection

will be grayed out and visa a versa. The first section of
the Footnote and Endnote window is Location. In the
location section you can choose where you would like
your footnote or endnote to appear either at the bottom
of the page, document or section. The convert button
will convert endnotes to footnotes and footnotes to
endnotes.

The Format section is where you choose how your

footnotes and endnotes are labeled. Click the down
arrow next to number format to see your choices and
make a selection. You can also customize the mark by
choosing a symbol. Click the Symbol button and you
will get a new window with symbol choices. You can
start at any number for your footnotes and endnotes. Use
the up and down arrows to choose where you would like
to start. The numbers can be Continous, restarted at the beginning of each section, or restarted at the
beginning of each page. The changes in this window can be applied to the whole document or just a
section if you have your document divided into sections.

Citations & Bibliography:

The Citations and Bibliography section you can automatically generate a bibliography based on the
source information that you provide for the document.

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1. Insert Citation:

The Insert Citation button lets you cite a book, article, or other information source you need
reference for a piece of information you used in your document. Click the Insert Citation
button and you will see three options. The first option is Add New Source click on the Add
New source selection. The Create Source window opens for you to enter all of your source
information. Select your type of source from the drop down menu use the scroll bar to the
right to see all of the options. Microsoft uses APA style by default for Citations. Make sure
you check to make sure you are set to the correct style before creating your source list. Word
2007 shows only the recommended fields by default if you would like more options check the
Show All Bibliography Fields box. Title your source entry in the Tag name field and click
OK.

The next selection in the Insert Citation button is Add New Place Holder. This can be used to
quickly enter a citation entry and edit the information later. Click the Add New Place Holder
selection and the Placeholder Name window opens. In this window enter the tag name for
your citation and click OK. This will placeholder will be entered into your bibliography page.
The last selection in the Insert Citation button is Search Libraries. This feature will only work
if you are connected to the internet. Click the Search Libraries selection and you will see a
side bar window come up on the right hand side of your document. In the Search for section
type a key word then press the down arrow next to All Reference Books. You will see a list of
all of the types of sources you can search or just leave it to search for all Reference books.
Now press enter or click the green arrow. Microsoft Word 2007 will search the internet for
you and give you a list of sources to look into.

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2. Manage Sources:

The next button in the Citations & Bibliography section is Manage Sources. Manage Sources
lets you view all of the sources you have listed. Click the Manage Sources button and the
Source Manager window opens. In the Source Manager Window the first tool is Search. If
you have a long list of sources you can type a key word to help you find your source. The
next tool is a menu sort option. Click the down arrow next to Sort by Author and you will be
able to change the way your sources are sorted. The next section is Master List. This is a list
of all of the sources you have available. The Current list is a list of your sources and
placeholders. You can copy sources back and forth between the two lists by clickinig the
source and clicking the copy button. You can copy multiple sources by clicking a source
holding down the ctrl key on your keyboard and clicking the other sources. To delete a source
select it and click the delete button. If you would like to edit a source click on the source then
click the edit button. This will open the Edit Source window and you can make any necessary
changes. To create a new source click the New button and the Create source window will
open for you to enter all of your information. When you are finished click the Close button to
return to your document.

3. Style:

Style lets you choose from a large list of formats for your
Citations. Click the down arrow next to Style to see your
choices.

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4. Bibliography:

The Bibliography button creates a list of all sources in your document. Select either
Bibliography or Works Cited from the list of Built-In Bibliographies. This will place your
bibliography in your document and use sources you have added with the Manage Sources
button. The Insert Bibliography selection at the bottom will work the same way it just won't
format the bibliography like the Built-In selections. If you format your bibliography and
would like to save the style select save Selection to Bibliography Gallery and the next time
you insert a bibliography you will see your style in the Built-In section.

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Captions
The Captions section in Word 2007 References tab can be used for Holiday letters to put a caption
with pictures or to label tables and objects you insert into your word documents. The first button is
Insert Caption.

1. Insert Caption:

To insert a caption on a picture or object then click the

Insert Caption button. The Caption window will appear In
this window enter the caption you would like to appear
under your picture or object in the Caption section. This
window also gives you more options to format your
caption. In the label dropdown menu you can choose from
Equation, Figure, or Table. The position dropdown menu
gives you option of above or below the selected item. You
can exclude the L label from your caption by checking the
box.

2. Insert Table of figures:

The Insert Table of Figures button will place a list of all

the images you have a caption under in a table in your
documents so you can reference each one with a page
number. Click the Insert Table of Figures button and the
Table of Figures window will come up. In this window
you will see to the left a Print Preview pane. This will
show you what your table of figures will look like once
you have created it. Next is a web Preview pane. In this
section of the window you can choose to check the Use
hyperlinks instead of page numbers. What this will do is
change each line into a link that when clicked on will
take you directly to that figure. If you choose to use
page numbers check the Show page numbers box and
select how you would like the page numbers aligned,
and the type of leader you would like displayed. In the
General section of the Table of Figures window click the down arrow next to formats and
choose how you would like the text to appear in the Table of Figures.

Index

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The next section is word 2007 Index. Creating and updating an index in your document has been
made very simple. To create an Index click the Insert Index button. This brings up the index window.

In this window you can make your selections

to format your index. The Print Preview will
show you how the selections you make will appear
in your document. Type can be either indented
which is shown in the example or Run-in
will make the index entries in a line separated with a semicolon. Columns is the number of columns
you want your index to appear in. If you would like the numbers aligned on the right hand side of the
page check the Right align page number box this will make the Tab leader selections available. The
Tab leaders can be selected by using the down arrow. Now click the down arrow in the Formats.
Formats are a selction of styles for your text. Play with them to see how they affect the Print Preview.
Click the Ok button and This will automatically create the index.

1. Mark Entry:

As you go through your document highlight words you want included in the Index and click
Mark Entry. The Mark Entry button will open the Mark Index Entry window. If you would
like a subentry to this Index entry type it in the next box. In the Options section of this
window you can have a cross reference entered in the
index by selecting that button and then typing what you
would like to cross reference in the text box. Current page
will put the page number of your main entry in the index.
If you would like multiple pages you can select page range
and book mark the section of your document. Page number
format section allows you to select if you would like your
page numbers Bold, Italic or Both. The Mark Index Entry
window will stay open until you click the X to close the
window. When you are finished with each entry click the
Mark button. When you are finished click the close button
or the red X to return to your document. Click the Update
Index button and you will see all of the entries that you
marked appear in your Index.

Table of Authorites
The final section of Word 2007 References tab is Table of Authorities. A table of authorities is a list
of cases, statutes, and other authorities. This section works just like creating an index.

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 1. Insert Table of Authorites:

The Table of Authorities window comes up and gives you a Print Preview section for you
to see how the Table of Authorities will be displayed in your document. For the Category
section select what type of authority you will be
using in your document. Use the check boxes next to
Passim and Keep original formatting to select or
deselect the options. When you are checking or
unchecking the boxes notice how it affects the Print
perview. The tab leader will only be available if you
have the keep original formatting checked. Use the
down arrows on Tab leader and formats to see your
options.

2. Mark Ciatations:

Once you are finished you can click the Mark Citation button to go through your
document and select the text you want included in the table of authorities. When you are
finished click the OK button to return to your document. As you go through your
document you can highlight additional authorities and click the Mark Citation button.
This will put the selected text in the box and give you
the options to choose the Category and enter a short or
long citation. The update button will automatically
update all page numbers. Click inside the table of
authorities that has been inserted into your document
and the Update table button will become available.

Mailings
In the Mailings tab you can create your list of contacts and print envelopes or letters automatically
addressed to a whole list of people. What a time saver.

1. Envelopes:

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Let’s jump right in with the first section Create. The Envelopes button in the Create section
will open another window where you can either create a single envelope or create a document
for the envelope to do a mail merge which we will cover in a minute. Click the Envelopes
button.

When the envelopes and labels window

opens notice you have a place to
enter your delivery address and Return
address. To create a single envelope
type the address you would like for the
recipient and your return address and
click the Print button. Make sure
you have your envelope loaded in
your printer before you click print.
This will default to a #10 envelope and
send the envelope to your printer
without giving you any other options.

Notice above the Delivery address text box you will see a little icon of a book. If you click
this icon it will open your outlook contacts and you are able to select one and it will
automatically enter the selected person’s address in the Delivery Address box. To add
electronic postage to a printed envelope you need to subscribe to a postage service for a fee.

Open the envelopes and labels window again if it closed after printing your envelope. If you
check the Omit check box this will omit the return address from printing on your envelopes.

Click the Options button.

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 The Envelope Options window will open. In this window you can choose your envelope size
by clicking the drop down arrow under Envelope size and choosing from the list of selections.

In the Delivery Address section you can change the font of the delivery address by clicking
on the button and making your changes to the font style and size in the window. The Return
Address section works the same way.

In the Preview section you will see a picture of the envelope you selected with the changes
you made.

Now click on the Printing Options Tab.

In the printing options you can choose how your envelope will be loaded into your printer and
if you have more than one tray to load paper what tray your envelopes will be in.

Click OK if you made any changes otherwise click Cancel to return to the Envelopes and
Labels window.

Once you have returned to the Envelopes and Labels window you can either select Print if
you are only going to print one envelope and you have entered your information in the text
boxes or you can click add to document. The Add to Document button will put the envelope
in your current Word document.

If you choose to add the envelope to the document it will keep all of the formats and allow
you to change the envelope style with the tools you already know how to use in the Home tab.
You can change text color, add graphics, etc. This is what you will need to do to use the mail
merge.

2. Labels:

The next button in the Create section is Labels. By clicking on the Labels button it will open
the same Envelopes and Labels windows that opened when you clicked on the Envelopes
button. The only difference will be that the Labels tab will automatically be selected.

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 To create your label you can either create labels that are all the same by entering your
information in the Address text box or you can create a new document with the new
document button and make each label different. In the Print section you can select Full page
of the same label if you have entered information in the Address section or print a single label
with the information. If you choose to print a single label look at your page if labels and enter
the row and column of the next
available label. In the label section is
where you can choose the type of label
you are printing on. Click on
the Label section.
The Label Options Window will
open. This is where you can select
the vendor you
purchased the label from, Avery is the most
common, then select the product number that you
will be able to find on the outside of the package you
labels came in. The Label information section will
confirm that you have made the right selection by
giving you the dimensions of your labels. Once you
have made your selections click the OK button to
return to the Envelopes and Labels window.

Now that you have selected your label size either

click print to print the label or click New Document
to open a Word 2007 page with the label size
selected.

That concludes the create section

of the Mailings tab. Click the next
button to continue to start mail
merge.

Start Mail Merge

In this section you will learn how to create
envelopes, letters, or labels so you can
create one list of contacts and print all of the envelopes for your contact list with a few simple steps.

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1. Start Mail Merge:

Click the Start Mail Merge button then select Step by Step
Mail Merge Wizard. You will see a window pane appear on the
right side of your document. This is a 6 step process.

First select what type of document you will be creating the

mail merge in. I am going to select envelopes for this tutorial.
You can select what ever option will best serve your needs.
Once you have made a selection click Next: Starting document.

2. Select Reciepients:

In the next screen select Change document layout and click Next: Select recipients. If you are
making envelopes the envelopes option window will open. Select the size of envelope you are
printing on and click OK. This will return you to the Mail Merge wizard with the page format
changed to the size of the envelope.

Select recipients gives you three options:

Use an existing list which will let you select an excel spreadsheet or access database that you
have already created to print your mail merge.

Select from Outlook Contacts which will let you open all contacts you have stored in
Microsoft Outlook Contact List and select only the recipients you want to enter into your mail
merge.

Type a new list will open a New Address List

window for you to enter your contacts. Once you
are finished entering your contact list it will give
you the option to save the list. The file defaults to
My Data Source file in My Documents. By saving
the list you are able to use the same list for all of
you mail merge projects over and over again. The
list can be modified and you don’t have to use everyone in the list every time, you can pick
and choose. Once you have finished with your contact list click Next: Arrange your envelope.
Now place your cursor where you would like your address block to go. Then click Address
Block

If you are going to use this same list over again check the Remember this matching for this
set of data sources on this computer. Then select OK to return to the Insert Address Block
Window. Click OK again to continue with the Mail Merge wizard.

Click Next: Preview your envelope

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This section of mail merge will let you click through each recipient you have selected to see
how their information will appear on your envelope. You can also use the exclude this
recipient button to filter your contacts as you click through.

Click Next: Complete the merge.

In the final step click the Print link and you will get the Merge to Printer window where you
can select to print all your envelopes at one time, just print the Current envelope or select a
range to print. Once you have made your selection make sure your printer is ready and click
OK.

The next buttons in the Start Mail Merge section will do the same thing we already covered in
the Wizard. I would recommend using the mail merge wizard until you are completely
comfortable with the mail merge process. Even with my computer background I still use the
wizard.

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Macros
Simply put, a macro is a series of commands that is recorded so it can be played back, or
executed, later.

Fortunately, creating and running macros isn't too difficult, and the resulting efficiency is well
worth the time spent learning to use them. Keep reading to learn how to work with Macros in
Word 2003. Or, learn how to record macros in Word 2007.

There are a couple different ways to create Word macros: The first, and easiest way, is to use
the macro recorder; the second way is to use VBA, or Visual Basic for Applications. Further,
Word macros can be edited by using the VBE, or Visual Basic Editor. Visual Basic and the
Visual Basic Editor will be addressed in subsequent tutorials.

There are over 950 commands in Word, most of which are on menus and toolbars and have
shortcut keys assigned to them. Some of these commands, however, are not assigned to
menus or toolbars by default. Before you create your own Word macro, you should check to
see if it already exists and can be assigned to a toolbar.

To see the commands available in Word, follow this quick tip to print out a list, or follow
these steps:

1. On the Tools menu, click Macro.

2. Click Macros… from the submenu; you can also use the Alt + F8 shortcut key to access
the Macros dialog box.

3. In the dropdown menu beside the "Macros in" label, select Word Commands.

4. An alphabetical list of the command names will appear. If you highlight a name, a
description of the command will appear at the bottom of the box, under the "Description"
label.

5. If the command you wish to create already exists, you should not create your own Word
macro for it. If it doesn't exist, you should proceed to the next page that covers planning
your Word macro.

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Introduction to MS
EXCEL (Formulas)

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Steps to Start MS Excel:

There are multiple ways to start Excel. We can Start Excel 2010 from the Start Menu (in Windows 7)
or by opening as existing word file.

To start Excel 2010 From the Start Menu:

3. Click the Start button; click All Programs, Click Microsoft Office and then Click
Microsoft Excel 2010. The program window opens with a new blank document.

Introduction to MS Excel:
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Excel is the spreadsheet program created by Microsoft. Although you can use any spreadsheet
program for analyzing data, the instructions given here are specific for Excel and you must use Excel
for the three Excel quizzes. NOTE: Microsoft also makes a less powerful spreadsheet program as part
of Microsoft Works or some similar title. Some of the features that we will use in these exercises are
not found in MS Works, so you will not be able to complete all the exercises using MS Works.

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Formula Tab
We use Formula tab to insert functions, define the name, create the name range, review the formula,
etc. In ribbon, Formulas tab has very important and most useful functions to make dynamic reports.

Function Library:

In Excel, we have 461 functions and they are available in the formulas tab under the function
library group. And there is no need to learn every formula for we can find formulas category
wise such as:- Financial, Logical, Text, Date & Time, Lookup & Reference, Math & Trig,
many more.

1. Insert Function:

In this section the first button is the Insert Function

button. This button allows you to edit the formula in the
cell that you have selected. Formulas are equations that
perform calculations with numbers in the cells in your
spreadsheet. A formula always starts with an equal sign
(=). For example 4+2*5 will multiply 2 and 5 then add
4.

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2. Auto Sum:

Auto Sum is a common function that even beginner users find helpful. If you
click the down arrow on the Auto Sum button you will see a list of formulas
you may find useful. To use these formulas click on the cell you want your
answer to appear. (If the cell you choose is not directly below a list of
numbers Excel will place the formula and let you highlight the numbers you
want to use.) Then select the Auto Sum function you want to use; Sum will
add your numbers, Average will provide an average to a list of numbers,
count numbers will count how many numbers you have, Max will find the highest number in
your list, and Min will find the lowest number. Once you click your formula your work is
done and Excel will provide your answer.

Example:

Using AutoSum
Function:

Source

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3. Recently Used:

The Recently Used button will change as you use more functions. The down
arrow will list your most commonly used formulas.

4. Financial:

To illustrate Excel's most popular financial functions, we consider a loan with monthly
payments, an annual interest rate of 6%, a 20-year duration, a present value of $150,000
(amount borrowed) and a future value of 0 (that's what you hope to achieve when you pay
off a loan).

We make monthly payments, so we use 6%/12 = 0.5% for Rate and 20*12 = 240 for Nper
(total number of periods). If we make annual payments on the same loan, we use 6% for
Rate and 20 for Nper.

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5. Logical:

Logical Function
is used to state
the logical
Status of the

statement. he IF function checks whether a condition is met, and returns one value if TRUE
and another value if FALSE.

1. AND :-

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1. Demonstration of And function :-

Source

2. Example 2

Source

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2. Grater Number:

Returns the grater value

Example 1:

Source

Example 2: ( Concatenate):

Source

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 Or Function:

1. Example 1.

Source

2. Example 2

Source
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74 | P a g e
6. Text:-

1. Find:

FIND and FINDB locate one text string within a second text string, and return the
number of the starting position of the first text string from the first character of the
second text string.

Example 1:

Source

Example 2:

Source

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2. Lower:

Converts all uppercase letters in a text string to lowercase.

1. Example 1.

Source

2. Example 2.

Source

3. Example 3.

Source

3. Upper:

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Converts all lowercase letters in a text string to uppercase.

1. Example1.

Source

2. Example 2.

Source

3. Example 3.

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4.

Source

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5. 4. Left:

LEFT returns the first character or characters in a text string, based on the number of
characters you specify.

1. Example 1.

Source

2. Example 2.

Source

3. Example 3.

Source

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 5. Length:
Length gives the total length of the word or sentence. It returns the total number of
character in the string.

1. Example 1.

Source

2. Example 2.

Source

7. Date and Time:

Date and time contains a set of functions related to date & time.

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 1. Date Function:
It returns the serial number of a perticular date.

Example:

Source

2. Days 360:
Calculates the number of days between two dates based on a 360-day year.

Source

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3. Today:
Returns the serial number of todays date

Example:

Source

Look UP Function :
Look up, is one of the lookup and reference functions, when u need to look in a
single row or column and find a value from the same position in a second row
or column.

Example:

Source

Marks Sheet

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This mark sheet is made by the combination of various
Functions & formulas of Ms excel. Using this
marksheet on can easily analyse the performance of a
perticular child.

Source

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MS Access
Microsoft Access is a computer application used to create and manage computer-based
databases on desktop computers and/or on connected computers (a network). Microsoft
Access can be used for personal information management (PIM), in a small business to
organize and manage data, or in an enterprise to communicate with servers. Like any other
computer application, in order to use Microsoft
Access, you must first install it. After
installing Microsoft Access, then you can open it.
There are various ways you can open Microsoft
Access. It gets launched like the usual products
you have probably been using. As such, to start
this program, you could click Start -> (All)
Programs -> Microsoft Office -> Microsoft
Office Access 2010. if you have a Microsoft
Access database such as an E-Mail attachment, a
file on a floppy disk, on the network, or in any other
means, once you see its icon, you can double-
click it. Not only will this action launch Microsoft
Access, but also it will open the file.

You can also launch Microsoft Access from

a shortcut. If you happen to use the software on a regular basis, you can create a shortcut on
your desktop or on the Quick Launch area. If you are working on a network of related
computers, your database may be located in another computer. In this case the network or
database administrator would create a link or shortcut to the drive that is hosting the database.
You can then click or double-click this link or shortcut to open the database and, as a result,
launch Microsoft Access.

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Creating Forms in Access:
The Forms Design view provides a way to alter all of the properties of form canvas and
fields. While it is possible to create a form from scratch just by using the Design View,
usually we can get a good start on a form by running through the Form Wizard. Then we can
customize the form by playing around with the form properties in Design View. To get
started, we will create a data entry for the Accounts table as discussed in the MS Access
2007/2010 Tutorial.

For this exercise, we will create a data entry form for the Accounts table.

 Click on the Create tab on the Access main screen and then click on the
More Forms… button and the “Forms Wizard” to create a new form.
 Select the Accounts table and all of the available fields and click on the
Next button.
 Choose a Tabular layout and click on the Next button.
 For Access 2007 only choose the Office style and click on the Next
button.
 Name the form: AccountsDataEntry Then click on the Finish button to
create, save and view the new form.
 Note that if you had already created this form during the prior tutorial,
you will be asked to over-write the form with this new one.

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Microsoft Access Form Properties

Every element or object on a form or report in MS Access has a set of properties associated
with it. On a form, there are “form level” properties that apply to the entire form. Each label,
text box, combo box and other object on a form also have their own set of properties. To view
the Form level properties, right-click on the form in Design View and select Properties from
the pop-up menu. If the Selection Type does not say Form then pull down the list below and
select Form from the list.

The Data tab displays properties of the form related to the data that is used to populate the
form and how the data is to be displayed and manipulated. Access has already set all of these
properties when the form was created by the Forms Wizard. So by default there may not be a
reason at this point to change any of the properties. However in later steps we may come back
to this property page to make some changes.

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Properties Description
Record Source The source of data for the form. Forms may only have one source of
data “bound” to the fields on the form. This source can be a query but
most of the time it will be a table.
Recordset Type The type of Recordset object created from the record source. In
virtually all cases this should be set to Dynaset since a Dynaset
maintains consistency with the underlying table. A snapshot just shows
the data at the time the form is opened so no data changes are reflected
until the form is re-opened or refreshed.
Fetch Defaults Yes indicates default values set in the underlying table will be
populated in the fields when a new record is created.
Filter Sets any filtering criteria for when the form is opened. For example,
one might set a filter to only show “Money Market” account types for a
particular form. By default no filters are applied but can be added by
the user once the form is displayed.
Filter on load If a filter is set, Yes indicates the filter will be applied as the form is
loading.
Order By Specifies the order of the records as they are displayed in the form. For
example, putting “CustomerID” for this property will cause the form to
display the Accounts records ordered by CustomerID.
Data Entry Yes indicates the form can only be used to add new data records. No is
the default.
Allow Additions Yes indicates this form can be used to add new records.
Allow Deletions Yes indicates this form can be used to delete existing records.
Allow Edits Yes indicates this form can be used to edit existing records.
Allow Filters Yes indicates users can add filters to diplsay a subset of the records in
the form.
Record Locks Indicates how data should be locked when multiple users are working
on the same data. Locks are used to prevent two users from overwriting
the same data.
No Locks indicates no locking is done. This is the default but may not
be reasonable if you plan to share this data with multiple users.
All Records indicates all records in the table are locked when a user
edits one record.
Edited Record indicates only the current record being edited will be
locked.
Properties & their Descri

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Field Properties

While form-level properties apply to entire forms, the field-level properties apply to specific
fields. if the Property Sheet is no longer open, right-click on the CustomerID field and select
Properties from the pop-up menu. If the Property Sheet is already displayed then simply click
once on the CustomerID field.

As with the form-level properties, Access sets the default properties for each field during the
Forms Wizard process to create a new form. Most of these properties can (and probably
should) be left with their default values. However a few properties will be modified to change
the behavior of the fields.

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Access Queries:

Queries are the basis of power in a database. They give you the ability to ask
questions, record the questions for later, and to take actions on the answers.

Preperations:
Click the Create tab, and then the Query Design button at the right hand end.

Access asks you which tables you want to ask questions about. First off, let’s
just take a look at the Book table. We can add the Author table later.

The real power in Access is the ability to easily deal with multiple tables at
once, but one step at a time.

Click on Book, and click the Add button. The window stays open, so click the
Close button.

Access presents you with the query design page.

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 We
can make some adjustments to the way the layout looks by dragging the central divider up or
down, and there are shortcuts at the bottom right, in the status bar, that let you change the
type of view you are using. More about those later.

The upper portion of the screen contains all of the included tables, with a list of the fields.
The lower portion is where the questions are asked.

First, you need to choose which of the fields in the table you want to either ask questions
about, or wish to include in the answer. To choose, double-click the field, or drag it to the
grid below.

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For our example we want to choose Author, Title & Rating.

Once you have the fields in the grid, there are a lot of choices to make. They
work line by line.

We have already chosen the fields, and the tables are added automatically. The
next thing is the sort. To sort the books by rating for instance, click in the sort
box for that column, and change the setting to Ascending or Descending.

You can sort by multiple columns. The priority is from left to right, so if you
wanted to sort by Rating and then Title, you would need to rearrange the
columns. You can just select by the grey bar at the top and drag them around.

You often need to connect tables together in queries. For instance in this case,
we could add the Author table so that we can make use of the information in it
for sorting or further criteria.

As it happens, the lookup that we set up for the Author table means that we
already have access to the Author’s last name, but let’s just pretend we wanted
to sort the output by the author’s first name instead. After all, these guys (or at
least the few who are still alive) are friendly enough. Let’s call them Isaac and
Robert, right? Oh, hold on. Those two are dead.

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While in Design View, click the Show Table button and add the Author table to
the grid.

Because of the lookup that was set up, Access already knows how the tables are
related, so you don’t need to worry about that. Drag the First Name field down
into the criteria block, then drag it off to the left so you can sort it as a priority.

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Creating Reports in Access
There are many ways to create a report in Access. You can use the Report
Wizard to generate a report using Microsoft's step-by-step report wizard to
create and format a report automatically. This handles all of the "heavy lifting"
so that you don't have to drag and drop controls.

A second way to create a report is to re-save an existing report and then make
customizations to the new report.

A third way is to create a report "from scratch". This is what we will do for the
purposes of this tutorial so that you understand exactly how to design and create
your own reports.

To create a report, select the Create tab in the toolbar at the top of the
screen. Then click on the Report Design button.

This will allow you create a report and open that new report in Design
View.

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Record Source property:

Let's take a few moments to explore some of the more commonly used
properties for a Report object in Access 2010.

The Record Source property sets the source of the data for the report.

The Record Source property can be set to a table name, query name, or you can
build your own SQL statement by invoking the Query builder (ie: clicking on
the button with the three dots to the right of the Record Source property).

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In this example, we are going to invoke the Query builder by clicking on the
button with the three dots to the right of the Record Source property.

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When the Show Table window appears, select the table(s) that you'd like to use
to populate your report. In this example, we've selected the Products table. Then
click on the Add button.

Once you've added all of the tables that you need, click on the Close button.

When the Query Builder window appears, you can now build your SQL
statement that will be used to populate your report. In this example, we've
chosen to select all fields from the Products table, but only those records where
the UnitPrice is less than 500.

You can close the Properties by clicking on the X in the top right corner of the
Property Sheet.

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Presentation

Microsoft PowerPoint 2007 has a completely

redesigned user interface. The standard menus along
the top have been removed and replaced with a series
of toolbars Microsoft calls “The Ribbon.” These tool
bars are changed using tabs at the top and try to
automatically adjust themselves to the content you are
working with. If you select an image it will
automatically switch to the picture tools. The new
layout seems to offer easier access to most of the
features of PowerPoint allowing for more complex
documents to be created quicker.

My topic for PPt is : “ Will Power on Students Life”

Click here

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Overview of Power
point Presentation:-

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Slide 1

Slide 2
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Slide 3

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Slide 4

Slide 5
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Slide 6

Slide 7

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Slide 8

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Slide 9

Slide 10

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108 | P a g e
Tally.ERP.9

The Tally.ERP 9 software is designed for the sole

purpose of helping businesses succeed in an integrated
and controlled environment. It is a business system that
does not discriminate based on the location of the user
and can be used with a variety of platforms. It comes
with tutorials and demonstrations that allow users to
better understand the way the application works.
The application provides ease of access in all aspects,
including the way that it is installed onto a platform.
There are various methods for installation, but it can be
easily completed by even new users. The installation
has walkthrough demonstrations that allow users to
control every aspect of the installation. It is also
equipped with features like the ability to install only what
is needed in the particular business setting. Users can
choose which features they want to use and install them.
All of the features that are available with the system do
not have to be used by all business managers.

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Tally shortcut:
Windows Function Availability

F1 To select a At all masters

company menu screen

To select At the
Accounts Button Accounting /
and inventory Inventory
Buttons vouchers
creation and
alteration screen

F4 To select the At Accounting /

Contra voucher Inventory
Voucher creation
and alteration
screen
F8 To select the At Accounting /
Sales voucher Inventory
Voucher creation
and alteration
screen
F8 (Ctrl+F8) To select the At Accounting /
Credit Note Inventory
voucher Voucher creation
and alteration
screen
Alt+A To Add a voucher At List of
Vouchers – adds
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a voucher after
the one where
you positioned
the cursor and
used this key
combination.

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