ExcEl 2007

Getting started with Excel 2007 you will notice that there are many similar features to previous versions. You will also
notice that there are many new features that you’ll be able to utilize. There are three features that you should remember as
you work within Excel 2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. The function of
these features will be more fully explored below.

Close
Button
Minimize
Office Button Menu Bar Button
Command Maximize
Quick Access (Tab) Title Bar Button Button
Toolbar

Function Bar

Cell
Ribbon
Column

Reference Address
Workbook Vertical Scroll Bar
Row

Worksheet Horizontal Scroll Bar

Spreadsheets
A spreadsheet is an electronic document that stores various types of data. There are vertical columns and horizontal rows.
A cell is where the column and row intersect. A cell can contain data and can be used in calculations of data within the
spreadsheet. An Excel spreadsheet can contain workbooks and worksheets. The workbook is the holder for related
worksheets.
Microsoft Office Button
The Microsoft Office Button performs many of the functions that were located in the File menu of older versions of
Excel. This button allows you to create a new workbook, Open an existing workbook, save and save as, print, send, or
close.

Ribbon
The ribbon is the panel at the top portion of the document It has seven tabs: Home, Insert, Page Layouts, Formulas,
Data, Review, and View. Each tab is divided into groups. The groups are logical collections of features designed to
perform function that you will utilize in developing or editing your Excel spreadsheets.

To Create a New, Blank Workbook:

Left-click the Microsoft Office Button.

Select New. The New Workbook dialog box opens and Blank Workbook is highlighted by default.

When you first open Excel, the software opens to a new, blank workbook
 To Insert Text:
Left-click a cell to select it. Each rectangle in the worksheet is called a cell. As you select a cell, the cell address appears in the
Name Box.

Enter text into the cell using your keyboard. The text appears in the cell and in the formula bar.

Each cell has a name, or a cell address based on the column and row it is in. For example, this cell is C3 since it is where
column C and row 3 intersect.
To Edit or Delete Text:
 Select the cell.

 Press the Backspace key on your keyboard to delete text and make a correction.

 Press the Delete key to delete the entire contents of a cell.

You can also make changes to and delete text from the formula bar. Just select the cell and place your insertion point in the formula
bar.

To Move Through a Worksheet Using the Keyboard:

 Press the Tab key to move to the right of the selected cell.

 Press the Shift key and then the Tab key to move to the left of the selected cell.

 Use the Page Up and Page Down keys to navigate the worksheet.

 Use the arrow keys.

To Save the Workbook:
 Left-click the Microsoft Office Button.

 Select Save or Save As.

Save As allows you to name the file and choose a location to save the spreadsheet. Choose Save As if you'd like to save the
file for the first time or if you'd like to save the file as a different name.

Select Save if the file has already been named.

You can save a workbook in many ways, but the two most common are as an Excel Workbook, which saves it with a 2007 file
extension, and as an Excel 97-2003 Workbook, which saves the file in a compatible format so people who have earlier versions of
Excel can open the file.
 Introduction

When you open a new, blank workbook, the cells, columns, and rows are set to a default size.
You do have the ability to change the size of each, and to insert new columns, rows, and cells, as needed. In this lesson, you will learn
various methods to modify the column width and row height, in addition to how to insert new columns, rows, and cells.

To Modify Column Width:

Position the cursor over the column line in the column heading and a double arrow will appear

Home:
Left-click the mouse and
drag the cursor to the right
to increase the column
width or to the left to
decrease the column width.

OR

Double left click the mouse

.
 Left-click the column heading of a column
you'd like to modify. The entire column will
Click the Format command in the Cells group on the Home tab. A menu will appear.
appear highlighted.

Click the Format command in the Cells group on the Home tab. A menu will appear

Select Column Width to enter a specific

column measurement.

Select AutoFit Column Width to adjust

the column so all the text will fit.
To Modify the Row Height:
Position the cursor over the row line you

want to modify and a double arrow will

appear.

Left-click the mouse and drag the cursor

upward to decrease the row height or
downward to increase the row height.
 To Insert Rows:
Select the row below where you
want the new row to appear.

To Delete Rows and Columns:

Select the row or column

you’d like to delete.
Click the Delete command in the
delete sheet rows
 Introduction

Once you have entered information into a spreadsheet, you will need to be able to format it. In
this lesson, you will learn how to use the bold, italic, and underline commands; modify the font style, size, and color; and apply borders
and fill colors.

To Format Text in Bold or Italics:

 Left-click a cell to select it or drag your cursor over the text in the formula bar to select it.

 Click the Bold or Italics command.

You can select entire columns and rows, or specific cells. To select the entire column, just left-click the column heading and the entire
column will appear as selected. To select specific cells, just left-click a cell and drag your mouse to select the other cells. Then, release
the mouse button.

To Format Text as Underlined:

 Select the cell or cells you want to format.

 Click the drop-down arrow next to the Underline command.

 Select the Single Underline or Double Underline option.

To Change the Font Style
 Select the cell or cells you want to format.

 Left-click the drop-down arrow next to the Font Style box on the Home tab.

 Select a font style from the list.

As you move over the font list, the Live Preview feature previews the font for you in the spreadsheet.

To Change the Font Size:

 Select the cell or cells you want to format.

 Left-click the drop-down arrow next to the Font Size box on the Home tab.

 Select a font size from the list.

To Change the Text Color:

 Select the cell or cells you want to format.

 Left-click the drop-down arrow next to the Text Color command. A color palette will appear.
To Add a Border:
 Select the cell or cells you want to format.

 Click the drop-down arrow next to the Borders command on the Home tab. A menu will appear with border options.

 Left-click an option from the list to select it.

You can change the line style and color of the border.

To add a Fill Color:

 Select the cell or cells you want to format.

 Click the Fill command. A color palette will appear.

 Select a color.

Select More Colors. A dialog box will appear.

 Select a color.

 Click OK.

 You can use the fill color feature to format columns and rows, and format a worksheet so that it is easier to read.
To Format Numbers and Dates:
 Select the cell or cells you want to format.

 Left-click the drop-down arrow next to the Number Format box.

 Select one of the options for formatting numbers.

By default, the numbers appear in the General category, which means there is no special formatting.

In the Number group, you have some other options. For example, you can change the U.S. dollar sign to another currency format,
numbers to percents, add commas, and change the decimal location

Introduction

It is important to know how to move information from one cell to another in

Excel. Learning the various ways will save you time and make working with
Excel easier. Certain methods are more appropriate depending on how much
information you need to move and where it will reside on the spreadsheet. In this
lesson you will learn how to cut, copy, and paste, as well as drag and drop
information.

To Copy and Paste Cell Contents:

Select the cell or cells you wish to copy.

Click the Copy command in the Clipboard group on the Home tab. The border of the selected cells will change
appearance.

Selected cell
Paste
Into C2
Select the cell or cells where you want to paste the information.

Click the Paste command. The copied information will now appear in the new cells.
 To select more than one adjoining cell, left-click one of the cells, drag the cursor until all the cells are
selected, and release the mouse button.

The copied cell will stay selected until you perform your next task, or you can double-click the cell to
deselect it.

To Cut and Paste Cell Contents:

Select the cell or cells you wish to copy.
Click the Cut command in the Clipboard group on the Home tab. The border of the selected cells will change
appearance

Select the cell or cells where you want to paste the information.

Click the Paste command. The cut information will be removed from the original cells and now appear in the new cells.