Contents

1.................................................................................... Application software & word processing

2.................................................................................................................................. Word 2016
2.................................................................................................. User interface of word 2016:
3................................................................................................... New features of word 2016:
4.................................................................................................................................... File tab
4................................................................................................................................ Home tab
6................................................................................................................................. Insert tab
7............................................................................................................................... Design tab
8............................................................................................................................... Layout tab
8........................................................................................................................ References tab
9.................................................................................................................................. View tab
9.................................................................................................. Other features of word 2016

Application software & word processing

software

application software ( a program, or group of

programs, designed for END USER to perform a system
specific task) could be: word processor, software
spreadsheets,database

general purpose special purpose

word-excel-MS edge such as: hospital

mangement system or
airtraffic cntrol system

Software suite: is a collection of 2 or more software programs that are bundled and sold
together. Each component generally provides different but related functionality.
 For example: MS office, adobe graphics suite, Corel graphic suite

MS office 2016 → 1- is the latest release of MS office suites

2- most widely used

Word processing overview: is a phrase used to describe using of computer to create, edit
and print documents. It is the most common of all computer application. To perform you
need: computer, program called word processer and printer. The major advantage is that
you can make changes without retyping the entire documents.

Word processing = word processor.

And it’s provide some features:

– spell checker
– find& replace
– formatting
– word wrap
– headers& footers

Popular word processor: MS word 2016 , Apple’s pages , Corel’s WordPerfect

Word 2016
Word allows you to create various type of professional docs such as letters, flyers,
brochures, manuals, CVs and more.

To open a blank document in the word 2016, press ESC key.

User interface of word 2016:

1. Quick access toolbar: it provides the easy access to the commands the you use frequently. It
has the save, undo& repeat commands. And you can add or remove commands to it by
clicking on the customize arrow button.
2. Dialog box launcher: it displays the associated dialog box or pane.
3. Ribbon display options: it allows you to show or hide the ribbon. And it’s has 3 options: auto-
hide ribbon, show tabs, show tabs and commands.
3.1. Auto-hide ribbon: this option hide the ribbon and maximize the workspace. You
need to click the top of screen to view the ribbon.
3.2. Show tabs: this option show ribbon tabs only. You need to click on the tab to reveal
the ribbon’s commands for that tabs.
3.3. Show tabs and commands: this option always show ribbon tabs and commands
4. Work area (workspace) : the white area in the middle of the word 2016 user interface. This
represent the actual page where you type text, edit or format a doc.
5. The insertion point(cursor): is the blinking vertical line in the work area. It indicates the
current active place in the doc where you can insert text, images and more.
6. Rules: it helps you to view and adjust the position of the contents in the doc.
7. The status bar: it display the information about the current doc such as the total number of
pages, the current page number, total number of words, current proofing language and
proofing status.
8. View button: 3 view buttons are: read mode, print layout, web layout on the right side of the
status bar allows you so easily switch between the doc views.
9. Zoom slider and buttons: allows you to easily adjust the zoom level of the doc contents as
per your convenience.
10. Toolbar: it shows when you move your mouse over most commands, it provide a brief
description about that command. Equivalent keyboard shortcuts are also displayed. If
applicable.
11. Ribbon: almost all the commands are compiled together in a form of ribbon, in order to help
you word efficiently.
11.1. Tabs: at the top of the ribbon a set of tabs, clicking a tab displays an associated set
of commands.
11.1.1. Groups: related commands of a ribbon tab are organized in groups.
11.1.1.1. Every group has a 1 or more of commands.

Using access keys: access keys are set of keyboard shortcuts used to access the tabs and
commands. First, you need to press the ALT key to activate the access keys. This will display
the little labels and badges for all the tabs. Second, press the key to activate a particular tab,
the budges for the commands on the tab appear. Then, press ALT key once again to hide the
access keys.

New features of word 2016:

 Tell me box: it allows you to do the things quickly and efficiently, keeping you free from
remembering and location the commands in various tabs & ribbons. It gives you related
commands as well.
 Smart lookup: it allows you to get the definitions, Wikipedia articles, and top related
searches from web about any word or phrase in your doc. This bringing the research
directly in to word 2016. Also it gives you the contextual result that are relevant for the
use of the selected word or pharse in the doc.

Create a new doc: file → new → blank document.

Templates: a template is a pre-designed document that can be used to create similar new
document.

Entering text: spacebar key: used to leave a space between each word.

Word wrap: if the last word can’t fit on a line, it will jump with the cursor to the to the next
line. This feature is known is word wrap. And this allows you to type in continuously without
bothering about the end of lines.

Enter key: press the enter key when you want to end the current paragraph and start with a
new one.

Tab key: allows you to leave some blank space and enter the text away in a line instead of
pressing.

To select text: you can use either mouse or keyboard.

o To select a single word, double click on it.

 o To select a paragraph, position the mouse pointer in the paragraph and click 3 times.
o To select the entire doc, use the keyboard shortcut ctrl+A.
o to deselect text, click anywhere outside the selected area or use the arrow keys.
To delete text: you can use the delete or the backspace.

Delete key: is used to delete the characters to the right of the cursor.
Backspace key: is used to delete the characters to the left of the cursor.
- If you want to delete a section of text in the doc, select the text and press delete or
backspace key.
- If you want to delete a whole word to the right of the cursor, use the keyboard
shortcut CNTL+Delete
- If you want to delete a whole word to the left of the cursor, use the keyboard
shortcut CNTL+Backspace

Undo and redo option:

Undo shortcut= ctrl+z

redo shortcut= ctrl+y
Shortcuts:
 Maximize or restore a selected window CTRL+F10
 Switch to the next window ALT+TAB
scroll bars with navigating:
 vertical scrollbar: this allows you to navigate through the doc in up-down direction.
 horizontal scrollbar: this allows you to navigate through the doc in left-right
direction.
 Navigating by using navigating pane: view → show → navigation pane.
 By using go to option: Home → editing → find menu

File tab
Also knows as backstage view .
Backstage view: shows the save as options to choose the location where you want to save
the doc.
A docs in word 2016 is saved with the file extension .docx .
We can Save in:
 OneDrive: allows you to save the doc online to OneDrive cloud. You need an active
internet connection and a MS OneDrive account.
 This PC: allows you to save the so doc locally on the computer.
 Browse: allows you to choose a folder location manually on the computer.
CTRL+N to create a new blank doc CTRL+W to close a doc
CTRL+S to save a doc CTRL+P to print a doc
CTRL+O to open a doc F12 KEY to save as a doc

Home tab
Divided into five groups:

1. Clipboard group: group contains the main editing commands such as cut, copy,
paste.
a. Copy.
b. Cut (move)
 c. Paste
i. Keep source formatting: preserves the style of the original text
ii. Marge formatting: changes the formatting so that it matched the
text that surrounds it
iii. Keep text only: removes all the original formatting from the text.
d. Format painter : used to cop the formatting applied to a section of text to
another section of text. { to select multiple formatting places, double-click
the formatting painter command, you can then drag over multiple areas.
Press ESCAPE key when done.}
e. Dialog box launcher for clipboard group: there are some features:
i. Past all: this button is used to insert the complete content from the
clipboard.
ii. Clear all: this button is used to clear all the content from the
clipboard.

Moving or Copying text\object using mouse is called Drag and Drop.

To move: By click the text to select it, hold it by the left mouse (hold it) and drag it to the
new place.
To copy: By click the text to select it, hold it by the left mouse (hold it) along with the CTRL
key and drag it to the new place.

2. Font group: enable you to modify and enhance the appearance of your text.
a. Font: is a graphical design (typeface) having particular size, weight, and style
for a set of characters.
b. Font style:
i. Bold, italic, underline.
1. The bold command: used to make text appear thicker.
ctrl+B
2. The italic command: used to make the selected text slant to
the right. Ctrl+I
3. The underline command: used to draw a line below text.
There are options like double underline, thick underline etc.
ctrl+U
ii. Change case.
1. Sentence case: only the 1st letter of the sentence is
capitalized.
2. lowercase: changes the selected text to small letters.
3. UPPERCASE: changes the selected text to capial letters.
4. Capitalize Each Word: makes the 1st letter of each word
capital.
5. tOGGLE cASE: changes the capital letters to small & small to
capital.
iii. Text highlight color command: used to make your text pop by
highlighting it with a bright color.
iv. Text effects and typography command: used to apply various effects
to selected text.
v. Clear all formatting: removes all formatting from the selection,
leaving only the normal, unformatted text.
vi. Strikethrough, subscript, superscript.
 1. Strikethrough: used to draw a line through the middle of
selected text so that it indicates the text is
stocked/cancelled out. Also, you can apply “double
strikethrough” from effect option available in font dialog
box.
2. Subscript: used to type letters in very small size, just below
the line of text. For example H2O.
3. Superscript: used to type letters in very small size, just
above the line of text. For example (A+B)3
vii. Font dialog box : there is a shortcut to open the font dialog box is
CTRL+D
3. Paragraph group: enable you to format complete paragraphs.
a. Alignment :refers to the way text is positioned horizontally in a given
paragraph.
i. Align left (CTRL+L): it’s the commonly used for body text and makes
the docs easier to read.
ii. centre (CTRL+E) : it gives the docs a formal appearance and is often
used for cover pages, quotes, and sometimes heading.
iii. Align right (CTRL+R) : it used for small sections of content, such as
text in a header or footer.
iv. Justify (CTRL+J): it gives your doc clean, crisp edges so it looks more
polished.
b. Indentation: determines the distance of the paragraph from either the left
or the right margin. Increase indent → moves your paragraph father away
from the left margin. Decrease indent → moves your paragraph closer to
the left margin. Or we can use the horizontal ruler just below the ribbon.
c. Line and paragraph spacing: enables you to choose how much space appears
between lines of text or between paragraph. To apply the same spacing to
your whole doc, use the paragraph spacing command on the design tab.
d. Bullets and numbering: it helps you to create a bulleted or numbered list in
your doc.
i. Bullets: allows you to create a bulleted list
ii. Numbering: allows you to create a numbered list.
e. Borders: this command is used to add or remove borders from your
selection.
f. Shading: used to change the color behind the selected text, paragraph or
table cell.
g. Paragraph settings dialog box: used to apply a combination of various
paragraph formatting effects.
4. Styles group: enable you to apply pre-defined formatting styles.
a. Style: is pre-defined set of formatting characteristics such as font name, size,
color, paragraph alignment and spacing.
5. Editing group: help you to find and replace text as well as select text or objects.
a. Find (CTRL+F): enables you to search and locate the text or phrase in the
whole doc.
b. Replace : enables you to replace the text or a phrase with another text or
phrase in the doc.
c. Select: to select text or objects in your doc.
Insert tab
1. Pages group:
a. Cover page: is the very 1st page of any article or book.
b. Blank page: is used to add a bank page.
c. Page break: is used to end the current page at the cursor position and move
the cursor to the next page.
2. Tables group: it has one command which is tables
a. Tables: it contain data or information in the form of rows and columns.
Rows → is the horizontal part, columns → is the vertical part. An
intersection of a column & a rows is called a cell. ( TAB keys is help you to
move to the next cell in the table)
b. Contextual tabs for table ( design and layout) :it help with marge or spilt or
shading your table or even add a boarders.
3. Illustration group:
a. Pictures: it has a contextual tab called FORMAT has a features as applying
artistic effects, crop, wrap, change picture position.

Wrap text: makes it easy to arrange the text around an object, such as a picture or a shape in
different way. The default wrapping style is IN LINE WITH TEXT . this places the image in line
with your text.

o Square: to wrap text around the border of your image.

o Tight: to wrap text closely around an irregularly shaped picture.
o Through: text can fill in more of the blank space around the image.
o Top and bottom to place the text above and below the image.
o Behind text: to display the text over the image.
o In front of text: to display the image over the text.
Position: helps you to choose where the selected picture appears on the pages.
Format → arrange → position
b. Online pictures
c. Shapes: used to insert ready-made shapes into your doc. And you can
change the orientation of a shape using the rotation handle at the top.
d. Smartart: are visual representations of information that communicate your
massages or ideas quickly and effectively. And it has 2 contextual tabs
named design and format.
e. Charts: is a visual representation of data and conveys information in an easy
to understand and attractive manners.
f. Screenshots:
4. Links group: enable you to create bookmarks, links and cross references.
a. Bookmarks : it enables you to quickly jump to the marked locations within
the doc instead of scrolling through many pages of your doc. { a bookmark
name must start with a letter and can’t contain spaces.}
b. Hyperlink: is a process to create a link in your doc for quick access to
webpages and files. { the easiest way to delete a hyperlink by right click on
the hyperlinked text and select remove hyperlink. }
5. Header & footer group: enable you to add a content at the top of bottom of all
pages in the doc.
a. Header & footer: top → header , bottom → footer
 b. Page number: used to insert the page number on every page of your doc at
a position if your choice.
6. Text group: enable you to present text in different ways and insert embedded
object.
a. Word art: used to insert decorative text in the doc.
b. Drop cap effect: is the bigger letter in the beginning of a paragraph.
c. Data& time: used to quickly add the current data or time to your doc ( there
is am update automatically check box in date&time dialog box, it’s
automatically updates the data and time when you re-open the doc.
7. Symbols group: you can insert a special symbols such as mathematical operators,
currency and other symbols.

Design tab
1. Watermark: enables you to add see-through text, such as “confidential” or “urgent”
behind the content on the page.
2. Page color: adds a splash of color to your doc by changing the background color of
the page. ( also, it has an option called fill effects. Which opens a dialog box having 4
tabs as gradient, texture, pattern, picture)
3. Page borders: a border draws focus and adds a stylish touch to your docs.

Layout tab
It allows you to customize the way your doc’s page is set up.

1. Page setup:
a. Margins: are the blank areas of space around the edge of your doc. This
command is used to set the margin sizes for the entire docs or to a section.
There are 4 margins: left, right, top, bottom. Gutter is a special margin used
for binding purpose.
b. Orientation: is the direction if a page in the doc. It gives your pages a
portrait or a landscape layout.
c. Size: is used to choose a paper size for your doc. May be
A4,A3,letter,legal,etc.
d. Columns: you can divide the text in your doc into columns. And it used to
split your text into 2 or more columns.
e. Line numbers: display the appropriate number beside each line of text.
Viewing the line numbers is sometimes very useful when you want to refer
to specific line in docs
f. Hyphenation: is used to split long words at the end of a line. A hyphen is a
symbol like “ – “, which is inserted when a word appears at the end of line
and it doesn’t fit in the end.
2. Paragraph
3. Arrange

References tab
It help researchers & professionals in creating references in the doc.
 1. Table of contents: displays the topics of the whole doc in a list format and facilitates
easy location of topics. ( you can update it if there are some changes )
2. Footnotes: appear at the bottom of a page and there are a way of citing source of
references within the text of a doc.
3. Proofing: allows you to make your doc look perfect and professional.
a. Spelling & grammar: used to check and remove spelling and grammar error
from a doc. And its flags as bellow
i. Blue wavy underline: this is flagged to show grammar errors,
formatting inconsistencies or contextual errors.
ii. Red wavy under line: this is flagged to show the spelling error.
4. Comments: is an additional note or an annotation for some text or phrase in the doc
that can be added by an author or a reviewer.
a. You can use comment navigation to go for pervious and next within the
comments.

View tab
It contain commands that help you to change the view of your doc, adjust zoom level, show
or hide user interface elements, and to arrange or work with multiple doc windows.

1. Views:
a. Read mode: to read or review a doc instead of writing.
b. Print layout: it is the default view, and it used to work standard docs such as
letters, brochures, reports, etc. * it follow WYSIWYG * → What You See It
What You Get. This mean the display of margins, headers and footers,
breaking of paragraphs on pages, etc. matches to the printed output.
c. Web layout: you can use it to create and edit pages that you intend to
publish online.
d. Outline: allows you to create an outline of a doc and shows the content as a
bulleted list. ( it has a contextual tab outlining appears with various outline
tools )
e. Draft: is designed to edit and format text quickly. ( some page element such
as the boundaries between pages, header and footers, backgrounds, etc.
don’t appear in the draft view )
2. Show: allows you to turn on/off features like ruler, gridlines and navigation pane.
a. Show/hide rulers: the rulers help you to align text, graphics, tables, and
other elements in your doc, horizontally or vertically.
b. Show/hide gridlines: the gridlines give you visual indications when you are
formatting your doc. It helps you to properly align shapes and other objects
in your doc. Gridlines are for visual reference inly and can’t be printed.
3. Zoom
4. Window
5. Macros

Other features of word 2016

Word 2016 enables you to convert or save your docs in different file formats.

Using pdf format:

Portable document format (PDF): is a platform-independent file format. It enables easy
sharing and printing of docs. PDF is a widely accepted file format by many agencies and
organizations.

We can use PDF format when you want a file that : ( feature)

Looks the same on most computers.

Has a smaller file size.
Complies with an industry format.

Creating a template: a template is a specialized pre-formatted doc. Which can be used to

create a similar type of docs.

TO SAVE A FILE AS A TEMPLATE → we use the file extension .dotx

Done ♥
‫ شكرًا‬.‫ يرجى فتح الملف في برنامج الوورد للحصول على جميع المميزات‬،‫جهد شخصي‬.