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Grade 9 Writing Worksheet

The document discusses the structure and components of an email, including the sender's address, recipient's address, subject line, body, attachments, and signature. It provides examples of these parts and exercises for readers to identify them in sample emails.

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Nakia Hylton
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252 views4 pages

Grade 9 Writing Worksheet

The document discusses the structure and components of an email, including the sender's address, recipient's address, subject line, body, attachments, and signature. It provides examples of these parts and exercises for readers to identify them in sample emails.

Uploaded by

Nakia Hylton
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Name: ___________________________________

Date: ____________________________________

Subject: English Language

Topic: Writing

Sub-topic: Emails

What is an email?
An email, short for electronic mail, is a method of exchanging digital messages between
people using electronic devices such as computers, smartphones, and tablets. It is one of
the most common and widely used forms of communication in both personal and
professional settings.

Email Structure
The structure of an email typically consists of several key components:

1. Sender’s Address: This is the email address of the person sending the email. It
usually appears in the “From” field.
2. Recipient’s Address: This is the email address of the person or people to whom
the email is being sent. It appears in the “To” field.
3. CC (Carbon Copy): This is an optional field used to include additional recipients
who will receive a copy of the email. Their addresses appear in the “Cc” field.
4. BCC (Blind Carbon Copy): Similar to CC, this field allows you to include
additional recipients, but their addresses are not visible to other recipients. This is
often used for privacy reasons or when sending emails to a large group of people
who may not know each other. BCC addresses appear in the “Bcc” field.
5. Subject Line: This is a brief summary or title of the email's content. It should give
the recipient an idea of what the email is about. The subject line appears in the
designated field and is often the first thing recipients see when they receive the
email.
6. Body: This is the main content of the email. It can include text, images, links, and
attachments. The body of the email is where you convey your message to the
recipient.
7. Attachments: Emails can include files such as documents, images, or videos.
These files are attached to the email and can be downloaded and viewed by the
recipient.
8. Signature: This is often included at the end of the email and typically contains the
sender’s name, job title, contact information, and any other relevant details. It
provides a professional touch to the email and makes it easier for recipients to get
in touch with the sender if needed.

Overall, the structure of an email is designed to facilitate effective communication by


providing clear information about the sender, recipient, subject, and content of the
message.

Example:

From: John Smith <[email protected]>


To: Jane Doe <[email protected]>
Cc: Emily Johnson <[email protected]>
Subject: Proposal Submission for Marketing Campaign

Dear Jane,
I hope this email finds you well. I am writing to submit our proposal for the upcoming
marketing campaign project. Our team has worked diligently to create a
comprehensive plan that we believe aligns perfectly with the objectives outlined in the
project brief.
Attached to this email, you will find our detailed proposal document, which includes
our strategy, timeline, budget breakdown, and examples of past successful campaigns
for your review. We have also included a separate file containing samples of our
creative assets for your consideration.
We are excited about the opportunity to collaborate with your team on this project
and are confident that our expertise and innovative approach will yield excellent
results. If you have any questions or require further information, please do not
hesitate to reach out.
Thank you for considering our proposal. We look forward to the possibility of working
together.

Best regards,
John Smith
Marketing Manager
ABC Marketing Agency
Phone: (876) 123-4567
Email: [email protected]
Exercise: Identifying the parts of an email
Instruction: On the lines provided indicate the various parts of the email.

Emily Brown <[email protected]>


Alex Johnson <[email protected]>
Sarah Lee <[email protected]>
Marketing Team <[email protected]>
Invitation to Quarterly Team Meeting
Dear Alex,

I hope this email finds you well. I wanted to inform you about our upcoming
Quarterly Team Meeting scheduled for next Friday, March 15th, at 10:00 AM.
The meeting will take place in the conference room on the 5th floor.

Agenda:
1. Review of Q1 Performance
2. Discussion of Key Initiatives for Q2
3. Presentation of New Project Proposals
4. Q&A Session

Attached to this email, you will find the agenda for the meeting and a summary
of our Q1 performance for your review. Please take a moment to review these
documents before the meeting.

If you have any items you would like to add to the agenda or any questions you
would like addressed during the meeting, please let me know by replying to
this email.

I have also included Sarah Lee in the CC field and the entire Marketing Team
in the BCC field to ensure everyone is informed about the meeting.

Looking forward to seeing you at the meeting!

Best regards,
Emily Brown
Team Lead
XYZ Corporation
Phone: (555) 123-4567
Email: [email protected]

Exercise B: Test Your Knowledge


Instructions: Read the questions carefully before you provide a response.

1. What does “CC” stand for in an email?


a) Carbon Copy c) Closed Captioning
b) Confidential Copy d) Courtesy Copy
2. Which part of an email typically contains the main content of the message?
a) Subject Line c) Body
b) Sender’s Address d) Attachments

3. What is the purpose of using “BCC” in an email?


a) To indicate high importance
b) To include additional recipients without revealing their addresses
c) To highlight specific text within the email
d) To mark the email as confidential

4. Which field in an email allows you to include additional recipients who will
receive a copy of the email?
a) Subject Line c) CC
b) Sender’s Address d) BCC

5. What is the function of the “Subject Line” in an email?


a) To provide the recipient’s email address
b) To indicate the importance of the email
c) To summarize the content of the email
d) To attach files to the email

6. Which part of an email typically contains the sender's name, job title, and contact
information?
a) Body c) Subject Line
b) Signature d) CC

7. What should be included in the body of a professional email?


a) Personal anecdotes
b) A detailed list of previous emails
c) The main content or message
d) A large number of attachments

8. When sending an email to multiple recipients, which field should you use if you
want to keep their email addresses hidden from each other?
a) CC c) Subject Line
b) BCC d) Sender’s Address

9. What should you do before sending an email with attachments?


a) Use a very large font size for the body of the email
b) Include the attachments directly in the body of the email
c) Make sure the attachments are properly labelled and relevant to the email
content
d) Only include one attachment per email to avoid confusion

10. What is the purpose of including a signature in an email?


a) To add a personal touch to the email
b) To indicate that the email is confidential
c) To attach additional documents
d) To change the font style of the email

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