Michael Joseph Quinn

Document Control Director

Personal Details: Professional Profile:

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Date of Birth: 13 September 1978 A highly motivated Document Management Manager with 18 years
Nationality: Irish of experience in the energy sector working on multiple
Family Status: Married assignments in Europe, Middle East, Asia and Australia. Has
Current Location: Riyadh, Saudi Arabia. extensive experience of Engineering and Data Management
systems. Managed teams of IM specialists to ensure effective and
Education: accurate handover of information to Customer specifications.
Bachelor of Arts (Hons) Information Management, Queen Specialize in Document Management System Implementation,
Margaret University, Edinburgh 2001 Data Management Systems, Corporate Data Rooms, Online
Collaboration Systems and Hardcopy / Archive Management. A
Affiliations: proven team leader with a track record of delivering results in
1) AIIM - The Association for Intelligent Information Management multi-national environments.
2) IRMS – Information and Records Management Society of Great
Britain
EXPERIENCE:
I.T. SKILLS:
1) Opentext ECM® June 2017 to Present
2) Documentum® Oman Oil Refineries and Petroleum Industries Company.
3) Documentum eRoom® Sohar, Oman
4) 4Projects® IM Lead – Shared Services
5) Livelink®
6) MS Sharepoint® Projects:
7) Intergraph – SmartPlant Owner / Operator®  Sohar Refinery Improvement Project – 2.7 Billion USD
8) MS Excel  LIPIC – Liwa Plastics Industrial complex – 6.7 Billion USD
9) MS Viso  Muscat-Sohar Products Pipeline – 366 Million USD
10) MS Powerpoint  Opentext ECM Implementation – 4 million USD
11) MS Word
12) Adobe Acrobat Creator / Professional Responsibilities:
13) Adobe Photoshop  Coordinate the development, execution, improvement and
14) Dreamweaver maintenance of Orpic Facilities Information Management
Process Manual
 Develop master indexes for Orpic’s facilities documentation
(100,000+ docs)
 Develop a process for revision control, monitor checked-
out documents to project management team(s), and take
necessary actions to support concurrent engineering
 Maintain the EDMS database updated and provide training
to users whenever it is requested regarding the use of
Electronic Documentation Management System.
 Answer queries formulated by users, and take the
necessary actions to correct any reported inaccuracy and
take necessary precautions to prevent any reoccurrence
 Chair the company’s Data Governance Committee

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Michael Joseph Quinn
Document Control Director

November 2013 to April 2017 transfer of data to engineering contractor

Worley Parsons Oman Engineering. Muscat, Oman  Cataloguing and scanning manager for 71 well log
Project Information Manager hardcopy capture

Projects:
 Amal Steam Surface Facilities Phase 1C – Detailed May 2009 to August 2012
Design and Procurement Project – 800 Million USD Aquamarine Power, Edinburgh, United Kingdowm
 Mabrouk Deep Phase 3 – Detailed Design and Information Management Specialist
Procurement Project – 650 Million USD
Projects:
Responsibilities:  Oyster 1 - World’s first Wave Energy Convertor – 200
 Leading the Engineering Design System, Data Million USD
Management and Document Control Teams  Oyster 2 - World’s second Wave Energy Convertor – 200
 Establishment and implementation Project Document Million USD
and Equipment Numbering Procedure Responsibilities:
 Establish and Implementation of Project Document  Conducted Information Management Audit
Control Processes and Procedures  Development of 3 Year Information Management Strategy
 Implementation of Project Online Commenting Tool aligned with Business Objectives
 Establishment and Implementation of Project Data  Roll out of Functional File plans and migration of
Management Processes and Procedures information
 Implementation of SmartPlant® Foundation as  All staff trained on Information Management Best Practice
Project Engineering Data Warehouse  Setup Engineering Standards Library
 Establish Project Equipment Class Library  Document Controller for Wave Energy Convertor Project
 Manage activities of Project Aveva PDMS™ 3D  First Line I.T. Support
Modelling team  Managed Patent Portfolio
 Manage activities of SmartPlant® Instrumentation  Project Managed key elements of office relocation, i.e.
Team Phone System, Internet Connectivity and conducted a
 Developed processes to ensure seamless transfer of space audit
data between all project applications  Audited Document Control Process with view to improve
 Delivering on Vendor Information Management for next generation Wave Energy Convertor
Requirements from 100+ global supply chain  Project Managed, implemented and provided in-house
training for Online Document Control System – 4Projects®
September 2012 to September 2013  Conducted company wide Communications Audit
Maersk Oil Doha, Qatar  Data Room Coordinator
Information Management Specialist
May 2009 to August 2012
Responsibilities: BP, Baku, Azerbaijan
 Setup and Chair of Data Governance Board Data Management Consultant
 Development of departmental taxonomies
 Establishment of central well folders for 51 Well  Conducted Data Management Audit, present findings and
Drilling Program recommendations to client
 Development of Data and Information Management  Developed standard file plans for global roll-out
Strategy  Cleansed existing data sets and integrate data into file
 Assisted in the establishment of a Data and plans
Information Management Team  Migrated to Livelink®
 Project Manager for Well Data Clean Up and QC
program March 2003 to March 2018
 Managed rollout of online collaboration system for Cairn Energy, Edinburgh, United Kingdom

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Michael Joseph Quinn
Document Control Director

Information Management Specialist correspondence, digital well information, digital seismic

data and all other key Oil & Gas Data types
 Developed Group Information Management Policies  Audited Off-Site storage facility against archiving standard
 Facilitated the development of departmental BS 5454:2000
taxonomies and deployed in Documentum™  Implemented Cairn Corporate IM Policies and Procedures
 Migrated departmental data to Documentum™ using  Responded to information requests both internally from all
MacClaren Docloader™ locations plus from government and JV partners
 Managed 10 temporary staff who cleaned, prepared  Developed and implemented internal Intranet using
& attributed data prior to loading Macromedia Dreamweaver™
 Developed and implemented solution to integrate
Oracle ERP™ with Documentum™
 Conducted internal training sessions for
Documentum™ users
February 2002 to January 2003
 Conducted internal training sessions for EMC
Papuan Oil Search Ltd, Sydney, Australia
eRoom™ users.
Information Officer
 Managed company archives in UK and Holland
 Key Achievements:
 Development of a company Intranet using Dreamweaver™
 Successful company split and listing on Bombay
 Update and maintenance of corporate web site
Stock Exchange
 The management, storage and distribution of all company
 Implementation of Documentum™, Oracle ERP™
correspondence information
and EMC eRoom™
 Was responsible for maintaining the company’s public
email folders and main network drive
Document Controller, May 2005 to Dec 2006:
 The development of the company’s Electronic Records
Management System ISYS Web™
 Managed Engineering Data within Documentum™
 Key Achievement: The publication of company Intranet and
System
the successful integration of data during company merger.
 Set Group-Wide Engineering Document Control
 2001 Information Management Officer, Cairn Energy PLC,
Standards
Edinburgh
 Collated and uploaded Production data to OilField
 Training of departmental staff in web page design
Manager™
 Maintenance of records database
 Managed 40 Indian personnel in cleansing 300
 Design / configure Corporate Portal – Microsoft
thousand files and successfully uploading to
SharePoint™
Documentum™
 Awarded British Records Management Society Team
Award for 2006

IM Project Transition Manager, Dhaka, Bangladesh,

Apr 2004 to Dec 2004

 Managed a team of 4 national Information

Management (IM) staff
 Setup and implemented Corporate File Share area
 Migrated data acquired from Transfer of Operatorship
and incorporated into file share area
 Implemented company proprietary library database
 Implemented set-up of a state-of-the-art scanning
studio
 Managed all technical reports, critical
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