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Letter of Intent ADAS III

The document discusses a letter from an applicant applying for an Administrative Assistant III position. It details their qualifications and experience working for DepEd. It also includes a description of typical daily tasks in a registrar's office including paperwork, encoding, typing, and assisting clients. The hardest part is decision making when supervisors are unavailable. The job also includes enjoyable aspects like relaxed work and learning new skills.

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rayban ariño
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1K views6 pages

Letter of Intent ADAS III

The document discusses a letter from an applicant applying for an Administrative Assistant III position. It details their qualifications and experience working for DepEd. It also includes a description of typical daily tasks in a registrar's office including paperwork, encoding, typing, and assisting clients. The hardest part is decision making when supervisors are unavailable. The job also includes enjoyable aspects like relaxed work and learning new skills.

Uploaded by

rayban ariño
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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November 16, 2020

LANI H. CERVANTES, CESO VI


Assistant Schools Division Superintendent
Officer In-charge
Office of the Schools Division Superintendent

Dear Ma’am;

I am writing to express my interest in applying for the position of Administrative Assistant III
(Senior Bookkeeper). It is with great pleasure to be working with DepEd. I’ve gained new
knowledge and enhanced new learning skills. It also taught me be patient and humble,
especially in dealing with different people every day. I believe I am ready to transition into a
position that presents an exciting new set of challenges.

I hope that the management will take my intention into consideration. For more information
regarding my qualifications, please see my attached PDS.

Thank you and God bless.

Very respectfully yours,

BEVERLY B. CAPE
The typical day in the office is more on paper works. I am assigned
in the registrar's office, so everyday we are working on the
registration of birth, death and marriages. Encoding and typing are
the usual day in the office and entertaining inquiries mostly in the
clerical error in the certificate of live birth, marriage or death. The
hardest part of the job so far is that the decision making in times
that the civil registrar is in a meeting or have official travel. That we
could not please every client on what they want us to do that could
not be possible because we have laws to follow especially with the
data privacy act that we strictly imposed. But so much to that, we
do have time also that we enjoyed the job. The fact that it is more
on paper works, encoding and typing, for me is a enjoyable time as
it is just relaxed job compared to other offices in the municipality.
Pros

encode in the computer all the papers signed by the supervisor and
file the same. i learned how to manage my hour and the talent of
multi tasking in doing the job. my work place is just a small area
where my computer table is also my office table. the hardest part of
my job is when reports needed to pass an hour after we receive the
memo. the most enjoyable part of my job is that i learned a lot and
enjoying it knowing that i have gained new experience and
knowledge in dealing stress and rush works.
Pros

Receives clients everyday. What I have learnt in this company is that, you
should have that long patience when addressing clients and employees
problems

Verify
financial
statements
made by
subordinate,
verify the
journal
voucher

Prepares
adjusting
entries and
journal
vouchers

Prepares trial
balances,
monthly
statements
of income
and
expenditure
and other
financial
statements;

Prepares schedules to support statements of accounts and other


financial statements for incorporation in the books of accounts or
Account progress reports
Tracking
Prepares the reconciliation of books of accounts to make the
necessary adjustments to maintain accuracy and updated records

Financial Recommends to management and drafts correspondence pertaining


Transaction to financial/bookkeeping matters based on issuances of CO Finance
s Recording and oversight agencies and monitors understanding and application
Procedures of such by SDO, schools and learning centers.

Provides inputs for improvement of accounting section

Reviews, revises and gives feedback on the work of accounting and


bookkeeping staff.

KEY RESULT AREA/S DUTIES AND RESPONSIBILITIES

Schedules/calendars
meetings/appointments of the
SDS with other offices/Staff by
Office Schedules
calendaring, following up and
confirming attendance of both
parties

Reviews documents received and


prepares referral slips by
identifying contents of documents
Communications/Documents
for action of the SDS or routing
document to the concerned office
or person.

Entertains visitors/guests of the


Director/Directorate by attending
Guests Reception to their needs promptly thus
lessening the time demand on the
Director.

Identifies/sorts official documents,


correspondence per
programs/projects as to
Records/Files
confidentiality and importance for
proper labeling/ filing and
safekeeping for future reference
Monitors daily attendance of
employees/staff in the Directorate
Personnel Matters by recording daily attendance and
comparing time card versus
logbook

Technical/Administrative Prepares minutes of


Support meetings/agenda attended and
conducted by the Office of the
SDS by recording and transcribing
the encoding agreements made
and disseminate it to the
attendees for future reference and
follow through of agreements.

Facilitates travel documents (local


and abroad) of the Director by
preparing travel authority,
itinerary and other required
documents and making such
available for the Director on or
before travel date.

Facilitates supporting documents


for cash advances in connection
with the conduct of a certain
activity, official travels ( local and
abroad), reimbursements,
liquidation reports of the
Director/directorate by preparing
required documents/forms

Prepares PowerPoint presentation


drafted by the SDS for use in the
scheduled speaking engagement

Provides administrative
support/logistics needs in the
implementation of the Office
programs/projects/activities
initiated by the
Director/Directorate through
collection/consolidation of
participants’ attendance and
directory, consolidation of P/P/As
output, preparation of
supplies/materials/equipment

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