NAME:FARHAN ALI

REG NO:21-NTU-TT-1063

DEPARTMENT OF TEXTILE TECHNOLOGY

SUBMITTED TO:MADAM MAHAM

COURSE TITLE:INTRODUCTION TO COMPUTTING
 LAB MANUAL O4

Task1

Page Layout Tab:

Q1: Explain the purpose of the Page Layout tab in Excel. What functions can be accessed from
this tab, and why are they important in spreadsheet design?
The Page Layout tab in Excel allows users to control how a spreadsheet will look when printed. It provides
access to functions for:

 setting page orientation

 margins
 Size
 print titles

The functions in the Page Layout tab are crucial in spreadsheet design as they help ensure the data is presented
clearly and professionally when printed. Proper page layout settings enhance readability and make the
spreadsheet more effective for communication and documentation.

Q2. Describe the options available in the Page Setup group on the Page Layout tab. How can
you use these options to customize the appearance of your printed Excel worksheet?
The Page Setup group on the Page Layout tab offers options to customize printed Excel worksheets. we can
adjust:

 page orientation
 set margins
 define page size
 insert print titles

These options allow for precise formatting, ensuring the printed sheet looks as intended.
Q3. Create a scenario where you need to adjust the margins of an Excel worksheet for printing.
Walk through the steps to access the Page Layout tab and set custom margins.
 Open Excel workbook.
 Click on the "Page Layout" tab in the Excel ribbon.
 In the "Page Setup" group, click on "Margins."
 Then choose from predefined margin settings like "Narrow," "Normal," or "Wide," or select "Custom
Margins" for specific adjustments.
 In the "Page Setup" dialog box that opens, go to the "Margins" tab.
 Enter your desired values for top, bottom, left, and right margins in the respective fields.
 You can also adjust the orientation (portrait or landscape) and set the center on page if needed.
 Click "OK" to apply the custom margins to your worksheet

Q4. What is the function of the "Themes" group on the Page Layout tab? How can you apply a
theme to your Excel workbook, and what impact does it have on the document's design?
The "Themes" group on the Page Layout tab in Excel allows to apply predefined visual themes to workbook.
To apply a theme, click the "Themes" dropdown and select a theme. It instantly changes fonts, colors, and
effects throughout the workbook, ensuring a consistent and professional design.
Q5. How can you use the "Breaks" option in the Page Layout tab to insert page breaks in your
worksheet? Provide a step-by-step explanation of this process?
 Open Excel workbook.
 Select the worksheet where you want to insert page breaks.
 Go to the "Page Layout" tab in the Excel ribbon.
 In the "Page Setup" group, locate the "Breaks" dropdown button.
 Click on the "Breaks" button. A dropdown menu will appear with two options: "Insert Page Break" and
"Remove Page Break."
 To insert a page break, click on the location where you want the page break to appear. Excel will insert a
horizontal page break at that point, dividing the worksheet into separate pages for printing.
 We can also use "Remove Page Break" to eliminate any existing page breaks you no longer need.

Task 2

Review Tab:

Q 6. Explain the purpose of the Review tab in Excel. What tools and features are available on
this tab, and why are they important for collaborating on Excel documents?
The Review tab in Excel provides tools for proofreading, sharing, and collaborating on spreadsheets. It includes
features like spell check, comments, track changes, and protection options. These tools are essential for
maintaining data accuracy, communication, and version control when multiple users work on the same Excel
document, enhancing collaboration and data integrity.
Q7. Discuss the spell-checking and grammar-checking features in Excel, which are accessible
from the Review tab. How can you use these features to proofread your Excel document?
Excel's spell-check and grammar-check features, accessible from the Review tab, help identify and correct
spelling and grammar errors in cell contents. To use them, select the cells to check, click "Spelling" or
"Grammar" in the Review tab, and follow on-screen prompts to correct issues. These features ensure data
accuracy, improve readability, and maintain professional communication in Excel documents

Q8. Create a scenario where you need to track changes made by multiple users in an Excel
workbook. Explain how to enable and use the "Track Changes" feature found on the Review
tab?
 Open the Excel workbook and click on the "Review" tab.
 Click "Track Changes" in the "Changes" group.
 Select "Highlight Changes" from the dropdown menu.
 In the "Highlight Changes" dialog box, check "Track changes while editing. This also shares your
workbook."
 Choose options for who you want to track changes from (Everyone, Everyone but Me, or Specific
people).
 Customize other settings, such as the highlight color, and click "OK."

Q9. What is the purpose of the "Comments" feature in Excel? How can you insert, edit, and
delete comments using the Review tab's options?
The "Comments" feature in Excel allows users to add annotations or notes to individual cells in a worksheet to
provide context, explanations, or additional information. It is particularly useful for collaboration and
documentation. To insert, edit, and delete comments using the Review tab's options:

 Select the cell where you want to add a comment.

 Go to the "Review" tab.
 Click "New Comment" in the "Comments" group to insert a comment. Type your comment in the
comment box that appears.
 To edit a comment, right-click on the cell with the comment, select "Edit Comment," and make your
changes.
 To delete a comment, right-click the cell, choose "Delete Comment," or go to the "Review" tab and click
"Delete" in the "Comments" group
Q10. Describe the "Protection" group on the Review tab and explain when and why you might
want to protect a worksheet or workbook in Excel. Provide a step-by-step guide on how to
protect and unprotect a sheet or workbook?
The "Protection" group on the Review tab in Excel allows users to safeguard their worksheets or workbooks.
You might want to protect them to prevent unauthorized changes or maintain data integrity.

 To protect a sheet or workbook

 click "Protect Sheet" or "Protect Workbook"
 set a password and permissions if desired.
 To unprotect, enter the password or click "Unprotect Sheet" or "Unprotect Workbook."

Task 3

View Tab:

Q11. Explain the purpose of the View tab in Excel. How does it affect the way you work with
your Excel documents, and what features are accessible from this tab?
The purpose of the View tab in Excel is to control the display of data and worksheets. This affects document
work by allowing for greater control over visibility, such as hiding or showing gridlines and headings. Features
available from this tab include zooming, arranging multiple windows for comparison, and freezing headers for
continuous visibility while scrolling. Personalization through the View tab allows for an improved user
experience with each Excel document.

Q12. Discuss the various workbook views available in Excel, such as Normal, Page Layout, and
Page Break Preview. When and why might you use each of these views?
Excel provides different workbook views - Normal, Page Layout, and Page Break Preview. The normal view
represents the default spreadsheet layout, while page layout displays how your document will appear when
printed. Lastly, in Page Break Preview mode, split points are shown to allow little formatting tweaks or generate
custom headers/footers. Specific views cater well depending on the type of project undertaken for each Excel
client's preferred task.

Q13. Describe the "Zoom" group on the View tab. How can you use the zoom options to adjust
the magnification of your worksheet, and why is this useful?
The Zoom group on the View tab in Excel offers options to adjust magnification of your worksheet. You can
increase or decrease the size using percentages, fit the sheet to a specific number of pages, or use custom zoom
settings. This is useful when looking at detailed data or trying to see more of the worksheet at once. It also helps
you optimize your view for different screen sizes and resolutions.

Q14. What is the purpose of the "Show" group on the View tab? How can you use options like
"Gridlines," "Headings," and "Formula Bar" to customize the display of your Excel worksheet?
The "Show" group on the View tab in Excel allows you to customize your worksheet display. Using options
like "Gridlines," "Headings," and "Formula Bar," you can control how much information is displayed, making it
easier for you to work with your data.

Gridlines:

Gridlines can help you visually organize your data into columns and rows.

Headings:

Headings are useful for labeling different sections of your worksheet.

Formula Bar:
The Formula Bar displays the formulas that underlie each cell's contents, so you can quickly verify calculations
and make changes as needed.

Q15. Explain how to split and freeze panes in Excel using the View tab. Provide a step-by-step
guide for both actions and discuss when it is helpful to use each.
To split panes in Excel:

1. Click on the cell where you want to split the pane.

2. Go to the View tab and click on "Split" in the "Window" section.

3. Drag the splitter bar (the thin line that appears) to where you want it placed.

To freeze panes in Excel:

1. Select the row or column below or beside which you want to freeze cells.

2. Go to the View tab and click on "Freeze Panes" under "Window".

3. Choose either "Freeze Panes", "Freeze Top Row", or "Freeze First Column".

This will allow whichever row, column, or areas designated by user are permanently visible while working with
other parts of large worksheets. Both actions can be helpful when dealing with large sets of data in a single
worksheet.