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SRS document for HRMS

System Requirements (Üsküdar Üniversitesi)

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Software Requirement Specification

Human Resource Management System

Requirement Version V1.0

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1 DOCUMENT CONTROL

Revision History

Version Date Name Description

V1.0. 08/03/2013 Basavaraj.B Draft copy Ready for Revision

Approvals

Client Name Logistics

Name Date Signature

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Contents
1 Document Control.................................................................................................ii
2 Introduction........................................................................................................1
3 Application Details................................................................................................2

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2 INTRODUCTION

2.1 Objective

The Objective of this project is to provide a complete solution to Employee

management and Payroll functionality of the Customer. This application/project will
automate the entire operations with more accuracy and hence reduce the intervention
of the Man power.

2.2 Audience
This document must be shared with following stakeholders:
1. Internal Development Team
2. QA Team
3. Client

2.3 Assumptions

As we are Following the Verification and Validation software Development model we

may expect few changes in between before delivering the final module.

2.4 Responsibilities

Team Responsibilities
Solution Centre • Prepare Requirement document and get the approval from Client
• Prepare development approach
• Development
• Testing
• Support to the client for further enhancement
Client • User Requirements
• User Acceptance testing

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3 APPLICATION DETAILS

3.1 Workflow

The application has been designed and developed by accommodating below modules

1. Employee Enrollment
2. Attendence
3. Payroll
4. Reports

Admin will have the complete privileges to monitor, control and update in all the above
mentioned modules.

Read only access will be given on request basis to generate the reports.

3.1.1 . Admin section ( By Software ):

3.1.1.1 Add Employee Details

3.1.1.2 Add Departments
3.1.1.3 Add Holiday Group
3.1.1.4 Add Employment Types
3.1.1.5 Add Grade
3.1.1.6 Add Shift Group
3.1.1.7 Add login and Department Access details
3.1.1.8 Add Shift Roster
3.1.1.9 Add Leave types
3.1.1.10 Add Reports ( for Ex . Leave report, Shift reports, OT Reports and etc. )
3.1.1.11 Change password
3.1.1.12 Add Designations
3.1.1.13 Add Bank Details

3.1.2 Admin Access

3.1.2.1 Admin have the ability to insert , modify and Delete the information in the above
mentioned menus( section 3.1.1 )
3.1.2.2 Apart from Admin all the user groups will have read only access

3.1.3 Input from Swiping machine

3.1.3.1 In and out time of an Employee

3.1.3.2 Delay in Swiping
3.1.3.3 OT Details from Number of hours worked
3.1.3.4 Leave/Absent details

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3.2 Criteria Details

3.2.1 Employee Enrolment

3.2.1.1 Add Employee Details:

This module will allow the admin/Internal person to add ,update and delete the
Employee details.

Added Data will populate in the below fashion. The Screen shot has been attached
for the demo purpose. Actual Design will change and will communicate to the client.

3.2.1.2 Attendance Details :

Inputs taken from the Swiping machines will be taken and processed as per the
client requirement so as to produce the below Outputs.

1. In and out time of an Employee

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2. Delay in Swiping
3. OT Details from Number of hours worked
4. Leave/Absent details

3.2.1.3 Payroll:

This module will be designed to full fill the below functionality.

1. Once Punching the card software should generate pay out of particular day.

2. If person comes late after 15 Min stipulated tolerance time, software should not accept

his card. it should mark as absent on particular day.

3. Updated absentees report should generate particular month/week/day.

4. Total month consolidated salary sheet.

5. Time manipulation should not be done.

3.2.1.4 Reports :

Reports are the crucial part of the entire application as most of the Operations
including attendance and salary will rely on this module.

Reports will be generated based on the below search Criteria :

1. By Shift
2. By OT
3. By Employee Id
4. By Date ( Daily/Weekly/Monthly/Yearly)

More Search Criteria Could be added by the client on need basis.

.

3.2.1.5 Add Rate:

This page will allow the admin to add, update and delete the tariff of the vehicle this
rate may change depend up on the vehicle.

3.2.1.6 Add Lead Rate :

This Page will allow the admin to add, update and delete the Particular vehicle lead
rate.

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3.2.1.7 Add Bus travel Payment ( Payment )

This page will enable the admin to add , update and delete for the Payment details
of bus travel.

Added data will populate in the below fields.

a.BusTravel Name
b.Location
c.Details
d.MobileNo
e.UserName
f.Password
g.PhoneNo
h.Email

3.2.1.8 Add Shop Payment ( Payment )

This page will enable the admin to add , update and delete for the Payment details
of Shops.

Added data will populate in the below fields.

a.ShopName
b.UserName
c.Password
d.Details
e.Location
f.Phone
g.Mobile
h.Email

3.2.1.9 Reports:

a.Vedor wise report

b.Order wise report
c.Date wise report

3.2.1.10 Change Password:

1.Admin will be able to change the password for admin users only

3.3 Data Base Design

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Will provide more in details on the Data base Design once we have got the approval
from the client

3.4 Functional/Data Flow

DataFlow

3.5 Acceptance Criteria

Sr. No. Criteria

1 Client has to communicate all the requirements appropriately.
2 Further Changes could be accommodated in the early stage of the development
3. Design and Development will start only upon getting the approval from the
client.

3.6 Related Documents

Any further documents which will be received from the client will be attached to SRS by
updating the versions of SRS document.

All the above mentioned data may undergo changes with the progressive elaboration of the
project.

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