TA/DA and LTC

Q. What is the quantum of encashment of leave on LTC?

Ans. While availing LTC, Government servants can encash 10 days EL at a time subject to maximum of 60 days during entire service.

Q. Whether encashment can be availed during Casual Leave?

Ans. Yes.

Q. Whether Air Tickets can be booked through private agents on TA/DA&LTC

Ans. No, as per Para 3(viii) of MOF, Dept. of Exp. OM No. 19024/1/E-IV/2005 dt. 24.3.06 wherever officer seeks to utilize the service of travel agents, it
should be limited to M/s Ballmer Laurie & Com. and M/s Asoka Tours & Travels.

Q. Whether the services of other Air lines can be availed during TA/DA&LTC, where the stations are not connected by Air India.
Ans. For travel to stations not connected by Air India the officials may travel by Air India to the point closest to their eventual destination, beyond which
they may utilize the services of another airlines.

Q. What is the minimum service for availing LTC?

Ans: Government servant who have completed one year of continuous service on the date of journey can avail this concession.

Q. Whether LTC can be availed during week-end or holidays alone?

Ans: No, the concession can be availed during regular/casual/special casual leave or vacation.

Q. When both husband and wife are government servants, can they declare separate home town independently?
Ans: Yes.

Q. Whether a Government employee can travel by longer route?

Ans: Yes, however reimbursement for his/her journey will be restricted to shortest direct route.

Q. Whether LTC can be availed during study leave?

Ans: Yes, however reimbursement of fare should be restricted to the fare admissible for travel between his headquarters station to any place in
India/home town or actual expenditure, whichever is less.

Q. Whether LTC can be availed under suspension?

Ans: No, Government servant under suspension cannot avail of LTC as he/she cannot get any leave including casual leave during the period of suspension;
however his family is entitled to LTC.

Q. What is the entitlement of fresh recruits?

Ans: Fresh recruits of Central government may be allowed to travel to their home town with their families on three occasions in a block of four years and
to any place in India on the fourth occasion. This facility shall be available to the Government officers only for the first two blocks of four years
applicable after joining the Government for the first time. The blocks of 4 years shall apply with reference to the initial date of joining the Government
even though the employee changes the job within Government subsequently. The existing blocks will remain the same but the entitlements of the new
recruit will be different in the first eight years of service.

Q. Whether a Government servant appointed before 23-09-2008 but not completed first eight years of service is eligible for four LTC as mentioned in VI
CPC?
Ans: The Government servant who have not completed 8 years of service as on 01-09-2008 are entitled for this concession as per their entitlement. There
is no change in block years.

Q. Home town of an employee is connected by train but is not directly connected by Rajdhani/Shatabdi Express trains. In such a case, can the employee
be entitled to travel partly by Rajdhani/Shatabdi Express trains and partly by other trains?
Ans: Yes, If the journey is actually performed by Rajdhani/Shatabdi trains up to an en route railway station by direct shortest route and thereafter the
journey is completed in a train other than Rajdhani/Shatabdi trains, fare for both the types of trains by the entitled class would be admissible for the
respective portion of journey.

Q. If the originating and terminating points fall on the routes of Rajdhani/shatabdi express trains but these trains do not halt at these stations, can an
employee travel by Rajdhani/Shatabdi Express?
Ans: The employee can travel by Rajdhani/Shatabdi Express up to the nearest en route station which should not be beyond the destination i.e., Home
town or the declare place of visit.

Q. If a Government employee/his family member is entitled to concessional train fare such as senior citizen, student concession, children, etc., whether
in case of air travel, the reimbursement would be restricted to such concessional fare by train in entitled class?
Ans: If full air fare has been charged by the airlines and paid by the Government servant, the reimbursement would be restricted to the full train fare in
entitled class including Rajdhani/shatabdi.
Q. If a Government servant drawing grade pay Rs. 10,000 and above can claim for reimbursement of Air travel by executive class on LTC?
Ans: No, reimbursement of the expenses on air travel while availing of LTC will be restricted to the cost of travel by the economy class, irrespective of
entitlement.

Q. Whether DA is admissible on Sunday, holiday, casual leave and RH to Government Servant on temporary duty at out station?
Ans: 1. Government servant availing CL or RH while on tour is not entitled to draw DA.
2. DA is not admissible for any day whether Sunday or holiday unless the officer is actually and not merely constructively in camp.

Q. How mileage allowance is admissible when journey on tour is performed by longer route by rail partly by lower class and partly by the entitled class?
Ans: In such case claim shall be regulated on proportionate basis, by calculating mileage allowance for different modes/ classes by the shortest route in
the ration of distance covered by such modes/ classes by the longer actually used route.

Q. Is TATKAL SEVA charges reimbursable?

Ans: Yes

Q. Whether DA to Government servant on tour returning to Headquarters daily is admissible?

Ans: Yes, a Government servant who returns to his Hqrs while on tour at outstation due to non availability of proper accommodation etc to suite his
convenience, may draw DA at the rate applicable at temporary duty station, but on intervening Sundays and holidays no DA will be admissible.

Q. Whether hotel/ guest house should be registered/ recognized?

Ans: For any hotel the Government servant must have stayed in registered/ licensed as a hotel by proper authority.

Q. Whether cash receipt/ cash memo will be mandatory in support of the claims?
Ans: Yes actual expenditure incurred within the prescribed limit will be reimbursed as per normal procedure.

General Provident Fund

Q. What is the procedure to increase or decrease General Public Fund (GPF) Subscription?
Ans. GPF subscription can be increased or decreased by submitting request for the same.

Q. Can I get Temporary advance from G.P.Fund for children’s higher education?
Ans. Yes Temporary advance and Final Withdrawal both can be availed for Children’s higher
education on production of necessary documents.

Q. Who will make payment on account of final withdrawal from GPF during the last two years
of service prior to retirement?
Ans: Only Fund Cell of PCDA(R&D) will make payment in such cases.

Q. When the employee can withdraw money from GPF without assigning any reason and the
percentage permissible?
Ans: An employee can withdraw final withdrawal from GPF up to 90% of credit balance within
six months prior to his retirement.

Q. What is the maximum number of installments in which temporary advance out of GPF can
be recovered?
Ans: GPF advance can be recovered in not more than 36 installments.

Q. If it is noticed that amount drawn by an employee out of GPF was not debited in the same
financial year. How it will be adjusted?
Ans: The amount withdrawn will be debited in the CCO-9 and up to date interest will also be
debited.

Q. What is the minimum & maximum rate of subscription?

Ans: A Government employee can subscribe minimum 6 percent of total emoluments and not
more than his total emoluments in his/her GPF.

Q. What is DLIS and what are the conditions for the same to be paid?
Ans.DLIS stands for Deposit Linked Insurance Scheme. DLIS is given to family of the GP fund
subscriber on his demise. Maximum limit of DLIS is Rs.60,000.

Q. How the discrepancies in the GP Fund statement will be settled/rectified?

Ans.The cases of discrepancies in the GP Fund statements should be taken up with the concerned pay audit section under PCDA(R&D) (DRDO Cell/Sub-
office of PCDA(R&D)). The section after verifying the same forwards it to the Fund cell under PCDA(R&D) for rectification.
 Children Education Allowance

Q. Is cost of books/dress reimbursable while claiming Children Education Allowance?

Ans. Yes, cost of books and dress can be reimbursed.

Q. Whether Children Education Allowance can be claimed monthly?

Ans. No Medical

Q. What are the documents required to take prior permission to undergo tests from a
recognized Centre.
Ans. Following document are required to take prior permission to undergo tests from a
recognized centre:
1. Copy of the prescription slip by CGHS/Government Doctor advising the test/procedure
2. Copy of CGHS Card of the patient.
3. An application clearly indicating the name of the Centre from where the permission to carry
out tests is sought.

General/Establishment matters

Q. What is the validity of Government cheque?

Ans. RBI cheque is valid for three months excluding the month of issue.

Q. How can Government employee can add name of spouse/children in his/her service book?
Ans. A Government employee can add name of spouse/children by submission of revised family details.

Q. Is Child Care Leave (CCL) admissible when EL is at credit of individual?

Ans. Yes

Q. What is the maximum limit of CCL? Can it be availed in parts?

Ans. Maximum 730 days of CCL can be availed during entire service. Yes, CCL can be availed in parts. Minimum spell should be 15 days and not more than
3 spells in a year

Q. Being a fresh appointee, how can a Government employee can apply for his PRAN number?
Ans. A Government servant, who has joined after 01/01/2004 will have to submit prescribed application form for PRAN number along with passport
photographs (in triplicate).

Q. What is the procedure for drawing pay through ECS?

Ans. An employee who wants to draw pay through ECS may submit an application along with copy of a cheque which contains Account number, MICR No
and IFSC code of the bank.

Q. What is the process of payment of pension?

Ans. On retirement/death, the concerned office of the pensioner prepares case for payment of retirement benefits and forwards to PCDA(R&D) (or its sub
office). PCDA(R&D) verifies the retirement benefits and forwards the papers to PCDA(Pensions) Allahabad. PCDA(Pensions) after verification sends a copy
of Pension Payment Order to the bank/DPDO and payment of pension starts.

Q. How the pension contribution of the new entrants who joined service on or after 1.1.04 is
accounted for?
Ans. PCDA(R&D) or its sub offices issues consolidated cheque for the amount deducted towards NPS and also Govt. contribution in favour of the Trustee
Bank after uploading their details (e.g. PRAN No., contribution for the month based on Salary etc.) to the NSDL website.

Q. What is the procedure for payment of pay and allowances if LPC is not received?
Ans: The pay and allowances shall be released provisionally .

Q. Is transport allowance admissible in all the cases?

Ans: No. Transport allowance is not admissible to a person who has been provided with Government vehicle and also to the person who remains absent
for whole month..

Q. How pension and gratuity of a deceased employee are calculated?

Ans: Pension and gratuity are calculated on the basis of last pay drawn and length of qualifying service.

Q. What is the maximum percentage of pension which can be commuted?

Ans: Not exceeding 40% of pension can be commuted.

Q. How many financial up gradation can be granted under MACP Scheme?

Ans: Three. There should be gap of ten years from the date of last promotion.
Q. To whom MACP is granted and under what conditions?
Ans: MACP can be granted to a person who has not been promoted during the last ten years.

Q. If a person, who has been granted MACP, gets promotion, how his pay will be fixed?
Ans: A person who has been granted MACP gets promotion his grade pay will be changed.

Q. What action is expected if an employee does not file income tax statement to his DDO?
Ans: In such cases the income tax due will be recovered by calculating on salary drawn by him.

Q. If an employee is sanctioned EOL, what will be its impact on qualifying service?

Ans: The EOL sanctioned without medical certificate will be treated as non qualifying service.

Q . If an employee remains on HPL what will be due to him on account of pay and allowances?
Ans: His pay will be calculated at half the rate.(BP+GP+DA) and HRA & TPT allowance will be calculated as per prevailing rates.

Q. If an officer desires to draw second advance for purchasing second car after clearance of first demand. How much amount he can be paid?
Ans: He can be paid Rs 1.6 lakh or 8 months pay (basic plus grade pay) or anticipated cost of the car whichever is less.

CCS (JOINING TIME) RULES

In exercise of the powers conferred by the proviso to Article 309 and Clause (5) of Article 148 of the Constitution and after consultation with the
Comptroller and Auditor-General in relation to persons serving in the Indian Audit and Accounts Department, the President hereby makes the following
rules, namely:-

1. Preliminary

(1) These rules may be called the Central Civil Services (Joining Time) Rules, 1979.

(2) They shall come into force on the date of issue of this Notification and shall apply to transfers effected on/or after that date.

(3) These rules shall apply to all Government servants appointed in Civil Services and posts and under the Central Government including work-charged
staff but shall not apply to-
(a) Railway employees.
(b) Armed Forces Personnel and those paid from the Defence Services Estimates.
(c) Government servants engaged on contract and those who are not in whole-time employment of Government.
(d) Government servants, paid out of contingencies.

2. (1) When a Government servant to whom these rules apply is transferred to the control of another Government or organization, which has made
separate rules prescribing amount of joining time, his Joining Time for the journey to join his post under that Government/organization and for the return
journey, will be governed by those rules, unless different provisions are expressly made in the terms of deputation/foreign service by mutual agreement
between the lending and borrowing authorities.

(2) The Joining Time of railway employees, Armed Forces Personnel and those paid from Defence Services Estimates and the employees of State
Government or any other organization who are appointed to Civil Services and posts under the Central Government on deputation or on foreign service
basis, shall, for joining the Civil Services and posts under the Central Government and for the return journeys, be regulated in accordance with these
rules, unless different provisions are expressly made in their respective terms, of deputation/foreign service, by mutual agreement between the lending
and borrowing authorities.

3. Definitions
Unless there is something repugnant in the subject or context, the terms defined in these rules are used in these rules in the sense hereinafter explained-

(a) “Department of Government of India” means a Ministry or Department of the Central Government as notified from time to time and any other
authority which exercises the powers of a Department/Ministry of the Government of India.
[In respect of the persons serving in the Indian Audit and Accounts Department, the Comptroller and Auditor-General of India shall exercise the same
powers as the Ministries/Departments of Government of India, under these rules.]

(b) “Head of Department” means the authority declared as such under the Delegation of Financial Powers Rules, 1978. In the case of the Indian Audit and
Accounts Department, Head of Department means the authority declared as such by the Comptroller and Auditor-General of India.

(c) “Joining Time” means time allowed to a Government servant in which to join a new post or to travel to a station to which he is posted.

(d) “Transfer” means the movement of a Government servant from one post to another either within the same station or to another station to take up
duties of a new post or in consequences of change of his headquarters.

4. Joining Time
(1) Joining time shall be granted to a Government servant on transfer in public interest to enable him to join the new post either at the same or a new
station. No joining time is admissible in cases of temporary transfer for a period not exceeding 180 days. Only the actual transit time, as admissible in
case of journeys on tour, may be allowed.

(2) The surplus staff transferred from one post to another under the Scheme Regulating Redeployment of Surplus Staff shall be eligible for joining time.

(3) Government servants who are discharged due to reduction of establishment from one Central Government office and reappointed to another Central
Government office shall be entitled to joining time, if the orders of appointment to the new post are received by them while working in the old post. If
they are appointed to the new post after being discharged from the old post, the period of break may be converted into joining time without pay by the
Head of Department, provided that the break does not exceed 30 days and the Government servant has rendered not less than 3 years continuous service
on the date of his discharge.

(4) For appointment to posts under the Central Government on the results of a competitive examination and/or interview open to Government servants
and others, Central Government employees and permanent/provisionally permanent State Government employees will be entitled to joining time under
these rules. But temporary employees of the Central Government who have not completed 3 years of regular continuous service, though entitled to joining
time would not be entitled to joining time pay.

(5) (1) The joining time shall commence from the date of relinquishment of charge of the old post if the charge is made over in the forenoon or the
following date if the charge is made over in the afternoon.

(2) The joining time shall be calculated from old headquarters in all cases including where a Government servant receives his transfer orders or makes
over charge of the old post in a place other than his old headquarters, or where the headquarters of a Government servant while on tour is changed to the
tour station itself or where his temporary transfer is converted into permanent transfer.

(3) Not more than one day’s joining time shall be allowed to a Government servant to join a new post within the same station or which does not involve a
change of residence from one station to another. For this purpose, the term ‘same station’ will be interpreted to mean the area falling within the
jurisdiction of the municipality or corporation including such of suburban municipalities, notified areas or cantonments as are contiguous to the named
municipality, etc.

(4) In cases involving transfer from one station to another and also involving change of residence, the
Government servant shall be allowed joining time with reference to the distance between the old
headquarters and the new headquarters by direct route and ordinary mode(s) of travel as indicated
in the following schedule. When holiday(s) follow(s) joining time, the normal joining time may be
deemed to have been extended to cover such holiday(s).

Joining Time admissible

Distance between the old where the transfer
headquarters and the new Joining Time admissible necessarily involves
headquarters continuous travel by road for
more than 200 kms.
1,000 km or less 10 days 12 days
More than 1,000 km 12 days 15 days
15 days except in cases of
More than 2,000 km travel by air for which the 15 days
maximum will be 12 days.
NOTE:- Distance means actual distance and not weighted mileage for which fare is charged by the Railways in certain ghat/hill sections.

(6) Extension of joining time beyond the limits indicated in Rules 5 (4) can be granted up to the maximum limit of 30 days by the Head of Department and
beyond 30 days by the Department of the Government of India, the guiding principle being that the total period of joining time should be approximately
equal to 8 days for preparation plus reasonable transit time plus holidays, id any, following the extended joining time. While computing the transit time,
allowance could be made for the time unavoidably spent due to disruption of transport arrangements caused by strike or natural calamities, or the period
spent awaiting the departure of the steamer.

6.(1) When a Government servant joins a new post without availing full joining time by reasons that—
(a) he is ordered to join the new post at a new place of posting without availing of full joining time to which he is entitled; or

(b) he proceeds alone to the new place of posting and joins the post without availing full joining time and takes his family later within the permissible
period of time for claiming Travelling Allowance for the family;
The number of days of joining time admissible under sub-rule (4) of Rules 5 of the Central Civil Services (Joining Time) Rules, 1979, subject to a maximum
of 15 days reduced by the number of days of joining time actually availed of shall be credited to his leave account as earned leave:
Provided that the earned leave at his credit together with the unavailed joining time allowed to be so credited shall not exceed 240 days.

(2) Joining time may be combined with vacation and/or regular leave of any kind or duration except casual leave.

(3) If a Government servant in transit on transfer is directed to proceed to a place different from that indicated in the initial transfer orders, he shall be
entitled to joining time already availed of up to the date of receipt of revises orders plus fresh spell of full joining time from the date following the date
of receipt of the revised orders. The fresh spell of joining time in such cases shall be calculated from the place, at which he received the revised orders as
if he is transferred from that place.

7. Joining Time pay

A Government servant on joining time shall be regarded as on duty during that period and shall be entitled to be paid joining time pay equal to the pay
which was drawn before relinquishment of charge in the old post. He will also be entitled to Dearness Allowance, if any, appropriate to the joining time
pay. In addition, he can also draw compensatory allowances like House Rent Allowance as applicable to the old station from which he was transferred. He
shall not be allowed Conveyance Allowance or permanent Travelling Allowance.

8. Miscellaneous
Where any Ministry / Department of Government of India is satisfied that the operation of any of these rules causes undue hardship to any particular case,
that Ministry or Department of the Government of India may be order, for reasons to be recorded in writing, dispense with or relax the requirement of
that rule to such extent and subject to such exceptions and conditions as it may consider necessary for dealing with the case in a just and equitable
manner, provided that no such order shall be made except with the concurrence of the Ministry of Home Affairs. Department of Personnel and
Administrative Reforms.

9. If any doubt arises as to the interpretation of these rules, it shall be referred to the Government of India, Ministry of Home Affairs, Department of
Personnel and Administrative Reforms.

10. All rules and instructions on the subject of joining time in force immediately before commencement of these rules and applicable to Government
servants to whom these rules apply, are hereby repealed.

GOVERNEMENT OF INDIA’S ORDERS

(1) Transit Time / Joining Time to cover journey from / to a remote locality while proceeding on/or returning from leave.- With the promulgation of the
Central Civil Services (Joining Time) Rules, 1979, certain provisions of FRs and SRs and Government Orders there under relating to transit time / joining
time admissible to Government servants to cover journeys from/ to a remote locality while proceeding on/or returning from leave or on transfer became
inoperative. As regards joining time t remote localities on transfer, no difficulty was anticipated because Heads of Departments could allow joining time
under Rule 5 (5) of the CCS (Joining Time) Rules, 1979. As regards joining time to remote localities during leave, it was proposed to make suitable
provisions in the Central Civil Services (Leave) Rules. Pending amendment to the Leave Rules, some administrative instructions were issued vide this
Department’s Office Memorandum No. 21011/12/79-Akkiwabcesm dated the 13th October, 1981 (not printed). Since revision of the Leave Rules has not
been finalized, the following administrative instructions are issued in supersession of those Office Memorandums to cover cases of journey to/from remote
localities while on leave:-

(i) A Government servant proceeding on leave from/to a place in the remote locality mentioned in Column 1 of the Annexure to this OM or returning from
leave to/from the said place shall be entitled, once in a calendar year, to transit time each way to cover the period spent in journey between the said
remote locality and the specified station at the scale prescribed in Column 3 of that Annexure.

(ii) The concession is also admissible, while on leave, to a Government servant—

(a) Who is domiciled in any part of India other than the remote locality concerned and has been specifically recruited from outside for service in remote
locality, and

(b) Who, though not specially recruited outside the Union Territory of the Andaman and Nicobar Islands or the Union Territory of the Lakshadweep, as the
case may be, for service in the respective Union Territory, is domiciled in any part of India other than the Union Territory concerned.

(iii) A Government servant domiciled in the Union Territory of Andaman and Nicobar Islands or the Union Territory of Lakshadweep and proceeding on
leave to his home town in another Island of the Union Territory concerned, shall be entitled, once in a calendar year, to transit time to cover the period
spent in journey by sea to the island in which his home town is located and vice versa while returning from leave. The transit time thus admissible shall be
the actual number of days taken in journey by sea subject to a maximum of seven days for each journey.

(iv) Where the outward journey falls in one calendar year and the return journey falls in the succeeding calendar year, the concession shall be counted
against the calendar year in which the leave commences. In calculating transit time, holidays falling before or at the end of it shall be excluded while
those falling during transit time shall be included.
(v) A Government servant domiciled in the Union Territory of Andaman and Nicobar islands or the Union Territory of Lakshadweep and recruited for
service in the respective territory, when posted for service on mainland in public interest shall be entitled to joining time, once a year, while proceeding
to and returning from the Union Territories of Andaman & Nicobar Islands and Lakshadweep on leave.

(vi) A Government servant, domiciled in any part of India other than Union Territory of Andaman and Nicobar Islands or the Union Territory of
Lakshadweep and recruited whether within or outside that Union Territory for service there, while proceeding on leave from his post in one island in that
Union Territory to his home town on the mainland to join his post in another island in that Union Territory, shall be entitled to joining time on the same
scale as provided in Para. 1 (i)above.

2. When a Central Government servant posted in the remote areas spends his leave outside the Union Territory, the journey time from the place in the
remote area to the specified station indicated in the Annexure and vice versa will be treated as free joining time if admissible under this Office
Memorandum and in addition, the remaining journey time if any, in excess of 2 days could be allowed as free joining time under the provisions of Finance
Ministry, O.M. No. 20014/3/83-E. IV, dated the 14th December, 1983. (See Appendix-9.)

[ G.I., M.H.A., D.P. & A.R., O.M. No. 19011/30/81-Estt. (Allowances), dated the 17th September, 1984.]

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