Republic of the Philippines

Department of Health
OFFICE OF THE SECRETARY
October 31, 2023

DEPARTMENT MEMORANDUM
No. 2023 - 0398
FOR: ALL UNDERSECRETARIES OF THE FIELD IMPLEMENTATION AND
COORDINATION TEAMS; DIRECTORS OF CENTERS FOR HEALTH
DEVELOPMENT (CHD); MINISTER OF HEALTH - BANGSAMORO
AUTONOMOUS REGION IN MUSLIM MINDANAO; MEDICAL
CENTER CHIEFS, CHIEFS OF HOSPITALS AND SANITARIA, AND
OTHERS CONCERNED

SUBJECT: Submission of Projects for Capital Formation and Clarification of Specialty

Center Targets in the 2023-2028 Hospital Scorecard

I. BACKGROUND

The Hospital Scorecard, as issued in Department Memorandum (DM) 2023-0068 as

amended, is a performance and reporting tool used to measure and track the performance of all
Departmen t of Health (DOH) hospitals. Its indicators will serve as the standardized strategic and
core commitments of the hospitals as part of their Office Performance and Commitment Review
Report.

Strategic indicators 3 and 6 highlight the contribution of DOH hospitals to national

development targets such as increasing access to specialty care, expanding service capability, and
increasing hospital bed capacity in the Philippines. These indicators measure performance in
project management and the timely achievement of set targets and goals. They likewise signal the
strong commitment of DOH hospitals to continued improvement. As such, DOH hospitals shall
select their projects that will be monitored and rated for the scorecard.

II. STRATEGIC INDICATOR: CAPITAL FORMATION

A. Selection Projects
1. DOH Hospitals shall select one infrastructure or equipment project from their Hospital
Development Plans (HDPs) or in the Annual Progress Report (APR) that contributes to
their chosen development target listed in bit.ly/CF2023-2028. Any project that
contributes to the chosen development target can be selected regardless of funding
source.
DOH hospitals shall submit their identified development targets and projects, using the
template provided in ANNEX A, signed by the Medical Center Chief or Chief of
Hospital via bit.ly/HDPsubmissions within one month after the enactment of the
General Appropriations Act (GAA).
The Health Facility Development Bureau (HFDB) shall verify if the selected project
contributes to fulfilling the chosen development category and is reflected in the HDP or
APR. The HFDB shall request the hospital to resubmit a new project or revised project
description if, upon evaluation, it
is unclear how the project fulfills verifiable gaps.

1113
Building 1, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila ® Trunk Line 651-7800 local 1108, 1111, 1112,
Direct Line: 8711-9502; 8711-9503 Fax: 8743-1829 ® URL: www.doh gov.ph ® E-mail: [email protected]
 In the event that the hospital fails to submit a project one month after the enactment of
the GAA, the HFDB shall proceed and select a development priority and funded project
for the hospital.
5. The HFDB shall publish the selected projects via bit.ly/HDPTrack2023-2028.

. Scoring and Means of Verification

1. DOH hospitals shall be scored based on the achievement of the chosen project contract
timelines. See ANNEX B for the scoring for the indicator.
2. DOH hospitals shall submit the listed documents in ANNEX B as means of verification
of the progress of the chosen project through the same online platform
(bit.ly/HDPsubmissions).

III. STRATEGIC INDICATOR: FUNCTIONAL SPECIALTY CENTERS

. Scoring and Monitoring Progress of Specialty Centers (SC)

1. DOH hospitals will be scored based on the functionality of specialty centers as
designated in Department Order No. 2021-0001 as amended and adherence to the
timelines agreed upon during the Subnational Planning Workshops (see
bit.ly/SCTargets2023-2028).
The HFDB shall conduct an assessment of the functionality of specialty centers and
release the report every 2nd semester of each year.
In the event that the project for the specialty center is not funded, DOH Hospitals shall
submit a new target year of completion signed by the Medical Center Chief or Chief of
Hospital via bit.ly/HDPsubmissions by the 4th quarter of each year. (see ANNEX A for
template)

IV. REPEALING CLAUSE

The targets, source of funding, and scoring metrics of strategic indicator 3 on capital
formation in DM 2023-0068-A are hereby repealed. All other provisions in DM 2023-0068-A not
affected by this DM still stand in effect.

For your strict compliance.

By Authority of the Secretary of Health:

Assistant Secretary of Health

Health Facility and Patient Support Team
 ANNEX A
HOSPITAL SCORECARD 2023-2028
Sample Endorsement

HOSPITAL NAME: [insert hospital name]

Project to be monitored for strategic indicator 3 of our scorecard:

Development category: [copy-paste word for word from bit.ly/CF2023-2028]

Project type: [infrastructure vs equipment] project

Project name: [copy-paste word for word from IIP of HDP/APR]

Project description: [copy-paste word for word from ITP of HDP/APR]

for infrastructure projects
Equipment list: [copy-paste word for word from IIP of HDP/APR]

New target year for strategic indicator 6 of our scorecard:

Designated Specialty Center: [insert designated SC (eg, ACC for Cardiovascular Care]
New target year of completion: [insert year]

Justification:

PREPARED BY:

[NAME]
[designation]

APPROVED BY:

[NAME OF MCC/COH]
[designation]

FILE NAME: hospital name with ‘Scorecard’ and the year of submission at the end (eg, Juan Dela Cruz Hospital Scorecard 2023)
 ANNEX B
HOSPITAL SCORECARD 2023-2028
Scoring Metrics* and Means of Verification

INFRASTRUCTURE PROJECT
Example:
indi
S-curve indicates that 60% of the
0
-
Measurement Score Means of Verification
scope of work is finished by end
of year from the notice to proceed.
100% of the target accomplishment for that year based on 70% (117%) of the scope of work eSigned certificate of final acceptance for
the construction schedule is completed earlier or by the end completed in December completed projects
of year 5 e Construction schedule from approved
contract
e Notice to proceed
50% to 99.99% of the target
accomplishment for that year 48% (80%) of the scope of work
e Construction schedule from approved
)

based on the construction schedule is completed by the end 4 completed in December

of year contract
e otlee t "0 Proce d
Notice
<50% of the target accomplishmentfor that year based on 24% (40%) of the scope of work

Te
3 e Progress billing
the construction schedule is completed by end of year
. : .
completed in December
Contract awarded with NTP within the year
oo | Construction schedule from approved
2
Ce Co contract

Co
Co e Notice to proceed

oo
|
(a) Project not started but has undergone/ongoing bidding Proof that the project underwent bidding (ie,
1
(b) Contract awarded without NTP BE
:
:

screen capture of PhilGEPS posting)

(a) Project not started and bidding process was not started 0
E
(b) No means of verification submitted

*An additional point is awarded in the scorecard if retained income is used as the funding source of the chosen project. However, the maximum score
will remain to be 5.
 ANNEX B
HOSPITAL SCORECARD 2023-2028
Scoring Metrics* and Means of Verification

EQUIPMENT PROJECT
Measurement Score Means of Verification
Successful installation and commissioning as necessary e Signed contract
with final acceptance within the contract timeline 5 e Signed notice to proceed (NTP)
e Signed certificate of final acceptance for completed projects
Successful delivery within the contract timeline e Signed contract
4 e Signed notice to proceed (NTP)
e Signed certificate of acceptance of delivery
Installed and commissioned as necessary with final e Signed contract
inspection and acceptance but beyond the contract timeline 3 e Signed notice to proceed (NTP)
e Signed certificate of final acceptance for completed projects
Contract awarded with NTP within the year e Notice of award
5
o Signed notice to proceed (NTP)
(a) Procurement not started but bidding in progress 1
Proof that the project underwent bidding (ie, screen capture of PhilGEPS
(b) Contract awarded without NTP posting)
vy
(a) Procurement not started and bidding process was not
started 0
(b) No means of verification submitted

* An additional point is awarded in the scorecard if retained income is used as the funding source of the chosen project. However, the maximum score
will remain to be 5.