Store planning guide.

Week 21 – 26
Week 21 Week 22 Week 23
Tesco Week
16 July 23 July 30 July
 Thank you Teacher  National Pay Day  Summer School Holiday Starts -
 F&F Sale England and Wales
Key Events  Tesco Pay Day
 F&F Sale

 Frozen Tues  Grocery Wed  BWS Tues

 MFP Wed  MFP Part b Wed  H&B Wed
Promotions  Provisions Wed  Bakery Tues
 Produce Wed  MFP Part c Wed

 F76 Frozen - Ice cream  G71 Grocery - Biscuits  N56J H&B - Male grooming
 F71 Frozen - Frozen vegetables  G51 Grocery - Breakfast Cereals  N56M H&B - Mass Market Skincare
 F73 Frozen - Frozen meat products  G61 Grocery - Tea, Coffee and  N55A H&B - Oral hygiene
 F31 MFP Meat - Fresh meat Beverages  B31 Bakery - Sliced bread
 F44 MFP - Other Poultry  G16 Grocery - Speciality Foods  B63 Bakery - ISB Morning goods
PV Schedule  F54 Provisions - Other Cabinet  G42 Grocery - Eating Aids  W61 BWS - Spirits and Liqueurs
Provisions  W43 BWS - White wines
 F11 Produce - Fruit
 F13 Produce - Salad
 F16 Produce - Prepared produce

 PA2 Baby Mon  GSA Garden sell through with Brand  PA2 Clean Up Mon
outlet continuing Mon
Flexi  PA1 Back to school GM Tues
 Flexi BTS clothing Mon

 PA2 Baby Mon  GSA Garden sell through with BTS Mon  PA2 Back to School Clothing Mon
Trade PA2  PA1 Back to school GM Tue  GSA Clean Up Mon
Space

 GSA Garden sell through with BTS Mon

PA1  PA1 Back to school GM Tue

 Back to school GM Tue

GSA

 Electrical  Cereals and Hot Bev Reset  Grocery 1 Canned reset FOS & Chilled
Space Range &
 Toys  Electrical Drinks Reset
Display (Large Plans  Hot Counter
Only)

 Fire Evacuation Drills & Personal  My Tesco Family Ends Week 26  Faster Digital Vouchers Ends Week 24
Evacuation plans Ends Week 22  Information Security Refresher Training  Dotcom CDD Driver License Review
 Fire Risk Assessment (Phased) Ends Ends Week 26 Ends Week 26
Week 26  Colleague Bonus Plan Announcement  Quarterly Personal Data Cleanse End
 WMTY Summer Survey Ends Week 24 Ends Week 22 Week 24
New Activity  New Food Waste App Ends Week 24  Changes on receipt for Colleague  Pharmacy Updates Ends Week 26
(Selected managers) Discount Ends Week 22

 Fulfilling Safely and Brilliantly Every Day  Fulfilling Safely and Brilliantly Every Day  Fulfilling Safely and Brilliantly Every Day
 Data Cleanse for Large Stores  Fire Risk Assessment  Fire Risk Assessment
 PensionWise Guidance Appointments  Data Cleanse for Large Stores  Data Cleanse for Large Stores
 Hearing Loop Installation (Phased)  New Food Waste App  New Food Waste App
 GM Minimum Manning  PensionWise Guidance Appointments  My Tesco Family
 Gift Card Checkout Enhancements  GM Minimum Manning  PensionWise Guidance Appointments
 Quarter 2 Clearance Event  Hearing Loop Installation (Phased)  Hearing Loop Installation (Phased)
Continuing Activity  Store Forum Activity  Gift Card Checkout Enhancements  GM Minimum Manning
 Develop your Potential  Store Service Viewpoint  Gift Card Checkout Enhancements
(Selected managers)  Out of Code Training  Quarter 2 Clearance Event  Quarter 2 Clearance Event
 Store Forum Activity  Develop your Potential
 Develop your Potential  Fresh Bakery Click and Learn
 Out of Code Training  Information Security Refresher Training
 Out of Code Training

 Additional Winter Storage Requirements  Fire Evacuation Drills & Personal  Store Forum Activity
 Store Manger People Safety Day Evacuation Plans
 Paperless Deliveries  Colleague Bonus Plan Announcement
Final Week of  Scheduler Health Checks  Changes on receipt for Colleague
Activity (Selected Discount
managers)

Support Office
Store planning guide overview
To be briefed in the relevant meetings, e.g. Brilliant Basics
Week Project Name Who What How

Every store needs to have an up to date fire risk

assessment using the prescribed form and Stores will conduct a check of the building, fire
following the associated guidance. The fire risk safety systems and training and rectify and
Fire Risk assessment is a legal requirement. It is to problems found. All findings will need to be
21 Store Manager
Assessment ensure the safety of customers, colleagues and recorded on the form and stored locally. All
other visitors. It will reduce the occurrence of documents, guidance and required forms will be
fires. Failure to comply could lead to provided via Communications Centre
prosecution.

The new Waste app for shops has been

developed to allow us to offer Colleague Shop
products for Free rather than the manual
reduction to 1p process we are currently using. All relevant managers and colleagues will need
The app can now add the colleague shop briefing on the new app and the changes. This will
New Food Waste products in the withdraw and hold function until be done via how to guides on Help Centre and
21 All Managers
App those not donated are scanned into the relevant communicated to the Fresh Food Lead Manager.
waste stream. Food Surplus coaches can help support the
The app also has the function to record animal change and be a contact for their stores.
feed separately to waste to provide improved
reporting on what we have processed as animal
feed compared to waste

Our mid-year What Matters To You survey There will be briefing notes for managers to brief
What Matters to You inviting all colleagues to take part and share how their teams. The survey is available online using
21 All Manager
Summer Survey they're feeling about working at Tesco. The mobile devices and is available on the stores
survey is live from 17 July – 7 August. MPC.

Fire Evacuation Drills Fire Evacuation Tests in all stores. Ensuring any
Communication to stores via the Communications
21 2017 and Personal Stock and Admin Manager personal evacuation plans required by
Centre to inform them to complete the task
Evacuation Plans colleagues are up to date.

My Tesco Family meetings for Store Managers to

hold with a group of customers. The sessions
will help to get closer to customers and help to
An informal meeting led by the Store Manager, for
22 My Tesco Family Store Manager improve the shopping experience. The Store
an hour.
Manager will ask a mix of different customers
from their store to come and talk about strengths
and opportunities in their store.

Communications Centre including a full process

We will be combining two stock control routines guide for the new routine and a one pager outlining
(Gap Scan and Low Investigation) into one what and why we are changing. Store Manager
Combining Gap Scan
Store Manager, Fresh Food consolidated walk. We are also introducing new and Stock Manager conference calls with all
22 and Low
Lead Manager, Stock Manager Out of Stock labels with a next expected delivery stores. The Stock manager will need to train their
Investigation
date on it so that gaps do not need to be colleagues using the process guides provided by
duplicate scanned every day. us. This should be briefed in the Brilliant Basics
Shrink Meeting.

Team 5 take place updating colleagues on the

Colleague Bonus
22 All Managers current years plan and signposting them online This will be briefed in the corporate Team 5 update
Plan Announcement
for more details

This change will be pushed out to stores centrally

We're changing the way that colleague discount and colleagues should notice no change in
Changes on receipt
is calculated in all stores. Colleague discount will receiving their 10% discount at the checkout.
22 for Colleague All Managers
become a discount and not as a tender, as it is Vigilant colleagues will notice that colleague
Discount
today discount appears slightly differently on their
receipts when they shop.

For stores with under 200 colleagues, training will

A small refresher for colleagues reminding them
be completed via Click & Learn in line with the way
Information Security around the importance of protecting our
22 All Managers Legal Refresher training is completed.
Refresher Training technology equipment as part of keeping Tesco
For stores with over 200 colleagues, training will
secure
be completed via a hardcopy workbook.

Support Office
Joint Team Planning Meeting Agenda
Purpose: To review service priorities, planned store activities and Big 6 performance so everyone understands what they
need to be focussing on.

 Run through the agenda to ensure everyone is clear on what will be discussed
Agenda Review
 Review any next steps from the last meeting

Review the following and discuss plans to execute in store trade activities :
 Pocket Planner (weekly)
 Department news (weekly)
Focus on Trade
 POS brochure (weekly)
Activities
 Event brochures and promotion planograms (where relevant)
 Discuss what feedback was sent to group ATC managers
 Understand any local trade opportunities

Review the following and discuss potential benefits / impacts for our customers, colleagues and trade:
 Weekly Store Activity Planners
 Retail Weekly News
Focus on Store
 Other planned activity documents
Activities
 Review holidays / days off / duty cover
 Review Weekly Resource plan and Budget Control Sheet
 Review and update the JTP board to ensure it reflects all activities discussed

 Go through the Big 6 reports by exception

Review Big 6  Highlight any red lights and prioritise those which have the biggest impact on service and trade
Performance  Agree who will be responsible for heading up next steps to turn the light from red to green
 Agree who will update the Big 6 with key messages for colleagues

 The Corporate Team5 message is communicated to the team

Team 5
 The store Team5 message is agreed for the coming week based on the output of key activities identified in
Communication
the meeting

 Check if there is any other business that the team wishes to discuss
Any other  Community Update
Business  Key Store Issue for management team to focus on together as a team
 Review Group and Format Team priorities

 Run through all next steps captured from the meeting so that everyone is clear on who owns them and
Review Next Steps their completion date
 Ensure someone is appointed to brief any missing managers on their return

Complete
Project Name Next Steps Who When
Date Initial

Support Office
Counts
Tesco Week Grocery Count Fresh Food Count GM/H&B Count

 Surface Care / Cloths & Scourers / Toilet  Produce  Dining – Mon

Cleaners / Dishwasher / Outdoor Cleaning –  Meat & Poultry  Cook – Tue
Mon  Pre Packed Fish  Kids, Hydration & Food Storage /
 Home Fragrance / Shoe Care / Food Wrap /  Fresh Fish Counter / Frozen Fish Glassware – Wed
Week 21 Bin Liners & Seasonal Essentials – Tues  Fresh Meat Counter  Home Tea Coffee Textiles – Thurs
 Detergents / Fabric Conditioners / Toilet  Horticulture  Baking Accessories / Pans – Fri
16 July
Tissue / Kitchen Roll / Facial Tissues – Wed  Desserts & Cream Cake  Medicine – Weds
 Crisps / Snacks / Nuts – Thurs  Wellness –Thu
 High Value Counts: Gin - Mon  H&B High Value Counts: Baby Milk - Tues

 Lager /Ales / Bitter / Stouts / Cider / Ready to  Produce  Laundry Care / Kitchen Plastics / Utility
Drink / Low & No Alcohol – Mon  Deli Counter Storage / Floor Care JML – Mon
 White Wine / Rose Wine – Tues  Plant Bread & Morning Goods / Free  Candles – Tues
 Red Wine – Wed  From Bread  Curtains Rugs and Blinds / Core Home
 Champagne & Sparkling Wine / Spirits –  Sandwiches Accessories / Design Home Accessories /
Thurs  Eggs Wed
 High Value Counts: Cognac - Mon  Milk & Cream  Bath Shop – Thurs
Week 22  Bedding / Duvets & Pillows / Kids Bedroom
23 July - Fri

 Shampoo & Conditioners – Tues

 Hair Styling / Hair Colourants / Asian Health
and Beauty – Weds
 H&B High Value Counts: Stomach

 Cereals / Brand Outlet – Mon  Produce  Re-Useable Bag Full Count – Tues
Long Life Milk / Canned Fruit / Dessert  Meat & Poultry  Period Mobile Handsets Full Count (Phone
Sundries – Tues  Pre Packed Fish Shop Store Count Weekly Via RFID) – Wed
 Home Baking / Sugar – Wed  Fresh Fish Counter / Frozen Fish  Batteries / Consoles / Accessories – Mon
 Preserves / Free From / Dried Fruit and Nut  Fresh Meat Counter  TV’s and Soundbars / Digital Boxes &
Snacking – Thus  Horticulture Networking / TV Accessories / Laptops &
 High Value Counts: Vodka - Mon  Desserts & Cream Cake Tablets – Tues
Week 23  Phone Shop Accessories / Phone
30 July Accessories / Landlines – Wed
 Audio & iPod / Headphones – Thurs
 Personal Electrical / Sewing Aids – Fri
 Femcare – Tues
 Oral Care - Wed
 H&B High Value Counts: Male Shave -
Tues
 Everyday Biscuits / Snacking Biscuits / Plain  Produce  Tablet Accessories / Computer Accessories
& Savoury Biscuits – Mon  Deli Counter / Connected Home - Mon
 Confectionary – Tues  Plant Bread & Morning Goods / Free  Ink & Paper / Printers & Home Office - Tues
 Energy Drinks / Cola / Flavoured Carbs /  From Bread  Core Sport / Camping / Bikes & Bike
Single Soft Drinks / Adult Soft Drinks – Wed  Sandwiches Accessories - Wed
 Longlife Juice / Squash / Water / Flavoured  Eggs  DIY / Keep it Handy / Lightbulbs, Plugs &
Water / Mixers / Kids Drinks – Thurs  Milk & Cream Torches - Thurs
Week 24  High Value Counts: Champagne – Mon  Domestic Electrical – Fri
 Baby Accessories / Baby Toiletries / Bath
06 August
Time / Nappies / Baby Wipes / Mum to Be -
Tues
 Baby Food / Baby Milk – Wed
 H&B High Value Counts: Powered Brush -
Tues

 Tea / Coffee & Beverages - Mon  Produce  Outdoor Toys/ Boxed Games – Mon
 Table Accompaniments / Sour Pickles - Tues  Meat & Poultry  Infant & Pre School Toys – Tues
 Canned Meat & Fish / Canned Soup - Wed  Pre Packed Fish  Girls Toys – Wed
 Canned Beans & Pasta / Canned Vegetables  Fresh Fish Counter / Frozen Fish  Boys Toys / Construction Toys / Collectable
- Thurs  Fresh Meat Counter Toys – Thurs
 High Value Counts: Blended Whiskey  Horticulture  Car Care / Luggage – Fri
Week 25  Desserts & Cream Cake  Female Deodorants – Tues
13 August  Men’s Toiletries - Wed
 H&B High Value Counts: Cold & Flu – Tues

 Frozen Ice Cream / Desserts / Lollies / Ice –  Produce  Dining – Mon

Mon  Deli Counter  Cook – Tues
 Frozen World Foods / Ready Meals /  Plant Bread & Morning Goods / Free From  Kids, Hydration & Food Storage /
Yorkshire Puddings / Party Food / Pizza – Bread Glassware – Wed
Tues  Sandwiches  Home Tea Coffee Textiles – Thurs
Week 26  Frozen Dietary Needs / Potatoes / Vegetables  Eggs  Baking Accessories / Pans – Fri
20 August – Wed  Milk & Cream  Fragrance – Tues
 Frozen Poultry Products / Meats / Fish /  Seasonal Health and Beauty - Wed
Seasonal Meat & BBQ  H&B High Value Counts: (Analgesics)
 High Value Counts: Imported/Irish Whiskeys – Painkillers - Tues
Mon

Support Office
Store planning guide – looking ahead.
Week 24 Week 25 Week 26
Tesco Week
6 August 13 August 20 August
 F&F Autumn Range Change  Afternoon Tea Week  Notting Hill / Reading / Leeds
 Rize Festival Festivals
Key Events  Tesco Pay Day
 F&F Clear As You Go

 Frozen Tues  Grocery Wed  BWS Tues

 MFP Wed  Bakery Tues
Promotions  Provisions Wed
 Produce Wed
 GM Thurs

 F72 Frozen - Frozen Fish & Fish products  G41 Grocery - Cooking Products
 F79 Frozen - Frozen pizza  G46 Grocery - Baking products
 F74 Frozen - Frozen Ready Meals  G18 Grocery - Rice / Pasta / Snacks / Meals
 F75 Frozen - Frozen Confectionery  G36 Grocery - Dog Products
 F42 MFP - Chicken
 F51 Provisions - Dairy cabinet provisions
PV Schedule  F53 Provisions - Meat Cabinet provisions
 F57 Provisions - Fresh Fish
 F52 Provisions - Yogurt and Dairy
desserts
 F15 Produce - Vegetables
 F12 Produce - Organic Produce

Flexi  PA2 £ Shop Mon

 PA2 £ Shop Mon

PA2
Trade
Space
PA1

GSA

 Grocery 2 and World Foods Reset  Grocery Herb, Stocks and Preserves Reset  Grocery Free From Reset
Space Range &  Home  Utility Storage
Display (Large  Combined Detergents & Laundry Aids
Plans Only)  Chilled Olives and Antipasti
 Nappies

 Right To Work Health Check Large Stores  Apprenticeship Recruitment Campaign  Health and Safety Behaviour Message
Ends Week 27 Ends Week 38 Ends Week 26
 Scheduler Rollout Ends Week 32  SD Forums Ends Week 26  Improving the Audit Process Ends
 Tesco Bank Financial Regulations  Conference Calls For Results Ends Week Week 26
New Activity Refresh Training Ends Week 30 25  September 2018 Gold Service
(Selected  Festive Food To Order Online Training  September Student Transfer Poster briefing Superstar Ends Week 31
managers) Ends Week 26 Ends Week 25  Prep work for Health Charity Partnership
 Office Tools Upgrade and Mobile Phone  Cheque Deposits - Service Removal Ends Flagship Fundraiser Ends Week 29
Replacements Ends Week 38 Week 30

 Pharmacy Updates  Pharmacy Updates  Data Cleanse for Large Stores

 Fulfilling Safely and Brilliantly Every Day  Fulfilling Safely and Brilliantly Every Day  Apprenticeship Recruitment Campaign
 Fire Risk Assessment  Fire Risk Assessment  PensionWise Guidance Appointments
 Data Cleanse for Large Stores  Data Cleanse for Large Stores  Hearing Loop Installation (Phased)
 My Tesco Family  My Tesco Family Office Tools Upgrade and Mobile Phone
 PensionWise Guidance Appointments  Right To Work Health Check Large Stores Replacements
 GM Minimum Manning  PensionWise Guidance Appointments  Scheduler Rollout
 Hearing Loop Installation (Phased)  Hearing Loop Installation (Phased)  Training - Tesco Bank Financial
Continuing  Quarter 2 Clearance Event  GM Minimum Manning Regulations Refresh
 Develop your Potential  Quarter 2 Clearance Event  Cheque Deposits - Service Removal
Activity  Scheduler Rollout  Combining Gap Scan and Low Investigation
(Selected  Information Security Refresher Training  Office Tools Upgrade and Mobile Phone
managers)  Out of Code Training Replacements
 Develop your Potential
 Scheduler Rollout
 Information Security Refresher Training
 Training - Tesco Bank Financial
Regulations Refresh
 Festive Food to Order Online Training

 Gift Cards Checkout Enhancements  Conference Call For Results  Pharmacy Updates
 WMTY Summer Survey  September Student Transfer Poster Briefing  My Tesco Family
 Faster Digital Vouchers  Out of Code Training  Develop Your Potential
 Quarterly Personal Data Cleanse  Dotcom CDD Driver Licence Review
 New Food Waste App  Festive Food To Order Online Training
 Fire Risk Assessment
 GM Minimum Manning
Final Week of  Health and Safety Behaviour Message
Activity  Improving the Audit Process
(Selected  Information Security Refresher Training
managers)  Q2 Clearance Event
 Right To Work Health Check
 SD Forums
 Store Service Viewpoint

Support Office