This will be prepared by consultants

Here he will specify what customization he has done for each

business process
This will be used as a reference for any process change after wards /
upgradation / support

END USER DOCUMENT

This will be prepared by company core team members this is a

reference for users at the time of postings.

SAP USER MANUAL

Company code VSL VCL VIL

All company codes are using the same chart of accounts VSL for
each and every expenditure items we will not create separate
accounts
Eg: 400100 salaries account
400110 staff welfare account
We have to post incentives given to employees
VSL will post to account no 400100 salaries
VCL will post to account no 400110 staff welfare account
Eg: 400105 Md remuneration A/c
400300 rent account
We are paying Rent for MD accommodation
VSL will post to 400105 MD remuneration
VCL will post to 400300 Rent account
Expenditure is not comparable account wise among company codes
Use T/code: FS00
GL account : 400100
Company code : VSL
From the menu bar select GL account ------------- > Change
:
 Select information (C/A) tab
Select account assignment check box
Select editor button
Items to include:

i)City office salaries

ii)Factory staff salaries
iii)Branch staff salaries
iv)Incentives given to staff

Select back arrow

Save
GL account : 400300
Company code : VSL
From the menu bar select GL account ------------- > Change Select
account assignment check box
Select editor button
Items to include:

i)City office rent

ii)Factory rent
iii)Branch office rent
iv)Godown rent
v)Rent free accommodation provide to employees

Select back arrow

Save
To view user manual:
Path: Accounting --------- > Financial Accounting ------------ >
General ledger ------------ >
Information system -------------- > General ledger reports -----
---------- > Master data -------
------ > Account assignment manual ------------ > Account
:
 assignment manual (S_ALR_ 87012330)
Chart of accounts : VSL
Select execute button

TRANSPORT REQUEST: 2 Types of Transport Requests:

1)Work bench transport request :--

A)Cross client – available to all clients in the server
B)Client independent objects Eg: Check deposit variant (OT45)
2)Customizing Transport request:---
A)Client level available only to this client
B)Client dependent objects Eg: SPRO Configuration

How to view Transport Request T/C SE09:---

Path: Tools € ABAP Work bench € Overview € Transport

Organizer Enter
Select customizing folder
Select local change register folder
Select Modifiable folder
Select request number folder (our company)
One request will have 2 parts:--

1)Transport request number

2)Customizing task number – this is part of transport request

number Select customizing task sub folder
Double click on assign company code to chart of accounts
Select back arrow

To change the description of the request number

Double click on request number

Select properties tab
:
 From the menu bar € request/task € display € change Change the
short description: FI Basic settings for VSL Save
Select back arrow

How to Make our request as default request

Keep the cursor on request number

From the menu bar € utilities € standard request € Set
We get a message our request number set as standard request Up to
11.08.2011

To change the dates keep the cursor on the request number

From the menu bar € utilities € standard request € validity period

Change the date to 08.08.2011
Save

How to reset default request

Keep the cursor on request number

From the menu bar € utilities € standard request € reset

How transportation takes place

In development sever – FI consultant job:--

Keep the cursor on customizing task sub folder
Select release directly button
Keep the cursor on Request number
Select release directly button

In development server – FI consultant job:

Development client Quality client Transport client

Development client Transport client
:
 In Production server—Basis consultant job (STMS)

Path: Tools € Administration € Transports € Transport management

System Use T/C STMS _ IMPORT
Keep the cursor on the request number symbol Select Import
request button

How to activate request screen :-- (SCC4)

Path:Tools € Administration € Administration € Client administration

-€ Client maintenance
From the menu bar € Table view € Display € Change Ignore the
message enter
Select client – 800
Select details
Select automatic recording of changes radio button
Save

SAP TABLES:

1. How to view Table name and field name use T/C F-02

Keep the cursor on Company Code

Press F1

Select technical information button

Table Name BKPF
Field name BUKRS
Company code field (BUKRS) is stored in BKPF Table

2. FI TABLES

In BKPF Table:-- Header data will be stored

In BSEG Table:-- segment data ( item data )will be stored
:
 In SKB1 : GL master (Company code) data will be stored
In LFA1 : Vendor master data will be stored
In KNA1 : Customer master data will be stored

3.To view what fields are stored in BKPF Table

Path: Tools € ABAP work bench €

Development € ABAP Dictionary T/C SE11
Select data base table radio button
Database Table name BKPF
Select display button

4.To view data posted in BKPF Table for our company code

Select contents button

Company Code VSL
Select Execute button
Select Back arrow 3 times
Change the data base table to BSEG
Select display button
Select back arrow
Data base Table TSTCT
Select display button
Select contents button
Language EN
Maximum Number of hits 100000
Select execute button

TYPES OF TABLES : 3 TYPES OF TABLES

1.Transparent Table:

Same structure in ABAP dictionary and data base table

Table that stored data directly
:
 2.Cluster Table :

Logical tables to assign a table cluster when defined

This will be used to store control data

3.Pooled Table:

Logical table to assign a table pool when defined

This will be used to store control data

TERMS USED IN PROJECT

1..Business Process Re-engineering (BPR) :

SAP suggests before going for ERP – go for BPR

Big Companies will go for BPR – separate consultants for BPR
BPR consultants will study the existing organization

process and Give solutions for:

Streamlining the business process

To optimize business process
Strict controls can be enforced and monitored
Best practices to follow
Time and cost saving as a result of eliminated redundant tasks

Eg: Stores Department after material receipt – Invoice verified by

stores Person – regarding delivery terms
They send bill to accounts – accounts person also will verify
regarding Payment terms.

SOLUTION:

Keep Accounts person in stores verify invoice for delivery terms and
Payment terms - report to accounts manager
:
 Difference between Upgrade project and end to end project:

1.Upgrade project is a project where already SAP is in place

2.Only version change from lower version to higher versions

Eg: 4.7 EE version to ECC 6

End to end project is a project where SAP is implemented for first
time.

TYPES OF TESTING

1.Integration Testing: This test makes sure that organization

business process working together with other business processes.

2.Functional Testing: This test makes sure that configuration data

working as per specifications

3.Unit Testing : This test makes sure that individual part of the
program are working properly

Eg:ABAPER is creating a Report – The report data is not coming each

and every line of the program he does the debugging
In short dump € BSEG € GSBER line 40

4.Regression Testing: This test makes sure that any new code
added to the program does not have adverse impact on the already
existing functionality.
Eg: For SAP programs SAP has given Hooks -- we can attach our
program to SAP program. It is called user exists (Functional
enhancements)

VALIDATIONS

Checking at the time of entry

Requirement: Company code VSL is having 2 business area –
:
 Hyderabad, Bangalore. Separate document numbers for Hyderabad
and Bangalore

Document Type SA SB
↓ ↓
Number Range 01 02
↓ ↓
Number Range Interval 1 - 100000 100001 - 200000

Hyderabad User should not use document type SB and post

Bangalore User should not use document type SA and post
We can give a validation rule stating that if Hyderabad business area
Person posts with SB give error/warning/information/cancel.
If Bangalore business area person posts with SA give error/warning/
Information/cancel
It can be activated at Header level/line item level/after completing
The document.

1..Maintain Validation: T/C GBB0

Path: SPRO € Financial Accounting € Special purpose Ledger € Tools

€ Maintain validation/Substitution/Rules € Maintain validation
Select Financial accounting folder
Keep the cursor on line item folder
Select validation button
Validation name : VSLBA/ BA checking
Save
Keep the cursor on VSLBA folder
Select Step button
Validation step : 001/ Hyderabad business area checking
Keep the cursor on prerequisite folder
Double click on accounting document header
Double click on document type
:
 Select = (equal to) button
Select constant button
Document type SA
Enter
Keep the cursor on check folder
Double click on accounting document segment
Double click on business area
Select = (equal to ) button
Select constant button
Business Area VSLH
Enter
Keep the cursor on message folder
Select maintain messages button
Select next free number button
Select individual maintenance button
Description: Document type SA to use Business Area VSLH (O33)
Save
Select back arrow
Message type : E (error)
Message Number 033 (select)
Under message variables
For 1.BKPF – BLART (document type)
For 2.BSEG – GSBER (Business Area)
Save
Keep the cursor on VSLBA folder
Select step button
Validation step : 002/ Bangalore business area checking
Keep the cursor on prerequisite folder
Double click on accounting document header
Double click on document type
Select = (equal to ) button
Select constant button
: