Mobile App

User Guide Document

Version 9.0
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Peoples HR Mobile App User Guide Document

The version of this document is V 3.1.0

Copyright© hSenid Business Solutions PLC. All rights reserve.

No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or
translated into any language, in any form or by any means, electronic, mechanical, photocopying,
recording, or otherwise, without prior written permission from hSenid Business Solutions PLC. The
information furnished herein is believed to be accurate and reliable. However, no responsibility is
assumed by hSenid Business Solutions PLC for its use, or for any infringements of patents or other rights
of third parties resulting from its use.

All other trademarks and registered trademarks referenced in this document are the property of their
respective owners.

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Table of Contents

Table of Contents .......................................................................................................................................... 3

Overview ....................................................................................................................................................... 8
1. PeoplesHR Mobile App ......................................................................................................................... 9
2. Login ...................................................................................................................................................... 9
3. Check In / Out ....................................................................................................................................... 9
4. My Profile ............................................................................................................................................ 10
5. Work Pattern....................................................................................................................................... 10
6. Vacation .............................................................................................................................................. 11
7. Benefit ................................................................................................................................................. 11
8. Policies ................................................................................................................................................ 12
9. Leave ................................................................................................................................................... 12
10. Company News ............................................................................................................................... 12
11. Anniversaries................................................................................................................................... 13
12. Menu Options ................................................................................................................................. 13
12.1 Absence Management ................................................................................................................ 13
Apply Leave ......................................................................................................................................... 13
View Leave History .............................................................................................................................. 14
12.2 Attendance.................................................................................................................................. 14
View My Attendance ........................................................................................................................... 14
My Manual In/Out .............................................................................................................................. 14
12.3 Benefits Management................................................................................................................. 15
Apply Benefits ..................................................................................................................................... 15
Apply Benefit Team ............................................................................................................................. 16
Benefit History .................................................................................................................................... 16
12.4 Grievance Handling ..................................................................................................................... 16
Grievance Application ......................................................................................................................... 16
Handle Grievance ................................................................................................................................ 16
Grievance History ................................................................................................................................ 17

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12.5 Preferences ................................................................................................................................. 17

Language ............................................................................................................................................. 17
Themes ................................................................................................................................................ 17
Security and Password ........................................................................................................................ 17
Sign in Option ...................................................................................................................................... 17
Reorder Home Screen ......................................................................................................................... 17
About Software Application ................................................................................................................ 18
12.6 Log Out ........................................................................................................................................ 18

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Preface
Audience to this Document
Welcome to the PeoplesHR Mobile App User Guide Document. This document assumes you have a
working knowledge of the principles and customary practices of your business area. This document is
aimed at both Administrative and Application End Users.

Online Documentation
The module is powered by HTML based online help. The HTML version of this guide is optimized for
onscreen reading, and you can use it to follow hypertext links to easily access other HTML guides in the
library. You can use the Search feature to search by words or phrases.

The expandable menu assists you to search for topics in the menu structure provided. The Library option
on the menu expands to show all HTML documentation.

Common Features
All modules contain a standard set of common features. You need to refer the PeoplesHR Common
Features document to get a comprehensive knowledge on the functionality of the common features of
the product.

Localizations
The terminology used in the product may not always be compatible with the vocabulary of your
sociopolitical and economic context. This product supports localizations and such configurations are
executed upon requests made to us during the initial requirement gathering sessions.

Training & Support

Training

We offer a complete set of training courses to help you and your staff master the HRM Enterprise
application. We can help you develop a training plan that provides thorough training for both your project
team and your end users. We will work with you to organize courses appropriate to your job or the area
of responsibility in addition to the standard hands-on training sessions on-the-project training sessions.

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Project professionals can show you how to plan your training throughout the implementation process so
that the right amount of information is delivered to key people when needed the most. You can attend
courses at any one of our many Educational Center by pre-booking your seat, or you can arrange for our
trainers to teach at your facility. In addition, we can tailor standard courses or develop custom courses to
meet your needs.

Support

From on–site support to central off-site support, our team of experienced professionals provides the help
and information you need to keep HRMS Enterprise working for you. This team includes your Technical
Representative, Account Manager, and hSenid’s large staff of consultants and support specialists with
expertise in your business area, managing the environment as per the mutually agreed support
agreement.

Special Note

Do Not Use Database Tools to Modify Application Data.

Never use any application of server browsers to alter data in the database, unless instructed by us.

If Application data is modified, you would possibly destroy the integrity of your data and lose the ability
to audit changes to your data. Since PeoplesHR application tables are interrelated, any change you make
using an application form can update multiple tables at once. But when you modify data using anything
other than an application form, you might change a row in one table without making corresponding
changes in the related tables. If your tables will get desynchronized with each other, you would possibly
retrieve erroneous information and unpredictable results throughout the application.

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Your Feedback
Thank you for using PeoplesHR and this document. We value your comments and feedback. This
document contains a Reader’s Comments Form, which you can use to explain what you like or dislike
about PeoplesHR or this user document. Mail your comments to the following address or call us directly
at +94 11 4 621111.

Documentation Owner
hSenid Business Solutions PLC
2nd Floor, Scanwell Building
67 1/1, Hudson Road, Off Perahera Mawatha
Colombo 03
Sri Lanka.

You may email your feedback to [email protected]

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Overview

The initial web based PeoplesHR Mobile App created by hSenid, bridged the gap between the employees
and information. It also connected employees more effectively with each other. However, PeoplesHR
Mobile App further allows HR professionals to quickly and easily communicate with every network
connected employee through their mobile devices. Mobile Application is a result of overcoming a major
hurdle existed in traditional HRM practices. The application transformed the old-fashioned, paper, mail
and phone-based systems into an information rich mobile solution. Thus, further establishing the concept
upon which the PeoplesHR system was built on, “Mobility in Mind”.

hSenid Business Solutions has also understood and adapted to the present-day technology trend, in order
to move from the traditional web-based desktop applications to the mobile friendly and dynamic
solutions.

Including the enhanced functional power and financial benefits, there are many advantages provided by
PeoplesHR Mobile App, for both businesses and employees.

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1. PeoplesHR Mobile App

The key function of the PeoplesHR Mobile App is to provide the user with convenient and efficient access,
to the HR tasks and information frequently required by them, through their mobile device.

2. Log In

Follow the undermentioned steps to start using the PeoplesHR Mobile App.

1. You may download the PeoplesHR Mobile App by using the Play Store App link -
https://play.google.com/store/apps/details?id=com.peopleshr.hsenid OR Apple Store app link -
https://apps.apple.com/lk/app/peopleshr-mobile/id1450474794.
2. Switch on your device’s Location Service.
3. Once you have downloaded the PeoplesHR Mobile App from the store, open the application, tap

on the icon and enter the Service URL - https://mobilehrm.peopleshr.com in order to get
connected.
4. Enter your PeoplesHR ID and Password and tap on the Login button.
5. You can move ahead by tapping on the Next button.

3. Check In / Out

Follow the undermentioned steps to mark your attendance.

NOTE: If you are working on shift basis, refer Work Pattern section below.

1. Tap on the Check In / Check Out button in the Home Screen.

2. Enter a Comment.
3. Tap on Check In / Out to confirm the record.
4. Tap on the Home icon right at the, bottom to go back to the Home Screen.

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4. My Profile

Follow the undermentioned steps to access your profile (such as personal details, qualifications and
workstation details etc).

1. Tap on the My Profile button in the Home Screen.

2. Tap on the Submenu button on the top right-hand side of the screen.
3. Then, a dashboard will open, displaying different buttons (Personal Details / Job Information /
Workstation Details / Span of Control / Work Experience / Contact Details / Dependents /
Emergency Details / Passport and Articles / Qualifications / Banks / Movement Timeline).
4. By tapping on each button, you may view the respective information.
5. Tap on the Home icon right at the bottom, to go back to the Home Screen.

5. Work Pattern

Use the below steps to access your work pattern details (such as work hours, shift details etc.).

If you are working on shift basis, you can mark your attendance by using the Check In / Out button
available here.

NOTE: If you are NOT working on shift basis, refer Check In / Out section above.

1. Tap on the Work Pattern button in the Home Screen.

2. Enter a Comment.
3. Tap on Check In / Out to confirm the record.

4. To view your Daily Working Pattern for Last 07 Days, tap on the Report button at the top left-
hand side of the screen.
5. Tap on the Cancel button to exit.
6. To view your Daily Attendance for the Last 15 Days and Early/Late/Overtime hours, tap on the

Submenu button on the top right-hand side of the screen.

7. Tap on the Cancel button to exit.
8. Tap on the Home icon right at the bottom, to go back to the Home Screen.

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6. Vacation

Use the below steps to access your leave / vacation details, as well as your co-workers’ and subordinates’
vacation details and (leave approval status, who is on leave and leave balance etc.).

1. Tap on the Vacation icon in the Home Screen.

2. To check your leave balance, tap on Check Balance.
3. To apply leave, tap on the Apply for Leave.
4. Tap on the Home icon right at the bottom to go back to the Home screen.

Quick Tip: If you are working on shift basis, you may mark your attendance by using the Check In / Out
icon available here.

7. Benefit
Use the below steps to access your benefit details (benefit history, apply to benefits and view available
benefits etc.).

1. Tap on the Benefits icon in the Home Screen.

2. To apply to a benefit, first tap on the drop-down key and select the type of benefit you want to
apply to. Then enter your Comments and tap on Apply.
3. To view your benefit history, tap on the Benefit History link.
4. To view your benefits dashboard, tap on the Self-Dashboard link.
5. To obtain a report on the expenses pertaining to your benefits, tap on the Expense Report link.
Then, enter date range for the expected report and tap on View Report.
6. Tap on the Home icon right at the bottom, to go back to the Home Screen.

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8. Policies

Use the below steps to have a quick reference to the policies of your organization (Dress Code, Leave
Policy and Claim Procedures etc.).

1. Tap on the Policies icon in the Home Screen.

2. To download a policy, tap on the Download icon alongside the respective policy mentioned
therein.

3. Tap on the Home icon right at the bottom to go back to the Home screen.

9. Leave
Use the below steps to access your leave details (leave utilization, leave balance, apply leave and leave
approval person and status etc.).

1. Tap on the Leave icon in the Home Screen.

2. Tap on the Leave Year.

3. Tap on the Leave Type.

4. Tap on the respective Callout, to view the Entitled, Utilized and Pending leave balances.

5. Pick the Leave Duration from the Calendar icon.

6. Add Comments.

7. Select the Covering Employee.

8. Tap on Submit.

9. Tap on the Home icon right at the bottom to go back to the Home screen.

10. Company News

You can access news items by tapping on the Company News icon in the Home Screen.

Tap on the Home icon right at the bottom to go back to the Home screen.

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11. Anniversaries

You can access the important dates by tapping on the Anniversaries icon in the Home Screen.

Tap on the Home icon right at the bottom to go back to the Home screen.

12. Menu Options

Tap on the icon found on the left-hand side of the screen in order to move to the below menu
options.

 Absence Management
 Attendance
 Benefit Management
 Grievance Handling
 Preference
 Logout

12.1 Absence Management

Use the below steps to access information related to your leave (such as leave applications and leave
history).

1. Tap on the icon found on the top left-hand side of the Home Screen. Then, a panel will be
displayed.

2. Go to the Absence Management tab in the panel and tap on the icon.

Apply Leave
3. To apply leave, tap on the Leave Application tab.
4. To select the leave year, tap on the Leave Year. Then select the relevant year using radio buttons.
5. To select the leave type, tap on the Leave Type. Then select the relevant leave type using the
provided radio buttons.

6. Pick Leave Days using the button. Tap on Done. Select whether Whole Day/First Half/Second
Half/Off Day, as applicable. Tap on Ok.
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7. Enter Comments.
8. Enter the Covering Employee.
9. Tap on Submit.

View Leave History

10. To view leave history, tap on the Leave History tab.
11. To select the leave year, tap on the Leave Year. Then select the relevant year using radio buttons.

12.2 Attendance

Use the below steps to access information related to your attendance (such as view attendance and
manual in/out).

1. Tap on the icon found on the top left-hand side of the Home Screen. Then, a panel will be
displayed.

2. Go to the Attendance tab in the panel and tap on the icon.

View My Attendance
3. To view attendance, tap on the View My Attendance tab.
4. To see all your attendance records, tap on View All.
5. To view your attendance records for a specific time period, select the By Period radio button
under Search Criteria option. Then, select the From and To dates by using the calendar buttons
provided therein.
6. You can also view your attendance records for the Last 07 Days or Last 30 Days by selecting the
respective radio button under Search Criteria option.
7. After that, tap on Search.

My Manual In/Out
Using Manual In/Out, you can manually regularize, any irregularities in your attendance records (such as
correcting incorrect in/out time etc.), subject to further approval.

8. To access manual in/out, tap on the My Manual In/Out tab.

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9. To view your in/out records for a specific time period, tap on Search Criteria, select the By Period
radio button under Search Criteria option. Then, select the From and To dates by using the
calendar buttons provided therein.
10. You can also view your in/out records for the Last 07 Days or Last 30 Days by selecting the
respective radio button under Search Criteria option.
11. After that, tap on Search.
12. Then, your in/out records for the selected time period will be displayed in a grid.
13. To view all the records, tap on View All.
14. To view the valid swipes, tap on Valid Swipes.
15. To make corrections to the records, tap on Regularize. Make the required corrections and tap on
Submit.
16. To add additional columns to the grid, tap on Settings. Then, select the columns using the
checkboxes and tap on Apply.
17. To view your attendance summary for the selected time period, tap on the Employee Summary
tab.

12.3 Benefits Management

Use the below steps to access information related to benefits (such as applying for benefits and benefit
history).

1. Tap on the icon found on the top left-hand side of the Home Screen. Then, a panel will be
displayed.

2. Go to the Benefits Management tab in the panel and tap on the icon.

Apply Benefits
3. To apply for benefits, tap on the Apply Benefit tab.
4. To select the Benefit Type, tap on the drop-down list. Then, select the relevant benefit (Other
Expenses / Outpatient Medical Benefit) by using the radio buttons provided.
5. If Other Expenses is selected, tap on Add New and enter the Client Name, Description, Division
and Amount. Then, tap on Add and next tap on Apply.

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6. If Outpatient Medical Benefit is selected, tap on the Claim Type drop-down list and select the
claim type by using the relevant radio buttons. Then, pick the Bill Date using the calendar button,
enter amount of the Total Request, enter Comments and tap on Apply.

Apply Benefit Team

7. To apply for benefits on-behalf of your subordinates, tap on the Apply Benefit-Team tab.

Benefit History
8. To view benefit history, tap on Benefit History. Links to Self-Dashboard and Expenses Reports
will be available therein.

12.4 Grievance Handling

Use the below steps to access information related to grievances (such as submitting a grievance and
handling grievances).

1. Tap on the icon found on the top left-hand side of the Home Screen. Then, a panel will be
displayed.

2. Go to the Grievance Handling tab in the panel and tap on the icon.

Grievance Application
3. To apply for a grievance, tap on the Grievance Application tab. Then select the Grievance Source.
Logistics related sources and Culture related sources will be displayed in drop-down lists. You can
select the relevant sources displayed in the drop-down lists by using the On/Off Toggle
buttons provided.
4. Enter the Summary and Description of your grievance.
5. Enter the Attachment Title. Then, tap on Browse and select the file to be attached.
6. Tap on any of the Current Mood faces, to represent the mood your currently in.
7. If required, stay anonymous by using the Hide My Identity On/Off Toggle button.
8. Tap on Submit.

Handle Grievance
9. To handle a grievance, tap on the Handle Grievance tab.
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10. The grievances you have to handle will be displayed under Pending tab.
11. The grievances you have already handled will be displayed under Resolved tab.

Grievance History
12. To view the history of grievances you have submitted, tap on the Grievance History tab.
13. The grievances you have submitted on behalf of your own self will be displayed under Mine tab.
14. The grievances you have submitted on behalf of someone else will be displayed under
Impersonated tab.

12.5 Preferences

Use the below steps to access information related to application preferences (such as security, passwords,
themes and language etc.).

1. Tap on the icon found on the top left-hand side of the Home Screen. Then, a panel will be
displayed.
2. Tap on the Preferences tab in the panel.

Language
3. To set the preferred language, tap on the Language tab.

Themes
4. To set the preferred theme, tap on the Themes tab.

Security and Password

5. To change the password, tap on the Security and Password tab.

Sign in Option
6. To set the preferred sign in method tap on the Sign in Option tab.

Reorder Home Screen

7. To change the order of Home Screen buttons, tap on the Reorder Home Screen tab.

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About Software Application

8. To view version details of the software application, tap on the About tab.

12.6 Log Out

Use the below steps to log out of the mobile application.

1. Tap on the icon found on the top left-hand side of the Home Screen. Then, a panel will be
displayed.
2. Tap on the Log Out tab in the panel. Then, tap on OK.

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Reader’s Comments Form

hSenid Business Solutions welcome your valuable feedback on the quality and usability of this
document. Your honest feedback is very important for us in order to further improve the document in
future releases.

Reader’s valuable feedback

Did you find any quality errors in this document?

Was the content presented in this document

helpful in your job function?

Was the content relevant to you? If not please

suggest your expectation/s of the content.

Do you need more information? If so, please

indicate in which sections.

What are the areas you like most and what are
the areas you like least in this document?

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If you have any other comments, you would like to share with us, please feel free to specify them below.

Thank you for helping us improve our documentation.

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Change Control
Author
Version Date Description

1.0.0 28/07/2011 Initial Document Yuwanmini Landersz

Updated the document for Peoples

Tharindi Ranawake
2.0.0 12/11/2014 HR

Updated the document on a par

3.0.0 27/08/2021 with the latest PeoplesHR V9.0 Ransirini Herath
template.

Updated the document on a par

3.1.0 21/10/2021 with the latest PeoplesHR V9.0 Ransirini Herath
product.

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