Final Degree Project: How to

Check Similarity in the

Turnitin System and Upload it
to eLABa Repository
Fall 2022
Outline

 Checking your Final Degree Project (FP) for plagiarism in the

Turnitin system (on the Moodle platform) BEFORE THE DEFENCE
 Uploading the finalized version of your FP for evaluation to the
Moodle platform BEFORE THE DEFENCE
 Uploading your FP to eLABa repository AFTER THE DEFENCE

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The similarity check system Turnitin is part of the virtual
learning environment Moodle

 All Final Degree Projects must be checked for plagiarism in the Turnitin system that
is part of the Moodle.
 The Projects are submitted to Turnitin via the Task on the Moodle course;
 Students may pre-check similarity (one time) before making the final submission.
After submitting the project for the pre-check, a similarity report is generated; it can
be viewed by both the supervisor and the student.

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 Similarity pre-check before the final submission to
the supervisor
• Before making the final submission of the FP, students may pre-check (one time) similarity via the Task
on the Moodle course; the Task will indicate the timeline for the pre-check. The pre-check is enabled by
teachers who coordinate the FP module. Please contact them or your supervisor about this opportunity;
• Submitted projects are not stored on the Turnitin repository, so similarity with currently submitted projects
will not be visible.
When you upload your FP to Turnitin, a Similarity Report will be generated. You will be able to use it for
checking if you have cited correctly and provided references to all the sources your have used in your work.
Time of generating the Similarity Report:
 when you upload a file to Turnitin (confirmed by the “digital receipt“), the system starts generating the
Similarity Report (status: “pending“);
 this takes less than 15 minutes, even though in some cases it may take several hours. If this happens,
click on “refresh submissions” but do not re-upload the file.

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Similarity pre-check before the final submission

Uploading your FP:

Name of the file: Student’s family name and first name, year, “Final Degree Project”,
e.g., Family Name First Name_2022_final degree project;
uploading confirmed by the digital receipt:

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Similarity pre-check before the final submission

The status is “Pending“ when the similarity report is generated;

when it is ready, a similarity index is visible and the similarity report may be downloaded.

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Similarity pre-check before the final submission

The menu in red is for viewing the similarity report.

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 Similarity pre-check before the final submission

Filters and Settings

The following matches may be removed from the similarity

report:
Quotes (Exclude Quotes);
Bibliography (Exclude Bibliography);
Exclude small sources that are less than 5 words.

The similarity index of the FP should not exceed 15 percent (5

percent with one source).

Guidelines for Plagiarism Prevention (institutional regulation)

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Similarity pre-check before the final submission

Move between
sources View full
source

Matching text is
indicated

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 Uploading your Final Degree Project for evaluation to
Moodle

 All Final Degree Projects must be uploaded to Moodle for the final similarity check by the supervisor by the
deadline set at the department;
 upon uploading, students confirm agreement with the statements of the Academic Integrity Declaration;
 students upload the final version of the Project (with no Annexes in case they are not PDF files);
 Name of the file: Student’s family name and first name, year, “Final Degree Project”, e.g., Family Name First
Name_2022_final degree project;
 upon uploading, agreement with the Turnitin terms and conditions must be confirmed; the system generates
a digital receipt which confirms the submission. The similarity report is being generated (“Pending“).
 Students and supervisors will not see the similarity report of the final submission before the due date set by
the administrator / coordinator of the study programme.
 The similarity reports will only be visible after the due date.
 Supervisors will check the similarity reports only when all students of the programme have submitted their
Final Projects.
 If there are Annexes to the Project that are other than PDF files, they will have to be uploaded to a different
repository.
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 Uploading your Final Degree Project for evaluation to
Moodle

Declaration of Academic Integrity

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Uploading your Final Degree Project for evaluation to
Moodle
Agreement with the Turnitin terms and conditions:

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Uploading your Final Degree Project for evaluation to
Moodle
If technical difficulties occur
If there are issues in uploading your FP to
Turnitin, try logging in to Moodle again and
reuploading;
if you want to pre-check similarity and the
similarity report is not ready (“Pending“), click
on “Refresh Submissions“ (please do not
reupload), try logging out and logging in the
Moodle.
If you need to replace the file you have
uploaded or you have other technical
difficulties, contact [email protected].

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Uploading your Final Degree Project to eLABa
repository

AFTER THE DEFENSE:

 The defended Final Degree Project (as a PDF file) no later than in 1 day after the
evaluation is entered on the Academic Information System, must be uploaded on the
eLABa repository: students choose relevant terms of digital preservation (please see
next slide) and sign the license agreement.
 Librarians no later than within 3 days after the defense check the file and metadata on
the eLABa repository, correct them if necessary and confirm that the FP has been
successfully uploaded.

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Uploading your Final Degree Project to eLABa
repository

To upload your Bachelor or Master’s Final Project:

– Choose “Submit to repository” at:
https://www.elaba.lt/elaba-portal/en/
– Choose your institution – Kaunas University of
Technology
– Enter your KTU SSO (username / password ) for
signing in
– Agree with the Terms and Conditions for using the
system
– Click on “New document” and open a new window
for entering the metadata.

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 Uploading your Final Degree Project to eLABa
repository
Enter the metadata in 5
steps: Step 1

Field of science / art.

Click on: Add field of science / art.
Studies fields.
Click on: Add studies field.

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 Uploading your Final Degree Project to eLABa
repository
Enter the metadata in 5 steps:
Step 2
Title, summary and keywords.
Click on Add.
Choose the language: English (if your FP is
in English). Title: paste in the title of your FP.
Note: The title should be in lower case
letters except the first letter of the initial word
and proper nouns.
Summary: copy and paste in the summary
of your FP.
Keywords: keywords should be in
lowercase letters (except for proper nouns),
separated by semicolons (;).
Repeat everything in Lithuanian.
Add business collaboration – optional
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field.
 Uploading your Final Degree Project to eLABa
repository
Enter the metadata in 5
steps: Step 4
Attached files:
Attach your FP file as a PDF.
Important! Student is
responsible for uploading
the final version of the FP.

Access status: please select

the status according to the
evaluation your FP has
received (please check the
details in the following slide).

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Uploading your Final Degree Project to eLABa
repository
The access status to the Final Degree Project on eLABa repository should be selected in
accordance with the evaluation:
1. Bachelor and professional studies: FPs graded 9 or 10 – Limited to institution intranet,
embargo period – 99 years. The Project will be accessible to the University community only;
2. Bachelor and professional studies: FPs graded 5, 6, 7 or 8 – Unavailable, embargo period –
99 years;
3. Master’s projects: FPs graded 9 or 10 – Public. The choice of access status may be Limited
to institution intranet or Unavailable. In this case the maximum embargo period is 2 years
and the Project becomes public;
4. Master’s projects: FPs graded 7 or 8 – Limited to institution intranet, embargo period – 99
years. The Project will be accessible to the University community only;
5. Master’s projects: FPs graded 5 or 6 – Unavailable, embargo period – 99 years;
6. FPs that are referred to as confidential according to the institutional regulations have access
status Unavailable with embargo period of 99 years. The author fills in the “Notes for the
document" section: CONFIDENTIAL. 20
 Uploading your Final Degree Project to eLABa
repository
Enter the metadata in 5 steps:
Step 5

Licence Agreement with the

author: Electronic.
Download and read the Agreement.
Sign the Agreement by
confirming that the data on it are
correct.
Action
Submit to the librarian to confirm
will appear at the bottom
Then click on “Save”.

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Uploading your Final Degree Project to eLABa
repository
If the Final Degree Project contains confidential information
The student prepares two versions of the final project: the first one with the full-text FP and the second one
with the partial FP.
Student should upload the partial FP to eLABa repository. At the top right corner of the title page of the final
thesis, the student adds a note: “CONFIDENTIAL. This final project is not published because it uses
confidential data. Revision and / or publication without the consent of the author of the final thesis and the
representative of the company as the owner of the project data is prohibited.” In the partial FP, the section
containing the confidential information must be deleted. Deleted parts are marked with the following note:
"This part is not published for reasons of confidentiality." Parts that are based on information from other
authors or literature may not be removed from the FP.
The student specifies the embargo period in the "Access status" section: "Unavailable for 99 years”. The
student writes in the “Notes for the document" section: "CONFIDENTIAL". This final project is not published
because it uses confidential data. Revision and / or publication without the consent of the author of the final
project and the representative of the company as the owner of the project data is prohibited.”

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Support

 Turnitin User Guide: Moodle > Turnitin System > Turnitin Guide for
students;
 Uploading the Final Degree Project to Turnitin for similarity check
and eLABa repository: Library, tel. +370 37 300 652,
[email protected], subject librarians.
 Information on technical issues: E-Learning Technology Centre,
tel. +370 37 300 616, [email protected];

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