Shivani Pandey

TABLE OF CONTENT

 Hardware and its type……………………………………………… 1-3

 Different kinds of software………………………………………….4-6
 Operating system its function and its types…………………………. 7-9
 Windows and its features, advantage and disadvantage…………….. 10-12
 M.S. Office and Major M.S. office Application…………………….. 13
 M.S. Word and its features………………………………………… 14-15
 M.S. Excel, Its advantages & Disadvantage…………………………16-18
 Excel Worksheet and How to creat an Excel Worksheet…………….19-20
 Diffrene between M.S. Word and M.S. Excel……………………….21
 M.S. Power Point, Its feature and Uses………………………… 22-25
 Assignment -1

Define hardware. Also explain different types of hardware?

Hardware:
Computer hardware is a collective term used to describe any of the physical components
of an analog or digital computer. The term hardware distinguishes the tangible aspects of
a computing device from software, which consists of written, machine-readable
instructions or program that tell physical components what to do and when to execute the
instructions.Hardware and software are complementary. A computing device can
function efficiently and produce useful output only when both hardware and software
work together appropriately
.Computer hardware can be categorized as being either internal or external components.
Generally, internal hardware components are those necessary for the proper functioning
of the computer, while external hardware components are attached to the computer to add
or enhance functionality.
 COMPONENT OF COMPUTER HARDWARE

There are several basic components of computer hardware including:

Internal Hardware Components : Internal hardware components are devices built into the
motherboard or added as an expansion card or device to the computer. The most important internal
hardware components are RAM, Hard disk, SSD, Monitor, and CPU.

Motherboard : The motherboard is a central printed circuit board (PCB) that connects various
components directly or indirectly. It is the backbone of the computer system. It enables electrical
and logical channels for communication and data transfer between the CPU, RAM, storage devices,
expansion cards, and other computer hardware components.

RAM : RAM (Random Access Memory) is computer hardware that stores and processes
information. The processing speed of RAM is much faster than a hard disk. RAM is a volatile
device, which means it deletes all stored information when a computer system shuts down

hard Disk : Another internal computer hardware used for storing data is the hard disk. It can be
preinstalled in the CPU or utilized as an external device. The hard disk is a non-volatile component,
which means it permanently stores data and does not wipe out when the system is shut down.

SSD : A solid-state drive (SSD) is a computer data storage device based on semiconductors. This
non-volatile storage device depends on flash-based memory, NAND, and NOR to store andretrieve
data electronically. SSDs perform the same function as traditional hard disk drives
(HDD) in computers.

CPU :CPU (Central processing unit) is the core hardware of the computer system, which
interprets and executes most of the commands using other computer parts. The CPU is also a core
part of laptops, tablets, and notebooks. The CPU, also known as the computer’s brain, executes
every operation of the computer system.
1. External Hardware Components : External hardware components are devices added outside of
the computer case. These hardware components provide input and output to the computer so
users can communicate with the system. The most common external hardware components
include a mouse, keyboard, printer, speaker, and camera

Monitor : Another computing device, the monitor, directly connects to the CPU and displays the
output, videos, and other graphics. The video shown by the monitor uses the video card. The
monitor screen is comparable to the screen of a TV. But the difference lies in the resolutionand
graphics. The monitor displays high-quality resolution compared to the TV screen.

Mouse : A person operates a mouse, an input device, by hand to point out something on the screen.
The mouse can be either wired or wireless. A wired mouse connects directly to the CPU.The mouse
has a laser/scroll ball to scroll up or down on the screen. The cursor on the screen will move directly
under the command/movement of the mouse

Keyboard : The keyboard is a computer hardware device used to input text and commands into the
computer. It can be either wired or wireless. The keyboard contains numbers, alphabets, special
characters (#,*,&,%), and other buttons to give input to the computer. This device takes
input/information from the user and processes the commands.

Printer : A Printer is a computer hardware output device that produces hard copies of contents,
digital documents, or images on paper or other media. It takes electronic data from a computer
system and transforms it into a printed image or text. Printers are of various types depending upon
their features, including inkjet, laser, dot matrix, and 3D printers.

Speaker : A speaker is an essential external audio output computer device. It produces audio output
for listening to music, watching videos, playing games, and conducting video conferences. The
computer sends audio signals to speakers, and speakers convert them into sound waves that users can
hear. Users usually connect speakers to the computer’s audio output port, typically a USB port. They
come in various sizes, shapes, and designs, with features
 ASSIGNMENT – 2

Explain software and discuss different classes of software with examples?

Software refers to a set of instructions or programs that enable a computer or other electronic device to
perform specific tasks. It is a collection of code written in a programming language that tells a computer
how to operate, what to do, and how to process data. Software can be categorized into two main types:
System Software: This type of software is responsible for managing and controlling the hardware
components of a computer system. Examples include operating systems (e.g., Windows, macOS,
Linux), device drivers, and utility programs that help in system maintenance and optimization.
Application Software: This type of software is designed to perform specific tasks for the end user.
Examples include word processors, web browsers, spreadsheet applications, video games, and many
more. Application software is what most people interact with on a day-to-day basis.
o SYSTEM SOFTWARE:
Operating Systems: These are the fundamental software that manages hardware resources and provides
services for computer programs. Examples include:Microsoft Windows
MacO Linux (Ubuntu, Fedora)
Device Drivers: These enable communication between the operating system and hardware devices.
Examples include drivers for printers, graphics cards, and network adapters.
Utilities: Tools that perform specific tasks related to system management and maintenance. Examples
include antivirus software, disk cleanup tools, and file compression utilities.
o APPLICATION SOFTWARE:
Productivity Software:
Word Processors: Allow users to create and edit text documents. Examples include Microsoft Word,
Google Docs.
Spreadsheet Software: Used for creating and manipulating numerical data in tabular form. Examples
include Microsoft Excel, Google Sheets.
Presentation Software: Enables the creation of slideshows for presentations. Examples include
Microsoft PowerPoint, Google Slides.
Web Browsers
Google Chrome
Microsoft Edge
 o MULTIMEDIA SOFTWARE:
 Media Players: Play audio and video files. Examples include VLC, Windows Media Player.
 Graphic Design Software: Used for creating and editing images. Examples include Adobe Photoshop,
GIMP.
 Video Editing Software: Allows users to edit and manipulate video footage. Examples include Adobe
Premiere Pro, iMovie.
o COMMUNICATION SOFTWARE:
 Email Clients: Manage and send emails. Examples include Microsoft Outlook, Mozilla Thunderbird.
 Messaging Apps: Facilitate real-time communication. Examples include WhatsApp, Slack.
 Video Conferencing Tools: Enable online meetings and video calls. Examples include Zoom, Microsoft
Teams.
o ENTERTAINMENT SOFTWARE:
 Video Games: Programs designed for entertainment purposes. Examples include Fortnite, Minecraft.
 Streaming Services: Platforms for streaming music and video content. Examples include Netflix,
Spotify.
 Database Management Systems (Dbms):
 Oracle Database
 MySQL
 Microsoft SQL Server
o NETWORK SOFTWARE:
 Network Operating Systems: Manage network resources. Examples include Novell NetWare.
 Network Monitoring Tools: Monitor and analyze network performance. Examples include Wireshark,
Nagios.
o SECURITY SOFTWARE:
 Antivirus Software: Protects against malware and viruses. Examples include Norton, McAfee.
 Firewall Applications: Control incoming and outgoing network traffic. Examples include Windows
Firewall, ZoneAlarm.
 Encryption Tools: Secure data by converting it into a coded format. Examples include VeraCrypt.
 Assignment -3

Explain operating system (OS) and it’s main functions. Name different types ofoperating
system?
An operating system (OS) is a fundamental piece of software that acts as an intermediary between
computer hardware and the computer user. Its primary purpose is to provide a convenient and efficient
environment for the execution of computer programs and the management of hardware resources.
Here are some key functions and components of an operating system:
o PROCESS MANAGEMENT:
Task Scheduling: The OS manages the execution of multiple processes or tasks, determining
which one gets access to the CPU and for how long.
Process Creation and Termination: The OS facilitates the creation and termination of processes,
allowing programs to start and finish.

o MEMORY MANAGEMENT:
Memory Allocation: The OS allocates and deallocates memory space for processes and
applications.
Virtual Memory: It provides the illusion of a larger memory space by using a combination of
RAM and secondary storage (like a hard drive)
o FILE SYSTEM MANAGEMENT:
File Creation, Deletion, and Manipulation: The OS provides a file system that organizes and
manages files on storage devices.
Directory Structure: It manages directories and subdirectories to organize and navigate through
files.
o DEVICE MANAGEMENT:
Device Drivers: The OS communicates with hardware devices through device drivers, enabling
the computer to interact with peripherals like printers, keyboards, and graphics cards.
 I/O (Input/Output) Control: Manages data transfer between the computer and external devices.
Security and Protection:
User Authentication: Operating systems provide mechanisms for user authentication and access
control to ensure that only authorized users can access certain resources.
Data Protection: Implements security measures to protect data from unauthorized access or
modification.

o User Interface:
Graphical User Interface (GUI): Many modern operating systems provide a graphical interface,
allowing users to interact with the computer using visual elements like icons and windows.
Command-Line Interface (CLI): Some operating systems, particularly in server environments,
rely on text-based command-line interfaces for interaction.
o NETWORKING:
Network Protocols: Facilitates communication between computers in a network using protocols
such as TCP/IP.
o Network Configuration: Manages network settings and connections.
o Error Handling:
o Exception Handling: The OS handles errors and exceptions that may occur during the execution
of programs.
o Logging and Reporting: Keeps logs of system events and errors for troubleshooting and analysis.

DIFFERENT TYPES OF OPERATING SYSTEM

There are several types of operating systems, each designed to cater to specific computing environment s
and user needs. The major types of operating systems include:
 Single-User, Single-Tasking Operating Systems:
These operating systems support only one user and allow the execution of only one task at a time.
Example: MS-DOS (Microsoft Disk Operating System).
 Single-User, Multi-Tasking Operating Systems:
These operating systems support one user but allow the concurrent execution of multiple tasks or
processes.
Examples: Microsoft Windows (modern versions), macOS, Linux.
 Multi-User Operating Systems:
These operating systems support multiple users simultaneously, allowing them to access and use the
system's resources concurrently.
Examples: Unix, Linux, certain versions of Microsoft Windows Server.
 Real-Time Operating Systems (RTOS):
RTOS is designed to process data in real-time, providing guaranteed response times and meeting specific
timing constraints.
Examples: VxWorks, QNX.

 Multi-Processor Operating Systems:

These operating systems are designed to support multiple processors or CPU cores, distributing tasks
among them for improved performance.
Examples: Linux (with SMP support), Windows Server (Enterprise editions).
 Mobile Operating Systems:
Designed for mobile devices such as smartphones and tablets.
Examples: Android, iOS (for iPhones and iPads).
 Embedded Operating Systems:
These operating systems are embedded into devices and specialized equipment.
Examples: Embedded Linux, FreeRTOS.
 Network Operating Systems (NOS):
These operating systems manage network resources and provide services such as file and print sharing.
Examples: Novell NetWare, Windows Server (with NOS features).

Distributed Operating Systems:

These operating systems run on a network of computers and make them appear as a single, unified
computing resource.
Examples: Amoeba, Plan 9 from Bell Labs.
 Time-Sharing Operating Systems:
These operating systems allow multiple users to share the computer's resources by dividing the CPU time
into slices.
Examples: Unix, Linux, Multics.

 Batch Processing Operating Systems:

Designed for the efficient execution of scheduled tasks without user intervention.
Examples: IBM z/OS, Job Control Language (JCL).
 Hybrid Operating Systems:
Combine features of different types of operating systems to cater to diverse needs.
Example: Windows 10, which combines aspects of single-user, multi-tasking, and network operating
systems.
 Assignment - 4

What is windows ? Explain features, advantages & disadvantage of windows operating system?

Windows : Windows operating system is a computer program that manages all computer
resourcesand provides services to applications that run on top of it. This operating system was
developed by Microsoft and released in 1985 under the name Windows 1.0. Since then, the Windows
operating system has continued to evolve and become one of the most popular operating systems in the
world. The Windows operating system is designed to run on various types of hardware,

Features : The various features of the Windows operating system include-

 Start menu
Windows 8 uses the Start screen to launch applications, Windows 10 has reintroduced a more
traditional Start menu. It's also been expanded to make it easier to find important apps.

 Microsoft Edge
This new browser is designed to give Windows users a better experience on the Web. It's faster, more
secure, and includes a lot of new features. Microsoft Edge is meant to replace Internet Explorer as
your default web browser, but you'll still be able to use another browser if you prefer.

 Cortana
Similar to Siri and Google Now, you can talk to this virtual assistant with your computer's
microphone. Cortana can answer questions like What's the weather like today?, perform simple
tasks like remind you to take out the trash, and much more.

 Multiple desktops and Task view

Instead of keeping everything open on the same desktop, you can move some of your windows to
a virtual desktop to get them out of the way. And the new Task view feature makes it easy to manage
all of your open windows.

 Action Center
The new Action Center is pretty different from previous versions of Windows. For example, it's been
expanded to let you access frequently used settings, such as Wi-Fi connectivity and tablet mode. It's
also where you'll see important notifications, so if your computer receives an update you'll get a
notification about it here.
  Tablet mode

Unlike Windows 8, Windows 10 makes a clear distinction between desktops and tablets. If you're using a
keyboard and mouse with Windows 10, you'll be in desktop mode by default. If your computer also has a
touchscreen, you can go into tablet mode at any time. Tablet users can also switch back to desktop mode
if they prefer.

Advantages Of Windows Operating System

 Support for all hardware: As windows OS is used by 95% of users so most of the hardware
vendors make drivers for windows.

 Ease of use: All versions of Microsoft Windows have something common in it which makes
users easy to shift from one version to another. Windows 7 users have no difficulty in migrating
to Windows 10 because most of the features of Windows 10 are the same as windows 7. The
user interface of windows is also easy to use than UNIX and MAC.

 Software support: Windows platform is best suited for game and software developers.
Windows have large number audience so developers prefer to make utilities, games and
software for windows OS. Linux users cannot make windows apps so it is better to use windows
for developing apps.

 Plug and play feature: Most hardware can be detected automatically by plug and play feature.
You do not need to manually install the hardware but it is ready to use when attached e.g.
webcam, keyboard, mouse, mobile device etc.

 Desktop and touch screen: Windows 10 is made for both touch screen devices and desktop
computers. The user interface of Windows 10 is made in such a way that it works better for any
type of windows device.
 Disadvantages Of Windows Operating System

 Virus attacks: Windows have a high amount of hacker attacks. The hackers can easily break windows
security. So windows users are dependent on anti-virus software and have to pay monthly charges to
companies to protect their data. Also, windows users have to update OS to keep up -to-date with
security patches.

 Most of the software is paid: Most windows programs are paid e.g. games, graphics software
(Photoshop), download manager (IDM) and other popular software are paid. You have to buy these
software or pay a monthly fee to use them.

 Rebooting a system: If your system becomes slow in performance then you have to reboot it. If you
load many programs at the same time then your system slows down and hangs up. The only solution
for this is to reboot.

 High price: Linux OS is open source and is free to use for everyone but windows OS has paid license
and you cannot use windows OS legally free. The cost of buying a copy of windows OS is high as
well. You also need to buy other Microsoft software e.g. MS Office to do regular office work on the
computer.

 High computer resources: If you are installing windows OS then your computer should have high
ram capacity, a lot of hard drive space and good graphics card. This is because of features that are
used in windows. If you want to install graphics software i.e. Photoshop then 16 GB of ram is
recommended.

 Technical support: Windows support is not good for most users. Only some large organizations can
get good support from the windows team. Common users have to search for forums to get their
problem solved.
 Assignment -5

What is MS Office? Explain major MS Office applications ?

 Microsoft Office is a software which was developed by Microsoft in 1988. This Office suite comprises
various applications which form the core of computer usage in today’s world.

Major MS Office Application :

 MS Office -MS Word
Microsoft Word is the most convenient software used for creating text files. These text files can be edited
and transferred from the author to others and edited by them too. As a word processing application, there
are the following functions available:
“.doc” is the extension for Doc files.
It helps generate text documents.
Features like colors, work art, images, animations can be inserted along with the text in the same file.
Authors or Writers can use it for writing/ editing reports, letters, documents, resumes, and more.
Spell-checks facility on the writing doc file is also available.

 MS Office-MS Excel
MS Excel is used for processing the data that is in tabular form and then performing mathematical
functions on it to analyze it. MS Excel performs the following basic functions:
MS Excel is majorly utilized for making spreadsheets.
In MS Excel, there are rows and columns. The intersection of rows and columns forms a cell.
The unique functions that MS Excel has are Formulas & Data. Users can perform the formula on data to
analyze it quickly; which can be easily managed and can be applied as a replacement for paper.
Right from basic functions like addition & subtraction, the user can perform complex statistical functions
like correlation & t-test.
File extension, for MS Excel, is “.xls”
MS Excel is a data processing application where large data can be easily managed and saved in tabular
format.
 MS Office -MS PowerPoint
MS PowerPoint is an application that provides the user to work with slides and runs a slideshow.
PowerPoint mainly comprises slides for making the presentation.
One can decide the sequence of the slide, layout, design, add media to the slides & can also perform other
word processing functions like font change, size change, etc.
“.ppt” is the extension for PowerPoint presentations.
Genearlly, used to generate audiovisual presentations.Other Microsoft Functions
 MS Office – Microsoft Outlook
The MS Outlook application is a Personal Information Manager or in simple words, it is a form of a
personal organizer like managing dates, tasks, and others.
Its primary work is to send and receive emails. Outlook came into existence in the year 1997 and was
launched as a part of the Microsoft Office Suite of 1997.
MS Outlook is an application one needs to pay for to use while creating an email on outlook is free of
cost, and can be used both as a single-user application or multi-user software.
The Outlook file is saved with the extension “.pst”.
Its functions also incorporate calendaring, task managing, journal logging, contact managing, and web
browsing.

 MS Office – Microsoft Publisher

Microsoft Publisher is a Desktop Publishing Application and works as an entry-level Graphic Design
application.
Though on the onset it may seem similar to MS Word it has a greater emphasis on Page layout and
Design.
It can be used to create basic templates, cover pages, and logo designs.
The first version of Microsoft Publisher 1.0 was released in 1991.
The file extension of files created by using Microsoft Publisher is .pub

 MS Office – Microsoft Access

Microsoft Access functions as a Database Management System (DBMS).
It helps users to be able to analyze humongous amounts of information and manage data more efficiently.
Tables, forms, queries, and reports can be formulated on MS Access.
The application works through storing information that is related together and creates connections
between different things to make a holistic and more easy-to-use database.
It is an important application used for Data-entry by organizations. The first version of Access was
released by Microsoft Corporation on 13th November 1992.
Several file extensions are depending on the file formats, the most common being the .adn extension.
 MS Office – Skype
Skype is one of the most commonly used applications for electronic telecommunication through Video
Chats and Voice Calls between Computers, Tablets, Mobiles, and even through devices like Xbox One.
The application also supports the exchange of messages between the respondents and also can be used for
Video conferencing.
Originally founded in 2003 by Niklas Zennstrom from Sweden and Janus Friis from Denmark.
It was launched on the 29th of August, 2003 when the first Beta version of Skype went public
 Assignment – 6

What is MS word & features?

Microsoft Word enables us to create professional-quality reports, documents, resumes, and letters. Unlike
a plain text editor, Microsoft Word has highlights including grammar check, spell check, image support,
text and font formatting, advanced page layout, HTML support, and more.

Follow these simple steps to open MS Word on your individual computer:

Click on Start →Go to All Programs → Select MS Office → Then select MS Word.

One can create MS Word doc by these simple steps:

Step 1: Open Microsoft Word with the above step.

Step 2: Once the program is open, click on->Microsoft office button(For Windows 7) or File(For
Windows 10) succeeded by->” New” and this will open a new doc

 Features of Microsoft Word

To process any instructions on the existing text in Word, first, the user requires to choose
the text. To select any text, the user needs to put the cursor before the word and press the
Shift + Right arrow. Alternatively, the user can place the cursor after the word ends and
press Shift + Left Arrow.
 Home

From the Home menu, the user can copy/cut the existing text & paste it to some other place in the same
document or the other document.

The other processes that can be operated from the ‘Home’ menu are changing fonts, colour, size, case,
alignment, spacing, etc.

Bullets, numbers, and paragraphs can also be introduced from the same menu. Users can look for a
particular word in the document by clicking on “Find” from the Home menu or simply Pressing “Ctrl +
F”. There is an option of replacing that word too.

 Insert

From the ‘Insert’ menu, files apart from the text can be embedded in the document. E.g. screenshots,
links & hyperlinks, images, tables, charts, equations, special symbols, shapes, headers, footers & page
numbers.

 Design

From the Design menu, users can obtain pre-decided templates of fonts & font sizes for heading,
subheading & other text of the document.

That helps improve the readability of the file quickly.

Page layout option provides the user with a chance to change the spacing before the paragraphs, indents,
and general margin spacing of the page.

 References

From the References option, the user can include a footnote, table of contents, caption, Bibliography &
Citation of the texts in different formats like MLA, APA but for that, the user requires to insert a list of
books the user has referred to.

 Review

The review option helps users check spelling & grammar errors in the document & protect the document
from being edited by non-trusted users.
 Assignment -7
 What is Ms Excel? Mention some advantages of using it .

MS Excel is a spreadsheet program where one can record data in the form of tables. It is easy to analyse
data in an Excel spreadsheet. The image given below represents how an Excel spreadsheet looks like:

 How to open MS Excel?

 To open MS Excel on your computer, follow the steps given below:

 Click on Start
 Then All Programs

 Next step is to click on MS Office

 Then finally, choose the MS-Excel option
 Benefits of Using MS Excel
MS Excel is widely used for various purposes because the data is easy to save, and information can be
added and removed without any discomfort and less hard work.

Given below are a few important benefits of using MS Excel:

 Easy To Store Data: Since there is no limit to the amount of information that can be saved in a
spreadsheet, MS Excel is widely used to save data or to analyse data. Filtering information in Excel is
easy and convenient.
 Easy To Recover Data: If the information is written on a piece of paper, finding it may take longer,
however, this is not the case with excel spreadsheets. Finding and recovering data is easy.
 Application of Mathematical Formulas: Doing calculations has become easier and less time-taking
with the formulas option in MS excel
 More Secure: These spreadsheets can be password secured in a laptop or personal computer and the
probability of losing them is way lesser in comparison to data written in registers or piece of paper.
 Data at One Place: Earlier, data was to be kept in different files and registers when the paperwork was
done. Now, this has become convenient as more than one worksheet can be added in a single MS Excel
file.
 Neater and Clearer Visibility of Information: When the data is saved in the form of a table, analysing
it becomes easier. Thus, information is a spreadsheet that is more readable and understandable.
 Assignment – 8
 What is an excel worksheet ? how to create an excel worksheet?An Excel worksheet is a software
program/document that collects rows and columns designed to store information in an organized manner.
An Excel worksheet also enables users to apply mathematical and statistical logic to the data and
manipulate it according to the requirements of the business strategies

 How to Create an Excel Worksheet?

To create a new Excel worksheet, you need to follow the steps mentioned below.

By default, when you start Microsoft Excel, there is an option of selecting a variety of worksheets, as
shown below.

 You can select the option based on the requirements. For now, create a blank worksheet. The blank
worksheet looks as shown below.
 Insert a New Excel Worksheet

 There might be a situation where you would need to include another worksheet along the side of the
existing worksheet. This collection of Excel Worksheets is called an Excel Workbook. To insert a new
worksheet, you can right-click on the sheet name in the bottom sheet tracker tray, as shown below.

 By selecting the new worksheet option from the available options, you can create a new worksheet as
displayed below.
  Assignment -9

Major difference between MS word & MS Excel?

 Difference Between MS Word and MS Excel

 MS Word  MS Excel

 Definition: MS Word is a word  Definition: MS Excel is a

processor developed by spreadsheet program where one
Microsoft Used to make can record data in the form of
professional-quality documents, tables.
letters, reports, etc.

 File Extension: the file  File Extension: The file extension

extension for a Microsoft Word for a Microsoft Excel file is “.xls”
file is “.doc”

 Uses:  Uses:
 Manage complex data like
 Writing letters, essays,
information of staff in an office,
documents
list of students in a college,
 For a thesis or used by authors medical history of patients in a
 Creating and updating resumes hospital, salary details f
 Comprises of simple tools employees, etc.
which can be easily used by
both, teachers and students in
the field of education

 A new document in MS Word  A new spreadsheet in MS Excel is

is a blank page where one can a tabulated page where rows and
add text, images, etc. columns are given, forming
different cells

 MS Excel tables can be inserted  MS doc files cannot be inserted in

in a Word doc an Excel spreadsheet

 It has a feature where  In an Excel spreadsheet,

grammatical errors are detected grammatical errors are not
 and can be corrected detected by itself

 Statistical analysis and division  Filtering and editing od statistical

of data is complex data is simpler and an important
feature of MS Excel

 A formula can be written  Once a formula is entered in an

manually but automatic Excel spreadsheet, automatic
calculations cannot be done calculations can easily be done

 Advanced formatting features  Limited formatting features are

like WordArt, etc. are available available

 Easy and properly formatted  Print out of spreadsheets can also

print outs can be taken for an be taken but the formatting and
MS Word document line spacing cannot be modified
while printing the sheet
 Assignment – 10

What is M.S Power Point? Point out it’s features & uses?
PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program that allows
you to create professional-looking electronic slide shows.
o Features of MS PowerPoint
There are multiple features that are available in MS PowerPoint which can customise and optimise a
presentation. The same have been discussed below.

Slide Layout

Multiple options and layouts are available based on which a presentation can be created. This option
is available under the “Home” section and one can select from the multiple layout options provided.

The image below shows the different slide layout options which are available for use:

 Insert – Clipart, Video, Audio, etc.

 Under the “Insert” category, multiple options are available where one can choose what feature they want
to insert in their presentation. This may include images, audio, video, header, footer, symbols, shapes,
etc.

 The image below shows the features which can be inserted:

o
 Slide Design
MS PowerPoint has various themes using which background colour and designs or textures can be added
to a slide. This makes the presentation more colourful and attracts the attention of the people looking at it.

This feature can be added using the “Design” category mentioned on the homepage of MS PowerPoint.
Although there are existing design templates available, in case someone wants to add some new texture or
colour, the option to customise the design is also available. Apart from this, slide designs can also be
downloaded online.

Refer to the below for slide design

 Animations
 During the slide show, the slides appear on the screen one after the other. In case, one wants to add some
animations to the way in which a slide presents itself, they can refer to the “Animations” category.

 The different animation styles available on PowerPoint are:

 Uses of PowerPoint

 PowerPoint presentations are useful for both personal and professional usage. Given below are a few of
the major fields where PPT is extremely useful:
o Education – With e-learning and smart classes being chosen as a common mode of education
today, PowerPoint presentations can help in making education more interactive and attract
students towards the modified version of st

o Marketing – In the field of marketing, PowerPoint presentations can be extremely important.

Using graphs and charts, numbers can be shown more evidently and clearly which may be
ignored by the viewer if being read

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o Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different patterns,
photograph, etc. can be added to the resume

o Depicting Growth – Since both graphics and text can be added in a presentation, depicting the
growth of a company, business, student’s marks, etc. is easier using PPT

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