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SAP Business Workspace

This document provides instructions for creating private folders, shared folders, and object folders in SAP. It describes the steps to create each type of folder, including specifying attributes like access permissions and expiration dates.

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Rakesh Rai
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© © All Rights Reserved
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54 views2 pages

SAP Business Workspace

This document provides instructions for creating private folders, shared folders, and object folders in SAP. It describes the steps to create each type of folder, including specifying attributes like access permissions and expiration dates.

Uploaded by

Rakesh Rai
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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http://help.sap.

com/saphelp_46c/helpdata/en/28/298393076911d3a2bf00a0c943858e/
frameset.htm

To create shared folders, you have to be listed in the authorizations list for the parent folder with
the access authorization change folders and documents.

Procedure

Function Procedure

1. Choose Create subfolder in the context menu of the private


Create a private folder that you want to store the new folder in.
folder 2. Enter a name and a short description in the Folder fields.
3. Specify whether the folder is to be indexed for faster searches
4. Specify whether the folder contains confidential information. If
this is the case, your substitute cannot access the folder.
5. Choose .

The folder is created and displayed in the folder tree.

1. Choose Create subfolder in the context menu of the private


Create a shared folder that you want to store the new folder in.
folder 2. Enter a name and a short description in the Folder fields.
3. Specify whether the folder is to be indexed for faster searches
4. Specify the number of days after which objects are
automatically deleted from the folder. If you leave this field
blank, objects are only deleted automatically if an expiry date is
assigned to them individually.
5. Specify whether the folder can be accessed by all users (client
folder) or only by the users that you list on the tab page (group
folder).
6. Specify an access authorization. In the case of client folders,
this access authorization applies to all users, except those that
you list on the tab page Authorizations with a different access
authorization. In the case of group folders, this access
authorization is automatically assigned to all the users who you
list on the tab page Authorizations, as long as you do not
explicitly specify a different access authorization.
7. When you create a group folder, on the tab page Authorization
specify the users who can access the folder with the assigned
authorization. You can specify individual users, organizational
units and shared distribution lists. In the case of client folders,
you can specify the users who can access the folder with a
different access authorization to that specified on the tab page
Attributes.
8. Choose .

The folder is created and displayed in the folder tree.


Create an object To create object folders, proceed as described in Create a private folder
folder or Create a shared folder. Select Folder only contains objects on the tab
page Attributes. In the case of private object folders, also specify the
changeability, sensitivity, priority and, if necessary, expiry date.

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