BIL106 – INFORMATION TECHNOLOGIES – II

MS EXCEL

Asst. Prof. Dr. Alper FIDAN

[email protected]
 Contents

Spell Check

Page Layout &

Printing
 1. Introduction

Before sharing a workbook, you'll want to make sure it doesn't include any
spelling errors. Fortunately, Excel includes a spell check tool you can use to
make sure everything in your workbook is spelled correctly.
If you've used the spell check feature in Microsoft Word, just be aware that the
spell check tool in Excel, while helpful, is not as powerful. For example, it won't
check for grammar issues or check spelling as you type.

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 2. To use spell check:

1. From the Review tab, click the Spelling command.

2. The Spelling dialog box will appear. For each spelling error in your
worksheet, it will try to offer suggestions for the correct spelling.
Choose a suggestion, then click Change to correct the error.

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2.To use spell check:

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 2.To use spell check:

3. A dialog box will appear after reviewing all spelling errors.

Click OK to close spell check.

If there are no appropriate suggestions, you can also enter the correct spelling manually.

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 2.To use spell check:

4. Spell check isn't always correct. It will sometimes mark certain words as
incorrect even if they're spelled correctly. This often happens with names,
which may not be in the dictionary. You can choose not to change a
spelling "error" using one of the following three options:

• Ignore Once: This will skip the word without changing it.

• Ignore All: This will skip the word without changing it and also skip all other
instances of the word in your worksheet.

• Add to Dictionary: This adds the word to the dictionary so it will never
appear as an error again. Make sure the word is spelled correctly before
choosing this option.

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Page Layout and Printing

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 3. Page Layout and Printing

There may be times when you want to print a workbook to view and share
your data offline. Once you've chosen your page layout settings, it's easy to
preview and print a workbook from Excel using the Print pane.

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 3.1 To access the Print pane

1. Select the File tab. Backstage view will appear.

2. Select Print. The Print pane will appear.

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 3.2 To print a workbook

1. Navigate to the Print pane, then select the desired printer.

2. Enter the number of copies you want to print.
3. Select any additional settings if needed (see above
interactive).
4. Click Print.

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 4. Choosing a print area

Before you print an Excel workbook, it's important to decide exactly

what information you want to print. For example, if you have multiple
worksheets in your workbook, you will need to decide if you want to
print the entire workbook or only active worksheets. There may also
be times when you want to print only a selection of content from your
workbook.

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 5. Print active sheets:
Worksheets are considered active when selected.
1. Select the worksheet you want to print. To print multiple worksheets,
click the first worksheet, hold the Ctrl key on your keyboard, then click
any other worksheets you want to select.

2. Navigate to the Print pane.

3. Select Print Active Sheets from the Print Range drop-down menu.
4. Click the Print button.

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 6. To print the entire workbook

1.Navigate to the Print pane.

2.Select Print Entire Workbook from the Print Range drop-down menu.

3.Click the Print button.

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 7.Printing a selection

In our example, we'll print the records for the top 40 salespeople on the Central
worksheet.

1. Select the cells you want to print.

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 7.Printing a selection
2. Navigate to the Print pane.

3. Select Print Selection from the Print Range drop-down menu.

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 7.Printing a selection
4. A preview of your selection will appear in the Preview pane.
5. Click the Print button to print the selection.

If you prefer, you can also set the print

area in advance so you'll be able to visualize
which cells will be printed as you work in
Excel. Simply select the cells you want to
print, click the Page Layout tab, select
the Print Area command, then choose Set
Print Area. Keep in mind that if you ever need
to print the entire workbook, you'll need to
clear the print area.

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 8. Adjusting content

On occasion, you may need to make small adjustments from the Print
pane to fit your workbook content neatly onto a printed page. The Print
pane includes several tools to help fit and scale your content,
including scaling and page margins.

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 8.1 To change page orientation

Excel offers two page orientation options:

Landscape orients the page horizontally, while portrait orients the
page vertically. In our example, we'll set the page orientation to landscape.
1.Navigate to the Print pane.
2.Select the desired orientation from the Page Orientation drop-down menu. In our
example, we'll select Landscape Orientation.

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 8.1 To change page orientation

3. The new page orientation will be displayed in the Preview pane.

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 8.2 To fit content before printing

If some of your content is being cut off by the printer, you can
use scaling to fit your workbook to the page automatically.
1. Navigate to the Print pane. In our example, we can see in the Preview
pane that our content will be cut off when printed.

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 8.2 To fit content before printing
2. Select the desired option from the Scaling drop-down menu. In our
example, we'll select Fit All Columns on One Page.
3. The worksheet will be condensed to fit onto a single page.

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 Attention!!!

Keep in mind that worksheets will become more difficult to read as they are
scaled down, so you may not want to use this option when printing a
worksheet with a lot of information. In our example, we'll change the scaling
setting back to No Scaling.

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