Government of India

Ministry of Culture

Applications are invited for Central financial assistance from not-for-profit

organizations who are engaged at least for past three years in the desired allied cultural
activities/State Governments/Union Territories/District Authorities under Scheme sub-
component of ‘Financial Assistance for Allied Cultural Activities’ under Scheme
Component of ‘Financial Assistance for Building Grants Including Studio Theatres’ under
“Scheme of Financial Assistance for Creation of Cultural Infrastructure” who fulfils the
eligibility criteria prescribed in the guidelines of scheme sub-component. The full details
of the scheme sub-component and application form are available on the websites of
National Science Centre(NSC):http://nscd.gov.in/ and Ministry of Culture:
https://indiaculture.nic.in/.

2. All registered not for profit organizations that want to apply under the scheme
component are required to first sign up/register with NGO Darpan Portal:.
https://ngodarpan.gov.in/ and obtain Unique ID No.

3. All entries in the application form should be legible and filled clearly. Each page of
the application and enclosures should be serially numbered and signed by the
authorised signatory of the organization. Further the page number of the relevant
document should clearly be indicated on the check list.

4. The duly filled application form along with all the necessary enclosures as
mentioned in the guidelines of scheme sub-component and check-list should be sent by
email on [email protected]/ [email protected] or any valid medium of
communication to “The Director, National Science Centre, Near Gate No.1, Bhairon
Road, Pragati Maidan, New Delhi-110001.”

5. It may be noted that incomplete applications and applications without the necessary
enclosures as mentioned in the application form will not be entertained, in any respect.
Applications, duly filled in and supported by all the required documents, would be taken up for
consideration by the Expert Committee.

***
 FINANCIAL ASSISTANCE FOR ALLIED CULTURAL ACTIVITIES

APPLICATION FORM
1. Name and complete address of the ____________________________
Applicant Organisation/Department of State ____________________________
Government/UT Admin./District Authorities etc. ____________________________

E-mail ______________________________

Telephone ______________________________

2. Details of the “Project Executing Agency” _______________________________

under the State Govt./UT Admin. concerned _______________________________

E-mail ______________________________

Telephone ______________________________

Fax ______________________________

3. Registration details:
a. Whether registered as Society Trust Others

b. Registration No. _____________________________

c. Date of registration _____________________________

4. Name of place with full address where the _____________________________

project is located/project would be undertaken _____________________________

5. Total estimated cost of proposed project _______________________________

a. Assistance sought from Ministry of Culture _______________________________
b. Matching share of the applicant Organisation ___________________________________

6. Unique ID Number obtained from NGO Darpan portal ______________________

7. Whether assistance received from Ministry of Culture _________________________

in the past under any other Scheme
[If yes, furnish copy of the Sanction Order and the
Utilisation Certificate for the last grant received]
DECLARATION

The checklist has been filled up and documents mentioned therein have been attached. It is certified that
the information contained in this application form and the checklist is true and correct to the best of my knowledge
and nothing has been concealed herefrom.
Signature of Authorised Signatory
Date:________________________
(Name)______________________
Place:________________________
(Designation)__________________
For & on behalf of______________
[Name of the Applicant Organisation/State
Govt./UT Admin./Distt. Authorities]
Note: Incomplete/deficient application forms/proposals and not in prescribed forms would not be considered for grant of
financial assistance under Scheme sub-component of Financial Assistance for Allied Cultural Activities.
 FINANCIAL ASSISTANCE FOR ALLIED CULTURAL ACTIVITIES

Check List
Name of the Organization:............................................................
Project for which grant is sought (viz. Audio/Audio+Video): .......................
Are the following documents attached:
Attached Page No.
[Yes/No]

1. Project report/proposal which includes:

a) Organization’s profile containing a description of the

organization, its strength, achievements and year-wise
details of its activities over the last three years.

b) Description of the project/proposal including its rationale/

justification.[The grantee must submit proposal with
branded equipments]

c) Summary of the cost estimates along with copy of

sufficient number of quotations of the same brand of
equipments called for from different suppliers

d) Sources of finance/ funds for matching share.

e) Time schedule for completion of project, and

f) Indicate post completion plan how the organization will

manage the operation and maintenance of the facility
created through the project and meet the recurring
maintenance/ operational costs.

2. Copy of the Certificate of Registration under the Societies

Registration Act, 1860 or other relevant Acts

3. Copy of the Memorandum of Association (or Trust Deed) of

the organization including Rules & Regulations, if any.

4. List of present members of the Board of Management/ Office

Bearers / Trustees with name & address of each member.
5. Copies of Annual Accounts [Income & Expenditure
Statement, Statement of Receipt & Payment and Balance
Sheet] for the last 3 financial years (duly certified / audited by
a Chartered Accountant or Government Auditor).

6. Copies of last three year’s Income Tax Assessment Orders,

where applicable.

7. Documentary evidence in support of the claim that the

organization has secured or made arrangements to secure its
matching share e.g. a bank statement, loan sanction
letter, letter of State Government/UT Admin./Local Body etc.
sanctioning funds for the project.

8. Resolution (in the prescribed format) of the Board of

Management/ Executive Board/ Governing Body of the
organization authorizing a person to sign the application for
grant, bond etc. on behalf of the organization.

9. A Bond (in the prescribed format) for the assistance sought,

on a stamp paper of prescribed denomination.

10. Copy of active Unique ID Number obtained from NGO

Darpan Portal.

11. Copy of PAN Card of the grantee organisation, where

applicable

12. Recommendation letter in the prescribed format (Annexure-I)

from the District Authority

13. Undertaking by the applicant organisation in Annexure-II.

14. A Bank Authorization letter (in the prescribed format)
showing ECS/RTGS/NEFT details of the Bank Account of the
organization

Signature of the Authorized Signatory

(Name & Designation) : ______________________

(Name of the Applicant Organization): _____________________

Date: _________

Place: _______________

NOTES:

(i) The applicant organizations are free to attach any other document they may wish to submit
in support of their proposal (e.g. Annual reports, Press clippings/ reviews, award letters,
affiliation letters etc.).
(ii) Wherever the documents are in a regional language, an English or Hindi version must also
be made available. Wherever copies of certain documents are being submitted, the same
should be duly attested by a Gazetted Officer or Notary Public.
(iii) For proposals from State Government/UT Admin./District Authorities that are dedicated
to the allied cultural activities, out of the documents specified at point numbers 2 to 14
above, only such documents as are relevant to the applicant organization will need to be
provided.
 RESOLUTION

A meeting of the Executive Committee of

......................................................................................... was held on .....................................and
resolved that the terms and conditions laid down in the scheme sub-component of ‘Financial
Assistance For Allied Cultural Activities’ and the sanction letter that Ministry of Culture may issue in
pursuance of our application are and will be acceptable to our organisation and the Committee
hereby authorize Shri/Smt...................................................., Chairman/President/Secretary of this
organisation to sign the application, indemnity bond, Bank Authorization letter etc. on behalf of the
organisation.

The following members were present in the meeting:

Sl. Name of Members Residential Address Occupation/ Signature Contact No.

No. (in Block Letters) Profession (in Blue
Ink)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10…..

Signature of the Chairman/President/Secretary (with Name, Address and Official Seal)

Place:
Date:
_____
Note: The grantee organization should ensure that all the above details regarding
Chairman/President/Secretary and members of the organization are entered mandatorily.
 BOND

KNOW ALL MEN BY THESE PRESENTS THAT we the ________________ (name of the organization as in
Registration Certificates) an association registered under the Societies Registration Act, 1860 having been registered by the
office of_________________________ (Name and full address of Registering Authority), vide Registration
Number________________ dated _______________ office at ______________ in the State of
________________ (hereinafter called the obligor/obligors) are held and firmly bound to the President of India
(hereinafter called the Government) in the sum of Rs.____________ (in words Rs._________________ only)
with interest therein @ 10% per annum well and truly to be paid to the President on demand and without demur,
for which payment we bind ourselves and our successors and assigns by these presents.

2. SIGNED this _______ day of __________ in the year Two thousand and ________.

3. WHEREAS the obligor/obligors has/have sent a request proposal to Government, through the Union
Ministry of Culture for Grants of Rs._____________ under the Scheme sub-component of ‘Financial Assistance
for Allied Cultural Activities; under Scheme Component of “Financial Assistance for Building Grants Including
Studio Theatre”, the obligor/obligors has/have agreed to execute this bond in advance, in favour of Union
Ministry of Culture for entire amount of Rs.___________ as requested in the proposal sent to the Government.
The obligor/obligors is willing to accept the proposed amount or any other amount approved/sanctioned by the
Government. The obligor/obligors is willingly executing this bond of proposed amount with the stipulation that
obligor/obligors will be bound upto this amount or by the actual amount approved/sanctioned by the
Government, whichever is less. The obligor/obligors is also willing to accept all terms and conditions mentioned
in the “Letter of Sanction” to be issued by the Government.

4. Now the condition of the above written obligation is such that if the obligor/obligors duly fulfill and comply with
all the conditions mentioned in the letter of sanction, then above written bond or obligation shall not be enforceable.
But otherwise it shall remain in full force and virtue. If a part of the grant is left unspent after the expiry of the period
within which it is required to be spent, the obligor/obligors agrees/agree to refund the unspent balance along with
interest at the rate of 10% (ten percent) per annum unless it is agreed by the sanctioning authority to be carried over
to the next financial year. The amount of grant shall be refunded along with interest earned thereon.

5. The Society/Trust agrees and undertakes to surrender/pay to Government the monetary value of all such pecuniary
or other benefits which it may receive or derive/have received or derived through/upon unauthorized use (such as use of the
equipments for any purpose other than that for which the grant was intended) of the equipments or other assets
created/acquired largely from out of Government grant. The decision of the Secretary to the Government of India in the
Ministry of Culture or the administrative Head of the Department concerned shall be final and binding on the Society/Trust,
in respect of all matters relating to the monetary value mentioned above to be surrendered/paid to the Government.

6. The member of the executive committee of the grantee will

(a) abide by the conditions of the grants in aid by the target dates, specified in the letter of sanction and
(b) not divert the grants or entrust execution of the scheme or work concerned to other institution
(s) or organization (s); and
(c) abide by any other conditions specified in the agreement governing the grant-in-aid.

In the event of grantee failing to comply with the conditions or committing breach of the conditions of the bonds,
the signatories to the bonds shall be jointly and severally liable to refund to the President of India, the whole or
a part amount of the grant with interest @10% per annum thereon.
 7. AND THESE PRESENTS ALSO WITNESS THAT

(i) The decision of The Secretary to the Government of India in the Ministry
of Culture, Government of India on the question whether there has been breach or violation of
any of the terms and conditions mentioned in the sanction letter shall be final and binding on
the obligor/obligors; and

(ii) The Government shall bear the stamp duty payable on these bonds. The cost can be
adjusted from the grants.

In witness whereof these presents have been executed as under on behalf of the obligor/obligors and day
herein above written in pursuance of the Resolution No._____ dated ________ passed by the Governing
Body/Executive Committee of the obligor/obligors, a copy whereof is annexed hereto.

( )
Signed for and on behalf of the grantee
Name of the Obligor/obligors (Association, as
registered) 1. Registration Number of Association
Full Mailing Address 2. Date of Registration______________
Tele.Number/Mobile No.________________ 3. Registration Authority (RA):________
E-mail address (if available) _________________ 4. Mailing Address of (RA)___________
Fax No.___________________ 5. Telephone No./E-mail etc of RA
(In the presence of) Witness with name, address and signature

i)

ii)
(Sign)
_______________________

Accepted for an on behalf of the President of

India
Designation __________________

Date _______________________

Name & Address _______________________

The grantee must note/check the following points before sending this document
i) The Bond should be on Rs. 20/- Non-Judicial paper and should be submitted in original.
ii) The authorized signatory should put his signature on every page of the bond.

iii) The name & signature of two witnesses with full address must be entered in the bond.
 BANK AUTHORIZATION LETTER

(I/We ) Organization/Society/NGO would like to receive the

sums disbursed by the Ministry of Culture to us electronically to our bank account; detailed below :-
Payee’s Particulars
Name of payee as in Bank Account

Date & No. of Registration

Registering authority
Address

District & Pin Code

State

PAN Number
TIN/TAN Number, if applicable
Telephone Number with STD code

Mobile No.

E-mail Address

Bank Details

Name of the Bank

Bank Branch (full address & Telephone Number)

Bank Account Number

Account Type

Mode of Electronic Transfer available

ECS/RTGS/NEFT

IFSC Code

MICR Code

Signature**

Name

Name of Organization

** To be signed by the authorized signatory, as

per resolution, in case of organizations.

Account number and IFSC/MICR Codes have been verified by me and are correctly recorded above.

Manager*

(Bank branch maintaining the Account)

* (to be signed by the Manager of the Bank in blue ink)
(Seal)
 FORMAT OF UTILIZATION CERTIFICATE

GFR 12 – A
[(See Rule 238 (1)]

FORM OF UTILIZATION CERTIFICATE

FOR AUTONOMOUS BODIES OR THE GRANTEE ORGANIZATION

UTILIZATION CERTIFICATE FOR THE YEAR ……………………………………….. in respect

of recurring/non-recurring
GRANTS-IN-AID/SALARIES/CREATION OF CAPITAL ASSETS

1. Name of the Scheme ……………………………………………………………………………....

2. Whether recurring or non-recurring grants ……………………………………………..
3. Grants position at the beginning of the Financial year
(i) Cash in Hand/Bank
(ii) Unadjusted advances
(iii) Total
4. Details of grants received, expenditure incurred and closing balances: (Actuals)
Unspent Interest Interest Grant received during the Total Expenditure Closing
Balances Earned deposite year Available incurred Balances
of Grants thereon d back to funds (5-6)
received the (1+2-3+4)
years Govern-
[figure as ment
at Sl. No. 3
(iii)]

1 2 3 4 5 6 7
Sanction Date Amount
No.
(i) (ii) (iii)

Component wise utilization of grants:

Grant-in-aid- Grant-in-aid-Salary Grant-in-aid- Total
General creation of capital
assets

Details of grants position at the end of the year

(i) Cash in Hand/Bank
(ii) Unadjusted Advances
(iii) Total
………2/-
 -2-

Certified that I have satisfied myself that the conditions on which grants were sanctioned
have been duly fulfilled/are being fulfilled and that I have exercised following checks to see
that the money has been actually utilized for the purpose for which it was sanctioned:

(i) The main accounts and other subsidiary accounts and registers (including assets
registers) are maintained as prescribed in the relevant Act/Rules/Standing instructions
(mention the Act/Rules) and have been duly audited by designated auditors. The
figures depicted above tally with the audited figures mentioned in financial
statements/accounts.

(ii) There exist internal controls for safeguarding public funds/assets, watching outcomes
and achievements of physical targets against the financial inputs, ensuring quality in
asset creation etc. & the periodic evaluation of internal controls is exercised to ensure
their effectiveness.

(iii) To the best of our knowledge and belief, no transactions have been entered that are in
violation of relevant Act/Rules/standing instructions and scheme guidelines.

(iv) The responsibilities among the key functionaries for execution of the scheme have
been assigned in clear terms and are not general in nature.

(v) The benefits were extended to the intended beneficiaries and only such areas/districts
were covered where the scheme was intended to operate.

(vi) The expenditure on various components of the scheme was in the proportions
authorized as per the scheme guidelines and terms and conditions of the grants-in-aid.

(vii) It has been ensured that the physical and financial performance under…………………..
(name of the scheme) has been according to the requirements, as prescribed in the
guidelines issued by Govt. of India and the performance/targets achieved statement for
the year to which the utilization of the fund resulted in outcomes given at Annexure–I
duly enclosed.

(viii) The utilization of the fund resulted in outcomes given at Annexure – II duly enclosed
(to be formulated by the Ministry/Department concerned as per their
requirements/specifications)

(ix) Details of various schemes executed by the agency through grants-in-aid received
from the same Ministry or from other Ministries is enclosed at Annexure – II (to be
formulated by the Ministry/Department concerned as per their
requirements/specifications).

Date:
Place:
Signature
Signature
Name……………………………………………………
Name………………………………………………………… Head of the Organisation
Chief Finance Officer
(Head of the Finance)
(Strike out inapplicable terms)
 GFR 12 – C
[(See Rule 239)]

FORM OF UTILIZATION CERTIFICATE (FOR STATE GOVERNMENTS)

(Where expenditure incurred by Govt. bodies only)

Sl. Letter Amount Certified that out of Rs...................................................... of

No. No. and date grants sanctioned during the year....................in favour of
..................................... under the Ministry/Department
Letter No. given in the margin and Rs.......................... on
account of unspent balance of the previous year, a sum of
Rs................................. has been utilized for the propose of
.................................... for which it was sanctioned and that
the balance of Rs.............................. remaining unutilized
at the end of the year has been surrendered to
Government (vide No.
Total ........................... dated.......................)/will be adjusted

towards the grants payable during the next

year...........................
.............

Certified that I have satisfied myself that the conditions on which the grants-in-aid was sanctioned have been
duly fulfilled/ are being fulfilled and that I have exercised the following checks to see that the money was
actually utilized for the propose for which it was sanctioned.

Kinds of checks exercised

1.
2.
3.
4.
5.

Signature………………………………………
Designation…………………………………..
Date……………………………………………

PS: The UC shall disclose separately the actual expenditure incurred and loans and advances given to suppliers of
stores and assets, to construction agencies and like in accordance with scheme guidelines and in furtherance
to the scheme objectives, which do not constitute expenditure at the stage. These shall be treated as utilized
grants but allowed to be carried forward.