Class-10

Subject-Computer Science
Chapter-1[Digital Literacy(Advanced)]
Question answer
Q1. What do you mean by Overhead Projector?
A1. An Overhead Projector (OHP)is a machine that has a light inside it and can be
used to make the writing or pictures on a sheet of plastic appear on a screen or
wall.
Q2. Name and explain parts of OHP
A2. An OHP has following parts :
i. Lamp and Reflector : The lamp is the light source and it is found on
the base(box) of the overhead projector. The reflector is placed being the
lamp, so that it can direct the light forward toward a mirror.
ii. Blower : The base unit produces a large amount of heat. Thus OHP
requires a fan to prevent it from blowing out.
iii. Base Mirror : A mirror is in the base unit at approximate angle of
0
45 degree. The mirror changes the angle of the light produced by the lamp
and reflector from its original horizontal direction.
iv. Projection Stage : This is a glass where transparencies are placed to be
projected. The projection stage is also where the Fresnel lens are placed to
focus and magnify upward.
v. Upper Section : Above the stage there are more parts that consist of a
focusing knob, an objective lens that admits light sent through the Fresnel
lens and another mirror to guide the image ahead onto the wall/screen.
Q3. Write short note on LED? Give its applications?
A3. LED : It stand for Light Emitting Diode. It is a two-lead semiconductor light
source. It occupies the small area which is less than the 1mm2.
The LED has following applications :
i. It is used as a bulb in the homes and industries.
ii. The light emitting diodes are used in the motorcycles and cars.
iii. These are used in the mobile phones to display the message.
iv. At the traffic signals LED‟s are used.
Q4. Give advantages of LED?
A4. Advantages of LED‟s are as follows :-
i. The cost of LED‟s is less and they are tiny.
ii. By using LED‟s the electricity is controlled.
iii. The intensity of the LED‟s differs with the help of the microcontroller.
Q5. Write short note on LCD? Give its applications?
A5. LCD : It stands for Liquid Crystal Display. It is a flat, thin display device which
provides better picture quality and support for large resolution.
Applications of Liquid Crystal Display are as follows :-
i. This technology has major applications in the field of science and
engineering as well as on electronic devices.
ii. Liquid crystal thermometer.
iii. Optical imaging.
iv. Used in the medical application.

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Q6. Give advantages and disadvantages of LCD?
A6. Advantages of LCD are :-
i. It consumes less amount of power compared to CRT.
ii. They are of low cost.
iii. Provides excellent contrast.
iv. They are thinner and lighter when compared to cathode ray tube.
Disadvantages of LCD are :
i. Require additional light sources.
ii. Range of temperature is limited for operation.
iii. Low reliability.
iv. Speed is very low.
Q7. Write short note on Plasma?
A7. A plasma display is a computer video display in which each pixel on the screen is
illuminated by a tiny bit of plasma or charged gas some what like neon light.
Q8. Write advantages and disadvantages of plasma?
A8. Advantages of plasma are as follows :-
i. Better than CRT display.
ii. More compact than CRT.
iii. It offers high resolution.
iv. It is slim and light in weight.
v. Better contrast ratios.
vi. Wide viewing angle.
Disadvantages of plasma are as follows :
i. Higher power consumption.
ii. More expensive
iii. They have potential to burn-in.
iv. They have lower brightness levels.
v. They have shorter life span.
Q9. Write short note on plotter?
A9. Computer plotters are a type of output device commonly used for computer aided
design applications, to output large vector designs such as architectural blueprints.
It differ from printers in that they draw lines using pen. Plotters are mainly two
types :
i. Flatbed plotters
ii. Drum plotters
Q10. How does a plotter work?
A10. Computer plotters are a type of output device commonly used for computer aided
design applications, to output large vector designs such as architectural blueprints.
By moving a pen mechanically, plotters draw line art onto the surface of the paper
to reproduce vector graphics drawn on a computer.
Q11. What do you mean by printers?
A11. A printer is a device that accepts text and graphic output from a computer. It is an
output device and transfers the information to paper usually to standard size sheets
of paper.
Q12. Name two types of printer and give their examples?
A12. Printers are of two types :
i. Impact printer e.g dot matrix printer, drum printer, chain printer.
ii. Non impact printer e.g inkjet printer, laser printer.
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Q13. Write short note on laser printer?
A13. The print quality of these printers is very fine. They are more expensive than other
printers like dot matrix, inkjet etc. These are also known as page printers because
they print one page at a time.
Q14. Give advantages of laser printers?
A14. Advantages of laser printers are as follows :
i. These printers have high printing speed and can print around 30 pages in
one minute.
ii. They are quiet while working and barely emits any sound.
iii. Quality of printing is very good and can print images with high resolution.
iv. Cost of printing per page is low as compared to inkjet printers.
v. Ink used for taking printouts is not sensitive to water.
Q15. Give disadvantages of laser printers?
A15. The disadvantages of laser printers are as follows :
i. More expensive than inkjet printers.
ii. The cost of their replacement and drum replacement is high.
iii. Less capable of printing vivid color and high quality images such as photos.
Q16. Write short note on inkjet printer?
A16. The inkjet printers has a print head with tiny nozzles that spray ionized tiny drops
of ink onto a page to create an image. This is achieved by using magnetized plates
which direct the ink‟s path onto the paper in the desired patter.
Q17. Give advantages of inkjet printers?
A17. The advantages of inkjet printers are:
i. Cost of printer is low.
ii. High quality of output, capable of printing fine and smooth details.
iii. Capable of printing in vivid colors and suitable for printing graphics like
pictures or charts.
iv. They are easy to use and can be used without any prior training.
v. They are quieter than dot matrix printer.
vi. No warm up time is required before printing the job.
Q18. Give disadvantages of inkjet printers?
A18. The disadvantages of inkjet printers are as follows :
i. Print head is less durable, prone to clogging and damage.
ii. Ink cartridge are expensive it they need replacement.
iii. Not good for high volume printing.
iv. Printing speed is not as fast as laser printers.
v. Highlighter or markers cannot be used on inkjet printouts.
Q19. Write short note on dot matrix printer?
A19. These printers print each character as a pattern of dots. The print head consists of a
matrix of small and tiny needles i.e. 5 x 7 (five rows and seven colours) or
9 x 7(9 rows and 7colours) where rows and columns are represented by needles.

Q20. Give advantages of dot matrix printer?

A20. Advantages of dot matrix printer are as follows :
i. They can print on multi-part forms or carbon copies.
ii. Cost of printing per page is quite low.
iii. These printers can print on continuous paper.
iv. They are relatively reliable and durable as compared to other printers.
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Q21. Give disadvantages of dot matrix printer?
A21. The disadvantages of dot matrix printers are as follows :
i. They are very noisy due to striking mechanism.
ii. Print quality is not appreciable.
iii. Printing speed is low.
Q22. Write short note on drum printers?
A22. These printers are line printers that print entire line at one time. A typical
arrangement of a drum printer involves a large rotating drum mounted horizontally
and positioned in front of a very wide, inked ribbon which is positioned in front of
the paper itself. The drum contains characters molded onto its surface in columns
around its circumference, each column contains a complete set of characters
running around the circumference of the drum.
Q23. Give advantages and disadvantages of drum printers?
A23. Advantages of drum printers are as follows :
i. They can be used to produce multiple copies.
ii. They are fast and can print 300 to 2000 lines per minute.
Disadvantages of drum printers are as follows :
i. The drum of a drum printer is very expensive and cannot be changed often.
ii. Drum printers can print only predefined set of characters in pre-defined
style only that is embossed on the drum.
iii. They cannot be used to print graphics such as charts or images.
iv. They are noisy and produce sound while in operation.
Q24. What do you mean by fax machine? Give its uses?
A24. Fax machine device sends and receives printed pages or images over telephone
lines by digitizing the material with internal scanner and transmitting the
information as electronic signals.
Its uses are :
i. Used to transmit documents between locations.
Q25. Write short note on speakers?
A25. Speaker : It is an output device and they receive audio input from the computer
sound card and produce audio in the form of sound waves. It is used to listen
sounds from computer.

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 Chapter-2
Network And Internet Concepts
Q1. What do you mean by network?
A1. A network is the group of two or more computers that are linked in order to share
resources, exchange files or allow communications. It is capable of sharing
software and hardware resources between many users.
Q2. Give classification of network?
A2. The network is divided into following four parts :
i. LAN (Local Area Network)
ii. MAN (Metropolitan Area Network)
iii. WAN (Wide Area Network)
iv. PAN (Personal Area Network)
Q3. Write short note on LAN?
A3. LAN : It stands for Local Area Network. It is used for communicating among
computer devices usually within an office building or home. It helps in sharing of
resources such as files or hardware devices. It is limited in size. It is fast with
speed from 10MBPS to 10GBPS.
Q4. Give advantages of LAN?
A4. The various advantages of LAN are as follows :
i. Message can be sent to people working at other computers on the network
which can save time and paper.
ii. Central back-up can take place automatically at regular intervals.
iii. Data can be shared.
iv. All the users work can be stored in a central place so a user can access their
work through any computer on the network.
Q5. Give disadvantages of LAN?
A5. The disadvantages of LAN are as follows:
i. Access to shared devices can be slow as compared to dedicated resource
like printing.
ii. A virus can spread more easily.
iii. Due to data sharing there is greater need for security.
iv. If the server fails, all the workstations are affected.
v. The cost of installing the equipment is high.
Q6. Write short note on MAN?
A6. MAN : It stands for Metropolitan Area Network. It is distributed to a city,
university or college campus or large area just like Cable TV network. It acts as a
high speed network to allow sharing of regional resources. It typically covers an
area of between 5 and 50 km diameter.
Q7. Give advantages of MAN?
A7. Advantages of MAN are as follows :
i. It provides a good back bone for a large network and provides greater
access to Wans.
ii. It usually encompasses several blocks of a city or an entire city.
Q8. Give disadvantages of MAN?
A8. The disadvantages of MAN are :
i. It can be costly as compared to LAN.
ii. More cable required for a MAN connection from one place to another.
iii. The larger network becomes difficult to manage.
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 iv. It is difficult to make the system secure from hackers.
Q9. Write short note on WAN?
A9. WAN : It stands for Wide Area Network. When a network is located over wide
area such as cities, states, countries or even continents it is called Wide Area
Network. In this network telephone line, satellite, microwave etc. media are used.
Q10. Write short note on PAN?
A10. Pan : It stands for Personal Area Network. It is a computer network organized
around an individual person within a single building. It refers to the
interconnection of information technology devices or gadgets(include laptop
computers, cellphone etc) within the environment of an individual user(about
within 10m or 30fts)
Q11. Explain various components of computer networks?
A11. Various components of computer network are:
i. Computer : The main purpose of a network is to join computers together.
The two types of computers which are used for networking are :
a. Client/Node : It is the normal computer system which is connected to
network for sharing of resources.
b. Server is a powerful computer. It helps us in sharing of resources or
information. It controls all other nodes.
ii. Network Interface Card(NIC) : It is a small computer circuit board or
card that is installed in a computer so that it can be connected to a network.
This card should be fitted in each computer known as client and server
computer.
iii. Hub/Switch : It is a device that allows you to connect multiple
computers to a single network devices. It allows data sharing between all
devices connected to hub.
iv. Router : It is hardware device which is designed to receive, analyze
and forward incoming data within a network or to another network.
Q12. Give advantages of network?
A12. The advantages of network are as follows :
i. Sharing files , data and information.
ii. Sharing hardware and software.
iii. File integrity
iv. Network provides a very fast communication media.
v. It provides flexibility because there is a possibility of connecting devices of
different user‟s.
vi. It reduces the cost of system.
vii. Network provides security to us.
viii. Speed : Sharing and transferring files within network is very rapid.
ix. It provides backup facility.
Q13. Give disadvantages of network?
A13. The various disadvantages of network are:
i. Network failure : All the central facilities may fail due to network.
ii. Management : The management of whole network is tough.
iii. Security : Danger of security is always present on network.
iv. Expensive to build.
v. Large scale organization :Cables and other hardware are very costly to
buy and replace in large organization.

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Q14. Give difference between LAN, MAN, WAN?
A14. The difference are given as follows :

S. Basis of LAN MAN WAN

No. comparison
1. Expand to Local Area Network Metropolitan Wide Area Network
Area Network
2. Meaning A network that It covers It spans large locally
connects a group of relatively large and connects
computers in a small region such as countries together.
geographical area. cities, towns.
3. Ownership of Private Private or Private or Public
network Public
4. Design and Easy Difficult Difficult
maintenance
5. Propagation delay Easy Moderate Long
6. Speed High Moderate Low
7. Fault Tolerance More Tolerant Less Tolerant Less Tolerant
8. Congestion Less More More
9. Used for College, school, Small towns, Country/Continent
hospital city

Q15. What is internet?

A15. Internet is group of several networks such as LAN, MAN and WAN connections
through appropriate hardware and software to work in a persistent manner. It is a
source of enormous amount of information.
Q16. Give advantages of Internet?
A16. The advantages of internet are as follows :
i. Faster communication : Internet provides faster communication.
ii. Information Resources : Information is probably the biggest advantage
that internet offers. There is a huge amount of information available on the
internet.
iii. Entertainment : Entertainment is another popular reason why many
people prefer to surf the internet. Downloading games, music or surfing the
websites are some of the uses people have discovered.
Q17. Give disadvantages of internet?
A17. The disadvantages of internet are as follows :
i. Theft of personal information : If you use the internet for online
banking, social networking or other services you may rise a theft to your
personal information.
ii. Virus Threat : Internet users often suffer from virus attacks on their
systems.
Q19. What is a web browser?
A19. A web browser is a software application for retrieving, presenting and traversing
information resources on the World Wide Web.e.g. internet explorer, google
chrome, opera, Mozilla firefox

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Q20. Write short note on internet explorer. Give its advantages and
disadvantages?
A20. Internet explorer(IE) formerly known as Microsoft Internet Explorer and Windows
Internet Explorer, has a series of graphical web browsers developed by Microsoft.
Advantages of internet explorer are :
i. It is pre installed on computer.
ii. Faster with Windows computers because it is integrated.
iii. Universal.
iv. Some applications are optimized for IE.
Disadvantages of internet explorer are :
i. No add-on support.
ii. Slows down with newer versions such as IE7
iii. May be less secure than other browsers
iv. Becomes buggy easily.
v. Targeted by hackers.
Q21. Describe Google Chrome? Give its advantages and disadvantages?
A21. The Google Chrome web browser is based on the open source Chromium project.
Google released Chrome in 2008 and issues several updates a year. It is available
for Windows, Mac OS X, Linux, Andriod and iOS operating systems.
Advantages of Google Chrome are :
i. Chrome is an extremely fast web browser.
ii. Google Chrome has a very basic, simple design, making it easy to use.
iii. The start-up pages lists the most frequent pages you‟ve visited and allows
you to click and access them with ease.
iv. Chrome automatically translates pages into a language you understand for
your convenience.
v. You can search the internet through your address bar at any time.
vi. If a site crashes on one of your tabs, other open tabs will not be affected.
vii. Chrome takes only seconds to install.

Disadvantages of Google Chrome :

i. Chrome uses up a lot of memory(RAM) when running it.
ii. If you accidently close the browser, Chrome will close all the tabs opened
without warning.
Q22. Describe Opera browser? Give its advantages and disadvantages?
A22. Opera is a Web browser that provides fast web page downloading, quick link
page, visual tabs etc.
Advantages of Opera Browser are as follows :
i. Fast web page downloading.
ii. Quick link page.
iii. Visual tabs.
iv. Secure browsing.
v. Sharing center by Opera unite.
vi. Website compression for last load Saves time.
Disadvantages of Opera Browser are :
i. It is not compatible with all webpages.
ii. No add-ons.

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Q23. Describe Mozilla Firefox browser? Give its advantage and disadvantages?
A23. Firefox is a web browser that is smaller, faster and in some ways more secure than
the Mozilla browser from which much of its codes was originally derived.
Advantages of Mozilla Firefox are as follows :
i. Speed : Firefox is reported to be the fastest browser when it comes to
download speed.
ii. Security : Firefox has some advanced security measures that protect
your computer from spyware and even certain viruses.
iii. Tabbed browsing and other advanced features : Tabbed browsing
allows you to open an unlimited number of pages in a single windows.
Disadvantages of Mozilla Firefox :
i. Compatibility issues : Some websites do not show properly in Firefox
and require you to view them with IE.
ii. Memory : Firefox takes a lot of memory to run.
iii. Interrupted service : Another disadvantage of Firefox is that
downloads cannot be resumed if interrupted.
Q24. Describe Google or write short note on Google search engine?
A24. Google is a search engine that can be employed to find a variety of information
such as websites, pictures, maps or even just the answer to the crossword clue
that‟s been driving.
Q25. What are the steps to browse internet through google search engine.
A25. Following are the steps to browse internet through Google search engine :
i. Select a search engine. At the top of any page on your browser type the
phrase “search engines” into the Search Bar to attain access to several
different internet sites that specifically aid in searching.
ii. After typing in whatever you want to search press the Enter key.
iii. Choose a few of the most specific or relevant keywords or phrases to
describe your topic.
iv. Click Search or press the Enter key on your keyboard.
Q26. What are the steps to browse internet through Yahoo search engine.
A26. Following steps to browse internet through Yahoo search engine are :
i. Visit the “Yahoo” website
ii. Enter search terms into the “Search” box for that related to the content and
data you want to find.
iii. Click on the “Search” button to begin your search.
iv. Review your search results. Yahoo will provide you with a list of relevant
websites and articles that match the keywords you entered into the search
box.
Q27. What are the steps to browse internet through Bing search engine.
A27. Following are the steps to browse internet through Bing search engine :
i. Open Bing. Goto https://www.bing.com/ in your computer‟s web browser
ii. Sign in if necessary. If you want to use your Microsoft account with Bing,
click Sign in in the top right side of the page and then enter your microsoft
email address and password.
Q28. What is e-mail?
A28. The full form of e-mail is electronic mail. It allows us to send and receive
messages to and from anyone with an e-mail address anywhere in the world.

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Q29. What are advantages of sending e-mail?
A29. Advantages of sending e-mail are as follows :
i. Cheap : Sending an email costs the same regardless of distance and
the number of people you send it to.
ii. Fast : An email should reach to its recipient in minutes or at the most
within a few hours.
iii. Convenient : Your message will be stored until the recipient is ready to
read it and you can easily send the same message to a large numbers of
people.
iv. Permanent : You can keep a record of messages and replies including
details of when a message was received.
Q30. Write steps to send e-mail?
A30. The steps to send email are :
I. Click on Write Mail(in rediff mail) or Compose(in yahoo)
II. Write Receiver‟s address in box.
III. Write Title of the main subject.
IV. Now write the content of the Mail and click on Send to send your e-mail.
Q31. Write steps to receive an e-mail?
A31. The steps to receive an email are :
i. Click on check mail button on yahoo mail webpage.
ii. Yahoo mail webpage will be seen.
iii. Click on mail button and read the message in the mail box
Q32. What is Gmail?
A32. Gmail or Google Mail is a free email service provided by Google. By Gmail you
can send and receive emails, block spam, create an address book and perform
other basic email tasks.
Q33. Write steps to create gmail account?
A33. The steps to create gmail account are :
i. Open your internet browser e.g use chrome.
ii. Type your address. Or click gmail link.
iii. Click Create an account to create a new account in google.
iv. Choose username from the list or type new username
v. Now type a password to log in your account.
vi. Fill your date of birth
vii. Fill your gender
viii. Fill mobile number and any email address(if you have already)
ix. And finally submit.

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 Chapter-3
Digital Documentation-Word Processing(Advanced)
Q1. What is word processor? Name atleast four word processor.
A1. A word processor is an application software that helps in the production of a
document. It is a text editor that allows you to type, edit and save text. In addition
it offers spell checking, designing and elaborate formatting features. The examples
of word processor are MS-WORD ,WordStar , Word Pad , Notepad.
Q2. State features of word processor?
A2. Major features of word processor are :-
i. It provides facility to create a document.
ii. It provides facility to display status of current file such as its name, line
number, column number etc.
iii. It provides facility to cut, copy and paste.
iv. It provides facility to bold, underline or italic the specified text.
v. It provides facility to delete or insert characters/words in document.
vi. It provides facility to save and print the selected text or entire document.
Q3. What do you mean by MS-WORD?
A3. MS-WORD is a powerful word processing tool that allows you to create various
documents, memos, fax cover sheets, web pages, brochures, tables, newsletters,
mailing label and a number of business and professional documents.
Q4. How to start MS-Word?
A4. Click on Start  All Programs  Microsoft Office Microsoft Word
OR
Type “Word” in search bar and press enter button Microsoft Word.
Q5. Write the parts of MS Word window?
A5. The various parts of MS Word are as follows :
i. File Menu : This menu is used to create a new file, open an existing file,
save a file and perform any other task.
ii. Quick Access Toolbar : Above the File Menu is the Quick Access
toolbar which provides access to commands you frequently use. By default
Save, Undo and Redo appear on the Quick Access toolbar.
iii. Menu Tabs : tabs are similar to the menu system of MS Word 2003.
Tabs are task oriented such as Home, Insert, Page Layout, References,
Mailings, Review, View and within each tab, the related sub-tasks are
grouped together.
iv. Ribbon : Ribbon tabs is used to display Ribbons. In Ribbon there are
many buttons that are grouped into categories such as Clipboard, Font and
Paragraph.
v. Dialog Box Launcher : It gives you access to additional commands via
a dialog box.
vi. Ruler : It is found below the Ribbon. You can use the ruler to change
the format of your document quickly.
vii. Text Area : Below the ruler the large area is called the text area. You can
type your text in the text area.
viii. Title Bar : It displays the title of the document on which you are
currently working. Word names the first new document as Document 1.
ix. The Vertical and Horizontal bars : These bars enable you to move
up-down and across your document simply by dragging the icon located on
the scrollbar.
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 x. Status bar : This bar appears at the bottom of the window and provides
information such as the current page and the number of words in your
document.
xi. Document Views : In word, you can display your document in one of the
following five views :
a. Print Layout : It shows the document as it will look when it is
printed.
b. Full Screen Layout : Reading Layout view formats your screen to
make reading your document more comfortable.
c. Web Layout : It enables you to see your document as it would appear
in a browser such as Internet Explorer.
d. Outline View : It displays the document in outline form.
e. Draft View : It is used to quickly edit the document.
Q6. What is template in MS-Word?
A6. Template is a file that serves as a starting point for a new document. When you
open a template it is pre-formatted in some way.
The step to Creating a resume with M.S. Word template
i. Click on the New in File tab.
ii. In office.com templates, select Resumes and Cover Letters
iii. MS-Word will download the selected template from office.com templates.
iv. Here various styles are available for Resumes and Cover Letters. Select
anyone according to the requirements and click download.
v. Resume with selected template will appear.
vi. Now we can edit it and make the necessary changes in resume.
vii. After filling all the required information in the resume, save it.
Q7. How will you create a New Document?
A7. To create a new document, follow one of the following methods :
i. Click on File  New option.
ii. Choose Blank Document Option.
iii. Click on Create Button
OR
Press Ctrl + N keys on the keyboard.
Q8. How will you open an existing document?
A8. To open an existing document use one of the following methods :
Click on Open button from File Menu at the top left corner of the screen to open
an existing document.
OR
Press Ctrl + O keys on the keyboard.
Q9. How to save a file?
A9. To save a new or existing document that is opened, follow one of the following
method :
Click the Save Option available on File Menu.
OR
Press Ctrl + S keys on the keyboard.
If the file is new document then it will prompt you by opening Save As dialog
box. Select the folder where you want to place your document, type the name of
the document in File Name Box and then click Save. On the other hand if the
document is already saved with a name earlier, it will simply save the document.

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Q10. Give difference between Save and Save As?
A10. Save : Choosing “Save” simply saves your work by updating the last
saved version of the file to match the current version you see on
your.
Save As : Choosing “Save As…” brings up a prompt to save your work as a
file with a different name. for example, you might choose to save a
document called “text.doc” as “text1.doc”. this way you can save file
at different stages and keep multiple versions on your hard disk.
Q11. How will you close a document?
A11. Perform the following steps to Close Word Document:
i. Click on File.
ii. Click on Exit menu
OR
Press Alt + F4
OR
Click on Close button of Title Bar.
Q12. What do you mean by Print Preview feature? How it is useful?
A12. Print Preview is a facility that displays the document on the screen as it will
appear on printing i.e. it gives a complete idea about the appearance of printed
page without actually printing. It is quite useful as it gives a complete idea about
the appearance of printed page without actually printing.
Q13. How will you Preview a document?
A13. Follow the following steps:
i. Click on File Menu  Print Preview option
ii. Click on close button.
OR
Click on Print Preview button from standard tool bar.
Q14. How will you Print a document?
A14. Steps to print your document :
i. Type a document in a blank page of MS Word.
ii. Click on File  Print option
OR
Press Ctrl + P
iii. You can change any one name of printer. And then click on OK button.
iv. If we select on Current page option we will take the print of desired
page.
v. You can also change the size of page on Clicking of Properties  Page
size.
vi. You can take the print of Odd pages and Even pages also.
vii. You can Type the range of page.
viii. You can see the Print Preview of document.
Q15. What do you mean by Text Editing?
A15. Making changes in a document like inserting or deleting text, copying or moving
text, replacing text etc. is called Text editing
Q16. How will you select the few characters in the document?
A16. To select a few characters click and drag the cursor across the characters you want
to select. You will notice that if you drag the cursor across more than a couple of
words, word starts to select entire words at a time.

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Q17. How will you select a Line?
A17. Bring the mouse pointer to the beginning of the line in the left margin. Click the
left mouse button to select the line.
OR
Keep the cursor on the first alphabet of the line and Press Shift + End
Q18. How will you select a paragraph?
A18. Keep the mouse pointer anywhere within the paragraph and triple click left mouse
button to select that paragraph.
OR
Keep the cursor on the first alphabet of the line of the paragraph and Press
Shift + Downward arrow
Q19. How will you move Text?
A19. To move the text follow the following steps :
i. Select the text to be moved.
ii. Click the Cut option from the Clipboard group under the Home Tab.
iii. The selected text will disappear from the document.
iv. Bring the cursor to the new position where you want to shift the text.
v. Click Paste option from the Clipboard group.
vi. The text will appear at the cursor position.
Q20. How will you Copy Text?
A20. To copy the text the steps are as follows :
i. Select the text to be copied.
ii. Click Copy option in the clipboard group under the Home Tab.
iii. Bring the cursor to the new location where you want to copy the text.
iv. Click paste option in the clipboard group.
OR
Select the text to be copied and Press Ctrl + C
Q21. How will you Paste the copied Text?
A21. To Paste the copied the text the steps are as follows :
i. Select the text to be copied.
ii. Click Copy option in the clipboard group under the Home Tab.
iii. Bring the cursor to the new location where you want to copy the text.
iv. Click paste option in the clipboard group.
OR
Select the text to be copied and Press Ctrl + C and then place the cursor
where you want to paste it and Press Ctrl + V
Q22. What do you mean by font? How is it useful in formatting characters?
A22. Font refers to the print type, style and size of characters(letters, numbers etc.) used
in printing. The use of different fonts change the look of the text. MS Word offers
a number of different font types to choose from. E.g. ARIAL, Arial Black, Times
New Roman etc.
Q23. How will you Modify the Text?
A23. Perform the following steps :
i. Select the text you want to modify.
ii. Click on the font face, from the drop down list select the style and font
size simultaneously.
OR
Press Ctrl + [ to decrease the font size
Press Ctrl + ] to increase the font size
14
Q24. How will you Undo in MS-Word?
A24. The UNDO command reverses the action we have perform while editing.
On the Quick Access Toolbar click the UNDO command/option.
OR
Press Ctrl + Z
Q25. How will you Redo in MS-Word?
A25. The REDO command reverses the action of UNDO command.
On the Quick Access Toolbar click the REDO command/option.
OR
Press Ctrl + Y
Q26. What do you mean by formatting a document?
A26. Formatting a document means modifying text size, font face, color, style,
alignment, line spacing, graphics and many more things.
Q27. Write various Font Styles?
A27. There are three basic font styles used in text:
i. Bold : Bold text means using thicker letters.
ii. Italic :Italic text means using slanted letters.
iii. Underline : Underline the text means to draw a horizontal line
underneath the letters.
Q28. How will Bold text?
A28. Select the text and then click the Bold option from font group in the home tab.
OR
Select the text and Press Ctrl + B

Q29. How will Italic text?

A29. Select the text and then click the Italic option from font group in the home tab.
OR
Select the text and Press Ctrl + I
Q30. How will Underline text?
A30. Select the text and then click the Underline option from font group in the home
tab.
OR
Select the text and Press Ctrl + U
Q31. How will you change the text color?
A31. Font Color is the feature by which we can change the color of the text.
The step to change the text color are as follows :
i. Select the text you want to modify.
ii. Click on the Home tab. Choose the Font Color option in the Font group.
The Font Color drop down box appears.
iii. Move the mouse pointer over the various font colors. A live preview of the
colors will appear in the document.
iv. Select the colour according to your choice.
Q32. What is Text Highlight Color?
A32. When you use text highlight color option it means that the text shows like it was
marked with a highlighter pen. Steps to use the text highlight color are follows :
i. Select the text that you want to highlight.
ii. On the Home tab, move the arrow next to Text Highlight Color in the
Font Group.
iii. Click the color that you require for text.
15
Q33. What do you mean by formatting a document?
A33. Formatting a document means modifying text size, font face, color, style,
alignment, line spacing, graphics and many more things.
Q34. What is text alignment? Name types of alignment?
A34. Alignment refers to the manner in which the left and right ends of lines are
aligned. MS-WORD offers four types of alignments :
i. Left alignment : It aligns the left ends of lines.
ii. Right alignment : It aligns the right ends of lines.
iii. Centered alignment : It centers lines between the left and right margins.
iv. Justified alignment : It aligns both left and right ends of lines.
Q35. How will you align text Left?
A35. Select the text and Select the left alignment options from the Paragraph group on
the Home Tab.
OR
Select the text and Press Ctrl + L
Q36. How will you align text Right?
A36. Select the text and Select the right alignment options from the Paragraph group on
the Home Tab.
OR
Select the text and Press Ctrl + R

Q37. How will you align text Center?

A37. Select the text and Select the Center alignment options from the Paragraph group
on the Home Tab.
OR
Select the text and Press Ctrl + E
Q38. How will you align text Justify?
A38. Select the text and Select the justify alignment options from the Paragraph group
on the Home Tab.
OR
Select the text and Press Ctrl + J
Q39. What are margins in word processing terminology? Name different types of
margins?
A39. The distance from the text to the paper‟s edge is called margins. There are four
different types of margins : Top margin , Bottom Margin , Left Margin and Right
Margin
Q40. How will you change margin of the page/document?
A40. The steps are as follow :
i. Click on File  Page Setup menu.
ii. Click on Margin button and set margin on all sides.
iii. Click on Paper button and set size of paper(As A4 or Legal)
iv. Click on „OK‟ button.
Q41. How will you customize line spacing?
A41. The simple way to change the line spacing for whole document is to highlight or
select the paragraphs or entire document that you want to change the line spacing
on. Adjusting the line spacing will affect how easily our document can be read.

16
Q42. How will you format the line spacing?
A42. The steps are as follows :
i. Select the text you want to format.
ii. Click the line and Paragraph spacing command in the Paragraph group
on the Home Tab.
iii. Select the desired spacing option from the drop-sown menu.
iv. From the drop-down menu you can also select Line Spacing Options to
open the Paragraph dialog box. From here, you can adjust the line spacing
with even more precision.
Q43. What do you mean by Header and Footer?
A43. Header is a small text that appears at top of all(or even/odd) pages of the
document. Footer is a small text that appears at bottom of all (or even/odd) pages
of the document.
Q44. How will you add Header or Footer?
A44. The steps are as follows :
i. On the Insert tab, in the Header & Footer group, click Header or Footer.
ii. Click the header or footer that you want to add in your document and
your header or footer area will open.
iii. Type text in the header or footer area.
iv. To return to the body of your document, click Close Header or Footer on
the Design tab(under Header & Footer Tools).
Q45. How will you remove Header or Footer?
A45. Click on Insert  Header & Footer  Header or Footer
i. Click on the Header, Footer or Page Number Command in Header & Footer
group on Insert Tab.
ii. A drop down menu will appear.
iii. Click Remove button at the bottom of the menu.
Q46. What is page number?
A46. It is the number of the specific page in a document.
Q47. How will you add Page Numbers?
A47. If you want to put a page number on each page, you can quick;y add a page
number from the gallery:
i. On the Insert tab, in the Header & Footer group, click Page Number.
ii. Click the page number location that you want.(Top of page or Bottom of
page)
iii. In the gallery, scroll through the options and then click the page number
format that you want.
Q48. How will you remove Page Numbers?
A48. To remove the page number the steps are :
i. On the Insert tab, in the Header & Footer group, click Page Number.
ii. Click the “Remove page Number” option.
Q49. What is Spelling & Grammar feature?
A49. The feature by which MS-Word suggest corrections automatically while you work
is called the Spelling & Grammar feature.

17
Q50. How will you use Spell and Grammar option?
A50. i. Click the Review tab on menu bar.
ii. Click Spelling or Spelling & Grammar
iii. If the program finds spelling mistakes a dialog box appears with the first
misspelled word found by the spelling checker.
iv. After you decide how to resolve the misspelling(ignoring it , adding it to
the program‟s dictionary, or changing it), the program moves to the next
misspelled word.
Q51. What is a clipboard?
A51. Word has a temporary storage area called the clipboard that can be shared among
all your windows applications. When you want to move a part of text or graphics
from one program to another or from one place in a document to another you can
use the clipboard. When you cut or copy a selection it is moved to the clipboard
and it can then be put into another place by pasting.

Q52. How will you insert word art in a document?

A52. Word Art changes the text into a Drawing Items. To insert Word Art the steps are
as follows :
i. Click on WordArt option from Text ribbon.
ii. Word Art gallery will be opened. Select desired design from the gallery.

Q53. How will you insert Clip Art into a document?

A53. Steps to insert Clip Art are as follows :
i. On the Insert tab, in the Illustrations group, Click Clip Art.
ii. A Clip Art task pane will appear on the right of your screen. In the
Search for box, type a word or phrase that describes the clip art that you
want.
iii. Click GO.
Q54. How will you insert picture in your document?
A54. The steps are :
i. Click where you want to insert the picture in your document.
ii. On the Insert tab, in the Illustrations Group, Click Picture option.
iii. Locate the picture that you want to insert. For example, you might have
a picture file located in My Documents.
iv. Double Click the picture that you want to insert and it will appear in
your document.
Q55. What is page Margin?
A55. Page margins are blank space around the edges of the page.
Q56. How will you format page margins?
A56. The steps are as follows :
i. Select the Page Layout tab.
ii. Click the Margins command. A menu of options will appear. Normal is
selected by default.
iii. Click the predefined margin size you want. Click on Page Layout 
margin
Q57. What do you mean by Orientation?
A57. Orientation decides the Landscape or Portrait format. Landscape means the page is
oriented horizontally, while portrait format means it is oriented vertically

18
Q58. How will you change the page orientation of the page?
A58. The steps are as follows :
i. Select the Page Layout Tab.
ii. Click the Orientation command in the Page Setup Group.
iii. Click either Portrait or Landscape to change the page orientation.
Q59. What is Water mark?
A59. It is a very light text or symbol to be printed on the background of the paper.
Q60. How will you add a watermark to document?
A60. The steps are as follows :
i. On the Page layout tab, in the Page Background group, click Watermark.
ii. do one of the following :
a. Click a predesigned watermark, such as Confidential or Do not copy, in
the gallery of watermarks.
b. Click Custom Watermark, Click Text watermark and then select or type
the text that you want.
Q61. How will you add a background color or texture?
A61. Steps are as follows :
i. On the Page Layout tab, in the Page background group. Click Page Color.
ii. Do any of the following :
a. Click the color that you want under Theme Colors or Standard Colors.
b. Click Fill Effects to change or add special effects, such as gradients,
pictures or patterns.
Q62. What is Superscript and Subscript?
A62. Superscript : The type characters that appear above the normal text line.
Subscript : The type character that appear below the normal text line.
Q63. Write the steps for Superscript?
A63. The steps are as follows :
i. Type a line “CO2” in the page.
ii. Now select to “2”
iii. Then click on Superscript option which is on Font tab.
iv. It will show us “CO2”
Q64. Write the steps for Subscript?
A64. The steps are as follows :
i. Type a line “CO2” in the page.
ii. Now select to “2”
iii. Then click on Subscript option which is on Font tab.
iv. It will show us “CO2”
Q65. How will you Insert Symbol?
A65. The steps are :
i. In the symbol group on the Insert tab click the Symbol command button.
ii. A list of some popular or recently used symbols appears. Selecting a
symbol from the menu inserts the special symbol directly into your text.
Q66. What do you mean by Bullet and Numbering feature?
A66. To increase the readability and beauty of a document various items of a list in the
document should be separated. MS-WORD provides facility of such separation
automatically. Moreover it allows us to select the mode of separation i.e. by
putting symbols called bullets of different styles or by putting number called
numbering of different style such as I, ii, iii…. Or 1,2,3….

19
Q67. How will you insert Bulleted or Numbered List?
A67. The steps are :
i. Click on the area where you would like your list to appear or highlight
the text you would like to be in a list.
ii. do the following steps :
a. Goto the Home tab, in the Paragraph group, click Bullets or Numbering.
b. Bullets or numbers will be shown.
c. Select the desired one.
Q68. How will you apply borders to page?
A68. Page borders are used to put borders around the page. To apply borders the step
are as follows :
I. When you click page borders in page background group of page tab a
dialog box appears.
Ii. Click on page layout  page border
Q69. How will you apply shading to word or paragraph.
A69. The steps are :
I. Select the word or paragraph that you want to apply shading to.
Ii. On the home tab, in the paragraph group, click the arrow next to shading.
Iii. Under the theme colors click the required color.
Q70. What is format painter?
A70. Format painter option allows to quickly copy a format that we have applied to text
already in our document.
Q71. How will you apply format painter?
A71. The steps are as follows :
I. Select the text or graphic that has the formatting that we want to copy.
Ii. In the clipboard group, on the home tab, single click format painter. The
pointer will change to a paintbrush icon.
Iii. Bring our cursor to the text or graphic that we want to format and click on
the text.
Iv. To stop formatting press esc or click on the format painter command again
or
press ctrl + shift + c together from keyboard.
Q72. What is find and replace feature of ms-word?
A72. When you work with longer documents, it is difficult and time consuming to
locate a specific word or phrase. Word can automatically search your document
for specific word or phrase using the find feature. It also allows us to change
words or phrases using replace.
Q73. Write steps to find a text?
A73. The steps are as :
I. Go to home tab, click the find command. The navigation pane will appear
on the left side of the screen.
Ii. Type the text you want to find in the field at the top of the navigation pane.
Iii. If the text is found in the document, it will be highlighted in yellow and a
previous will appear in the navigation pane.
Iv. If the text appears more than once, you can click the arrows o the
navigation pane to step through the results. You can also click the result
previews on the navigation pane to jump to the location of a result in our
document.
V. When you close the navigation pane, the highlighting will disappear.
20
Q74. Write steps to replace text that you have already found?
A74. The steps are :
I. From the home tab, click the replace command. The find and replace dialog
box will appear.
Ii. Type the text you want to find in the find what field.
Iii. Type the text you want to replace it with in the replace with field.
Iv. Click find next and then replace to replace text. You can also click replace
all to replace all instances within the document.
Q75. What is Table?
A75. A table lets you organize information in a row and column format.
Q76. How will you insert a Table in a document?
A76. There are three methods to draw a table :
i. Using table button.
ii. Using Insert Table option.
iii. By Drawing a Table.
Q77. How will you create a table using Table Button?
A77. Steps are as follows :
i. Click where you want to insert a Table.
ii. Click on Table button in the Table group on the Insert tab.
Iii Move the mouse pointer over the grid and cover the number of rows and
columns you want in the table.
iv. Then the table will be inserted.
Q78. How will you create a table Using Table Option?
A78. Steps are as follows :
i. Click on the Table button in the Tables group on the Insert Tab.
ii. Click Insert Table.
iii. The Insert Table dialog box will appear.
iv. Mention the number of columns and rows in the Insert Table dialog box
and click OK button
Q79. How will you create a table using By Drawing Table?
A79. Steps are as follow :
i. Click the Insert Tab, click Table and then Draw Table. The pointer changes
to a pencil.
ii. Go to the location in working where you want to draw your table.
iii. Keeping in mind the size of the table. Click left mouse button and drag to
draw the outside of the table.
iv. To make columns, click left mouse button on upper line and then drag it to
lower side. A dashed vertical line will appear while dragging. Leave the
mouse button. A column will be drawn. Similarly you can add more rows
in table.
Q80. How will you enter data in a Table?
A80. The steps are :
i. Select the cell by clicking on it.
ii. Type the text. To go to the next cell press Tab key.

21
Q81. How will you insert columns in a table?
A81. The steps are :
i. Select the column adjacent to which you want to insert a new column.
ii. Click on the top border of the column to select it.
iii. Under Rows and Columns Group, on the Layout Tab, do one of the
following :
a. To add a column to the left of the existing column, click on Insert Left
in the Rows and Columns Group.
b. To add a column to the right of the existing column, click on Insert
Right in the Rows and Columns Group.
OR
You can also insert the columns by Right mouse button.
The steps are as :
i. Right click on the cell adjacent to which you want to insert a new column.
ii. Click on the Insert option.
iii. To add a column to the left of the cell, click Insert Column to the left.
Q82. How will you insert rows in a table?
A82. The steps are :
i. Click on the cell of the row to select it.
ii. Under Rows and Columns Group, on the Layout Tab, do one of the
following :
a. To add a row above the current row, click on Insert Above in the Rows
and Columns Group.
b. To add a row below the current row, click on Insert Below in the Rows
and Columns Group.
OR
You can also insert the rows by Right mouse button.
The steps are as :
i. Right click on the row who‟s above or below you want to Insert a row..
ii. Click on the Insert option.
iii. To add a row above the selected row, click Insert Rows Above option.
Q83. How will you insert a cell in a Table?
A83. The steps are :
i. Right click the mouse button click on Insert Insert Cells..option
ii. he Insert Cells dialogue bow will appear.
iii. Select Shift cells right of Shift cells down option.
iv. Click OK.
Q84. How will you delete columns in a Table?
A84. The steps are :
i. Select the column which you want to delete.
ii. Click on Delete  Delete Columns option in the Rows and Columns group.
OR
Delete columns using right mouse button :
i. Right click on the selected row.
ii. Select the Delete Cell option.
iii. Select Delete entire column option.

22
Q85. How will you delete Rows in a Table?
A85. The steps are as :
i. Select the Row which you want to delete.
ii. Click on Delete  Delete Rows option in the Rows and Columns group.
OR
Delete columns using right mouse button :
i. Right click on the selected row.
ii. Select the Delete Cell option.
iii. Select Delete entire row option.
Q86. How will you delete Cells in a Table?
A86. The steps are :
i. Select the cell which you want to delete.
ii. Click Delete button  Delete Cells option in the Rows and Columns group.
iii. Delete Cells dialogue box will open.
iv. Select Shift Cells Left or Shift Cells up option.
v. Click OK button.
Q87. How will you delete a Table?
A87. The steps are :
i. Take the cursor on any cell of the table.
ii. Click on Delete  Delete Table option in the Rows and Columns group.
iii. The Table will be deleted from the work area.
Q88. How will do the alignment of Table?
A88. The steps are :
i. Click the Layout Tab.
ii. Click on Properties button in the Table Group. Then the Table Properties
dialog box will be displayed.
iii. According to requirement select right, left and center align.
iv. Click OK button.
Q89. How will you change the size of Row, Column or Cell?
A89. The steps are :
i. Place the cursor in that row, column or cell whose size you want to change.
ii. Click on the Layout tab.
iii. Click Properties button in the Table Group. Then the Table properties
dialog box will be displayed.
iv. To change the size of selected row, select Row Tab.
v. Click on Specify height check box in order to change the height of the row.
vi. Enter the height of the row.
vii. To determine the width of column or cell repeat the step 5 and 6 for
Column and Cell tab
viii. Click OK button.
Q90. How will you merge cells?
A90. The steps are :
i. Select the cells you want to merge. Click the Layout tab.
ii. Click on Merge Cells in the Merge Group.
iii. The data gets combined in one cell.

23
Q91. How will you split cells?
A91. The steps are :
i. Select the cell you want to split.
ii. Click on Layout tab.
iii. Click on Split Cells button in the Merge Group.
iv. The Split Cells dialog box will appear on the screen.
v. Enter the number of rows and columns into which you want to split the
selected cell.
vi. Click OK button.
Q92. What do you mean by Mail Merge?
A92. Mail merge is a feature of MS WORD used to send a document, or documents, to
many different people.
Q93. Write steps of Mail Merge?
A93. The steps are :
i. Click on the Mailing Tab.
ii. Click on the Start Mail Merge button.
iii. Click on the Step by Step Mail Merge Wizard.
iv. The Mail Merge task pane displays on the right side of the screen
v. To create letters, select Letters option under the „Selected document type‟ section.
vi. Click on Next and then choose Use the current document option.
vii. Click on Next : Starting document
viii. Click on Type a new List.
ix. Click on the Create …
x. The New Address List dialog box will appear.
xi. Click on the Customize Columns button. Customize Address dialog box will
be displayed on the screen.
xii. Click on Add … button(From Customize Address List dialog box) then Add
Field dialog box will appear.
xiii. Remove the fields that you do not require by clicking on the Deletebutton.
Then Click OK.
xiv. Enter the data in the respective fields in the New Address list box.
xv. Click on the New Entry button to enter the data in the new record.
xvi. Repeat step 15 to enter as many records as required.
xvii. Click OK button.
xviii. The Save Address List dialog box will be displayed on the screen.
xix. Mention the file name.
xx. Click on Save button.
xxi. Click on the OK button.
xxii. In the Task Pane, click on the Next : Write your letter button.
xxiii. Position the cursor where you want to place the merge field.
xxiv. Click  Insert Merge Field.
xxv. Click on the Field to insert.
xxvi. Repeat 24, 25 and 26 steps to insert all fields at required places.
xxvii. In the Task Pane Click on the Next : Preview your letters.
xxviii. The first record will get displayed. Click on Next button to preview the next record
and on the previous button to preview the previous record.
xxix. Click on Next : Complete the Merge option.
xxx. The Merge to New Document dialog box opens.
xxxi. Click on “All” option.
xxxii. Click on the OK button.
24
 Chapter-4
Digital Data Tabulation-Spreadsheet
Q1. What is a spreadsheet?
A1. It is a sheet of paper that shows accounting or other data in rows and columns. It is
a also a computer application program that simulates a physical spreadsheet by
capturing, displaying and manipulating data arranged in rows and columns.
Q2. Write a note on MS-Excel?
A2. MS-Excel is a spreadsheet program. It is used to do calculations on your data. You
can do any type of mathematical, statistical, trigonometric and financial
calculations. You can also make charts and graphs to present data in graphical
form.
Q3. How will you start MS-Excel?
A3. The steps are :
Click on Start  All Programs  Microsoft Office  Microsoft Office Excel
2010
Q4. Write steps to open MS-Excel?
A4. The steps are :
Click on Start button to open Search box  Type Excel in the Search box  Press
enter key from Keyboard
Q5. What is workbook, worksheet, cell?
A5. Workbook : A workbook is the name given to an Excel file and contains one or
more worksheets.
Worksheet : It is a collection of cells organized in rows and columns. Each
worksheet contains 1048576 rows and 16384 columns and serves as
a giant table that allows you to organize information.
Cell : Intersection of row and column is called cell.
Q6. Name and explain various parts of MS-Excel windows?
A6. The various parts of MS-Excel window :
i. Quick Access Toolbar : Above File menu there is Quick Access toolbar.
It gives access to commands frequently. It has three buttons : Save As,
Undo, Redo.
ii. File Menu : This is located on the upper left corner of the Excel window.
iii. Title Bar : It displays the name of the workbook you are currently using
title bar.
iv. Ribbon : In Excel Ribbon is located below the Quick Access Toolbar.
On the ribbon, there are many tabs. Each tab displays several related
command groups.
v. Formula Bar : It displays information entered in the current or active
cell. The content of the cell can also be edited in the Formula bar.
vi. Status bar : This bar is located at the bottom of the Excel Window and
provides information such as the sum, average, minimum, maximum value
of selected numbers.
vii. Name Box : It shows the address of the current selection or active cell. It
is also used to go to a specific cell. In the name box, type the cell name and
then Press Enter Key.
Q7. How will you select cells?
A7. To perform a function on a group of cells, you must first select those cells by
highlighting them. To select an area hold down the left mouse button and drag the
mouse over that area.
25
Q8. How will you enter data in a cell?
A8. The steps are :
i. Click on the cell where you want to enter the data.
ii. Type the data, Press tab key to go to next cell. The data can be typed in
either the cell or the Formula bar.
iii. After typing data, press tab key to go to next cell. The data can be typed in
either the cell or the Formula Bar.
Q9. How will you edit a cell data?
A9. Click on the cell whose data you want to edit and then press F2 key.
OR
You can also edit the cell by using the Formula bar.
OR
You can also edit the data by double clicking the cell you want to edit.
Q10. How will you use Wrap text feature in MS-Excel?
A10. When the typed text is too long to fit in the cell, then the text overlaps the next
cell. To avoid this you can wrap the next, perform the following steps to wrap text
:
i. Move to cell say A3.
ii. Type “ Hello Everbody.”
iii. Press Enter.
iv. Return to cell A2.
v. Select the Home tab.
vi. Click on the Wrap text button. Your text will be wrapped.
Q11. How will you fill the range of cells?
A11. The steps to fill the range of cells are :
i. Select the cell, type the data in the cell.
ii. Position the mouse pointer over the fill handle.
iii. Press fill handle with left mouse button and drag the mouse to select the
range of cell. And release the mouse button.
OR
From keyboard press Shift key and Down key and select the cells or range
of cells. Press Ctrl + D keys to fill the data.
The contents of the first cell will be copied to all the cells of the selected
range.
Q12. How will you create a Data Series?
A12. Data series is a series of number. Excel can enter numbers automatically in a form
of series. The steps to generate data series are :
i. Type 100 in cell A1
ii. Type 101 in cell A2.
iii. Select both the cells.
iv. Position the mouse pointer over the fill handle.
v. Click and hold the left mouse button, and then drag it down.
Q13. How will you create a Series of Months of Year?
A13. The steps are :
i. Enter the value January in cell A1.
ii. Enter the value February in cell A2.
iii. Select both of the cells and press fill handle with left mouse button and drag
the mouse.
iv. It will create the series of months automatically.
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Q14. Write steps to create a file?
A14. The steps are :
i. Click the File tab.
ii. Click New.
iii. Under Available Templates, double-click Blank Workbook.
OR
Press Ctrl+N
Q15. Write steps to Save a File?
A15. The steps are :
i. Click on File menu
ii. Click on Save button. The Save As dialog box will appear.
iii. Go to the folder in which you want to Save the file.
iv. Type the name that you want to give to your file in the File Name Box.
v. Click on the Save button.
OR
i. Press Ctrl + S
ii. The Save As dialog box will appear.
iii. Go to the folder in which you want to Save the file.
iv. Type the name that you want to give to your file in the File Name Box.
v. Click on the Save button.
Q16. Write steps to Print and Print Preview in MS-Excel?
A16. The steps are as follows :-
i. Click on File  Print option or Click to Ctrl + P
ii. The dialog box will appear
iii. Enter the page no. on Page Range blank box.
iv. Then check the Print Preview of mentioned page.
Q17. Write steps to close a spreadsheet?
A17. The steps are as follows :
i. Click on File menu.
ii. Click on Exit. MS-Excel will close
OR
Click on Close button on the right hand side of title bar.
OR
Press Alt + F4 key combination from keyboard.
Q18. State major data types supported by excel?
A18. Major data types supported by Excel are : Numbers, Text(also called label), Data
and Formula
Q19. Write steps to Auto Fill Series?
A19. The steps are :
i. Type the first two numbers in the first two worksheet cells.
ii. Select these two cells and hover the cursor over the lower right corner to
display the Fill Handle(+).
iii. With the RIGHT mouse button pressed, drag the Fill Handle up, down, or
across to select the cells to be filled. Release the mouse.
iv. From the menu that now displays, select Growth Trend.
v. The autofill results are shown.

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Q20. How will you change the cell background color?
A20. The steps are :
i. Select the cell for which you want to change the background color.
ii. Click the down arrow next to the cell color icon. It is usually displayed as
tipping paint can with a yellow underline.
iii. After clicking the down arrow for the cell color, select the color you want
to make the cell background.
Q21. How will you change the cell border?
A21. The steps are :
i. Select the cell for which you want to add a border.
ii. Click the down arrow next to the cell border icon.
iii. After clicking the down arrow for the cell border, select the border type you
want to set for the cell.
Q22. How will you align a Text?
A22. The steps are :
i. Select the cells that have the text you want aligned.
ii. On the Home tab choose one of the following alignment options.
Q23. How will you change the font type?
A23. The steps are :
i. Select the cell containing the text you want to change.
ii. Click the down arrow next to the font field on the format bar.
iii. After clicking the down arrow for the font you should be able to select from
each of the installed fonts on your computer. Click the font you want to use
and the text in the selected cell will change.
Q24. How will you change the font size?
A24. The steps are :
i. Select the cell containing the text you want to change.
ii. Click the down arrow next to the size box on the format bar. Typically the
default size is 11 or 12
iii. After clicking the down arrow for the size you should have a selection of
different sizes to choose.
Q25. How will you change the font color?
A25. The steps are :
i. Type a paragraph in a document.
ii. Select a line to change the color of a text and click on Font color option in
Font ribbon.
iii. The Theme of color option will appear.
iv. Select any one colour of your choice. The color of text will change.

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Q26. How will you insert a cell?
A26. For inserting new cells, rows or columns the steps are :
i. Select the cells, rows or columns where we want the next blank cells.
ii. Click the drop down arrow attached to the Insert button in the Cells group
of the Home tab.
iii. Click on Insert Cells on the drop-down menu.
iv. The Insert dialog box opens and displays the following options:
a. Shift Cells Right : It is used to shift the existing cells to the right to
make room for the blank cells you want to insert.
b. Shift Cells Down : It is used to shift existing cells down. This is the
default option.
c. Entire Row : It inserts complete rows in the cell range.
d. Entire Column : It inserts complete columns.
e. Select the desired option and click on OK button.
Q27. How will you delete cells, rows or columns?
A27. For deleting cells, rows or columns the steps are :
a. Type the data in our worksheet.
b. Select the cells, rows or columns we want to delete.
c. Click the drop down arrow attached to the Delete button in the Cells group of
the Home tab.
d. Click on Delete Cells on the drop-down menu.
e. The Delete dialog box opens and displays the following options:
i. Shift Cells Left : It is used to move entries from neighboring columns on the
right to the left to fill in gaps created when delete the cell selection.
ii. Shift Cells Up : It is used to move entries up from the neighboring rows
below.
iii. Entire Row : It removes complete rows in the cell range.
iv. Entire Column : It is used to delete all the columns in the current cell
selection.
v. Select the desired option and click on OK button to delete.
Q28. What is a formula?
A28. A formula is an expression which calculates the value of a cell.
Q29. How will you enter formula in a cell using operator + , - , * , /
A29. To enter addition (+) formula :
i. Select a cell.
ii. To let Excel know that you want to enter a formula type an equal sign(=).
iii. Type the formula A1 + A2 and press Enter
To enter Subtraction(-) formula :
i. Select a cell.
ii. To let Excel know that you want to enter a formula type an equal sign(=).
iii. Type the formula A1 - A2 and press Enter
To enter multiplication (*) formula :
i. Select a cell.
ii. To let Excel know that you want to enter a formula type an equal sign(=).
iii. Type the formula A1 * A2 and press Enter
To enter division (/) formula :
i. Select a cell.
ii. To let Excel know that you want to enter a formula type an equal sign(=).
iii. Type the formula A1 / A2 and press Enter

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Q30. What is cell reference? Name and explain various types of references?
A30. Cell Reference is method to access the various cell. It means to calculate important
calculations by using a cell address or a range of cells for a formula to calculate
the result of the formula in a worksheet. Three types of cell reference or
addressing are :
i. Relative Cell Reference or Address : When we copy multiple cell
formula then it changes according to cell position. For example :
a. Type data in a worksheet.
b. Now type our formula in cell D2 = B2 + C2
c. Drag the fill handle of cell D2 you will see that formula changes in cell
D5 given as D5= B5 + C5
ii. Absolute Reference or Address : When we copy a formula from one cell
to another its cell reference does not change. The absolute reference is
denoted by dollar($) sign
For example :
a. Type data in a worksheet.
b. Now type our formula in cell D2 = $B$2 + $C$2
c. Drag the fill handle of cell D2 you will see that formula will not change
in cell D5 given as D5= $B$2 + $B$2
iii. Mixed Reference or Address : This is the combination of both Relative
and Absolute Reference. In Mixed reference a Dollar($) sign is used either
to a column or row.
For example :
a. Type data in a worksheet.
b. Now type our formula in cell D2 = B$2 + $C2
c. Drag the fill handle of cell D2 you will see that formula will not change
in cell D5 given as D5= D$2 + $B5
Q31. What do you mean by functions in Excel?
A31. Function is a small program that performs specific action on the given range of
data. The data on which function is performed are known as arguments. It can be
called at any place in the worksheet. A function has two parts :
(i) Arguments : It specifies the data on which function will be applied. There
can be more than one arguments separated by commas.
(ii) Structure : It specifies the name of function followed by an opening
parenthesis, the arguments and then closing parenthesis.
Q32. Write steps to insert a function from Function Library?
A32. The steps are :
i. Type your data in our worksheet take the following steps.
ii. Select the cell where the answer will appear(F3 for example)
iii. Click the Formula tab.
iv. From the Function Library group select the function category which is
required. Here we select Date & time
v. Select the desired Function from the Date & Time drop-sown menu. We‟ll
choose the NETWORKDAYS function to count the days between the order
date and receive date.
vi. The Function Arguments dialog box will appear. Insert the cursor in the start_date
then enter or select the cell(s) you want(E3)
vii. Insert the cursor in the End_date then enter or select the cell(s) we want
viii. Click on OK and the result will appear.

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Q33. Write note on :
SUM( ) , AVG( ) , MIN( ) , MAX( ) , IF( )
A33. (a) SUM( ) : This function is used to calculate the total value of given
table. Steps to use this functions are :
i. Type a data in MS Excel.
ii. Click on Insert Formula Box.
iii. Now Type the formula for sum in formula box = SUM( A1 : A5)
iv. After entering the formula for sum click enter button. The result
will appear in the screen.
(b) AVERAGE( ) : This function is a built-in function in Excel used to
find average of the data. Steps to use this functions are :
i. Type a data in MS Excel.
ii. Click on Insert Formula Box.
iii. Now Type the formula for average in formula box = AVERAGE( A1 : A5)
iv. After entering the formula for average click enter button. The result will
appear in the screen.
(c) MIN( ) : This function returns the smallest numeric value in a range of
values. Steps to use this functions are :
i. Type a data in MS Excel.
ii. Click on Insert Formula Box.
iii. Now Type the formula for min in formula box = MIN( A1 : A5)
iv. After entering the formula for min click enter button. The result
will appear in the screen.

(d) MAX( ) : This function returns the maximum numeric value in a range
of values. Steps to use this functions are :
i. Type a data in MS Excel.
ii. Click on Insert Formula Box.
iii. Now Type the formula for max in formula box = MAX( A1 : A5)
iv. After entering the formula for max click enter button. The result
will appear in the screen.
(e) IF( ) : This function can perform a logical test and return one value for a
TRUE result and another for a FALSE result. The steps to use this
function are :
i. Type a data in MS Excel.
ii. Now type the formula in formula box = IF(A1 >= 70, “Pass”, “Fail”)
and press enter and the result will appear
Q34. What is a Table?
A34. Table is a collection of rows and columns. A row is a horizontal line in a table.
And a column is vertical line in table. The intersection of row and column is called
a cell.

Q35. How will you create a table?

A35. The steps are :
i. Select the range of cell which you want to convert into the table.
ii. Click on insert Menu and select table option.
iii. A dialog box will appear on the screen showing the cell reference.
iv. In the dialog box select the option “My Table”
v. Click on OK button.
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Q36. What is chart?
A36. Chart is a tool in Excel that is used to represent data pictorially. It can allow us to
know the meaning behind our data. We can use these charts to make comparisons
much easier.
Q37. Name and explain the elements of chart?
A37. The elements of chart are:
i. Chart area : A chart area contains everything inside the chart window
including all parts of the chart.
ii. Data marker(Or Data point) : It is a symbol on the chart that represents a
single value in the worksheet.
iii. Data Series : These are group of related values such as all the values in a
single row in the chart.
iv. Axis : It is a line that is used as a major reference for plotting data in a
chart. In two-dimensional charts there are two axis.
v. Tick Mark : It is a small line intersecting an axis. A tick mark indicates a
category, scale or chart data series.
vi. Plot area : This is a area where our data is plotted and it includes the axis
and all markers that represent data points.
vii. Gridlines : These are optional lines extending from the tick marks across
the plot area.
viii. Chart Text : It is a label or title that we add to our chart.
ix. Legend : It is a key that identifies patterns, colors or symbols
associated with the markers of a chart data series.
Q38. Name types of charts?
A38. Types of charts are :
i. Pie Chart ii. Column Chart iii. Line Chart
iv. Bar Chart v. Area Chart vi. Scatter Chart
Q39. What is Pie chart? Write steps to create Pie Chart?
A39. Pie chart can show a lot of information in a small amount of space. The steps to
create Pie chart are :
i. Type data in MS Excel.
ii. Click on Insert  Pie Chart option.
iii. Now select the entered data.
iv. There are different types of Pie Chart in drop down option.
v. Select any one pie chart from them.
vi. The Pie chart will appear on the screen.

Q40. What is Column Chart? Write steps to create Column Chart?

A40. Column chart is a graph that shows vertical bars with the axis values for the bars
displayed on the left side of the graph. It is a graphical object used to represent the
data in your excel spreadsheet. The steps to create Column chart are :
i. Type data in MS Excel.
ii. Click on Insert  Column Chart option.
iii. Now select the entered data.
iv. There are different types of Column Chart in drop down option.
v. Select any one Column chart from them.
vi. The Column chart will appear on the screen.

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Q41. What is Line Chart? Write steps to create Line chart?
A41. Line Chart is used to display trends over time. The steps to create Line chart are :
i. Type data in MS Excel.
ii. Click on Insert  Line Chart option.
iii. Now select the entered data.
iv. There are different types of Line Chart in drop down option.
v. Select any one Line chart from them.
vi. The Line chart will appear on the screen.
Q42. What is Bar Chart? Write steps to create a Bar chart?
A42. Bar Chart is a graph that shows horizontal bars with the axis values for the bars
displayed on the bottom of the graph. The steps to create Bar chart are :
i. Type data in MS Excel.
ii. Click on Insert  Bar Chart option.
iii. Now select the entered data.
iv. There are different types of Bar Chart in drop down option.
v. Select any one Bar chart from them.
vi. The Bar chart will appear on the screen.
Q43. What is Area Chart? Write steps to create Area Chart?
A43. Area chart is a line chart with the areas below the lines filled with colors. The
steps to create Area chart are :
i. Type data in MS Excel.
ii. Click on Insert  Area Chart option.
iii. Now select the entered data.
iv. There are different types of Area Chart in drop down option.
v. Select any one Area chart from them.
vi. The Area chart will appear on the screen.
Q44. What is Scatter Chart? Write steps to create Scatter Chart?
A44. Scatter chart is used to find out if there is a relationship between variable X and Y.
The steps to create Scatter Chart are :
i. Type data in MS Excel.
ii. Click on Insert  Scatter Chart option.
iii. Now select the entered data.
iv. There are different types of Scatter Chart in drop down option.
v. Select any one Scatter Chart from them.
vi. The Scatter Chart will appear on the screen.
Q45. What is Macro in worksheet?
A45. Macros is a series of commands that is grouped together so that we can run
whenever we need to perform the specific task. Macros are very useful where we
want to repeat same steps repeatedly. It saves time.

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Q46. Write steps to create macro?
A46. Steps to create a macro are :
i. Click the File tab and then click Options. Excel Options dialog box appears.
ii. Click Customize Ribbon in the left pane and then select the Developer
check box under Main Tabs on the right side of the dialog box.
iii. Click OK.
iv. To record a macro choose Record Macro in the Code Group of the
Developer tab.
v. Type a name for the macro in the Macro Name text box.
vi. Assign a Shortcut Key to Macro.
vii. On the Store Macro In drop-down list select where we want to store the
macro.
viii. Type a description of the macro in the Description text box.
ix. Click OK. The Record Macro option on the Developer Tab changes to Stop
Recording.
x. Perform the actions you want to record.
xi. Choose Stop recording in the Code group of the Developer tabs.

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