M&E Report 2

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MONITORING REPORT OF THE PROJECT
“CONSTRUCTION OF DADHOCHA DAM”

Directorate General Monitoring & Evaluation

Planning and Development Board
Government of the Punjab
Prepared by
Syed Muhammad Ayaz
Deputy Director (Project Management)

June, 2022

4th Floor, 65- Trade Centre Block, AyubChowk, Johar Town, Lahore
042-99233177-91, [email protected]

M&E Report 1
 MONITORING RATING INDEX
Sr. Points
Phase Criteria Maximum Point
No Obtained
Feasibility Study (with respect to threshold of cost of
Project)
P1.1 i Yes 5
0
ii No 0
Stakeholders Involvement in preparation of PC-I
P1.2 i Yes 5 5
ii No 0
Baseline Data in PC-I
P1.3 i Yes 5
ii No 0 0

Planning Scope Commensurate with Objectives

Completely
i 5
matched 5
P1.4
Partially
ii 3
matched
iii Do not Match 0
Result Based Monitoring Framework
P1.5 i Yes 5
ii No 0 0
Project Justification/ Need's Assessment
P1.6 i Provided 5 5
ii Not Provided 0
Points Obtained of Planning = 15
Weightage of
A P1 ((Points Obtained/30) x 100) *0.2= 10
Indicators
Formulation of Project Team and Organization (PMU, PIU,
PSU etc.)
P2.1 i Formulated 5
Not N/A
ii 0
Formulated
Revisions of PC-I
i No Revision 10
ii One Revision 7
P2.2 Execution 7
iii Two Revision 5
Three or more
iv 2
Revision
Availability of Documents w.r.t (Hiring, Procurement,
Trainings, Tenders & Bidding etc.)
i Provided 10
P2.3
Partially 5
ii 5
Provide
iii Not Provided 0

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 Internal Monitoring conducted by Department
P2.4 i Yes 5
5
ii No 0
Points Obtained of Execution= 17
Weightage of
B P2 ((Points Obtained/25 x 100) *0.3= 20.4
Indicators
% Difference of Planned & Physical Progress
lesser than
i 10
P3.1 10%
in between
ii 5 2
10% to 20%
Greater than
iii 2
20%
Data Availability & Response of Project Authorities
Performance i Provided 10
P3.2 Partially
ii 5 5
Provide
iii Not Provided 0
Availability of Quality Control Data
i Provided 10
P3.3 Partially
ii 5 0
Provide
iii Not Provided 0
Points Obtained of
7
Performance=
Weightage of
C P3 ((Points Obtained/30) x 100) *0.5= 11.66
Indicators
Planning 20%, Execution 30%, Performance 50%

Total (A+B+C) 42

Within Defined
Above 70 Green
Limits
Overall Project Need
Grading 35-70 Yellow
Consideration
Below 35 Critical Red

M&E Report 4
 1. Project Profile/ Information
Table 1 Project Summary

Project Title Construction of Dadhocha Dam

GS NO. 5471 (2021-22)

Location District Rawalpindi, Tehsil Rawalpindi

ADP Sector Infrastructure Development

P & DB Sector Water

Sub-Sector Irrigation

Sponsoring Ministry/ Agency Irrigation Department, Government of Punjab

Execution Agency Irrigation Department, Government of Punjab

Operation & Maintenance Irrigation Department, Government of Punjab

Original: Rs. 6027.710 M.

PC-I Cost
Amended: Rs. 6492.480 M.
30.01.2018 (Original)
Administrative Approval
10-03-2020 (Amended AA)

Actual Expenditure Rs. 2580.627 Million

Planned Start Date 30.01.2018

31.08.2019 (Original)
Planned End Date
30.6.2022 (Revised)

Actual Start Date 23-10-2020

20 Months (Original)
Gestation Period
56 Months (Revised)

Beneficiaries Residents of Rawalpindi/Islamabad (Drinking Water Supply)

% Financial Utilization 40%

PSDP No

Executive Engineer Small Dams Division, Irrigation Department,

Focal Person Islamabad

Date of Site Visit 16-06-2022

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Name of Contractor M/s FWO

Name of Resident Engineer M/s NESPAK

Name of Design Engineer M/s Burqaab Consultancy Services

Not Provided for Main Dam Structure.

Design Life
Reservoir Useful Life: 65 Years.

2. Project Objectives
The following were the major objectives of the project (derived from PC-I document):
Table 2 Project Objectives

No. Project Objectives

01. Dadhocha dam project is to provide drinking Water supply 35 MGD to twin cities
(Rawalpindi/Islamabad)
02. Besides meeting the requirement of excising population will also provide dirking
water to the newly establish residential societies.
03. It will also provide recreational facilities.
04. Fishery development close to Urban locality of Rawalpindi/Islamabad
05. Improve the sub soil water level in the locality.

3. Major Deliverables & Procurement of Equipment/Items

Table below presents the results of physical verification of the deliverables as scope of the
project.
Table 3 Verification of Major Deliverables

Sr.
Description PC-I Scope
No. Physical Progress Actual Financial
A CAPITAL COST Unit Quantity Amount (%) Progress
(Million)
1 Main dam - - 1035.91 12% -
2 - - 242.49 - -
Outlet Structure
3 Spillway - - 1675.21 - -
4 Buildings - - 61.32 - -
5 Approach Road - - 40.11 - -
6 Drilling Grouting - - 22.12 - -
7 Shifting of Road and - - 280.15 - -
Bridge Construction

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 8 Land Acquisition, - - 2609.46 5% -
Resettlement and
Environmental Cost
9 Provision for Plantation - - 28.12 - -
@ 1%
10 Electric Connection - - 15.00 - -
from WAPDA
including 25 KVA
Transformer, Electric
poles, Conductors etc.
11 Price Escalation @ - - 121.85 - -
6.5% for 2nd year as per
schedule of
Expenditure
(Provisional)
12 Contingency @ 2% - - 65.60 - -
13 Punjab Sales Tax - - 167.86 - -
(PST) @ 5%
TOTAL Rs. Million = Rs.6365.2 million - Rs. 2580.5 M

Total Project Cost= 6365.2 Million

4. Project Major Stakeholders

Following are the Major Stakeholders of the Project:
Table 4 List of Major Stakeholders

Sr.
Name Designation Department Contact Nos.
No.
Local
DG
Capt(R) Tahir Zafar Government and
01 Rawalpindi Development 051-5555490
Abbasi Community
Authority
Development
Project Director Irrigation
02 Mahr Manzoor Hussain 051-9255757
Small Dams Circle-1 Department
Government of
03 Noor ul Ameen Mangel Commissioner Rawalpindi 051-9292506
Punjab
Ministry of
04 Col Kamran Akbar Commanding Officer 051-2329295
Defense
05 Zahid Hussain Project Manager M/S NESPAK 042-35112292

M&E Report 7
 5. Analysis of Project Expenditures
Detail of year wise releases and expenditures of funds is given in Table below;

Table 5 Year wise Financial Details

PC-I Financial Efficiency

Year
Wise Allocation Releases Utilization PC-I
Year Allocation Releases
Phasing (Millions) (Millions) (Millions) Phasing
Vs Vs
Vs
Releases Utilization
Allocation
2018-19 1500.000 1426.617 1426.617 1426.600 95% 100% 100%
2019-20 2992.000 325.233 325.233 325.233 10% 100% 100%
2020-21 650.000 648.777 648.777 648.776 100% 100% 100%
2021-22 1350.00 180.000 180.000 179.900 22% 100% 100%
Total 6492.480 2580.627 2580.627 2580.509

Phasing vs Allocation vs Releases vs Utlization

3000

2500

2000

1500

1000

500

0
2018-19
2019-20
2020-21
2021-22

PC-I Year Wise Phasing Allocation Releases Utilization

Figure 1 Year Wise Financial Details

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6. Project Progress Analysis
The progress of the project with respect to its plan is given below:

 Planned Physical Progress: 99 % as of 16-06-2022

 Actual Physical Progress: 10%
 Actual Financial Progress: 40%

Table 6 Project Progress Analysis

% Difference in Progress
% Planned % Actual % Actual
Physical Physical Financial Planned Physical Achieved Physical
Progress Progress Progress Vs Vs
(A) (B) (C) Actual Physical Actual Financial
(B-C) (B-C)

99% 12% 40% -87% -28%

PROJECT PROGRESS ANALYSIS

ACHIEVED PHYSICAL
VS
ACTUAL FINANCIAL

PLANNED PHYSICAL
VS
ACTUAL PHYSICAL

ACTUAL FINANCIAL PROGRESS

ACTUAL PHYSICAL PROGRESS

PLANNED PHYSICAL PROGRESS

-100 -80 -60 -40 -20 0 20 40 60 80 100

Figure 2 Project Progress Analysis

M&E Report 9
7. Issues/Observations:
Monitoring of the project had revealed some facts and figures about the project as per
physical inspection and analysis shown in the. The observations regarding overall
project activities are given in ensuing paragraphs: -

1. The original PC-I of the project was approved by PDWP on 2.1.2018 and
subsequently AA was issued on 30.1.2018 (based on MRS rates of 2nd Bi annual
2017). A Project Steering Committee (PSC) has been constituted on 29.5.2019
with a delay of almost one and half year. Thereafter, PSC decided to modify
/update the rates due to inflation, accordingly, an amended AA was issued on
10.3.2020 at a revised cost of Rs. 6492.480 Million. Thus, the project has faced
a start-up delay of 27 months.
2. Rs. 260 Million has been kept in PC-I for Land Acquisition. The cost for land
has been estimated on the basis of DPAC approved rates published in guzzette
on 12-11-2011. However, the honorable high court passed the order on
02.02.2021 that the impugned notification made for land acquisition for the
project of Dadhocha dam is set aside. Furthermore, on 27.04.2021 the interim
orders passed that further construction work shall not be carried out at site.
Therefore, the physical activities on site are suspended since May-2021.
3. The documents regarding contract process, award to M/S FWO & latest progress
report of consultant along with the latest position of site have not been provided
to the Monitoring team. Moreover, due to suspension of work, it is apprehended
that existing work may also face damages.
4. It has been informed that the physical activities regarding construction of
spillway, main Dam, Coffer Dam and Saddle Bund etc would be resumed after
announcement of decision by the supreme court of Pakistan as well as lifting of
status co issued by the Lahore high court. Thus, Due to inordinate delay in
commencement, dispute on land price and suspension of work due to litigation,
it is apprehended that project will face further time and cost overrun.

M&E Report 10
8. Recommendations.
To optimally realize the project benefits, following actions / recommendations on the part
of sponsoring and executing agencies should be given due consideration. The rationale for
the recommendations has been clearly explained and linked with the information collected
in the Monitoring process. Recommendations about the project are given in ensuing
paragraphs:

1. Consistent and effective follow-up/ pursuance from department regarding litigation

matters is recommended to resolve the issues and commencement of works at
earliest.
2. The award of work/ commencement of physical works should be linked with the
maturity of land acquisition process.
3. The project authorities may remain vigilant on site to avoid any damage to existing
structure till resumption of project activities.

M&E Report 11
9. Photo Gallery:

Figure 1: Dam Construction Site

Figure 2: Site Overview

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Figure 3: Site Overview

Figure 4: Site Overview

Project Name: CONSTRUCTION OF DADHOCHA DAM Date: 11-05-2022

HEALTH & SAFETY CHECK LIST

Remarks
Sr. No Description Yes No

1
Do workers have a safe route to their 
place of Work?

2
Is the site fenced and secure so that the 
public cannot gain access?
Area members of the public, such as 
people passing by the site, protected
3
e.g. from falling materials, moving
machines?

4
Area traffic rules routes kept clear and 
are they well lit?
5 Is the site tidy and well laid out? 
Are appropriate safety signs in place 
6 eg. Traffic routes, Deep excavations,
PPE?
Are welfare facilities e.g. toilets and 
7 canteen, adequate and are they kept
clean?
8 Are First-Aid facilities in place and do 
workers know where they are?
Is appropriate lifting equipment 
Available for handling heavy loads, is
9
it stable for the job, certified and
inspected regularly?
Are electrical systems and equipment 
10 maintained and frequently inspected
by a competent person?
Are workers Available with full body 
harness and fallen protective measures
11
are there like netting, scaffolding
platforms?

12
Are excavation slopes properly 
maintained?

13
Is there any induction plan and are the 
workers being inducted?

14
I there any monsoon mitigation 
plan/strategy and being implemented?
©
Directorate General of Monitoring and Evaluation (ISO: 9001/2015), Planning &
Development Board, Government of Punjab.

4th Floor, 65- Trade Centre Block, Ayub Chowk, Johar Town, Lahore
042-99233177-91, [email protected]

Soft copy of the report may be downloaded from

http://www.dgmepunjab.gov.pk/