Shelly Cashman Access 2019 | Module 2: SAM Project 1a

Personal Insurance, Inc.

CREATING QUERIES

GETTING STARTED
 Open the file SC_AC19_2a_FirstLastName_1.accdb, available for download from the
SAM website.

 Save the file as SC_AC19_2a_FirstLastName_2.accdb by changing the “1” to a “2”.

o If you do not see the .accdb file extension in the Save As dialog box, do not type
it. The program will add the file extension for you automatically.

 To complete this SAM Project, you will also need to download and save the following
data files from the SAM website onto your computer:

o Support_AC19_2a_UmbrellaData.xlsx

 Open the _GradingInfoTable table and ensure that your first and last name is
displayed as the first record in the table. If the table does not contain your name, delete
the file and download a new copy from the SAM website.

PROJECT STEPS
1. Personal Insurance, Inc. is a national company that insures homeowners and renters. It
also offers umbrella policies that provide additional coverage. As a regional manager,
you need to be able to query the database to help make decisions and to answer
questions from other employees.

Create a query based on the Customers table in Query Design View with the following
options:

a. Add the CustomerID, FirstName, LastName, and DateOfBirth fields to the design
grid in that order.

b. Sort the records in ascending order by LastName.

c. Save the query using CustomerLastNameSorted as the name.

Open the query in Datasheet View, then close it, saving if necessary.

2. Open the HomeownersPremium query in Design View and make the following changes to
the query:

a. Delete the CustomerID column from the design grid.

b. Add criteria to select only those records where the Premium field value is greater
than 2,000.

c. Save the changes to the HomeownersPremium query.

Open the query in Datasheet View, then close it, saving if necessary.

3. Open the LiabilityOrProperty query in Design View and add criteria to select only those
records where the Liability field values equal 75,000 or the PersonalProperty field
values equal 75,000. Save the changes to the query. Open the query in Datasheet
View, confirm that 3 records appear in the LiabilityOrProperty query results, then close
the query, saving if necessary.
Shelly Cashman Access 2019 | Module 2: SAM Project 1a

4. Open the ComparisonBirth query in Design View and make the following changes to the
query:

a. Add the FirstName field to the query design grid. The FirstName field should
immediately follow the CustomerID field.

b. Add criteria to select only those records where the DateOfBirth field value is less
than 1/1/1950.

c. Set the format to Medium Date for the DateOfBirth field.

d. Set the caption to BirthDate for the DateOfBirth field.

e. Save the changes to the ComparisonBirth query.

Open the query in Datasheet View, confirm that the results match Figure 1, then
close it, saving if necessary.

Figure 1: ComparisonBirth query results

5. Open the StateCitySort query in Design View and make the following changes:

a. Move the State field to the beginning of the design grid so that the order of the
fields in the grid is State, City, FirstName, and LastName.

b. Sort the records in descending order by the State field and in ascending order
by City.
Save the changes to the query. View the query in Datasheet View, then close it,
saving if necessary.

6. Open the LiabilityAndProperty query in Design View and add criteria to select only those
records where the Liability field values equal 100,000 and the PersonalProperty field
values equal 100,000. Save the changes to the query. Open the LiabilityAndProperty
query in Datasheet View, confirm that 2 records appear in the query results, then close
the query, saving if necessary.
Shelly Cashman Access 2019 | Module 2: SAM Project 1a

7. Open the MichiganCustomers query in Design View and add criteria to select only those
records where the State field value is MI. Save the changes to the query. Open the
query in Datasheet View, confirm that 7 records appear in the query results, then close
the query, saving if necessary.

8. Because customers of Personal Insurance reside in many different cities, it is often

difficult to know the exact spelling of a city. Open the CustomerCity query in Design
View and add criteria to select only those records where the City field value begins
with the letters Al. Save the changes to the query. Open the query in Datasheet View,
confirm that 2 records appear in the query results, then close the query, saving if
necessary.

9. Many queries require data from more than one table. For example, you may want a
query to display the customer last name rather than the customer ID for a renter's
policy. Create a query in Design View based on the Customers and Renters tables with
the following options:

a. Add the Customers table and the Renters table to the design window.

b. Add the LastName field from the Customers table to the design grid.

c. Add the PolicyNumber and Premium field from the Renters table to the design grid.

d. Join the Customers table and the Renters table by drawing a line from the
CustomerID field in the Customers table to the CustomerID field in the Renters
table. (Hint: Because the field names are identical in both tables, the line may
already be there. Do not attempt to recreate the line if it is already present.)

e. Save the query using Customer-Renter as the name.

Open the query in Datasheet View, then close it, saving if necessary.

10. Because customers live in different states, it is often advantageous to create a query
where you can change one criteria using a parameter query. Open the StatesParameter
query in Design View.

a. Add parameter criteria to the State field to replace the current "FL" criteria. The
new parameter criteria should prompt the user with Enter desired state as the
text.

b. Save the changes to the query.

c. View the query in Datasheet View. Enter PA when prompted.

Confirm that 8 records appear in the query results then close the query, saving if
necessary.

11. Open the TopValuesProperty query in Design View. Modify the query to sort the
PropertyDamage amounts in descending order. Change the Return value to display
only the top 5 records. Open the query in Datasheet view, then close the query, saving
if necessary.

12. Open the TotalCoverage query in Design View. Modify the query by creating a calculated
field. Enter TotalCoverage: [Liability]+[PropertyDamage] in the Zoom dialog box of
the first empty column in the design grid. Save the query. Open the query in Datasheet
View, then close the query, saving if necessary.
Shelly Cashman Access 2019 | Module 2: SAM Project 1a

13. Open the AveragePremium query in Design View and perform the following tasks:

a. Add a Totals row to the design grid.

b. Select Avg as the calculation in the Total row.

c. Set the caption to Avg Prem for the Premium field.

Save the changes to the query. Open the query in Datasheet View and confirm
that it matches Figure 2. Close the query, saving if necessary.

Figure 2: AveragePremium query results

14. Open the CustomersWithoutHomes query in Design View and perform the following
tasks:

a. Change the join property for the relationship between the Customers and
Homeowners tables to select ALL records from the Customers table and only those
records from the Homeowners table where the joined fields are equal.

b. Add the Is Null criteria for the PolicyNumber field and add an Ascending sort
order on the LastName field.
Save the changes to the query. Open the query in Datasheet View and confirm
that there are 21 records in the query result. Close the query, saving if necessary.

15. Open the UniqueStates query in Design View. Modify the query to list all states only
once. Save the changes to the query. Open the query in Datasheet View and confirm
that there are 15 records in the query result. Close the query, saving if necessary.

16. Create a crosstab query based on the MidAtlantic table with the following options:

a. Use only data from the MidAtlantic table in the crosstab.

b. Use the State field for the row headings.

c. Use the City field for the column headings.

d. Use a Count of the CustomerID field as the calculated value for each row and
column intersection, and include row sums in the crosstab query.

e. Save the query using State-City Crosstab as the name.

View the query, then save and close it.

17. Export the Renters table as an Excel file (.xlsx) with the name Renters to the same
folder as the one that stores your database. Do not export the data with formatting and
layout. Save the export steps using Export-Renters as the name. Do not add a
description.
Save the changes to the table and close it.
Shelly Cashman Access 2019 | Module 2: SAM Project 1a

18. Use the Import Spreadsheet Wizard to import the data from the
Support_AC19_2a_UmbrellaData.xlsx support file and append it to the Umbrella
table. Do not save the Import steps. Open the Umbrella table in Datasheet View. It
should contain 14 records. Close the table.

19. Rename the PennsylvaniaOwners query as PennsylvaniaCustomers in the Navigation

Pane.

20. Group the objects in the Navigation Pane by Tables and Related Views.

Save and close any open objects in your database. Compact and repair your database, close it,
and then exit Access. Follow the directions on the SAM website to submit your completed project.