A

Project Report
On
“UNIVERSITY MANAGEMENT SYSTEM”

Submitted in partial fulfilment of

The requirements for the 6th Semester Sessional Examination of
BACHELOR OF COMPUTER APPLICATIONS
By

K. NITIN SAI (21UG040023)

BHAGYASHREE BISOI (21UG040013)
KORADA ANUSHA (21UG040022)

Under the Supervision of

Mr. Pritam Ku Raul

SCHOOL OF SCIENCES
DEPARTMENT OF COMPUTER SCIENCE & APPLICATIONS

GANDHI INSTITUTE OF ENGINEERING AND TECHNOLOGY

UNIVERSITY, GUNUPUR-765022
2021-2024
 “UNIVERSITY MANAGEMENT SYSTEM”

A Project submitted
In partial fulfilment of the requirements
For the Degree of

BACHELOR OF COMPUTER APPLICATIONS

By

K. NITIN SAI (21UG040023)

BHAGYASHREE BISOI (21UG040013)
KORADA ANUSHA (21UG040022)

Under the Supervision of

Mr. Pritam Ku Raul

DEPARTMENT OF COMPUTER SCIENCE & APPLICATIONS

GIET UNIVERSITY, GUNUPUR-765022, ODISHA
2023 – 2024
 GIET UNIVERSITY,GUNUPUR
Department of Computer Science & Applications
Dist. - Rayagada, Odisha-765022

CERTIFICATE

This is to certify that the project work entitled “TITLE OF THE

PROJECT” is done by K. NITIN SAI, KORADA ANUSHA,
BHAGYASHREE BISOI, 21UG040023, 21UG040022, and 21UG040013 in
partial fulfilment of the requirements for the 6th Semester Examination
of Bachelor of Computer Applications during the academic year 2023-
24. This work is submitted to the department as part of the 6 th Semester
Major Project evaluation.

Project Supervisor Project Coordinator

External Examiner HoD, MCA & BCA

 ACKNOWLEDGEMENT

We express our sincere gratitude to Dr. K. Murali Gopal, Deputy Dean, of Computational
Sciences for giving me an opportunity to accomplish the project. With his active support and
guidance, this project report has been successfully completed.

We also thank Prof. Satya Narayan Das, Head of The Department of MCA & BCA for his
consistent support, guidance, and help.

We also thank “Mr. Souveek Roy” our Project Coordinator for guidance and help.

We also thank “Mr. Pritam Ku Raul” our Project Supervisor for guidance and help.

Signature of the Students

 Contents
Page Number
Abstract
1. Introduction
1.1 Purpose
1.2 Project Scope
1.3 Project Features
2. Literature Review
3. Problem Statement
4. System Analysis
4.1 Identification of Need
4.2 Preliminary Investigation
4.3 Feasibility Study
4.4 Project Planning
5. System Design &Specifications
5.1 Data models (like DFD)
5.2 Entity Relationship Model
5.3 Use-case Diagrams/Activity Diagrams depending upon your project
Requirements
5.4 Class Diagrams
5.5 State Diagrams/Sequence diagrams
6. Screenshots of the project
7. Testing
7.1 Testing techniques and testing strategies used Testing Plan used
7.2 Test reports for Unit Test Cases and System Test Cases
8. Conclusion
9. Future Enhancement
10. References / Bibliography
INTRODUCTION

UNIVERSITY MANAGEMENT SYSTEM (UMS) deals with the maintenance

of university, college, faculty, student information within the university. UMS is
an automation system, which is used to store the college, faculty, student, courses
and information of a college. Starting from registration of a new student in the
college, it maintains all the details regarding the attendance and marks of the
students.
The project deals with retrieval of information through an intranet based campus
wide portal.
It collects related information from all the departments of an organization and
maintains files, which are used to generate reports in various forms to measure
individual and overall performance of the students. Development process of the
system starts with System analysis. System analysis involves creating a formal
model of the problem to be solved by understanding requirements
In today's digital age, efficient management of educational institutions has
become imperative to streamline administrative tasks and enhance overall
productivity. The University Management System (UMS) project aims to address
these challenges by providing a comprehensive platform for managing various
aspects of university operations.

Objectives:
1. Automated Administration: The UMS will automate administrative tasks such
as student admissions, fee collection, faculty management, and course
scheduling.
This automation will reduce manual efforts and minimize errors, leading to
smoother operations.

2. Student Information Management: The system will maintain a centralized

database of student information, including personal details, academic records,
attendance, and performance. This will enable easy access to student data for both
faculty and administrators.
3. Academic Resource Management: UMS will facilitate the management of
academic resources such as classrooms, laboratories, and library resources. It will
allow efficient scheduling of classes, allocation of resources, and tracking of
resource utilization.

4. Communication and Collaboration: The system will provide communication

tools for seamless interaction between students, faculty, and administration.
Features like messaging, announcements, and discussion forums will foster
collaboration and enhance engagement within the university community.

5. Performance Tracking and Analytics: UMS will offer tools for tracking student
and faculty performance, analysing academic trends, and generating reports.
These insights will help administrators make informed decisions to improve
academic outcomes.

6. Integration and Scalability: The system will be designed for easy integration
with existing university systems and scalable to accommodate future growth and
technological advancements.

Key Features:

- Student Admission Management

- Fee Management
- Course Registration and Scheduling
- Academic Progress Tracking
- Faculty Management
- Resource Allocation and Management
- Communication Tools
- Performance Analytics and Reporting
Conclusion:
The University Management System project endeavours to revolutionize the way
universities manage their operations by leveraging technology to improve
efficiency, transparency, and collaboration.
By addressing the diverse needs of students, faculty, and administrators, UMS
aims to enhance the overall educational experience and contribute to the success
of the institution.

PURPOSE OF PROJECT
A University Management System (UMS) project serves several purposes,
primarily aiming to streamline and enhance the administrative and academic
processes within a university or educational institution. Here are some of its key
purposes:

 Efficient Administration

 Academic Management

 Information Management

 Communication and Collaboration

 Data Analysis and Reporting

 Enhanced Student Experience

 Compliance and Accountability

Overall, a well-designed University Management System contributes to the

efficient operation of educational institutions, improves academic outcomes, and
enhances the overall experience for students, faculty, and staff. Overall, a well-
designed University Management System contributes to the efficient operation of
educational institutions, improves academic outcomes, and enhances the overall
experience for students, faculty, and staff.
SCOPE OF PROJECT
The scope of a university management system project typically
encompasses various aspects of managing academic and administrative
activities within a university.

PROJECT FEATURES

- Student Admission Management

- Fee Management
- Course Registration and Scheduling
- Academic Progress Tracking
- Faculty Management
- Resource Allocation and Management
- Communication Tools
- Performance Analytics and Reporting

Hardware Requirements

The selection of hardware is very important in the existence and of any software.
When selecting hardware, the size and requirements are also important.

 Processor Intel CORE i5

 RAM 2.0 GB
 Hard Disk Drive 250 GB

Software Requirements:

FRONTEND BACKEND
HTML PHP
CSS MYSQL
BOOTSTRAP JAVASCRIPT
JAVASCRIPT
LITERATURE REVIEW

Introduction: University management systems play a pivotal role in the efficient

operation of academic institutions, facilitating various administrative tasks such
as admissions, enrollment, course scheduling, and student record management.
With the advancement of technology, there has been a growing emphasis on
integrating various systems within universities to streamline processes and
enhance overall efficiency. This literature review explores the key concepts,
benefits, challenges, and best practices associated with university management
system integration.

Key Concepts: University management system integration involves the

consolidation of disparate systems such as student information systems, learning
management systems, financial management systems, and human resources
systems into a unified platform.
This integration aims to provide seamless access to data and functionalities across
different departments, enabling better decision-making and resource allocation.

Benefits: The integration of university management systems offers several

benefits, including improved data accuracy, enhanced communication and
collaboration among departments, streamlined workflows, and better visibility
into institutional performance.
Additionally, it enables universities to leverage analytics and data-driven insights
to optimize resource allocation and support strategic decision-making processes.

Conclusion: In conclusion, university management system integration holds

immense potential for enhancing the efficiency and effectiveness of academic
institutions.

By consolidating disparate systems into a unified platform, universities can

streamline administrative processes, improve data accuracy, and support
informed decision-making.

However, successful integration requires careful planning, stakeholder

engagement, and investment in technology infrastructure and human resources.

By adopting best practices and addressing key challenges, universities can

harness the full benefits of system integration to drive institutional excellence and
student success.
PROBLEM STATEMENT

Title: University Management System

Problem Statement:
The management of universities involves handling a plethora of tasks ranging
from student admissions, course registrations, fee management, faculty
management, examination scheduling, academic record management, to alumni
relations. However, many universities still rely on manual processes or disparate
systems which are inefficient, prone to errors, and lack integration. This leads to
inefficiencies, delays, and inaccuracies in managing various university processes.

The aim of this project is to develop a comprehensive University Management

System (UMS) that automates and streamlines the various administrative and
academic processes of the university. The UMS should provide an integrated
platform for managing student and faculty information, course offerings,
examination schedules, fee management, library resources, and alumni relations.

Key Features of the University Management System:

1. Student Management:
- Admission process automation
- Student registration and profile management
- Fee management and payment tracking
- Academic record management (grades, attendance, etc.)

2. Faculty Management:
- Faculty profile management
- Course allocation and scheduling
- Attendance tracking
- Performance evaluation

3. Course Management:
- Course catalog management
- Course scheduling and allocation
- Class timetable generation

4. Examination Management:
- Examination scheduling and timetable generation
- Hall ticket generation
- Result processing and publication
5. Library Management:
- Library catalog management
- Book borrowing and return management
- Fine calculation and payment tracking

6. Alumni Management:
- Alumni registration and profile management
- Alumni event management
- Donation tracking

7. Reporting and Analytics:

- Generate various reports such as student performance reports, fee collection
reports, etc.
- Analytics dashboard for monitoring key performance indicators

The University Management System should be user-friendly, scalable, and

customizable to accommodate the specific needs of different universities. It
should adhere to data security and privacy standards to ensure the confidentiality
and integrity of student and faculty information.

By developing and implementing an efficient University Management System,

the project aims to improve the overall efficiency, transparency, and effectiveness
of university administration, leading to better academic outcomes and stakeholder
satisfaction.
SYSTEM ANALYSIS
A system analysis of a university management system project involves a
comprehensive examination of the requirements, functions, and processes
necessary for effective management of various university operations.

4.1 Identification of Need

Identifying the need for a university management system (UMS) project
involves understanding the challenges faced by universities in managing various
aspects of their operations, including administration, academics, finance, and
communication. By addressing these needs, a university management system
project can significantly improve the efficiency, effectiveness, and transparency
of university operations, ultimately enhancing the overall educational experience
for students, faculty, and staff.

4.2 Preliminary Investigation

Conducting a preliminary investigation for a university management system
project is crucial for understanding the project scope, objectives, requirements,
and potential challenges. Here's a basic outline of what you might want to
consider: Project Objectives, Stakeholder Identification, Scope Definition,
Existing Systems Analysis, Feasibility Study, Risk Assessment, Documentation,
and Presentation.
By following these steps, you can ensure that the preliminary investigation
provides a solid foundation for the university management system project, setting
the stage for successful implementation and deployment.

4.3 Feasibility Study

A feasibility study for a university management system project would typically
assess the viability, costs, benefits, and risks associated with developing and
implementing such a system. Here's a general outline of what such a study might
include:
1. Introduction:
- Overview of the project.
- Purpose of the feasibility study.
- Objectives of the university management system.

2. Background:
- Current system in place (if any).
- Challenges faced by the university.
- Stakeholders involved.

3. Scope:
- Functionalities to be included in the management system.
- Departments and areas of the university to be covered.
- Integration with existing systems (if any).

4. Technical Feasibility:
- Assessment of the technology required.
- Availability of required hardware and software.
- Compatibility with existing IT infrastructure.
- Expertise required for development and maintenance.

5. Operational Feasibility:
- Impact on day-to-day operations of the university.
- Training requirements for staff and faculty.
- Ease of use and user acceptance.

6. Financial Feasibility:
- Cost estimation for development.
- Cost of hardware, software, and licenses.
- Potential savings or revenue generation.
- Return on Investment (ROI) analysis.

7. Legal and Regulatory Feasibility:

- Compliance with data protection laws
- Intellectual property rights.
- Licensing and permits required.

8. Risk Assessment:
- Identification of potential risks and uncertainties.
- Mitigation strategies for each risk.

9. Timeline:
- Project timeline from development to implementation.
 - Milestones and deliverables.

10. Recommendations:
- Based on the analysis, recommendation on whether to proceed with the
project.
11. Conclusion:
- Summary of findings.
- Final recommendation.

4.4 Project Planning

Project planning for a university management system involves several key steps
to ensure its successful execution. Here's a structured approach:

 Define Objectives and Scope:

 Gather Requirements:
 Create a Project Plan:
 Allocate Resources:
 Design Phase:
 Development:
 Testing:
 Deployment:
 Post-Deployment Support:
 Documentation and Training:
 Evaluation and Feedback:
 Iterate and Improve:
SYSTEM DESIGN &SPECIFICATIONS
Designing a university management system involves considering various aspects
such as user roles, functionalities, databases, and interfaces. Here's a breakdown
of the specifications for such a system:

User Roles:
 Admin: Manages all aspects of the system including user accounts,
courses, departments, faculty, students, and reports.
 Faculty: Manages courses, grades, attendance, and communicates with
students.
 Students: Access their courses, grades, schedules, and can communicate
with faculty.

Functionalities:
 User Authentication and Authorization: Secure login and role-based access
control.
 Course Management: Create, update, and delete courses. Assign faculty to
courses.
 Student Management: Enroll, drop, and transfer students. Manage student
records.
 Faculty Management: Add, update, and remove faculty profiles. Assign
courses.
 Attendance Management: Track student attendance for classes.
 Grading System: Record and calculate student grades.

Database Design:
 Tables for users, courses, departments, students, faculty, attendance,
grades, financial transactions, etc.
 Relationships between tables to ensure data integrity.
 Proper indexing and optimization for efficient querying.

Interfaces:
 Web Interface: Responsive design for access via desktop and mobile
devices.
 Admin Panel: Interface for administrators to manage system settings,
users, and data.
 Faculty Dashboard: View courses, student lists, grades, attendance, and
communication tools.
 Student Portal: Access courses, grades, schedules, announcements, and
communication features.
Technology Stack:
 Frontend: HTML/CSS, JavaScript, React or Angular for web interfaces.
 Backend: Node.js,
 Database: MongoDB for data storage.

5.1 Data models (like DFD)

5.2 Entity Relationship Model
5.3 Use-case Diagrams/Activity Diagrams
5.4 Class Diagrams
5.5 Sequence diagrams
SCREENSHOTS OF THE PROJECT
Testing
7.1 Testing techniques and testing strategies
Testing techniques and strategies play a crucial role in ensuring the quality and reliability of software
systems like university management systems. Here's an overview of common testing techniques and
strategies that could be used in such a project, along with a sample testing plan:

Testing Techniques:

1. Unit Testing: Each component/module of the system is tested independently to ensure it

functions correctly.

2. Integration Testing: Testing the integration of modules to ensure they work together as
expected.

3. System Testing: Testing the complete system's functionality against the requirements.

4. Acceptance Testing: Testing conducted to determine whether the system satisfies the
acceptance criteria and meets the stakeholders' requirements.

5. Regression Testing: Re-testing of the system after modifications to ensure that existing
functionalities are not affected.

6. Performance Testing: Testing to ensure the system performs efficiently under various
conditions of load and stress.

7. Security Testing: Checking the system for vulnerabilities and ensuring data security.

8. Usability Testing: Testing to ensure the system is user-friendly and easy to navigate.

9. Compatibility Testing: Ensuring the system works across different devices, browsers, and
platforms.

Testing Strategies:

1. Risk-Based Testing: Prioritizing testing efforts based on the risks associated with different parts
of the system.

2. Exploratory Testing: Simultaneously learning about the system and designing test cases.

3. Continuous Integration and Continuous Testing (CI/CT): Automated testing integrated into the
development process, ensuring frequent and rapid testing.

4. Black Box Testing: Testing without knowledge of the internal workings of the system.

5. White Box Testing: Testing with knowledge of the internal workings of the system.

6. User Acceptance Testing (UAT): Involving end-users to validate whether the system meets
their requirements.
Conclusion
Future Enhancement
References / Bibliography