Modules Available

Property, Lease & Tenant

Space Management

Asset Management

Maintenance Management

Helpdesk Management

Reservation Management

Guest House Management

Contract Management

Energy Budget Management

Branch Monitoring Mgmt. Cloud Based Facility Management

Software for Businesses
Visitor Management

Mail Room Management

An emerging player disrupting Global CAFM & IWFM markets
www.quickfms.com 1
 Why QuickFMS ?

No Software
SaaS Model, free and
real time updates

User Friendly UI We join your team

Data collection made easy, Dedicated remote resource tracks
no prior training necessary & ensures implementation

Domain Experience
Product designed by
FM domain experts
?

ROI
4% better infra utilization impact
same as 25% increase in sales

Easy Setup Safe & Secured

Revamp and streamline 99.99% uptime on the #1
operations in 24 Hrs managed cloud

Productivity
Increase efficiency of employees,
Impact top line & bottom line

Long Term, Strategic end-to-end solution for FM

www.quickfms.com 2
 Verticals and Clients

Banking, Finance & Insurance

Large IT Companies

Health Care
Retail

Real Estate & Maintenance Education

Manufacturing Large Group Companies

Small Business & MNCs across Verticals

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 QuickFMS Channel Partners

www.quickfms.com 4
 Product Modules

Property, Lease & Tenant Management Contract Management

Track owned and rented property payables, receivables and leases Quick, secure access to all your Contracts

Space Management and/or Hotdesking Energy Budget Management

Manage space utilization in each location and increase occupancy ratios Track actual versus budgeted energy consumption

Physical Asset Management Branch Monitoring

Track all fixed, consumable and IT assets life cycle from PO to disposal Monitor all branch offices daily from the Central office

Maintenance Management Reporting & Analytics

AMC Tracking, plan and execute Preventive Maintenance Flexible reporting capability included in each module

Help Desk
Visitor Management(Partner module)
Track turn-around time for raised requests and monitor day to day activities
Easy way for check-ins and check-outs for the visitors

Reservation & Resource Manager

Mail Room Management
Online room reservations and Resource Booking
Manager your inward and outward couriers with acknowledgement

Admin Functions
Create users, assign roles and responsibilities to those users, manage masters

Implement one module or full Suite

www.quickfms.com 5
 Property Lease Management

Case Study – Multinational Banking and Financial Services Giant OUTCOME

➢ Monitored landlord payment

CHALLENGE

o Manually tracking lease agreement and rentals

details

o Managing multiple landlords a tedious task

➢ Never missed a Lease expiry
date
o Tracking sub-leases and receivables
➢ Lease documents made
available at one place
✓ Manage leases across multiple locations
SOLUTION OFFERED

➢ Managed rent calculations and

escalations with ease
✓ Make Owned and Leased property documents
available at one place
➢ Eliminated Late payments and
other penalties
✓ Regular reminders for lease expiry alerts
➢ Managed sub-leases and related
✓ Automate Renewal, termination of leases payment details

✓ Manage Landlord details for payments

✓ Payments automation and integration with their

in-house accounts package

“Took vital decisions with a 360o Property view”

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 Property Lease Management

Case Study – A leading Real Estate Conglomerate OUTCOME

o No repository of Property documents ➢ Automation saved significant time

CHALLENGE

for Property Managers

o Consolidation of tenant data
➢ Tenants never missed rent payment
date and Lease expiry
o Lease expiry tracking of multiple tenants a
tedious task
➢ Resolved maintenance issues
promptly
o Taking care of regular maintenance and
repairs of the property
➢ Streamlined Rent reminders for the
collection process
✓ Manage tenants across multiple locations
SOLUTION OFFERED

➢ Increased tenant’s engagement and

✓ Make Owned and Leased property documents comfort level
available at one place

✓ Regular payment and expiry reminders to tenants

✓ Work order generation with vendor management

✓ Manage rent calculations and escalations

✓ Reports on Payments and Receivables

“Resolved Concerns of lease expiry and tenant management”

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 Space Management

Case Study : Global Consulting and Technology Services Firm OUTCOME

o No track of Space availability and seat utilization ➢ Got consolidated

CHALLENGE

information of all floor data

o Planning Space requirement and forecast ➢ Space availability and
allocation made easier
o Lack of layout diagram in taking informed ➢ Accommodating more
decisions people in the same space by
shift tracking
o Controlling the cost of unoccupied seats
➢ 24,662 seats were optimized
by 5% leading to 150,000 $
SOLUTION OFFERED

✓ Demarcate floor-wise space usage or layout monthly savings on bottom

drawings for occupancy tracking line

✓ Allocate shared, dedicated and hot seats to ➢ Automation reduced

verticals or departments for tracking occupancy admin team efforts and
improved overall efficiency
✓ Manage Employee Space Mapping, release and ➢ Better Space utilization by
movement Space charge back to
businesses
✓ Calculate space cost to charge back users
➢ Team could focus on their
✓ Track Real-time Space utilization with Access card core areas of competence
and login data and other value added
functions
✓ Take future Space requirements from businesses
“Increased occupancy ratios leading to massive savings”
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 Physical Asset Management

Case Study – Global Firm Providing Financial Services

OUTCOME
o Lack of Centralized Asset Inventory
CHALLENGE

• Overall reduction in requisition, PO,

issuance cycle time
o No Requisition and Approval process tracking
• First hand availability of Asset
o Who is using it? Where is it located?
information avoided buying
additional assets leading to huge
o Movement and Disposal process clarity
capital savings

• Streamlined Asset allocation process

and movement tracking
✓ Manage Physical and Consumable Assets inventory
SOLUTION OFFERED

• Minimum Quantity check and

✓ Track Assets from requisition to disposal
Reorder Order level Alerts helped in
timely ordering which resulted in
✓ Asset ID generation with Optional Integration to Barcodes/RFID smooth functioning of Inventory
Management
✓ Assign Assets to employees or location for better traceability
• Helped tracking Asset warranty and
✓ Manage Physical Assets Insurance and Warranty details Insurance details

✓ Track Asset Consumption by Department, Project or Facility

✓ Track Asset Inter/Intra movement with Gate Pass

✓ Calculate Asset depreciation and track disposal process

“Located Assets we never knew existed”

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 Maintenance Management

Case Study – Leading Insurance Player

OUTCOME
o Keeping existing assets up and running longer
CHALLENGE

➢ Never missed an Annual Maintenance Contract expiry ➢ Comparing real repair histories by equipment and
asset type, by geography, and by manufacturer
o Difficulty in getting information on Repair &
➢ Planned Preventive maintenance reduced unexpected allowed informed and timely decisions.
Maintenance
repair and maintenance cost
➢ Improved vendor performance evaluation process
o No proper tracking of work done through vendors
➢ Providing Accurate historic information on equipment
and asset maintenance
o Rising repair cost of Assets was alarming

o No tracking of Annual Maintenance Contract (AMC)

expiry

✓ Track AMC, Create Work order generation and issuance

SOLUTION OFFERED

✓ Plan and track preventive maintenance schedule for

different categories of asset at different frequencies
like daily, weekly, fortnightly, monthly, quarterly etc

✓ Automate Email & SMS Reminders to alert internal

employees & 3rd party vendors on approaching
maintenance activity

✓ Track vendor performance matrix against contract

✓ Get Asset Maintenance history

“Ensured better maintenance planning for operations”

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 Help Desk Management

Case Study - Rapidly Growing Banking and Financial Corporate

o Absence of centralized, easy-to-use Helpdesk ticketing tool

CHALLENGE

for internal employees

o Difficulty in handling support requests from employees,

branches from different cities via multiple Communication
channels

o Problem in tracking ticket status, escalations if any, Vendor

TAT and customer satisfaction

✓ Manage Request and complaints raised by individuals till

SOLUTION OFFERED

closure

✓ Categorize Request and Complaints based on their type,

OUTCOME
urgency, and other parameters

✓ Auto-task allocation/delegation within the Service ➢ Streamlined internal support services offering
providing team
➢ Reduced time-to-resolution of support tickets
✓ Track vendor committed SLA and escalate if not compliant
➢ Enhanced employee satisfaction levels & saved their time
✓ Track TAT for every request raised
➢ Evaluation of 3rd party vendor performance made easier by measuring response TAT
➢ Direct Mail Statistics for Pending, Closed Tasks

“Monitored day-to-day request handling effectively”

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 Reservation & Resource Management

Case Study - World-class Business School in Asia OUTCOME

CHALLENGE

o Lack of control on shared facility usage ➢ Time to raise requests for booking
was reduced considerably
o Finding available rooms for required time slot
➢ Human errors eliminated with the
o Looking for required resources for a meeting centralized booking platform
➢ With transparency in bookings
Utilization increased significantly

✓ Map Meeting room with capacity & its location through ➢ Avoided unwanted surprises of
SOLUTION OFFERED

a graphical web interface occupation without booking

➢ Helped in getting required
✓ Book conference rooms in the building, across campus facilities on time
or in some other city ➢ Optimum utilization of meeting
rooms by charge back to
✓ Add other facilities like Audio, video, food, beverages businesses
and invite participants

✓ Flexibility for the user to modify and cancel his booking

✓ Admin can withhold and cancel user bookings

✓ Charge back feature for hourly and day-wise booking

“Now Conference rooms are always available”

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 Contract Management

Case Study – India's fourth largest private sector Bank OUTCOME

➢ Monitored Contract and

CHALLENGE

o Manually tracking Contracts and agreement Agreement details

o Managing multiple Contracts a tedious task ➢ Never missed a Contract expiry

date

o Complicated approval process for Suppliers & ➢ Contract documents made

Contracts available at one place

✓ Manage Contracts across multiple locations ➢ Avoid risks and made better
SOLUTION OFFERED

decisions
✓ Create Contracts with type, group, Supplier & other
terms and conditions ➢ Eliminated Late payments and
other penalties
✓ Regular reminders for Contract expiry alerts
➢ Customized reporting for
Contracts and Agreements
✓ Automate Renewal, termination of Contracts

✓ Manage Suppliers for multiple Agreements and

Contracts

✓ Approval levels, restrictions and roles defined

“Gained control over our Contracts across the departments”

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 Energy Management

Case Study : Maintenance Firm managing Commercial and Residential facilities across multiple locations

o No track of Energy usage across different

CHALLENGE

locations OUTCOME

➢ Take charge of your Energy Business Costs

o Planning Energy requirement and budget
forecast ➢ Get control over Utility Billing data to
Assess your future business needs
o No control over the Energy costs ➢ Break down your consumption into
meaningful figures and plan effective
campaigns to cut costs.

➢ Identify Behaviour changes to improve

✓ Store and reports the data under different
SOLUTION OFFERED

bottom line profitability

expense heads
➢ Allows you to effectively manage your
✓ Manage and analyze the energy consumption organization’s energy consumption
and Utility expenses across all locations

✓ Creates accurate budget forecasts and tracks

history of past investments

✓ Setting budget and base loads to track

performance against these parameters.

✓ Shows when, where and how you spend your

money on energy consumption
“Monitoring Energy consumptions leading to healthy environment”
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 Branch Monitoring Management
Case Study – Indian multinational conglomerate

OUTCOME
o Remote monitoring and control of Branch activities
CHALLENGE

o Difficult to rate branch monitoring health due to lack of instant ➢ Automation saved significant time
reporting for Admin and Branch Managers

o Keeping a check on regular activities to maintain a branch’s facility ➢ Users never missed a maintenance
activity
o No certain timelines on the new branches and their opening dates
➢
Duly documented checklists for
every branch to understand the
✓ Manage & Monitor branches spread across multiple locations
SOLUTION OFFERED

history of the branch

from one single place
➢ Streamlined branch management
✓ Checklist for all the compulsory parameters to maintain a process
branch
➢ Timely reports and Analytics
✓ Regular alerts to keep the checklist updated and saved improved branch monitoring and
efficiency
✓ Maintaining a track of upcoming branches in form of Projects

✓ Daily Reporting on the branch monitoring and quality of the

branch.

“Resolved Concerns of Branch Monitoring management”

www.quickfms.com 15
IoT enablement of QuickFMS

Product Progress/Options available

Product Road Map (Coming up)
Introduced Branch mobile app

Real time/Live seat tracking ❖ Real time/ Live seat tracking using Wireless sensor technology for tracking
occupancy of workspaces and conference rooms, facilitating Integration
• Kiosk based with 3rd party hardware suppliers.
• AD Integration
• LAN/IP Network and IP port integration ❖ Smart Space Management/Energy Management with PoE(Power on
Ethernet Technology) option
• Badge Swipe Card and Biometric Integration
• AD Integration
❖ QR Code integrated Branch module app.
• Email and SSO integration
• HR Integration
❖ Parking management with QR code tracking
• Microsoft Power BI Integration

Hotdesking ❖ Visitor Management

• Seat booking Mobile/Web application

❖ Enhanced UI and Powerful dashboard and KPI reporting
• Mobile responsive App.
• Pathfinder and Way finding
❖ Implement IoT and BOT Solutions across multiple modules (HD, AM, SM)

QR Code tracking for Asset and Maintenance Management

Long Term, Strategic end-to-end solution for FM

www.quickfms.com 16
 Admin Functions

✓ Create or Import user from HR data or Active Directory

✓ Assign Privileges, responsibilities for each role

✓ Role-based access with Single sign-on

✓ Manage Primary & Module Specific Masters

✓ Automation of workflow, approvals & E-mail alerts

Integrate All Departments across the Organization

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 Reporting & Analytics

✓ 100+ pre-formatted reports for Users & Management

✓ Ready to use outputs in the form of charts and graphs

✓ Usage trends & Analysis of Space, Assets and Utilities

✓ Calculations like Space Chargeback & Occupancy

✓ Data Export to MS Office

✓ Space forecasting for business expansion planning

Real time dashboards for CxO reviews

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Integrated Power BI Dashboards & KPIs

✓ Integration with Microsoft Power BIs

✓ Powerful KPIs for CxO Analysis

✓ Get a one-click Realtime footprint of all your operations

✓ Drill down from Country to City, KPIs changes automatically

Real time dashboards for CxO reviews

www.quickfms.com 19
 About Us
11+ Best
Best Hot Desk Booking 19 Best FM Software
FM Software for
Systems – Workplace Software for 2021 by Top Rated FM
Small Business for
Future 2021 by SoftwareConnect Software 2021
Win, Mac, Android-21
techshout.com By Software World 25 Best FM

Offering viable alternative to

by DownloadCloud.com
Software in India 2021
by Software Suggest
The Best FM

pricey CAFM & IWFM Products Software Of 2021

by Digital.com
Front Runners
Facility 2018
Management
Market 2020

Global Facility
Management 2018

Who we are?
15 year old company with presence in 10 Countries
Venture funding by Times Group, Series A Funding earlier by Global VC Sequoia Capital 20 Most Promising EAM Solution
Global Over 1,600,000 daily users including Fortune 500 clients
Providers – 2018

Recognition QuickFMS SaaS version launched in 2015

Smart
Computer Our Road Map Innovators
Society 2017
Award 2002 Worldwide presence with Sales Partners in 50 Countries
Well structured Product Road Map with latest technology
Nasscom IT
A release every 3 months including customer feedback Rising Star & Great User
Experience Award 2017
Innovation
Showcase 2005
Periodic live updates to existing clients on a weekly basis By FinancesOnline

CIO 20 Most
Microsoft Innovation Promising Enterprise
Award 2006 Asset Mgmt Solution
Providers - 2016

Red Herring Asia’s

Top 100 2007

Top 20 Enterprise SW Companies in

2012
GIS Tech Innovator
Cool Companies Award 2008 Tech Gadgets Avaya Consumer In Tech
in India 2006 Top 10 Valentine Service finalist 2010 Award 2014
Gifts 2010

CR Companies
of the Year 2014

Action King
Dataquest 2008
Rising Stars of
AP 2011
India Today Top 10
ITsAP Award
Gadgets 2009
Showcase 2010

www.quickfms.com 20
 We accelerate your internal evaluation

Product Timeline &

Demo Budget US Office
SatNav Technologies
2552 Walnut Ave., Suite 110
Tustin, California 92780 USA

India Office
SatNav Technologies,
Module LST, Raj Bhavan Road,
Trial Login specific Somajiguda, Hyderabad
Presentation

Reach Us
US Line +1 949 873 5100
Email: [email protected]
Web: www.quickfms.com
Company
ROI Payback info &
Pricing

Zero cost of ownership, Ask me how!

www.quickfms.com 21