Bid Number: GEM/2022/B/2609332

Dated: 06-10-2022

Bid Document

Bid Details

Bid End Date/Time 17-10-2022 15:00:00

Bid Opening Date/Time 17-10-2022 15:30:00

Bid Offer Validity (From End Date) 45 (Days)

Ministry/State Name Ministry Of Railways

Department Name Na

Organisation Name N/a

Office Name North Western Railway

Custom Bid for Services - Refilling Hydraulic pressure testing

Inspection labeling and change of defective parts of ABC Dry
Item Category powder type DCP Fire Extinguishers Nitrogen type
capacity040506 Kg and Dry Chemical Powder DCP type Fire
Extinguishers cartrid..

Contract Period 2 Year(s)

Past Experience of Similar Services

Yes
required

MSE Exemption for Years Of Experience

Yes
and Turnover

Startup Exemption for Years Of Experience

Yes
and Turnover

Experience Criteria,Bidder Turnover,Certificate (Requested

in ATC)
*In case any bidder is seeking exemption from Experience /
Document required from seller
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

Bid to RA enabled No

Time allowed for Technical Clarifications

2 Days
during technical evaluation

Estimated Bid Value 733481.11

Evaluation Method Total value wise evaluation

EMD Detail

Advisory Bank State Bank of India

EMD Percentage(%) 2.00

EMD Amount 14670

ePBG Detail

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 Advisory Bank State Bank of India

ePBG Percentage(%) 3.00

Duration of ePBG required (Months). 26

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy.

(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.

Beneficiary:
Sr DFM/NWR/AJMER
Mall Road, DRM Office, Ajmer , North Western Railway, Ministry of Railways
(Sr Dfm/ajmer/nwr)

Splitting

Bid splitting not applied.

MSE Purchase Preference

MSE Purchase Preference Yes

1. If the bidder is a Micro or Small Enterprise as per latest definitions under MSME rules, the bidder shall be
exempted from the requirement of "Bidder Turnover" criteria and "Experience Criteria" subject to meeting of
quality and technical specifications. If the bidder is OEM of the offered products, it would be exempted from the
"OEM Average Turnover" criteria also subject to meeting of quality and technical specifications. In case any
bidder is seeking exemption from Turnover / Experience Criteria, the supporting documents to prove his eligibility
for exemption must be uploaded for evaluation by the buyer.
2. If the bidder is a Startup, the bidder shall be exempted from the requirement of "Bidder Turnover" criteria and
"Experience Criteria" subject to their meeting of quality and technical specifications. If the bidder is OEM of the
offered products, it would be exempted from the "OEM Average Turnover" criteria also subject to meeting of
quality and technical specifications. In case any bidder is seeking exemption from Turnover / Experience Criteria,
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer.
3. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference for services, the bidder must be the Service
provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the
bid in respect of the offered service. If L-1 is not an MSE and MSE Service Provider (s) has/have quoted price
within L-1+ 15% of margin of purchase preference /price band defined in relevant policy, then 100% order
quantity will be awarded to such MSE bidder subject to acceptance of L1 bid price.
4. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
5. Past Experience of Similar Services: The Bidder must have successfully executed / completed at least one
single order of 80 % of the Estimated Bid Value or 2 orders each of 50 % of the Estimated Bid Value or 3 orders
each of 40 % of the Estimated Bid Value for similar service(s) in last three years to any Central / State Govt
Organization / PSU / Public Listed Company. Copies of contracts / work orders and documentary evidence of
successful execution / completion in support of Past Experience of Similar Services along with names, address
and contact details of clients shall be uploaded with the bid for verification by the Buyer.

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Additional Qualification/Data Required

Introduction about the project /services being proposed for procurement using custom bid
functionality:1665034573.pdf

Scope of Work:1665034582.pdf

Service Level Agreement (SLA):1665034586.pdf

Payment Terms:1665034591.pdf

GEM Availability Report ( GAR):1665034596.pdf

Custom Bid For Services - Refilling Hydraulic Pressure Testing Inspection Labeling And
Change Of Defective Parts Of ABC Dry Powder Type DCP Fire Extinguishers Nitrogen
Type Capacity040506 Kg And Dry Chemical Powder DCP Type Fire Extinguishers
Cartrid.. ( 1 )

Technical Specifications

Specification Values

Core

Description /Nomenclature of Refilling Hydraulic pressure testing Inspection labeling and change of defective
Service Proposed for parts of ABC Dry powder type DCP Fire Extinguishers Nitrogen type
procurement using custom capacity040506 Kg and Dry Chemical Powder DCP type Fire Extinguishers
bid functionality cartridge Type capa

Regulatory/ Statutory
YES
Compliance of Service

Compliance of Service to
YES
SOW, STC, SLA etc

Addon(s)

Additional Specification Documents

Consignees/Reporting Officer

The quantity
of
procurement
Consignee/Reporti "1" indicates Additional
S.No. Address
ng Officer Project Requirement
based or
Lumpsum
based hiring.

305024,COACH CARE
1 Gopal Ram Thanvi COMPLEX, NEAR MADAR RLY 1 N/A
JN, MADAR-305024

Buyer Added Bid Specific Terms and Conditions

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1. Generic

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to
increase the ordered quantity by up to 25% of the contracted quantity during the currency of the
contract at the contracted rates. Bidders are bound to accept the orders accordingly.

2. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

​1. The bidders shall be required to submit an undertaking certifying the

truthfulness of all the documents submitted/uploaded along with the tender.
This shall be mandatory for all the bidders. In case of failure of the bidder to
submit the undertaking, their offer shall be summarily rejected. (Format as
Appendix-2).
2. Tenderer must submit Declaration/Undertaking in Appendix-3 of Tender
document for eligibility/ disqualification as per clause 14.1 and 14.2 regarding
Eligible applicant and Disqualification of Bidders (Employment / Partnership etc.
of Retired Railway Employees). Bids without the information above referred to
or a statement to the effect that no such retired Manager or retired Gazetted
Officer is so associated with the Bidder, as the case may be, shall be rejected.
(Format as Appendix-3).

3. Minimum Eligibility Criteria:

14.3.1.1 Work Experience: The bidder should have satisfactorily completed*

in the last three previous financial years and the current financial year upto the
date of opening of the tender , one similar single service contract**for a
minimum of 35% advertised value of the bid.
*Completed service tenderincludes on going service contracts subject to
payment of bills amounting to at least 35% of the advertised value of the bid.

**Similar service contracts means any contract that is so specified by the

comptent authority.
Similar service contracts means:
Manufacture/supply/installation/maintenance of Fire extinguishers/fire
suppression systems/Fire & smoke detection system in Indian Railways/Metro
Railways /central Government/state government/PSU/Municipalities/Airport or
Manufacture/supply/installation/maintenance of Fire extinguishers/fire
suppression systems/Fire & smoke detection system in hotel/hospital/Public
listed company /private company /trust having annual turnover of Rs 500 cr and
above.
Work experience certificate from private individual shall not be accepted.
Certificate from public listed company/private company/Trusts having annual
turnover of Rs 500 crore and above subject to the same being issued from their

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Head office by a person of the company duly enclosing his authorisation by the
Management for issuing such credentials.
Notes:The bidder shall submit details of work executed by them in the
prescribed format Appendix-4 along with bid for the service contracts to be
considered for qualification of work experience criteria clearly indicating the
nature/scope of contract, actual completion cost and actual date of completion
for such contract.
14.3.1.2 Financial Standing: The Bidders will be qualified only if they have
minimum financial capabilities as below–

(i) T1-FinancialTurnover: The bidder should have an aggregate financial

turnover not less than 1.5 times the advertised Bid value during the last
three previous financial years and in the current financial year upto the date
of opening of the bid . The audited balance sheet reflecting financial
turnover certified by chartered accountant with her stamp, signature and
membership number shall be considered.

(ii) T2-Liquidity: The bidder should have access to or has available liquid
assets, lines of credit and other financial means to meet cash flow that is
valued at 5% of the estimated bid value net of applicant’s commitments for
other contracts. The audited balance sheet and/or banking reference certified
by chartered accountant with her stamp, signature and membership number
shall be submitted by the bidder along with bid.

Banking reference should contain in clear terms the amount that bank will be in
a position to lend for this work to the applicant/bidder. In case the Net Current
Assets (as seen from the Balance Sheets) are negative, only the Banking
references will be considered. Otherwise the aggregate of the Net Current
Assets and submitted Banking references will be considered for working out the
Liquidity. The banking reference should be from a Scheduled Bank in India and
it should not be more than 3 months old as on date of submission of bids.

If the bidder is a Micro or Small Enterprise as per latest definitions under MSME rules, the bidder shall be
exempted from the requirement of "Financial Turnover" criteria and "Experience Criteria" subject to
meeting of quality and technical specifications. If the bidder is OEM of the offered products, it would be
exempted from the "OEM Average Turnover" criteria also subject to meeting of quality and technical
specifications. In case any bidder is seeking exemption from Turnover / Experience Criteria, the supporting
documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer.

If the bidder is a Startup, the bidder shall be exempted from the requirement of "Financial Turnover"
criteria and "Experience Criteria" subject to their meeting of quality and technical specifications. If the
bidder is OEM of the offered products, it would be exempted from the "OEM Average Turnover" criteria also
subject to meeting of quality and technical specifications. In case any bidder is seeking exemption from
Turnover / Experience Criteria, the supporting documents to prove his eligibility for exemption must be
uploaded for evaluation by the buyer.

15. List of Document to be submitted by Bidder along with bid

(a) Document of certified copy of partnership deed along with the bid and authorization to sign the
Tender documents on behalf of partnership firm. (If these documents are not enclosed along with

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 Tender documents, the bid will be treated as having been submitted by individual signing the
Tender documents.)
(b) Documents as per clause 13.2 of tender document (SLA).
(c) Valid MSEs certificate if exemption sought for payment of EMD, work Experience and
turnover criteria. T-2 Liquidity eligibility criteria as per clause 14.3.1.2 (ii) is not
exempted for MSEs.
(d) The bidders shall submit an undertaking to the effect that all the documents submitted by her
along with her bid are true. ( Appendix 2) (Mandatory)
(e) Declaration / Undertaking ( Appendix 3) for eligibility / disqualification. (Mandatory)
(f) Documents of certificate by employer for Work Experience 35% eligibility criteria as per clause
14.3.1.1 ( Appendix 4) (Mandatory)
(g) Documents of audited balance sheet reflecting financial turnover certified by chartered accountant
with her stamp, signature and membership number for T1- Financial Turnover eligibility criteria
as per clause 14.3.1.2 (i) (Mandatory)
(h) Documents of the audited balance sheet and/or banking reference certified by chartered
accountant with her stamp, signature and membership number for T-2 Liquidity eligibility criteria
as per clause 14.3.1.2 (ii). (Mandatory)
(i) Work Experience of similar nature work as per certificate from client
(j) Turn over As per audited balance sheet certified by the CA

Note: This list is indicative, Tenderers are advised to read tender conditions thoroughly and comply
accordingly​

Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the
bidding process, its outcome, and consequences thereof including any eccentricity/restriction arising in the
bidding process due to these ATCs and due to modification of technical specifications and/or terms and
conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample,
incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand
names or Foreign Certification, changing the default time period for Acceptance of material or payment timeline
governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid.
Further any reference of conditions published on any external site or reference to external documents/clauses
shall also be null and void. If any seller has any objection/grievance against these additional clauses or
otherwise on any aspect of this bid, they can raise their representation against the same by using the
Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be
allowed to open bids if he fails to reply to such representations. Also, GeM does not permit collection of Tender
fee / Auction fee in case of Bids / Forward Auction as the case may be. Any stipulation by the Buyer seeking
payment of Tender Fee / Auction fee through ATC clauses would be treated as null and void.

This Bid is governed by the General Terms and Conditions, conditons stipulated in Bid and
Service Level Agreement specific to this Service as provided in the Marketplace. However in case if any condition
specified in General Terms and Conditions is contradicted by the conditions stipulated in Service Level
Agreement, then it will over ride the conditions in the General Terms and Conditions.
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.

---Thank You---

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