FDTC . V.

2, 2021

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Word processing
**********************************************************

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All rights reserved. The content of the Fundamentals of Digital

Transformation Certificate cannot be copied, published, or used in
any form or by any means without a written permission of The
Central Unit of IT Training at the Supreme Council of Universities.
Copyright infringements cause legal liability.

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Introduction
Many countries have implemented digital transformation to save people’s time and efforts.
Digital transformation aims to reduce corruption as well as bureaucracy. Transforming into a
digital society, as a response to different international changes, is a shared responsibility
between citizens and administration to ensure safety and wellbeing.

The Article (25) of the Egyptian Constitution states: “The state is committed to developing a
comprehensive plan to eradicate alphabetical and digital illiteracy among citizens of all ages,
and it is committed to developing implementation mechanisms with the participation of civil
society institutions within a specific time plan”. Thus, many training programs have been
developed including the Fundamentals of Digital Transformation Certificate (FDTC).
The need for a clear plan to raise awareness of the objectives and concepts of digital
transformation within educational as well as administrative institutions was the main reason for
the FDTC suggested by the Ministry of Higher Education (HE) and Scientific Research. The
HE Ministry aims to guide and monitor the implementation the process of digital
transformation in university campuses. The Supreme Council of Universities issued some
decisions to regulate the implementation of the FDTC. The certificate includes different
training modules for students, employees, and teaching staff and is considered a corner stone
for transforming into digital universities.
The decisions issued by The Supreme Council of Universities stated the following technical
and financial rules:
 The FDTC is considered a prerequisite for obtaining any post graduate degree issued by
an Egyptian university, and some modules of the certificate are included in the
promotion courses administered to lecturers and assistant professors.
 The student obtains the FDTC after succeeding in five mandatory and two elective
modules as shown in Table (1) below.
 The FDTC replaces other Information Technology (IT) certificates validated in the
Egyptian universities.

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Table1: FDTC Modules
Tracks Types Content Code Duration
Fundamentals Mandatory Fundamentals of IT & Operating System BIT 01 2 Days
of Digital (5 modules) Word processing BIT 02 2 Days
Transformation Presentations BIT 03 2 Days
Certificate Spreadsheets BIT 04 2 Days
Modules Fundamentals of Database BIT 05 2 Days
Elective Distance learning & Virtual Classrooms BIT 06 2 Days
( 2 Modules) Networks BIT 07 2 Days
Web Search BIT 08 2 Days
Mobile Applications BIT 09 2 Days
Cloud Computing BIT 10 2 Days

Universities started training on the FDTC since February 2020 and certificates have been
offered to those who succeeded. The Central Unit of IT Training (CUIT), one of the Electronic
and Knowledge Service Center units at the Supreme Council of Universities, monitors the
application of the FDTC and receives feedback to improve the certificate. According to the
trainees’ views, the CUIT decided to offer a new version of the FDTC in Arabic and English to
satisfy the training needs.
Due to the increase demand on the FDTC from different academic, scientific, and
governmental agencies, the Supreme Council of Universities approved the FDTC training in
these agencies and offered them the same facilities offered to public universities.
The Central Unit of IT Training at the Electronic and Knowledge Services Center would
like to thank members of the Information Technology Sector for their role in the first version of
the FDTC. Also, CUIT would like to thank Prof. Dr. Mohamed Mostafa Lotayef , the
Secretary General of the Supreme Council of Universities, for his endless constant support.
Thanks are also extended to the supreme committee, members of content development
committee, team members of the CUIT, and anyone supported the application and spread of the
FDTC.
Dr. Mohamed Hassan GadAllah
Director of the Central Unit of IT Training,
Electronic and Knowledge Service Center,
the Supreme Council of Universities*
*Translated by,
Dr.Hager al-Tonsi
Consultant at CUIT

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The agenda of the course program

Time Topics
9:30 -10:00 Registration
10:00 -10:30 Introduction and
Program goals
First Day
10:30 -12:00 First session
12:00 – 12:30 Break
12:30 – 2:30 Second session
2:30 -3:00 Evaluation of the first
training day
9:30 -12:00 First session
12:00 – 12:30 Break
Second day
12:30 – 2:30 Second session
2:30 -3:00 Evaluation of the
second training day

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TABLE OF CONTENTS:
Contents
1 What are word processor programs? ........................................................................ 12
1.1 Starting the word processor program ................................................................... 13
1.2 Create a new file. .................................................................................................. 14
1.3 Starting a document from a template .................................................................... 14
1.4 Open a saved document:...................................................................................... 15
1.5 Save the document:.............................................................................................. 16
1.6 Resave the saved file with another extension (File Extension) ............................. 17
1.7 Change writing language and paragraph direction: .............................................. 18
1.8 Dealing with the toolbar: ....................................................................................... 18
1.9 Add and remove buttons:...................................................................................... 18
1.10 Undo / Redo orders ........................................................................................... 19
1.11 Customize Direct Access Toolbar: .................................................................... 20
1.12 Navigation In the document: .............................................................................. 21
1.12.1 Navigating with the mouse .......................................................................... 21
1.12.2 Navigate using the scroll bars. .................................................................... 21
1.12.3 Moving using the keyboard ......................................................................... 22
2 Tabs (Ribbon) and Groups (Menu)............................................................................ 22
3 Home tab: .................................................................................................................. 22
3.1 Font group: ........................................................................................................... 23
3.1.1 text format ................................................................................................... 23
3.1.2 Change font type and color: ........................................................................ 24
3.1.3 Writing text .................................................................................................. 25
3.2 Paragraph Group: ................................................................................................. 25
3.2.1 Paragraph alignment .................................................................................. 25
3.2.2 Alight to Right ............................................................................................. 26
3.2.3 Alight to Left. ............................................................................................... 26
3.2.4 Center ......................................................................................................... 26
3.2.5 Justify text settings. .................................................................................... 26
3.2.6 Define indents: ............................................................................................ 26
3.2.7 Change the direction of the paragraph. ...................................................... 27
3.2.8 Indentation Set by Ruler: ............................................................................ 27
3.2.9 Define line spacing: .................................................................................... 28
3.3 Add bullets or numbers to the paragraph. ............................................................ 29
3.4 Style group ........................................................................................................... 29
3.4.1 Change the Style Set: ................................................................................. 30
3.4.2 Create a new quick style: ............................................................................ 30
3.5 Writing Format: ..................................................................................................... 30
3.5.1 Cut or copy a text. ....................................................................................... 30
3.5.2 Drag and drop text. ..................................................................................... 31
3.5.3 Text selection basics .................................................................................. 31
3.5.4 selecting a text and modifying it .................................................................. 32
3.5.5 Modification to the text ................................................................................ 32
3.6 Editing commands ................................................................................................ 33
3.6.1 Searching for text:....................................................................................... 33
3.6.2 Text replacement: ....................................................................................... 34
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4 Page Layout: ............................................................................................................. 35

4.1 Page Setup: .......................................................................................................... 35
4.1.1 Margins. ...................................................................................................... 36
4.1.2 Orientation. ................................................................................................. 40
4.1.3 Page Size. .................................................................................................. 41
4.1.4 Add or Remove Columns. ........................................................................... 42
4.1.5 Insert and remove page breaks: ................................................................. 44
4.1.6 Choose the appropriate page size: ............................................................. 45
Second ............................................................................................................................... 35
4.2 Print settings. ........................................................................................................ 46
4.2.1 Determine the printing direction: ................................................................. 46
4.2.2 Determine the paper size: ........................................................................... 46
5 Insert tab. .................................................................................................................. 47
5.1 Inserting Header and Footer ................................................................................. 47
5.2 Insert (page breaks, footnotes, ...) ........................................................................ 48
5.2.1 Insert Page break: ...................................................................................... 48
5.2.2 Insert Footnote:........................................................................................... 48
5.3 Insert pages: ......................................................................................................... 49
5.4 Add cover page: ................................................................................................... 49
5.5 Insert tables: ......................................................................................................... 50
5.6 Insert Illustrations ................................................................................................. 50
5.7 Insert a Picture. ................................................................................................. 51
5.7.1 Insert Online Pictures ................................................................................. 52
5.8 Insert Shapes .................................................................................................... 53
5.9 Insert SmartArt. ................................................................................................. 54
5.10 Insert Chart........................................................................................................ 55
5.11 Insert stylized text:............................................................................................. 56
5.11.1 Insert Text box. ........................................................................................... 56
5.11.2 The quick parts. .......................................................................................... 56
5.11.3 AutoText ..................................................................................................... 56
5.11.4 Document Property ..................................................................................... 57
5.11.5 Field ............................................................................................................ 57
5.11.6 Building Blocks Organizer ........................................................................... 57
5.11.7 Insert WordArt............................................................................................. 57
Change the color. .............................................................................................. 57
Choose a text effect. ......................................................................................... 57
Rotate it ............................................................................................................. 57
Change the font. ................................................................................................ 57
Delete WordArt. ................................................................................................. 58
Double-click the WordArt to remove, and press Delete. ............................................. 58
5.11.8 Drop Caps................................................................................................... 58
5.11.9 Signature line. ............................................................................................. 58
5.11.10 Insert date and time. ................................................................................ 58
5.11.11 Insert Object ............................................................................................ 58
6 View tab:.................................................................................................................... 59
6.1 Zoom in or Zoom Out Page Size .......................................................................... 60
6.1.1 The second Method: ................................................................................... 60
6.2 Use reading in full screen mode: .......................................................................... 60
6.3 Use the outline view: ......................................................................................... 61
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6.4 Use Draft View: ................................................................................................. 61

6.5 Changing the view type: ....................................................................................... 61
6.6 Show or hide the rulers. ........................................................................................ 61
6.7 Navigation Pane. .................................................................................................. 63
6.8 Window commands: ............................................................................................. 63
6.8.1 Open a copy of your document: .................................................................. 63
6.8.2 Arrange frames: .......................................................................................... 64
6.8.3 Compare documents side by side:.............................................................. 64
6.8.4 Split Document: .......................................................................................... 64
7 Design tab: ................................................................................................................ 65
7.1 Document background color format:..................................................................... 65
8 Review tab....................................................................Error! Bookmark not defined.
8.1 Proofing ................................................................................................................ 66
8.1.1 check spelling and grammar: ...................................................................... 66
8.1.2 Searching for words in the dictionary .......................................................... 66
8.2 Language commands: .......................................................................................... 67
8.2.1 Translate Document: .................................................................................. 67
8.3 Comment commands ........................................................................................... 67
8.3.1 Insert a comment. ....................................................................................... 67
8.3.2 Track changes ............................................................................................ 67
9 Reference’s tab: ........................................................................................................ 68
9.1 Table of contents commands:............................................................................... 68
9.2 Footnote commands: ............................................................................................ 68
9.3 Caption commands: .............................................................................................. 69
10 Mailings tab: .............................................................................................................. 69
10.1 Start Mail Merge: ............................................................................................... 70
10.1.1 Prepare your main document...................................................................... 70
10.1.2 Set up your mailing list. ............................................................................... 71
10.1.3 Link your mailing list to your email message............................................... 71
10.1.4 Add merge fields to the email message. ..................................................... 71
10.1.5 Preview and finish....................................................................................... 71
10.1.6 Save the personalized message. ................................................................ 71
11 Help tab: .................................................................................................................... 72
11.1 Using the Help Screen: ..................................................................................... 72
11.2 Searching for Help:............................................................................................ 72
12 Insert Equation Tools: ............................................................................................... 73
12.1 Insert a mathematical equation (Insert Equation): ............................................. 73
12.2 Inserting symbols: ............................................................................................. 74
12.3 Illustration commands: ...................................................................................... 75
12.4 Insert a picture from a file: ................................................................................. 75
13 Picture format: ........................................................................................................... 76
13.1 Adjust group: ..................................................................................................... 76
13.1.1 To control image brightness:....................................................................... 77
13.1.2 To control image contrast: .......................................................................... 77
13.1.3 Commands that allow to resize the image. ................................................. 77
13.1.4 To enlarge and reduce the image: .............................................................. 77
13.1.5 To change the alignment of the image ........................................................ 77
13.2 Photo Styles Collection: Gallery: ....................................................................... 77
13.2.1 To control the picture style: ......................................................................... 77
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13.3 Arrangement group ........................................................................................... 78

15 Insert tab. .................................................................................................................. 78
15.1 Insert SmartArt: ................................................................................................. 78
15.2 Add a screenshot: ............................................................................................. 79
15.3 To insert an automatic shape, follow these steps: ............................................. 79
15.4 Writing text into the Auto Form: ......................................................................... 80
15.5 To format the automatic shape: ......................................................................... 80
15.6 Insert Smart Art: ................................................................................................ 81
15.7 Insert (word art Text): ........................................................................................ 82
15.8 Change case. .................................................................................................... 83
15.9 Dropping capitalization: ..................................................................................... 83
15.10 Apply Advanced Underline: ............................................................................ 84
15.11 Insert page numbers: ..................................................................................... 84
15.12 Format page numbers: ................................................................................... 84
15.12.1 Remove Page Numbers: ......................................................................... 84
15.13 Table Tools: ................................................................................................... 84
15.13.1 Insert table: .............................................................................................. 84
15.13.2 Drawing a table:....................................................................................... 85
15.13.3 Table Control: .......................................................................................... 85
15.13.4 The first tab: Design Table Styles Options .............................................. 85
15.13.5 This group allows you to customize borders in the table. ........................ 86
15.13.6 The second tab: Planning: ....................................................................... 86
15.13.7 Merge group ............................................................................................ 86
15.13.8 This group allows you to adjust the size of rows and columns. ............... 86
15.13.9 Control the size of rows, columns, and tables: ........................................ 87
15.13.10 Merge and split cells: ............................................................................... 87
15.14 Diagram Tools: ............................................................................................... 87
15.14.1 Adding Borders and Shading Using the Home Tab: ................................ 87
16 Save the document as a pdf: ..................................................................................... 88

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TABLE of FIGURES:
Figure 1: Starting word processor program ................................................................ 13
Figure 2 :Main interface .............................................................................................. 13
Figure 3: Open a new document. ............................................................................... 14
Figure 4 Starting a document from a template ........................................................... 15
Figure 5: Opening a saved document. ........................................................................ 16
Figure 14: Save a document....................................................................................... 16
Figure 15 Resave the saved file with another extension ............................................ 17
Figure 16 Change writing language ........................................................................... 18
Figure 10: Undo and Redo ......................................................................................... 19
Figure 55: Customize Direct Access Toolbar.............................................................. 20
Figure 7: Navigate using the scroll bars. .................................................................... 21
Figure 8:Moving using the keyboard........................................................................... 22
Figure 25: Text Format ............................................................................................... 23
Figure 26 Change font type and color ........................................................................ 24
Figure 6: Adding text and its format. ........................................................................... 25
Figure 31: Paragraph Group ....................................................................................... 25
Figure 32: Paragraph alignment ................................................................................. 25
Figure 17 Change the direction of the paragraph. ...................................................... 27
Figure 33: Ruler .......................................................................................................... 27
Figure 34: Define line spacing. ................................................................................... 28
Figure 35: Add bullets or numbers.............................................................................. 29
Figure 36: Styles........................................................................................................ 29
Figure 9: Selecting a text ............................................................................................ 32
Figure 11: Editing commands ..................................................................................... 33
Figure 12: Editing commands. .................................................................................... 33
Figure 131.8.8 ...................................................................................Text replacement
34
Figure 56: Page Setup tab .......................................................................................... 35
Figure 57: Margins...................................................................................................... 36
Figure 58: Custom margin .......................................................................................... 37
Figure 59: mirror margins ........................................................................................... 38
Figure 20: Change the page margins. ........................................................................ 39
Figure 22: Change the page orientation. .................................................................... 40
Figure 60: Page Size .................................................................................................. 41
Figure 61: Add or Remove Columns .......................................................................... 42
Figure 62:add more coulmns ...................................................................................... 43
Figure 63: Insert and remove page breaks. ................................................................ 44
Figure 21: Choosing the page size ............................................................................. 45
Figure 30: Print Settings ............................................................................................. 46
Figure 37: insert tab .................................................................................................... 47
Figure 27 header / footer ............................................................................................ 47
Figure 28 :Insert Page breaks .................................................................................... 48
Figure 29: Insert Footnote .......................................................................................... 48
Figure 38: Insert pages ............................................................................................... 49
Figure 39: Insert tables ............................................................................................... 50
Figure 40: Insert illustrations....................................................................................... 50
Figure 41: Insert a Picture. ......................................................................................... 51
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Figure 42:Insert Online Pictures ................................................................................. 52

Figure 43: Insert Shapes. ........................................................................................... 53
Figure 44: Insert SmartArt. ......................................................................................... 54
Figure 45: Insert Chart ................................................................................................ 55
Figure 46: Insert stylized text ...................................................................................... 56
Figure 47: view tab ..................................................................................................... 59
Figure 23 Zoom in or Zoom Out ................................................................................. 60
Figure 24 Zoom in / Zoom out .................................................................................... 60
Figure 18 Changing the view type .............................................................................. 61
Figure 48: Ruler .......................................................................................................... 62
Figure 49: Use the Navigation Pane ........................................................................... 63
Figure 50: Arrange windows ....................................................................................... 63
Figure 51: Compare documents side by side ............................................................. 64
Figure 52: Split Document .......................................................................................... 64
Figure 53: Design tab ................................................................................................. 65
Figure 54: Document background color format........................................................... 65
Figure 64: Review tab ................................................................................................. 66
Figure 65 :check spelling and grammar ...................................................................... 66
Figure 66: Track Changes .......................................................................................... 68
Figure 67: Start Mail Merge ........................................................................................ 70
Figure 68: Help tab ..................................................................................................... 72
Figure 69: Insert equation ........................................................................................... 73
Figure 70: Insert symbols ........................................................................................... 74
Figure 71 Insert a picture from a file. .......................................................................... 75
Figure 72: Picture format ............................................................................................ 76
Figure 73: Adjust group .............................................................................................. 76
Figure 74: Insert SmartArt. ......................................................................................... 79
Figure 75: Inserting Auto Shapes ............................................................................... 80
Figure 76: Auto-shape formatting. .............................................................................. 81
Figure 77: Insert Smart Art ......................................................................................... 82
Figure 78: Insert (word art Text) ................................................................................ 83
Figure 79: Change case characters............................................................................ 83
Figure 80: Add a Drop Cap ......................................................................................... 84
Figure 81: Add a Drop Cap ......................................................................................... 85
Figure 82: Tables, the ................................................................................................. 85
Figure 83: Table layout ............................................................................................... 86
Figure 84: Table commands ....................................................................................... 86
Figure 85: Cell Size .................................................................................................... 86
Figure 86: Charts ........................................................................................................ 87
Figure 87: Adding Borders and Shading ..................................................................... 88

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The first session

(120 minutes)

: Training activities
Apply what will be explained on how to write and format the text.
The trainee writes the following text, coordinates it, and then saves it in a file with a specific
name.
Taxi drivers have blocked a side of one of the main roads in the Spanish capital in an open
strike that began about a week ago.
Police forces confronted the protesting drivers and attempted to evacuate the sealed off
area .
The trainee opens the previous file and modifies it as follows, then saves it with a new name .
The following paragraph is added :
But it seems that more drivers are flocking to the capital after they are disturbed by the
absence of regulations in their work sector that guarantee their rights considering competition
from companies such as Uber.
1 What are word processor programs?
It is a group of programs that are used to enter the largest possible number of texts in
different languages, including Arabic and English, in different shapes and formats, which
allow the user to:
enter and process texts in a better and easier way than writing by hand or using a machine.
It is used for editing texts, writing documents, letters, and other writing tasks.
Inserting of many images and shapes, which enables the preparation of structures and
diagrams, and is also used in preparing tables and charts in various shapes as well as
pictures and automatic shapes .
Getting to know the word processor “Word in Microsoft Office 2016”
In this part, we will learn how to open a Microsoft word processor, what are the basic parts
of the user interface, how to interact with the elements and commands in the Microsoft word
processor, and how to close the program upon completion of its use.
The word processor “Word” in Microsoft Office 2016 is the sixteenth version of powerful
Microsoft word processing program .
With this program, you can create professional looking documents of almost any type. You
can also add tables, charts, word art, shapes, images, and collaborative work. Best of all, the
interface of the Word 2016 processor is simple and intuitive, which makes creating
documents very easy.

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1.1 Starting the word processor program

Figure 1: Starting word processor program

To run the word processor program“ Word” in Microsoft Office 2016 ,

Start the word processor program, follow the following steps:
Through the program's icon, if it is on the desktop, it is opened by one of the ways to open the
icon .
Through the following path if the program icon is not present on the desktop. Start -< All
Programs -< Microsoft Office -< Microsoft Word.
In case that the program is not able to run in the two previous methods, click once with the
right mouse button on an empty area of the desktop (or in the part of the hard disk), a menu
containing a set of commands appears for us. Among them is the New command, and as
soon as we place the cursor on this command, another window appears for us. Choose the
Microsoft Word command by clicking once with the left mouse button.
After the program has been opened in one of the previous methods, the main display
interface is shown to us.
how to write using the word processor 2016, as in Figure 1, the

Main interface :Figure 2

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1.2 Create a new file.

When you open a Word processor, it creates a new document and names it as Document 1 (it
appears on the title bar).
There are other ways to create a new document, such as :
Press the (Ctrl + N) keys together or click the (Office) button and then click the (New) option.
A dialog box will appear (New Document), choose (Blank document) option.
Click on the" Create” button, for a new document to appear and its icon appears on the
operating system toolbar.
click on the" Open” button to open the document directly as in Figure )2(

Figure 3: Open a new document.

1.3 Starting a document from a template

 when creating a document of a specific type, such as a business plan or resumes, it is possible
to use a specific template.
 There is a set of templates for multiple types of documents, including resumes, cover letters,
business plans, and business cards.
 To use a specific template as a starting point, do one of the following:
 Click File ,then click New.

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Figure 4 Starting a document from a template

 under Templates ,and then do one of the following :

 Click Installed Templates to select a template available on your computer .
 Click one of the links at the bottom of Online Microsoft Office, such as flyers or letters and
cover letter .
 Double click on the desired template .

1.4 Open a saved document:

 Note: You can open the file by accessing it by searching for its storage location on the device,
then double-clicking on it to open it directly and before running the word program as in Figure
.)3(

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1. Click the File tab.

2. Click Open to see a list of recently
used files.
3. Mouse over the file you want to
open and work with

Figure 5: Opening a saved document.

1.5 Save the document:

The (word processor) program provides the user with the ability to save the document with
the default extension Docx which is opened using a word processor program or with other
extensions to be opened with it, such as saving it as a web page. To save the document
follow the following steps:

Figure 6: Save a document.

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1.6 Resave the saved file with another extension (File Extension)

Figure 7 Resave the saved file with another extension

1. 1Click the button (Office) then click on the option (Save As) from the menu, to return box (Save
As) to appear and the possibility of dealing with it for saving.
2. Click on the (Save As) menu from the (Save As) dialog box, to choose the appropriate
attachment for saving.
3. Of the additional types of appendices that can be saved in the document :

a. (Word2003): which enables the user to open the file with (Microsoft Office 2010, 2007)
b. Web Page: which enables the user to view the file as a web page.
C. A template (Template) that enables the user to reuse the document in its formatting and
shape to create other documents that have the same shape and formatting.
D. The text file (Rich Text) which enables the user to save the text contents of the file with
losing all the images and tables in the document.
4. To make sure that the file is saved with the required extension: Go to the file save location
noting the difference in the way the save icon looks .

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1.7 Change writing language and paragraph direction:

Figure 8 Change writing language

(Word) program enables you to write using any of the languages defined on your device at
the beginning of the operating system definition. Usually, its characters are fixed to the
keyboard, and in the Arab region, the keyboard carries both Arabic and English characters.
To switch in the use of the keyboard between one language and another, press the (Alt +
Shift) keys together, to directly switch to the second language, or by clicking on the
(Language) button from the operating system (toolbar) to switch between the keyboard
language.
1.8 Dealing with the toolbar:

Toolbar or Direct Access Bar: It is one of the features of (Word 2016). This bar provides direct
access to any of the system icons without going through the icon toolbar. It is a set of toolbars
at the top of the window in the Office programs designed to help you quickly find the
commands that you need to complete a task, it is possible to hide the bar (to enlarge the
screen space), in which case it can be shown again by clicking on any visible tab, such as
Home, Insert, or Design. Sometimes, the bar can disappear and become difficult to find it.
1.9 Add and remove buttons:

The toolbar's main function is to provide access to the commands you use the most, so it
makes sense to customize it to your liking. To add buttons to the Quick Access Toolbar, click
on the drop-down arrow next to them and then choose from the list the most used commands.
The list of options available for adding commands to the Quick Access Toolbar using the
drop-down menus is useful but limited. For advanced customization options, click Additional
Commands.

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1.10 Undo / Redo orders

Figure 9: Undo and Redo

The (undo) command enables the user to sequentially undo the operations that he has
implemented on the word processor page if it falls into a specific error. The (Return)
command enables the user to sequentially return the setbacks that he has implemented
through the undo command, and these two commands are applied by applying the following
steps:
The undo command (Ctrl + Z)
Press the two keys (Ctrl + Z) together or click the (Undo) button for each step, it is reviewed
until the point from which to resume work is reached.
Redo command (Ctrl + Y)
Press the two keys (Ctrl + Y) together or click the (Repeat writing) button for each step, back
down until the point you want to resume working from.

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1.11 Customize Direct Access Toolbar:

Figure 10: Customize Direct Access Toolbar

The first method:

1. Click on the arrow (Direct Access Bar), for a menu (Customize Direct Access Toolbar)
appears.
2. Click on the options you want to use in the presentation, and a sign )√) will appear next to
them.
3. If you want to hide any of the direct access icons, click on the options that you want to hide
from the view so that the sign )√) will disappear .

The second method:

1. Click the" Office or file " button, and the" Options "menu appears.
2. Click on the" Options "button for the options dialog to appear.

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3. Click on the" Customize "button for two menus to appear (Choose commands from the
"Customize Direct Access Toolbar."
4. Start adding the options you want to appear by clicking on them and then moving them to
the" Customize Direct Access Toolbar

1.12 Navigation In the document:

1.12.1 Navigating with the mouse

To move with the mouse, simply click on the place you want to focus on. For example: you
can place the mouse pointer in the middle of a paragraph:
Navigating with the mouse is good if all the text is on one screen, but it is rare for the
documents to be on one page.
1.12.2 Navigate using the scroll bars.
Fortunately, you can also navigate using the scroll bar on the left side of the screen.
Place your mouse pointer on the small rectangle on the scroll bar and it will point to your
current location in the document. Then, click on it and drag it to the place

Figure 11: Navigate using the scroll bars.

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1.12.3 Moving using the keyboard

Figure 12:Moving using the keyboard

You can also use keyboard shortcuts to move. In the area separating the Character panel
from the Numeric panel, you'll see a section containing the Insert, Home, Page Up, Page
Down Delete, and End keys. The four keys have special functions:
Page Up, (one page, up)
Page Down, (one page, down)
Home, (go to the beginning of the line)
End, (go to the end of the line)

2 Tabs (Ribbon) and Groups (Menu).

Tabs and command groups form the core of the Word processor user interface, so it is
important to understand how it works before looking at the different tabs and commands.
Tabs are pages organized according to the functionality of the tools they contain. You can
move between tabs by clicking on the tab name (the ribbon).
By default, the Microsoft Office word processor" Word "contains eight tabs (except for the File
menu):
Home.
Insert.
Design.
Page layout (Layout).
References.
Mailing.
Review.
View.
Help
3 Home tab:
The word processor interface" Word "contains the Home page tab, which in turn contains
several groups:
1. Font group.
2. Paragraph group.

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3. Style Set.
4. Group of Editing commands.

3.1 Font group:

The types of formatting that take place inside the word document - :
Change the font size.
Format the text (italic - bold - underlined).
Change the font type .
Change the color of the text .
Text alignment (left, right, centered, justified).
Change the background color of the text .
3.1.1 text format
The (word processor) program enables you to format the written text in terms of: (alignment,
size, style, ...), and below are the details of some of these formats:

Figure 13: Text Format

Select the text that you want to change its formatting in the ways you learned earlier.
To display the text in bold form :
Press the (Ctrl + B) keys together to change the formatting directly or click the (Bold) button
from the (Font) group within the (Home) bar as shown in the figure .
To enlarge the font size :
Press the (Ctrl +]) keys together to enlarge the font directly or click on the (Font size) menu
from the (Font) group within the (Home) bar and choose the appropriate size.
To reduce the font size:
Press the (Ctrl + [) keys together to reduce the font directly or click on the (Font size) menu
from the (Font) group within the (Home) bar and choose the appropriate size.
To display the text (italic) :
Press the (Ctrl + I) keys together to change the formatting directly or click the (Italic) button
from the (Font) group in the (Home) ribbon.
To display the text (underlined):
Press the (Ctrl + U) keys together to change the formatting directly or click the (Underline)
button from the (Font) group in the (Home) bar.

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3.1.2 Change font type and color:

Figure 14 Change font type and color

To change the font type :

 Click on the (Change font) menu from the (Fonts) group under the (Home Page) ribbon to
display the list of available fonts.
 Choose the appropriate font for the text (noting that the text will change with each stop on any
type of fonts for the purpose of the experiment, and the installation will only take place if you
click on the name of the desired font).

To change the font color :

 Click on the (Font color) button from the (Font) group under the (Home) bar, to show the
available colors.
 Choose the appropriate color for the text (noting that the text will change with each stop on any
type of color for the purpose of the trial, and the installation will only take place if you click on
the desired color) .

To change the fill color :

 Click on the (Text Highlight Color) button from the (Font) group under the (Home) bar, to show
the available colors.
 Choose the appropriate color for the text (noting that the text will change with each stop on any
type of color for the purpose of the trial, and the installation will only take place if you click on
the desired color) .

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3.1.3 Writing text

Figure 15: Adding text and its format.

The blank document must contain a flashing line called the cursor, which can be seen at the
top of the new document. (If you do not see the cursor, click on the work area to locate the
cursor) Try typing to see the characters appear next to the flashing cursor.
Place the cursor and type text.
Format, select the text, then choose an option: bold, italic, bullets, and numbering.
3.2 Paragraph Group:

Figure 16: Paragraph Group

Paragraphs form an essential part of all Word documents, and it is imperative that every user
knows how to format and align these paragraphs to obtain consistent and tidy documents. In
this part, and in the coming sections, we will learn how to format paragraphs using many
properties such as alignment, indents, spacing, pagination, and others . Therefore, this group
contains paragraph formatting tools such as:
Microsoft Word provides a set of options for aligning paragraphs.
Spacing between paragraphs and lines.
Word gives the ability to set indentations.

3.2.1 Paragraph alignment

Figure 17: Paragraph alignment

Paragraph alignment is the paragraph formatting attribute that determines the appearance of
text in an entire paragraph .

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Microsoft Word provides a set of options for aligning paragraphs, and by default it selects the
type of alignment according to the direction of writing. That is, if you are writing in Arabic (from
right to left), it will align the beginnings of all lines with the right margin of the paper, and if the
margins do not fit into the line, it will automatically move the last word from the current line to
the next line. Thus, one of the edges of the paragraph becomes regular and the other not .If
the entry is in English, the opposite will occur, and the beginnings of all lines are aligned with
the left margin of the paper by default.
You can access the alignment options from the Home tab, specifically from the Paragraph:
3.2.2 Alight to Right
Aligns text with the right margin. You can use it to format texts written in Arabic, or to format
texts in some parts of the document, such as the header or footer.
3.2.3 Alight to Left.
Aligns text with the left margin. You can use it to format text from left to right, or to format text
in some parts of the document, such as a header or footer.
3.2.4 Center
aligns all paragraphs in the center of the page, and uses this option to give texts a somewhat
formal look, as in quotes, cover pages, and sometimes document titles:
3.2.5 Justify text settings.
distributes text between the margins evenly, giving the document a very tidy appearance, to
apply one paragraph alignment options, highlight it first, then click on the justify option from
the Paragraph group.
3.2.6 Define indents:
Word gives the possibility to put indentations. Indent is the space or the blank space that
separates the paragraph from the margin. Paragraph and Margin separators are a tool for
formatting paragraphs in your document. There are several types of indents that can be set in
several ways as well.
The first type is called the first line indent, and it is the distance that separates the first line
without the rest of the lines from the left or right margin. The indentation of the first line can be
adjusted using the ruler.
Note:
1. If the ruler is not visible in the document layout, go to the View tab and check the Ruler option
box.
2. Paragraph borders appear on the horizontal and vertical ruler by clicking on the beginning of
the paragraph. Distances can also be determined using the rulers by moving the cursor shown
on it .

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3.2.7 Change the direction of the paragraph.

Figure 18 Change the direction of the paragraph.

Click on the (Text direction from left to right) button within the (Paragraph) group of the (Home
Page) bar to write from left to right, where the paragraph cursor will be shifted to the left of the
text, accompanied by changing the writing language to English.
Or: Click on the (Text direction from right to left) button within the (Paragraph) group of the
(Home Page) bar to write from right to left, where the paragraph cursor will be shifted to the
right of the text and accompanied by changing the writing language to Arabic.

3.2.8 Indentation Set by Ruler:

Figure 19: Ruler

On the ruler, you will notice a small icon for two opposite cones plus a square at the bottom.
The top funnel represents the first line indentation control, click on it, and then drag the
mouse to the left to increase the first line indentation in the selected paragraph to the desired
dimension. In this way, it is not necessary to place the writing cursor at the beginning of the
first line. So, the indentation of the first line will only change wherever the cursor is located.
Indentation can also be set using the Tab key, and here it is necessary to place the writing
cursor at the beginning of the first line:
Specify an indentation (before) to set the distance between the left of the paragraph from the
margins of the left page.
Specify Indentation (After) to specify the distance between the right of the paragraph from the
margins of the right page.
Specify a spacing (before) to set the space between the paragraph and the previous
paragraph.
Specify a spacing (After) to set the space between the paragraph and the next paragraph .

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3.2.9 Define line spacing :

Figure 20: Define line spacing.

Select Design>Paragraph Spacing.

Select the paragraphs you want to change. Select Home> Line and Paragraph Spacing and
choose the spacing you want. Adjustment of spacing can be controlled using the leading
options.

Training activities:
application of what will be explained in how to write the text with the identification of different
styles.
The trainee writes the following text and selects different writing styles. He can also add
bullets or numbers to the paragraph and then save it in a file with a specific name.
Arabic language is the most spoken and pronounced language within the Semitic languages
group ,and one of the most widely spoken languages in the world, spoken by more than 467
million people.
Its speakers are distributed in the Arab world ,in addition to many neighboring regions such as
Ahwaz, Turkey , Chad And Mali .
The Arabic language is of the utmost importance to Muslims because it is:
the language of the Quran.
The language of prayer and essential for the performance of many rituals and Islamic
traditions .
The status of the Arabic language has increased due to the spread of Islam among countries.
The Arabic language has a direct and indirect influence on many other languages in the
Islamic world, some other African languages and some European languages. It is also taught
formally or informally in Islamic countries and African countries bordering the Arab world.

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3.3 Add bullets or numbers to the paragraph.

Figure 21: Add bullets or numbers

Select the items to which you want to add bullets or numbers.
On the Home tab, in the Paragraph group, click Bullets or Numbering.
For more bullet and numbering styles, click the arrow next to Bullet or Numbering.
It is possible to move an entire list left or right. Click a specific bullet or number in the list and
drag it to a new location. The entire list is moved while you check out.
For bullets: Perform the previous steps, but by clicking on the (Bullets) button instead of the
(Numbering) button in step (2).
For multi-level numbering: based on the location of the beginning of the vertical paragraph
line using the (Tab) key, carry out the previous steps, but by clicking on the (multi-level menu)
button instead of the (numbering) button in step (2).
To cancel the numbering: Select the text that was originally numbered, then click on the
numbering again to immediately hide it.
3.4 Style group

Figure 22: Styles

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To apply styles, you can do the following:

1. Select the text to which you want to apply a style . For example, you can select the text you
want to convert into a title. If you want to change the style of an entire paragraph, click
anywhere in that paragraph.
2. Move the pointer on the mini toolbar that appears with the text selected, then click to open the
Quick Styles gallery and then click the desired style .
3. You can set the quick styles used. If you do not prefer the appearance of the specified styles,
you can either select a different set of styles from the styles gallery or change the styles group
to suit your preferences.

3.4.1 Change the Style Set:

Point to Style Set ,and then click the desired style set, such as Normal .
Note you can preview any style set by pointing to the style set and preview style changes in
the document.
3.4.2 Create a new quick style:
Quick styles are groups of styles created to work together .
Select the text you want to create as the new style .
For example, you might want any word such as document to always appear in a dark red font
throughout your document, On the mini toolbar that appears over the selection, click Bold and
Red to format the text .
Right-click Styles ,and then click Save Selection as New Quick. Style
Name the style - such as Business -and click OK .
A style business that you created appears in the Quick Styles gallery with the name that you
typed and is ready to use any time you want text to appear in a bold red font.
3.5 Writing Format:

3.5.1 Cut or copy a text.

When cutting or copying text and then pasting it into the document, it is possible to change
the appearance of the text. For example, if you insert a quote from a web page inside the
document, you may want the quote to appear exactly as it is on the web page or change it to
match the original document.
On the other hand, if you have copied text from one of your documents to another, you may
want the copied text to appear as text in the destination document.
Move or copy text and graphics.
1. Select the item to move or copy .
2. Do one of the following :
 To copy the item,
 Press the (Ctrl + C) keys together or click the (Copy) button from the (Clipboard) group from
the (Home) ribbon, so that the copied part will be saved in temporary memory .
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 Click on the site you want to copy to
 Press the two keys (Ctrl + V) together, to copy the part of the temporary memory to the
document.

 To move the item,

 Press the (Ctrl + X) keys together or click the (Cut) button from the (Clipboard) group from the
(Home) ribbon, so that the moved part will be saved in a temporary memory .
 Click on the location you want to move to.
 Press the (Ctrl + V) keys together or click the (Paste) button from the (Clipboard) group from
the (Home) ribbon, to transfer part of the temporary memory to the document.
3. If you want to move or copy the item in another document, go to that document .
4. Click where you want the item to appear .
5. Press CTRL + V .
6. To adjust the formatting of pasted items, click the button Paste Options that appears directly
below the pasted selection, and then click the desired option .

3.5.2 Drag and drop text.

The Word processor lets you drag text into your document. First, select the text, then click the
mouse button and drag the text to the place you want.
3.5.3 Text selection basics
 We select text.
 Then a window appears for us and we make the appropriate changes from it, such as
changing the type and size of the font, changing its color, and other changes and the
necessary effect .
 To simply select text the text is highlighted or defined .
 The most common way to select text is using the mouse. First, place your mouse on one end
of the desired portion of the text that you want to select. Then hold down the left mouse button
and drag over the text you want to select .
 Selecting text using the keyboard is usually considered faster than a mouse. Most of these
commands include the use of the keys in the center of the keyboard (Home End, arrow keys) +
shift key.
 Upon completion of these steps, the text will appear highlighted in blue .

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Figure 23: Selecting a text

3.5.4 selecting a text and modifying it

. Select letters from the word: Click with the left mouse button on the beginning of the
letters to be selected, then drag towards the letters to be selected while holding down the
mouse button or press the (Shift) key with pressing the left arrow key to directly select the
text.
. Select a word: double-click with the left mouse button on the center of the desired word to
directly select the word or use the previous letter method.
. Select the whole text: Press the (Ctrl + A) keys together, to directly select the text or use
the previous character method.
3.5.5 Modification to the text
The (word processor) program enables you to modify the written text by deleting part of the
text or adding new text to any location of the document or replacing one text with another, by
following the following steps:
 Delete the text: Select the text to be deleted in the way you learned previously, press (Delete)
key from the keyboard, to delete the text directly or click at the beginning of the text to be
deleted, then press the (Delete) key on the keyboard to delete the text character by character
or click at the end of the text to be deleted, then press the (Backspace) key From the keyboard
to delete the text character by character in the reverse direction.
 To replace part of the text: Select the text as it is by deleting method, then start directly writing
the new text, as the old one will be deleted by simply writing the first letter of the new text.
 To add text to any site on the page: Click with the mouse on the site you want to add the text
to, then start typing the text directly, so that the next text will be moved to the end of the text.

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3.6 Editing commands

Figure 24: Editing commands

Our final group focuses on editing:

these options enable you to:
Find specific words or phrases .
Replace the words with other things.
(It is useful if you find that you typed someone's name incorrectly) and identifies certain items
in the document.

3.6.1 Searching for text:

Figure 25: Editing commands.

If you want to search in entire document, the word processor allows you to follow all
instances of a word or phrase. To search for text, click the search button on the Home tab.
(You can also use the shortcut Ctrl + F).

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3.6.2 Text replacement:

Text replacement 1.8.8 Figure 26

Another useful feature of a word processor is the ability to replace a word or phrase with
another. This command is especially useful if you typed the wrong word. To use the replace
function, make the Navigation Pane visible then click on the drop-down arrow next to the
search bar and click on Replace .

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Second session
(150 minutes)

: Training activities
 Applying what will be explained about how to write the text, adding a footer to the page and
then printing it.
 Write a letter addressed to a friend that includes (title, message content, conclusion).
 Start scrolling through the text on the page.
 Start with the message format as follows:

a. Heading: (bold, underline, font size: 16, centered)

B. Message content: (14 font size, justified)
C. Conclusion: (bold, font size 16, aligned left)?

Add a footer to the page, then print it.

5 Page Layout:
5.1 Page Setup:

Figure 27: Page Setup tab

this group will enable you to control the physical aspects of the page: for example, the page
size can be changed by :
1. Changing the page margins
2. Choosing the appropriate size for the page.

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5.1.1 Margins.

Figure 28: Margins

Page margins are generally the blank space around the edges of a page:
To specify page margins:
Click on the (Margins) option to display a menu containing the side margins of the page.
Click on the appropriate option to be applied directly. When you click on the type of margin
you want, the entire document automatically changes to the type of margin you specified.

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5.1.1.1Define your own margin settings.

Figure 29: Custom margin

Click Margins, click Custom Margins, and then in the Top, Bottom, Left, and Right boxes,
enter new values for the margins.

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5.1.1.2Set mirror margins.

Figure 30: mirror margins

When choosing mirror margins, the margins of the left page are a mirror image of those
margins on the right page, and this means that the width of the inner margins is the same,
and the width of the outer margins is the same.
On tab the Page Layout ,in group the Page Setup ,click Margins .
Click Inverse Or mirror.
To change the width of the margins, click on Margins ,click on Custom Margins ,then in the
boxes In and Out ,enter the width you want .

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5.1.1.3Changing page margins:

.Figure 31: Change the page margins

This action sets the file size by controlling the side, top, and bottom margins.
 If you are changing the margins of an entire document that has been split into sections, press
CTRL + A to select the entire document before you begin.

In the Page Setup group, select the size and click the icon that represents the page size you
want. Then change the existing margins to achieve the desired size .
 Do one of the following :
1. Click the desired type of margin to get the most used margin width, click Normal .
2. Click on Custom Margins ,then in the boxes top ,bottom, left ,and right ,enter new
values for the margins.

5.1.1.4Determine page margins:

Click on the option (Margins) to appear a menu containing the side margins of the page, click
on the appropriate option to be applied directly.

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5.1.2 Orientation.

You can choose either portrait or landscape orientation for all or part of the document .
On the Page Layout tab, choose Orientation.
Click Portrait or Landscape.
5.1.2.1 Use portrait and landscape orientation in the same document.
Select the pages or paragraphs that you want to change to portrait or landscape orientation .
Click Custom Margins .
On the tab Margins ,click Portrait or Landscape .
In the list Apply to click Selected Text .
5.1.2.2 Changing the orientation:
You can change the page orientation to and from the portrait and landscape orientation.

Figure 32: Change the page orientation.

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 Select the content you want on the Landscape page.
 Select the Page Design tab.
 In the Page Setup group, select the Orientation drop-down list and select Portrait or Landscape
orientation

5.1.3 Page Size.

Figure 33: Page Size

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Go to Layout > Page Setup.

In the dialog box that opens, select the Paper tab.
In the Paper size section, choose a page size, and select OK.

5.1.4 Add or Remove Columns.

Figure 34: Add or Remove Columns

Open the Word document where you want to add columns.

In the Ribbon, click the Layout tab.
In the Page Setup section, click the down arrow under Columns, then select More Columns.

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Figure 35:add more coulmns

For Number of columns, you can type in a number or use the up and down arrows to select
a number. If the Equal column width option is checked, Word automatically sets the
columns to be evenly spaced.
Click OK to add the columns to the Word document.

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5.1.5 Insert and remove page breaks:

Figure 36: Insert and remove page breaks.

Use page breaks to control where a page ends and where a new page begins.

To insert a page break :

1. Place the cursor where you want to start a new page.

2. Select Insert > Page Break.

Training Activities:
The application will explain how to add margins.
The trainee adds the following changes to the previously developed file in Training)1(

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1. an appropriate cover page .
2. New margins .
3. Add a watermark to the background of the document.

5.1.6 Choose the appropriate page size :

Figure 37: Choosing the page size

Includes any file layout in which you specify the page size and orientation, also you can
change the page size, orientation, and preview changes in the group through the Page Setup
tab under the (Page Layout) tab.
You can change the paper size and orientation, preview changes, and the relationship
between page size and paper size on the (Print) tab in a view by setting the size or orientation
of the page and paper separately and you can control where the page is on the paper.
This sets the size of the document. For example, you can use this method to determine the
size of your printed flyer to print your poster that measures 22 inches by 34 inches when
printed, regardless of whether the printer can handle a single large sheet of paper or another.
1. Select the tab Page design.
2. In Page Setup ,select the size and click the icon that represents the page size you want. For
example, click Letter (Portrait) 8.5

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5.2 Print settings.

The (word processor) program enables you to prepare the print page in terms of (choosing
paper size, printing orientation, determining margins ...), and viewing it before actual printing
on the printer, and this is done by dealing with a file tape (print), the shape of which is shown
next:

Figure 38: Print Settings

Click Print File.

To preview each page, click the forward and back arrows at the bottom of the row.
If the text is too small to read, use the zoom slider at the bottom of the page to enlarge it.
Choose the number of copies, any other options you want, and then click the Print button.
The previous figure will appear, through which it is possible to control:
5.2.1 Determine the printing direction:
Click on the (Orientation) option to display a menu containing two options (Portrait,
Landscape), click on any of them to specify the printing direction.
5.2.2 Determine the paper size:
Click on the (Size) option to display a menu containing print paper size options, click on any
of them to specify the size of the print paper.

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6 Insert tab.

Figure 39: insert tab

6.1 Inserting Header and Footer

Figure 40 header / footer

As we previously showed, header and footer are the text at the top or bottom of every page,
respectively. This group allows you to add header, footer, or page numbers .
Place the cursor on the first page of your document, go to Insert ,select Header or Footer ,
then choose a built-in layout and design, or select Edit Header or Edit Footer to create your
own header or footer ,click Format a page number.
To go back to the main text of the document, click Close Header & Footer on the tab Design
under Header and Footer Tools )or double-click anywhere outside the Header and Footer
area(
When you use Page Number Gallery, Word automatically inserts Page and Nub. Pages .To
add the X of Y page number format to an existing page header without losing text, you will
have to add these icons manually using the Quick Parts.
Double-click the header or footer area (near the top of the page or the bottom of the page).
This opens the tab Design under Header and Footer Tools.
To insert centered page numbers, click the Insert Alignment tab in the group Position on
the tab Design ,then click Center ,and OK.
To insert page numbers on the right side of them, click the Insert Alignment tab in the group
Position on the tab Design ,then click Right ,and OK.
To insert page numbers to the right of them, click the Insert Alignment tab in the group
Position on the tab Design ,then click Right ,and OK .

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6.2 Insert (page breaks, footnotes, ...)

The (word processor) program allows the possibility of inserting page breaks and specifying
the footnotes, and this is done as follows:
6.2.1 Insert Page break:

Insert Page breaks :Figure 41

1. Place the cursor where you want the page to end and start the next page.
2. Click Insert Page Break.

6.2.2 Insert Footnote:

Figure 42: Insert Footnote

The footnote separator is used to write the meanings of words, illustrations, or references to
the text written on the page and appears at the bottom of the page separated by a special
font, so that it remains linked to the annotation point on the page and changes with it if the
text page is changed, and to insert footnotes Follow the following steps :
1. Click at the end of the word you want to add the annotation to.
2. Click on the (Insert Footnote) button in the (Footnotes) group of the (References) bar, and the
cursor appears on the section for footnotes on the page.
3. Type the footnote text to directly display the footnote sequence number in a small, raised font
next to the word.
4. Hold the mouse button on the word so that the footnote content appears directly as a note box
above the word.
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6.3 Insert pages:

Figure 43: Insert pages

 Insert cover page.

 Insert blank page.
 Insert page break.

6.4 Add cover page:

Cover pages are always inserted at the beginning of the document, regardless of where the
cursor appears in the document.
On the tab Insert ,in the group Pages ,click Cover Page .
Click one of the layouts on the cover pages from the gallery of choices .
After inserting the cover page, you can replace the sample text with the text of your creation.
It is also possible to insert blank page or breaks as explained earlier .

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6.5 Insert tables:

Figure 44: Insert tables

This command expands into a menu that enables you to draw a table or an Excel
spreadsheet, or add a preset table. Basic tables are added by clicking on a table and then
moving the cursor over a specified number of boxes to create a table of the desired size. We
will go into detail how to insert and format tables .
6.6 Insert Illustrations

Figure 45: Insert illustrations.

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The Microsoft Illustrations group allows you to insert pictures, shapes, smart art, and charts
into your document. These options will enhance the layout and appearance of your
documents.
6.7 Insert a Picture.

Figure 46: Insert a Picture.

From the Insert ribbon, add a picture to your document:

1. Click on the Picture button, from the Illustrations group.
2. Navigate to your desired Picture folder.
3. Select a photo.
4. Click on the Insert button.

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6.7.1 Insert Online Pictures

Figure 47:Insert Online Pictures

From the Insert ribbon, add online picture to your document:

1. Click on the Online Pictures button, from the Illustration group
2. The Insert Picture window will appear.
3. In the Search box, type your desire graphic topic, and then press the Enter key.
4. Select your desired Picture, and then click on the Insert button.

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6.8 Insert Shapes

Figure 48: Insert Shapes.

The Shapes option allows you to insert a variety of shapes on to your document, such as
rectangles, circles, arrows, lines, flowchart symbols, and callouts. From the Insert ribbon, add
a shape to your document from the multiple selections:
1. Click on the Shapes button, from the Illustration group.
2. The Shape panel will appear, select your desired shape.
3. The mouse pointer will change into a plus sign.
4. Hold the left mouse button down, and while dragging your desired shape will appear.

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6.9 Insert SmartArt.

Figure 49: Insert SmartArt.

SmartArt allows you to change graphic images into visual communication information
including graphical lists, process diagrams, organizational charts, etc. From the Insert ribbon,
incorporate SmartArt onto your document:
1. Click on the Smart Art button, from the Illustration group.
2. The Smart Art panel will appear.
3. Select your desired graphic image, and then click on the OK button.

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6.10 Insert Chart

Figure 50: Insert Chart

To illustrate and compare data you can utilize the chart option. This is like the Excel chart
feature. From the Insert ribbon, add a chart onto your document:
1. Click on the Chart button, from the Illustration group.
2. The Chart panel will appear.
3. Select your desired chart type, and then click on the OK button.
4. Your selected chart type will appear next to a spreadsheet.
5. Enter your desired data onto the spreadsheet and the chart will reflect your data.
6. On the spreadsheet window, click on the Close window button, and then your chart will appear
on your document

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6.11 Insert stylized text:

Figure 51: Insert stylized text

The following set contains various items.

6.11.1 Insert Text box.
Click or tap where you want to add the text box.
On the Insert tab, select Text Box.
Select a design
6.11.2 The quick parts.
Use the Quick Parts Gallery to create, store, and find reusable pieces of content, including
AutoText, document properties such as title and author, and fields.
Open the Quick Parts gallery to use these items.
In Word, click Insert > Quick Parts.

 AutoText
 Document Property (Word only)
 Field (Word only)
 Building Blocks Organizer (Word only)
 Save Selection to Quick Part Gallery

6.11.3 AutoText
AutoText is reusable content that you can store and access again and again.
Click AutoText to access the AutoText gallery. You can save AutoText to the AutoText gallery
by selecting the text you want to reuse, clicking AutoText, and then clicking Save Selection to
AutoText Gallery. By filling in the new building block information you store the content you
save to use again and again.

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6.11.4 Document Property

Click Document Property to choose from a list of properties that you can insert in your
document. Fill in the document property box to create properties that travel with your
document.
6.11.5 Field
Use field codes to insert fields that can provide automatically updated information, such as
the time, title, page numbers, and so on.
6.11.6 Building Blocks Organizer
Click Building Blocks Organizer to preview all of the building blocks available to you in Word.
You can also edit properties, delete, and insert buildings blocks.

6.11.7 Insert WordArt.

1. Go to Insert > WordArt.
2. Pick the style you want.
3. Type your text.
Note: To convert existing text to WordArt, select the text, and then select Insert > WordArt.

 Change the color.

1. Select the WordArt text to change.
2. On Shape Format, select Text Fill or Text Outline.
3. Pick the color you want.
4. Click or tap outside of your text box to see the effect.
 Choose a text effect.
1. Select the WordArt text to change.
2. Go to Shape Format > Text Effects >Transform.
3. Pick the effect you want
4. Click outside of your text box to see the effect.
 Rotate it
1. Select the WordArt, and then drag the circular rotation handle at the top of the
box.
2. To flip WordArt 90 degrees, go to Shape Format > Rotate, and then select an
option.
 Change the font.
1. Select the WordArt text to change.
2. Go to Home and select options such as font style, font size, or underline .

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 Delete WordArt.
Double-click the WordArt to remove, and press Delete.

6.11.8 Drop Caps.

Add a drop cap

1. Select the first character of a paragraph.

2. Go to INSERT > Drop Cap.
3. Select the drop cap option you want.
 To create a drop cap that fits within your paragraph, select Dropped.
 To create a drop cap that is in the margin, outside of your paragraph, select in margin .
You can change the size and font of the drop cap, as well as its distance from the
text. To do so, select Drop Cap > Drop Cap Options, and under Options, make your
selections.
Remove a drop cap
1. Highlight the large drop cap letter.
2. Go to INSERT > Drop Cap and select None.

6.11.9 Signature line.

In the document or worksheet, place your pointer where you want to create a signature line.
On the Insert tab, in the Text group, click the Signature Line list, and then click Microsoft
Office Signature Line. In the Signature Setup dialog box, type
6.11.10 Insert date and time.
On the tab Insert ,in the group Text ,click Date and Time.
In the dialog box Date and Time ,select the format you want, and then click OK.
Insert a date that does update automatically.
If you want the date to be updated every time someone opens the document, you can insert
the date as a field on the tab Insert ,in the group Text ,click Date and Time.
1. In the dialog box Date and Time ,select the format you want.
2. Select the check box Automatic update.

6.11.11 Insert Object

you can insert a variety of objects (such as PDF files, Excel charts or worksheets, or
PowerPoint presentations) into a Word document or an email message by linking or
embedding them. To insert an object, click Object on the Insert tab.

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Third Session
(150 minutes)

Session objectives:
At the end of the training session, the trainee will be able to :
Know how to write using a word processor.
Familiarize yourself with many word processing programs .
Learn how to add text to content and make formatting on written texts .
Learn how to apply different styles to the content of documents.
Learn different types of document formats (inserting page breaks, bottom and top footnotes
and table of contents.)
Know how to set up Word document for printing.
Dealing with different tools in the Command bar .
Understanding types of formatting on paragraph and document. Learning different view
methods.

Trainee guide .
Presentation .
Working papers.
:Training activities

applying what will be explained on how to write the text and then applying the language
correction .
The trainee writes the following text and then applies the grammatical correction :
he 26-year-old was chosen as one of six cover stars for the magazine's annual issue. Other
cover stars included actors Sandra and Dwayne Johnson, US House Speak S. Nancy Pelosi,
Taylor Swift and news presenter Gayle King.
He was picturd on the red carpet with Game of Thrones star Emilia Clarke, Jimmy Fallon and
Rami Malek. In his interviw with the magazine, he discussed the importance of women's
equality. In a piece for Time, comedian and Liverpool fan John Oliver said he 'absolutely'
loved the fotballer
7 View tab:

Figure 52: view tab

This tab will allow you to view the document in several ways .
You can see the document in any of the following cases:
 As it will appear on the sheet (print layout).
 Reading in full screen mode.
 As it will appear on the web page .
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 In outline form.
 In draft mode (which will display fewer attributes) .

7.1 Zoom in or Zoom Out Page Size

Figure 53 Zoom in or Zoom Out

It is a command that enables the user to specify the page size in proportion to the user's
comfort without affecting the printing, and this is done by following one of the following two
methods:
The first method:
Click on one of the Zoom group options from the (View) bar to directly change the display
size.

7.1.1 The second Method :

Figure 54 Zoom in / Zoom out

Click on (Zoom in / Zoom out) bar and move the cursor arrow and hold the left mouse button
to the side you want.
Training activities:
The application will explain how to write and format text.
The trainee writes the following text in English and then saves it in a file with a specific name.
Taxi drivers blocked a side of a major road in the Spanish capital in an open-ended strike that
began about a week ago.
Police forces confronted the protesting drivers and attempted to evacuate the sealed off area.
7.2 Use reading in full screen mode:

You can switch to outline view the same way you switched to other views using the view bar
and status bar.

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7.3 Use the outline view:

You can switch to the outline view the same way you did to other views using the view bar
and status bar.
7.4 Use Draft View:

Our last view is draft view.

This view is good to use if you are looking at a draft of your document, and you're not worried
about images or formatting
7.5 Changing the view type:

Figure 55 Changing the view type

The (word processor) program enables the user to control the way the page is displayed,
based on his needs for display and in proportion to the user’s comfort in dealing with the
program, as follows:
Click on one of the options of a group of (Methods Display documents) from the (View)
ribbon, which is:
Print Layout: To display the file in print form on the printer (which is the standard business
form).
Full screen reading: To display the page (s) in a full screen on two pages.
Web Layout: to display the page as it appears in Internet pages.
A draft: the page appears in a simple, full screen and without a page break.
.
7.6 Show or hide the rulers.

Horizontal and vertical rulers help you align text, graphics, tables, and other items in your
document.

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Figure 56: Ruler

1. To display the rulers, choose View ,then select the check box Ruler.
2. If you do not see the vertical ruler, go to the tab File ,choose options then Advanced ,and
under View, or display select the check box Show Vertical Ruler in Print Layout view.

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7.7 Navigation Pane.

Figure 57: Use the Navigation Pane

Use the Navigation Pane without scrolling to navigate to a page or heading in a Word
document without scrolling.
7.8 Window commands:

Figure 58: Arrange windows

This part of the View tab controls how the windows are arranged:
if you have multiple word processor documents open at once, you can switch windows, there
are several methods for switching between them. From inside the document, you can click on
the View tab and click on new windows. Next, click on the file you want to work on. Select
Arrange All
7.8.1 Open a copy of your document:
Suppose you are working on your document and want to make a change, but you are not
sure if this will affect the original document. You can open a copy of the current frame by
clicking View → New window.

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7.8.2 Arrange frames:

If you have multiple opened documents, you can Arrange them all with the click of a button.
Just click on the" Arrange Windows "command in the View tab. You can do this in any of the
Word Press frameworks.
7.8.3 Compare documents side by side:

Figure 59: Compare documents side by side

We will see the next feature which is the side-by-side comparison feature. This feature allows
you to view two documents at the same time. You will find this on the View tab.
7.8.4 Split Document:

Figure 60: Split Document

You can split the document and view two locations in the document at the same time. To use
this feature, first click the split command in the View tab.

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8 Design tab:

Figure 61: Design tab

8.1 Document background color format:

Figure 62: Document background color format

1. On the Design tab, select Page Color.

2. Pick the color you want to use.

To remove the page color, on the Design tab, select Page Color > No Color.

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9 Review tab

Figure 63: Review tab

There are some simple commands such as: Adding comments, tracking and some advanced
commands ,such as spelling and proofing.
9.1 Proofing

9.1.1 check spelling and grammar:

The (word processor) program enables you to check the spelling and grammar of the texts on
the document pages. In the case of activating the spelling and grammar checker, the
linguistically incorrect words appear with a red underline and the grammatically incorrect
words or sentences appear with a green underline, and to activate the spelling and grammar
checker and correct errors, Follow the following steps:

check spelling and grammar :Figure 64

Click on button (check spelling and grammar) within a group (proofing) from (review) tape.
A dialog box (spelling and grammar) will appear, including replacement options.
Click (Close button) to exit the box .
Right-click on the word required to display error correction options, and a list of options
appears, with the correction options at the beginning .
Click on the most appropriate option to redeem directly.
9.1.2 Searching for words in the dictionary
With the Search feature, you can search for synonyms (different words with the same
meaning) and antonyms (words with the corresponding meaning in the thesaurus).

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You can quickly search for a word if you right-click anywhere in the document, presentation,
or open message. Or a message previewed in the Reading Pane, and then clicking
Synonyms on the shortcut menu.
On the tab Review ,click Thesaurus.
To use one of the words in the results list Or, to search for more words, do one of the
following :
1. To use a word, point to it, click the down arrow, and then click Insert or Copy.
2. To search for additional related words, click a word in the list of results.

9.2 Language commands:

These commands allow you to translate a word, phrase, or entire document into another
language, provided you have the required language packs installed on the computer .
9.2.1 Translate Document:
Choose your language to see the translation.
Choose a translation. A copy of the translated document will open in a separate window.
Translate selected text:
In the document, highlight the text you want to translate.
Choose Review> Translate> Translate Selection.
Choose your language to see the translation.
9.3 Comment commands

The next section of the Review tab is Comments. Comments are pieces of text that appear in
boxes separate from the main document. This allows a person to easily add specific ideas
and corrections to the document.
9.3.1 Insert a comment.
Commentary: It is a text written about a specific point in the text (not part of it) to remind the
user of an important point on this site, provided that this comment does not appear in print or
in the original text when hidden, and to insert a comment follow the following steps- :
Click on the site Comment in the document.
1. Click on the (New Comment) option within the group (Comments) of the (Review) bar so
that the next word for the cursor site appears in a different color and a menu on the right of
the page enables you to write the comment on it .
2. Write the appropriate comment on it.
3. To delete the comment: click on the comment, then repeat what was mentioned in point
(2), then click on (delete) instead of (new comment) .
4. To reply to a comment, go to the comment, and select Reply.

9.3.2 Track changes

When a group prepares a document, they need to review the document frequently, so it is
important to become familiar with the features of tracking changes.
This feature allows you to record every change to the document.
This group allows activating, deactivating, and controlling this feature .
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You can also open the review pane, which summarizes the changes and tracked comments.

Figure 65: Track Changes

Turn the" track changes "feature on and off by going to Review>Track Changes.
When you turn on the tracking feature, deletions are marked with a strikethrough, and add-
ons are marked with an underscore. Changes of different authors are indicated by different
colors.
When you turn off the tracking feature, Word stops marking changes, but colored underlines
and strikethrough ellipses will remain in the document.
You can remove tags by accepting or rejecting changes. Use the buttons in the section
Changes of the tab Review.
The previous and next options move you from one change to the next.
Selecting Accept will result in permanent changes.
Selecting Reject gets you out of the change.
10 Reference’s tab:
This contains advanced tools, including :
Table of contents commands.
Footnote commands.
Reference orders and quotations.
Caption commands.
Reference table commands .
Index commands .
10.1 Table of contents commands:

The first group deals with the table of contents. A table of contents is a list of chapters and
other important titles in the document .
Table of Contents: Provides an overview of the document by adding a table of contents. The
list contains commands displayed in Table of Contents, Level 1, Level 2 and Level 3.
Update Table: Update the table of contents so that all entries point to the correct page
numbers.
10.2 Footnote commands :

If you read in a day or prepare a formal report, such as an article or study project, you should
know your footnotes and endnotes. First, you place low numbers in the document. Then
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numbered footnotes are added at the end of each page (in the case of footnotes) or at the
end of the document (in the case of endnotes). These tools will help you add footnotes and
endnotes.
Reference orders and citations:
References and citations are another element found in reports or official papers. Information
about issuance is called citations, and the set of citations forms the references.
10.3 Caption commands :

Captions are text below graphs (such as pictures and tables) that help define or determine the
element.
Insert a caption below a picture or graphic to provide a short description.
Insert Table of Figures - Add a list of typed objects and their page numbers.
Update Table - Update the table of Figures to include all entries in the document.
11 Mailings tab:
The mail merge tab focuses on creating documents that you can send in the mail, such as
envelopes, letters, and labels. Its orders focus on mail merge, a process that takes the form of
a letter and a list of contacts and creates a personal message for each recipient .

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11.1 Start Mail Merge:

Figure 66: Start Mail Merge

Use mail merge to send bulk email messages.

Before you begin, open a blank document in Word and type the body of the email message
you want to send.
To send an email, a MAPI-compatible email program like Outlook or Gmail needs to be
installed.
11.1.1 Prepare your main document.
Go to Mailings > Start Mail Merge > E-mail Messages.

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11.1.2 Set up your mailing list.

The mailing list is your data source. For more info.
If you don’t have a mailing list, you can create one during mail merge.
11.1.3 Link your mailing list to your email message.
Make sure your data source has a column for email addresses and that there's an email
address for everyone you’re sending email to.
Go to Mailings > Select Recipients.
Choose a data source.
Choose File > Save.
11.1.4 Add merge fields to the email message.
Go to Mailings > insert merge field.
Choose the fields you want to use.
Choose File > Save.
You can add other fields from your data source to your email message
11.1.5 Preview and finish
Choose Preview Results, and then choose Next or Previous to see the names and
addresses in the body of your letter.
Choose Finish & Merge > Send E-mail Messages.
In the To box, choose the email address column or field from your mailing list.
Note: Word sends an individual message to each email address.
In the Mail format box, choose HTML (the default setting) or Plain text to send the document
as the body of the email message.
Under Send records, use one of the following:
All records (default).
Current record only the record viewable on your screen is sent the message.
From and To send only a range of records.
Choose OK to run mail merge.
11.1.6 Save the personalized message.
Go to File > Save. When you save the main document, you also save its connection to the
data source. To reuse, open the document and answer Yes when prompted to keep the
connection to the data source.

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12 Help tab:

Figure 67: Help tab

12.1 Using the Help Screen:

Opens the Help file in a separate window. If you have an Internet connection, the help file will
automatically try to connect to Office.com, a specialized web portal that gives you access to
the latest information about a word processor .
12.2 Searching for Help:

Searching for help is easy. Just type what you are looking for in the search bar and hit
Enter. After a while, any results that the word processor considers relevant will appear in the
list. Click on any of the topics in that list to view the topic's information. Just write your inquiry
in the box Tell me what you want to do. From the search results, you can quickly access the
features you want to use or actions you want to perform. To get the help content in your
search term, click the" Get help "option on the Search term.

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13 Insert Equation Tools:

Figure 68: Insert equation

These tools appear when you create an equation from the Insert tab. This tab provides tools
for creating and editing all kinds of equations .
13.1 Insert a mathematical equation (Insert Equation):
1. Click on the (Equation) button within the group (Symbols) of the (Insert) bar, to appear a
ready list of mathematical equations such as a fraction or a root, then click on the desired
structure. In addition to the ability to form mathematical equations for the text by clicking on
Insert a new equation button to open a bar with mathematical symbols.
2. Click on the symbols required to form the equation in succession, to be directly inserted as
a mathematical equation within the text. If the structure contains placeholders, click in the
placeholders, and type the numbers and symbols you want. Placeholders The equation
consists of small, dotted squares in the equation.

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13.2 Inserting symbols :

Figure 69: Insert symbols

This section allows you to insert symbols for the document.

When you click on one of them, each of them will display a list of options for you. As you can
see, inserting complex equations is easy by clicking twice.
Click on the (Symbol) button within a group (Symbols) from the (Insert) bar, to appear a short
list of symbols that allow access to a wider list by clicking on (More) or clicking directly on the
symbol if it is available on the shortcut menu.
To insert symbols, such as ¼, © or special characters, such as a long hyphen (-) or an ellipsis
(…), which are not available on the keyboard, it is also possible to insert international
characters (Ç, ë) and international currency symbols (£, ¥). The built-in symbol font includes
arrows, bullets, and scientific notation. If the symbol you want to insert is not in the list, select
another font in the box Font ,click the font you want, then click the symbol you want to insert
...
Find the desired symbol in the (Symbol) dialog box. Then shade it by clicking on it.
Click on the (Insert) button. To copy the symbol shape to the page.
Click the (Close) button to close the (Icon) dialog.
The icon will appear on the cursor location on the page and become a part of it. It can be
dealt with like any letter on the page in terms of formatting, move, and so on.

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13.3 Illustration commands:

There are different types of images that you can add to your document, such as :
Add a picture.
SmartArt.
Shapes.
Chart.
SmartArt.
13.4 Insert a picture from a file:

Figure 70 Insert a picture from a file.

To insert a picture from a file on the computer, click on the Insert tab and click on a picture,
and then you will be asked to select and choose the file. Click on a single file, or by pressing
the Ctrl key, click on the multiple files .

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The (word processor) program enables you to insert any linkable image on your personal
computer and with any extension to become part of the file, and to insert an image follow the
following steps :
Click the (Image) button within the group (Illustrations) from the (Insert) bar, and a dialog box
appears (add a picture).
Choose the location of the image by manipulating the dialog box.
Click on the desired image from the file list.
Click the" Insert "button to copy the image directly to the file.
If you do not have a picture on your computer to use it, you can choose from the image
collections included in Microsoft Office .
13.4.1 Picture format:

Figure 71: Picture format

It is possible then to control the image that has been added by using the formatting of the
picture tools to appear when you choose a picture or SmartArt object. These tools allow you
to adjust nearly every aspect of an image including brightness, contrast, color, size, style,
effects, shape, borders, and location.
13.5 Adjust group:

Figure 72: Adjust group

The commands in this group allow you to modify the image contents.
Background removal.
Color corrections.
Artistic effects.
Compress pictures
change picture.
Reset picture.

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13.5.1 To control image brightness:

1. Double-click on the image, the (Image Toolkit) bar appears.
2. Click on the (Brightness) button within the adjustment group, the brightness intensity menu
appears.
3. Click on the desired brightness intensity.

13.5.2 To control image contrast:

1. Double-click on the image, and the image toolbar appears .
2. Click on the (Contrast) button within the adjustment group, to bring up the Contrast menu.
3. Click on the desired contrast intensity.

13.5.3 Commands that allow to resize the image.

Cropping.
Height.
Display.
Option button.
Click on the image / SmartArt included to activate it, so a square and eight dots appear
around the square.
13.5.4 To enlarge and reduce the image :
Adjust the mouse pointer to any of the eight points, then click with the left mouse button on
the point and start dragging in the desired direction while continuing to press until the desired
size of the image is reached, noting that the corner points enable you to enlarge the images in
two directions and have a direct proportion between width and height. As for the rest of the
points they deal with Only one direction.
13.5.5 To change the alignment of the image
I it is treated just like the text: Press the two keys (Ctrl + E) to center, the keys (Ctrl + R) for
the right alignment, or the two keys (Ctrl + L) for the left alignment.
To control the position of the image in relation to the text:
1. Double-click on the image, the image toolbar appears .
2. Click on any of the group (Arrange) buttons to set the image as desired.

13.6 Photo Styles Collection: Gallery:

Photo Styles.
The boundaries of the image.
Photo effects.
Image layout.
Option button.
13.7 To control the picture style:
1. Double-click on the image, the image toolbar appears.
2. Click on any of the group shapes (Styles) to change the shape of the image directly.

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13.8 Arrangement group

This kit will help you to place the image in the document and layout pictures.
Position.
Wrap text.
Bring to the front.
Send back.
Selection pane.
Align.
Grouping.
Rotate.

Forth Session
(150 minutes)

:Training Activities

Apply what will be explained about how to insert SmartArt with formatting.
Write a document or article about (home) on a word processor program?
Insert a sign at the end of the text on the page and format it appropriately?
Insert a footnote to the word (homeland) with the text: (our country)?
Insert page break So that half of the text becomes on the first page and the other half on the
next page?
Insert SmartArt appropriate to the topic?
Insert a table containing:
1. Names of the governorates (at least 10 near you)
2. The area of the province.
3. Population.
4. distinctive activities.

14 Insert tab.

14.1 Insert SmartArt:

It is a group of graphic forms that can be included in the text for the purposes of clarification,
some of which are ready within the word processor library, and some can be accessed via the
Internet or on the device, and for the insertion of SmartArt Follow the following steps:
Click on the (SmartArt) button within the (Illustrations) group from the (Insert) bar, and a
(SmartArt) dialog box will appear on the right of the screen shown.
Click on the (Search) menu, for the options menu to appear as.
Select Groups Required clips.
Click on Go to display the images available within the selected groups.
Click on the desired image to be copied directly to the page.
You can deal with the clip as a page-dependent component by zooming in and out, moving,
copying, etc.
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Figure 73: Insert SmartArt.

14.2 Add a screenshot:

1. Word Processor 2016 can add screenshots to documents (images from what is on the
computer screen) .
2. To start the process, make sure to zoom in the frame whose image you want to capture .
3. Next, go to Word processor and click Insert Then choose a screenshot and make a
screenshot of the frame you want to take a picture of.
4. Insert Auto Shapes:
5. The (word processor) program enables you to insert automatic shapes that represent a
group of arrows, lines, and frames that are used as illustrations. These shapes are
available automatically within the word processor library.

14.3 To insert an automatic shape, follow these steps :

1. Click On the (Shapes) button within the (Illustrations) group of the (Insert) bar to display a
list of the available shapes within the word processor library.
2. Click on the desired shape to be directly copied on the page.
3. Click on the shape within the page and then start changing the size of the shape by
dragging it with the mouse as you learned in dealing with images until the desired size is
reached.

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Figure 74: Inserting Auto Shapes

14.4 Writing text into the Auto Form:

Right-click on the shape, a list of options will appear.

Click on the option (Add Text) to enable you to write the text directly,
in case of the automatic shape appears over the written text or another shape, which causes
the text to be hidden, follow these steps:
Right-click on the shape, and an options menu appears.
Click on the (Order) option, and a submenu will appear.
Click on the option (Send back), to display the hidden text directly.
14.5 To format the automatic shape:

Click on the shape to activate, where a new toolbar (Format) will appear, specialized in
formatting shapes, and the tasks will appear on it as in the following figure.

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.Figure 75: Auto-shape formatting

14.6 Insert Smart Art:

SmartArt allows you to create professional-looking diagrams with just a few clicks. Two new
tabs are available when editing SmartArt. The first is:
Design, which allows you to apply a set of prepared styles Preset the colors on the diagram.
1. Click the (SmartArt) button within the (Illustrations) group of the (Insert) bar, to clear the
(Choose Drawing) dialog.
2. Select one of these shapes by clicking on it to appear, then click the (OK) button. The
shape on the page has the ability to enter text.

The second appears when you double-click on the layout frame, a new window named
Design will appear, containing all the settings that can be applied to the chosen Layout.
1. Enter the text in the text box for each part of the shape, then press (Enter) to install the
text.
2. To modify the text: Click on the text box to be activated directly to write on it.
3. To add a good shape component: a

Right-click on the shape component you want to add the new component next to it, and a list
of options will appear.
Click on the option (Add a shape) for an additional menu to appear.
Click on the component location for the original component to be inserted directly.

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Figure 76: Insert Smart Art

:Training activities

Applying of what will be explained on how to insert word art and structural planning with
formatting.
Insert advanced text commands.
WordArt.
Drop Caps.
Signature line.
date and time.
Object.
14.7 Insert (word art Text):

WordPress 2016 introduces a new command in the Font family: Text Effects. There are a
number of preset effects to choose from here.
1. Click on the (Word Art) button within the (Text) group of the (Insert) ribbon, to display a list
of text shapes options.
2. Choose one of these shapes by clicking on it, and a (Text Entry) dialog box appears.
3. Enter the text in the text box, specifying the font type, size, and characteristics, then click
the (OK) button, so that the text appears directly on the screen.

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Insert (word art Text) Figure 77:

You can change the capitalization or case of the selected text in the document by clicking one
button on the main bar called Change the case.
14.8 Change case.

To change the case for selected text in your document, do the following:
1. Select the text in which you want to change the case.
2. On the Home tab and under the Font group, click Change case (Aa).
3. Do one of the following:

To capitalize the first letter of the sentence and leave all other letters lowercase, click
Sentence Case.
To exclude uppercase from text, tap Lowercase.
To capitalize all letters, tap Uppercase.
To capitalize the first letter in each word and leave the other letters lowercase, click Capitalize
the first letter of each word.
To switch between case, click Switch case.

Figure 78: Change case characters

14.9 Dropping capitalization:

Drop capital letters (the drop cap) are capital letters used as a decorative element at the
beginning of a paragraph or section. Define by dropping drop caps, usually two or more lines.
Use drop caps to give your Word document a distinct look.

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Figure 79: Add a Drop Cap

14.10 Apply Advanced Underline:

On the first day, we learned how to apply basic underlining. If you clicked the drop arrow next
to the Rule command, you'll see a list of rule styles .
14.11 Insert page numbers:

Because they are in the header or footer, page numbers are treated as header and footer.
You can format the page numbers as you would any other text.
If you are planning to number the pages, you should always use the automatic page
numbering feature in a word processor program instead of printing the page numbers
yourself.

14.12 Format page numbers:

You can format page numbers as you would any other text. Simply select the number and
then format it using the Home tab or the mini toolbar:
14.12.1 Remove Page Numbers:
To remove your page numbers, click to place your cursor in a group of page numbers that
you want to remove. After that, click on the Page Number command, either in the Insert tab or
the Header and Footer Tools Design tab, and then click on Remove Page Numbers.
14.13 Table Tools:

You will also see two new tabs appear when you create a table. The first is an insert that
allows these to apply the preset formatting to the table. It is a quick and easy way to create
attractive tables.
The tab Draw gives you better control over the dimensions and appearance of cells, rows,
and columns in a table.
14.13.1 Insert table:
Tables are a network of rows and columns that are used to represent text or numerical data,
and it is one of the common elements for organizing and formatting data in documents:
Insert a table from which you can choose the number of columns and rows and choose the
width of the columns.
Choose the number of columns and then choose the number of rows from insert table
Choose fixed width of columns or according to the contents inside the table or auto fit inside
the window.
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Figure 80: Add a Drop Cap

14.13.2 Drawing a table:

From there you can draw tables. Another way to create a table is by clicking on the Draw
Table command from the Table menu.
14.13.3 Table Control:
Table Control learn how to perform the basic editing tasks of selecting, deleting, sizing,
splitting, and moving tables; Add, delete and control the size of rows and columns; And
merging and dividing cells.

Figure 81: Tables, the

14.13.4 The first tab: Design Table Styles Options

This group provides checkboxes to switch between activating and deactivating the different
types of table formatting.
This group allows you to control the look of the table.
Table Styles Gallery .
Shading.
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Borders
14.13.5 This group allows you to customize borders in the table.
Pen style.
Pen weight.
Pen color.
Draw a table.
An eraser.
Option button.
14.13.6 The second tab: Planning:

Figure 82: Table layout

This group contains commands for working with the entire table.
Select.
Display gridlines.
The set of rows and columns.
Use this group to modify the rows and columns in the table.
delete.
Insert up and insert down.
Insert left and insert right.

Figure 83: Table commands

14.13.7 Merge group

Use this group to modify cells in the table.
Merge Cells.
Cell division.
Split a table.
Cell size range.
14.13.8 This group allows you to adjust the size of rows and columns.

Figure 84: Cell Size

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14.13.9 Control the size of rows, columns, and tables:

To use manual adjustment of the size of rows and columns, click and drag the row or column
separator:
14.13.10 Merge and split cells:
There may be times when you want to merge a group of cells into one cell, for example to
create a table title. To do this select the cells to merge and click the Merge Cells command
from the Table Tools Layout tab:

14.14 Diagram Tools:

Charts are a visual representation of numerical data. And when you insert a table, you will
see an Excel 2016 window appear. The spreadsheet program allows you to add and modify
source data for that chart.
When you select the layout, you will see three different tabs. The first is the design. It gives
you some options to change the data and appearance of the chart.
The second is plotting, and it gives you better control over the various aspects of a chart,
including analysis tools, chart title, axis labels, and naming.
The last tab is Layout, and it gives you better control over the different shapes in the chart.

Figure 85: Charts

14.14.1 Adding Borders and Shading Using the Home Tab:

You can make paragraphs more versatile by adding effects such as borders or shading. First,
select the paragraphs you want to format. (If you are to format a single paragraph, you can
simply place the cursor in the paragraph.) To apply borders, click the Borders button on the
Home tab and choose the type of borders you want to apply.
Although the Borders and Shading commands on the Home tab are larger for quick formatting
as the available options are limited. To view more options, click the Borders command and
Shading in the Borders menu.

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Figure 86: Adding Borders and Shading

15 Save the document as a pdf:

You can use Office programs to save your files or convert them to PDF format so that you can
share files or print them using commercial printers and you will not need any other additional
programs or functions.
Use the PDF format when you want a file:
looks the same on most computers.
Has a smaller file size.
Corresponds to the approved coordination in a specific sector.
Follow these easy steps:
1. Click on File.
2. Click Save As
3. Click on the file format at the bottom of the window.
4. Select PDF from the list of available file formats.
5. Enter a name for the file, if it doesn't already have one, then click Save.

Portable Document Format (PDF) preserves document formatting and enables file sharing.
When you print a PDF file or view it online, that file retains the format you wanted it to. The
PDF format is also useful for documents that will be reproduced using commercial printing
methods. Many agencies and organizations support PDF as a valid format.

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References :
1. Dan Gookin 2018.Word 2019 For Dummies 1st Edition. Wiley & Sons. New Jersey.
2. (2017). Word for Beginners (Word Essentials). CreateSpace Independent Publishing
Platform.
3. (2019). Microsoft Word In 30 Minutes (Second Edition): Make a bigger impact with your
documents and master the writing, formatting, and collaboration tools in Word 2019 and
Word Online Revised Edition. I30media Corporation.
4. (2017). Microsoft Word 2007 2010 2013 2016 Tips Tricks and Shortcuts (Black & White
Version): Work Smarter, Save Time, and Increase Productivity (Easy Learning Microsoft
Office How-To Books) (Volume 1) 2nd Edition. CreateSpace Independent Publishing
Platform
5. (2016). Shelly Cashman Series Microsoft Office 365 & Word 2016: Comprehensive 1st
Edition. Cengage Learning.

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