HPC 2 Notes
HPC 2 Notes
societal importance; and (3) environmental importance. Planning is not a one-time affair. Managers who crafted the plan
must go back to it each of the operations to be reminded of the
Importance of Accommodation goals that needed to be achieved. Plans are not created just to
accumulate dust on the shelf. Plans must also be clear to every
• Economic Importance member of the organization. Staff members must understand
• Societal Importance the operations plan of their department for them to perform
• Environmental Importance their tasks correctly.
•
Importance of Accommodation
MANAGEMENT FUNCTION: ORGANIZING
Economic Importance
Organizing hotel teams go beyond the visuals of an chart
• It provides a huge contribution to the tourism and wherein it directly implies who reports to whom. Every job title
hospitality industry. in the organizational structure includes a specific job
• In 2019, a total of P113.14 billion was contributed by description that may directly or indirectly affect the other job
the accommodation sector of our country on the positions or departments. It is the duty of the manager to
clearly identify and organize the duties and responsibilities of
every staff to avoid redundancy and duplication of work, role high-quality and high-tough amenities and services despite
ambiguity, and job confusion. their hotel size like boutique hotels.
Leading is the most personal one since it buds up from the Accommodation establishments differ in the number of
personal perspective of every manager. Leaders are created guestrooms. Some hotels are under 100 rooms (small hotels),
differently, and other approaches toward leading a team differ some are 151- 300 rooms (medium-sized hotels), and others are
from one another. Hotel managers, as the leaders of the above 300 (large hotels).
organizations, must clearly understand their roles and
responsibilities in running the hotel operations, establish team According to Rating
goals, motivate people to achieve their goals, mentoring and
Accommodation establishments are classified by star ratings (1-
coaching every hotel staff to maximize their potentials, delegate
5) stars. This implies the kind of facilities and services that they
simple and complete tasks to all hotel and staff, and make sound
provide to their guests. The higher the star rating, the higher
business decisions that may affect the entire hotel operations.
quality of hotel facilities and services they have. It also denotes
MANAGEMENT FUNCTION:CONTROLLING a higher price to pay to avail of the service.
According to Location
As the COVID-19 pandemic took its toll on the travel and 2.Failure to comply with or contravene any of the conditions set
tourism sector, the hotels and other accommodation forth in the certificate of accreditation.
establishments have been severely hit by this global concern.
We can foresee that a number of securities, health, and safety 3.Failure to meet the standards and requirements for the
protocols will be included in the operations of these operation of the establishment as prescribed in these Rules and
establishments. Alongside that, a stricter policy on in-room and Regulations.
restaurant dining will also greatly affect the overall experience
4.Allowing or permitting the establishment or its facilities to be
of the hotel guests. Challenges of business continuity will also
used for prostitution particularly those involving children or any
uprise since lockdown measures have been a problem for the
illegal, immoral, or illicit activities.
sector as well.
5.Violation or non-compliance with any of our county is being
Inbound and domestic travel will slowly regain its momentum
regulated and periodically monitored by the DOT to ensure that
and thus the accommodation sector too. Future hoteliers must
our hotels are in compliance with the minimum standards set
look into a new perspective of running the hotel businesses.
to provide high-quality and high-touch services all of their
Adopting new ways to satisfy the needs and wants of the guests,
guests.
providing exceptional services, maintaining a safe space for the
guests will be the top priorities.
The Importance of Product Knowledge The FOH departments are responsible for interacting with the
in-house guests and ensuring top-of-the-line experience every
Working in a hotel property or any accommodation single time. This division normally includes the
establishment will require its employees to familiarize
themselves with the different products, services, features, following:
SOPs, and even technical specifications of the business.
• Front Office
Components of product knowledge include the following: • Housekeeping
• Food and Beverage Service
1. Company Profile
• Banquet and Events
2. Different departments and their functions
• Recreations (in the case of resorts)
3. Standard Operating Procedures (SOPs)
4. Hotel clients’ profile BOH is the supporting department ensuring that the business
5. Hotel property features operation of the hotel is well taken care of. This includes the
6. Guestroom features following:
7. Food outlet geautres and cuisines offered
8. Function room or conference room features • Sales and Marketing
9. Hotel amenities • Reservations and Revenue Management
10. Nearby establishments and accessible routes to and • Kitchen
room from the hotel • Finance and Accounting
• Human Resources
• Security
SOPs may include but are not limited to: • Engineering
• Executive Office
1. Front Office Department Operations Manual
2. Guest Rooms and Public Area Cleaning Operations
3. Food and Beverage Service Protocols and
Important Skills and Competencies of a Modern Hotelier
Procedures
4. Kitchen Rules and Regulations, Risk Management, A modern hotelier does not only focus on the technical know-
and Emergency Procedures how of running a property. Skills (that can be develop over time)
5. Sales, Marketing, Reservations, and Revenue and competencies (person’s capacity to carry out such tasks
Management Manual effectively and successfully) must be combined to develop
6. Hotel Employee’s Code of Conduct hospitality professionals that are well- rounded. The following
7. Training and Development Manual are some prominent skills that a hotel employee of this
8. Accounting Reports and Presentation Manual generation needs to master:
9. Hotel Safety, Security, and Emergency Procedures
Manual • Customer Service Skills
10. Hotel Customer Service Manual • Communication Skills
• Cultural Awareness
• Multitasking Skills
Hoteliers should also be familiar with the different room • Language Skills
categories that their hotel is offering. Normally, hotel categories • Strong Work Ethics
can be broken down into general categories, such as the • Professionalism
following: • Problem-Solving Skills
• Harnessing Teamwork
• Single rooms • Keen Attention to Details
• Double rooms
• Twin rooms
• Family rooms
Customer Service Skills - Putting the needs and wants of your
• Suite Rooms
customers on paramount priority so you can meet their
expectations in the quality, speed of service, and resounding
experience.
Internal Communication - communication between the Harnessing Teamwork - A hotel cannot be operated by one
members of the organization (e.g., a discussion between front person. You must work in a setting that is extremely diverse, and
office staff and reservations officer) your department must constantly have a spirit of cooperation.
To adequately serve the visitors, one must put personal matters
Upward communication - communication directed from a aside. Every action we take in the hotel must be in sync. It is
subordinate to a superior comparable to leading a complete orchestra in which each
member plays a crucial role in ensuring that the visitors have a
Downward communication - communication directed from a
first-rate experience.
person of authority down to subordinates
Keen Attention to Details - Hotel staff members are renowned
Lateral Communication - communication between employees
for their keen attention to even the smallest details in the
of the same ranks either within the same department or
hotel's activities. We must constantly make sure that the
between departments.
guestrooms are neat and well-appointed, that there is no visible
Cultural Awareness - As modern hoteliers, we must always dust or dirt in the common areas, and that the needs of each
practice sensitivity and neutrality in dealing with our guests and guest who makes a reservation at our hotel are documented
co-employees to avoid discrimination and other culturally and met as soon as practical. As we must make mistakes in the
related issues. beginning and learn from them over time, keen attention to
detail requires a lot of on-the-job training. Every hotelier in the
Multitasking Skills - A hotel job requires you to accomplish present era needs to have it.
multiple tasks over an 8-hour shift. A number of tasks, such as
answering phone calls, remembering guest names, processing
check-ins and check-outs, making follow-ups, providing
What is Quality Guest Service?
information to a number of guests, taking orders, and even
updating daily reports, are just the tip of the iceberg for a hotel When we talk about great customer service, we must take into
employee's day. The key in developing this skill is to maintain account the elements of quality. According to the American
composure, focus, and an organized workflow. Society of Quality, quality is the sum of a product's or service's
qualities and characteristics that affect its capacity to meet
Language Skills - Along with exceptional communication skills,
certain needs. It is considered essential that quality includes the
hoteliers are also trained to at least understand and converse in
worth of your hotel's goods and services, as well as the primary
a third language. This can give a foreign hotel guest a sense of
drivers of delivering them, such as the speed of delivery, the
familiarity when they know that one of the hotel staff can speak
effectiveness of the service, the quantitative value, and other
their language. In the Philippines, the common third language
factors even the provider's attitude.
that hospitality professionals possess is at least an intermediate
proficiency in Mandarin, French, Spanish, Nihongo, and even Here are principles that we need to ponder in terms of quality
Arabic. guest service:
Strong Work Ethics - Hotel jobs tend to be so tempting for other • Attracting new customers costs more than retaining
people. working in the front office alone gives you a lot of existing customers
temptation, especially you are the first person to receive the • Customer service costs real money.
payments of all the guests in the hotel. Apart from that, the • Understand your customers needs and meet them.
diversity of employees in the hotel sector may lead to some
• Good process and product design is important.
ethical issues with their co-workers or even their guests.
• Customer service must be consistent.
Successful hoteliers have strong work ethics meaning. They can
• Employees are customers too.
discern what is right from wrong and act on it accordingly.
• Open all communication channels.
Professionalism - Hotel staff are typically seen as highly • Every customer contact is a time to shine.
qualified professionals in the industry. They are proficient in all • People expect good customer service everywhere.
facets of professionalism, particularly while engaging with a
large number of hotel customers. They are all well-groomed
both inside and outside of their uniforms, constantly exhibit Benefits of Having Qualified and High- Performing Hospitality
courteous hospitality, and are punctual in providing the services Employees
requested by their clients.
As a hotel brand, we always want to be recognized as a hotel of
Problem-Solving Skills - As hoteliers, it is our duty to act quickly choice because of the service that we provide to our guests.
and wisely to solve problems for our guests. A hotel employee And having such great hotel employees can benefit the hotel
must practice quick reflexes and quick rational thought in order property in different ways. Having a great team of hoteliers can
to address any unforeseen issues that may arise over the course improve and boost the productivity of the property itself. Being
of running the hotel. To stop complaints from escalating, on an exceptional team also gives one high morale and self-
grievances must be treated politely and sympathetically.
esteem. Lastly, being with a great hotel team can improve the Establishing an Accommodation and Lodging Business
sense of ownership and accountability.
• Product
• Price
• Place
• Promotion
• People
• Physical Evidence
• Process
• Manpower
• Money
• Machine
• Market
• Material
• Management
• Location
In a smaller sense, it is the company's appeal to the target
customers on the reason for choosing them over their
competition.
• Market information
• Product and services information
• Competitor's analysis
• Hotel marketing SWOT analysis
• Unique selling proposition (USP)
• Marketing and sales goals and objectives
• Marketing and sales key result areas (KRAs)
• Marketing and sales key performance indicators
(KPIs)
• Marketing and sales action plans
• Marketing and sales forecast
• Budgetary requirements