23S054 230509 MG AF Fee Proposal

Kiloh Associates Local Engineering for Local Clients
Alison Ferguson Direct Tel: 0131 629 3434

Direct Email: [email protected]
Project Engineer
Engineering Our Ref: 23S054_ Fee Proposal_02
Your Ref: N/A
Date: 9th May 2023

By Email Only
Dear Alison,
Clav External Storage Project

Engineering Consultancy Services – Fee Proposal
Further to your email on the 4th May 2023, we are pleased to present our scope of services and costs
to provide civil and structural engineering consultancy services for the project.
The purpose of this letter is to provide a clear description of the scope of professional services to be
provided to you by Kiloh Associates and is based on our previous discussions.
Understanding of the Brief
We understand that you require us to provide engineering consultancy services in connection with
the construction of a new, freestanding drum storage facility to be located to the east of the existing
Clavulante Building. The dimensions of the new building will be as per your email and circa 17m x
14.5m x4m (lxbxh) with a plan area of approximately 246.5m2.
There is an existing topographical survey for the area. Our engineers will review this and comment on
its suitability for use prior to undertaking any works. A new or updated topographical survey may be
required and an allowance should be made for this.
Scope of Works (the “Services”)
Our proposed scope of works is to prepare planning, tender, warrant, fire strategy and construction
drawings, design calculations and SER certification for the new storage facility. Our remit is to include
the submission and management of the planning and building warrant applications as well as
providing support to the contractor during the construction period. We would anticipate a two-staged
warrant.
M&E works are excluded from the scope.
Project Team and Co-ordination
We would propose that Martin MacNulty adopts the role of Project Manager and who would be the
first point of contact.
Programme
We would look to be consistent with your own timetable and would welcome discussion on project
programme following award.
Kiloh Associates Ltd. Registered in Scotland Number: SC147127

Unit 6 Pitreavie Court, Pitreavie Business Park Dunfermline Fife KY11 8UU
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Fees
Our fees (excluding VAT) are outlined below. The fee has been based on the information available
and we reserve the right to review this fee upon confirmation of any significant change to the scope
of works.
Item Description Fee

Pre-funding Design Costs (to tender stage)
Design and detailing of new pad foundations, design check on existing slab,
1 £20,200.00
design of superstructure and steelwork connections
2 Drainage design £1,800.00
3 Preparation of tender drawings £2,020.00
Sub-total £24,020.00
Full funding Design Costs (to completion)
4 Preparation and submission of planning application £2,840.00
5 Preparation and submission of building warrant application £3,880.00
6 Preparation of construction drawings £2,420.00
7 Construction support and obtaining completion certificate £3,460.00
Total £36,620.00
The fee will be a lump-sum and payable in monthly instalments.
Third Party Fees (TBC)

A. Planning submission (based on GFA) £3,000.00
B. Building warrant (fee based on construction value) £3,500.00
C. SER fee (fee based on construction value) £150.00
Should any further work be required, this would be the subject of an additional fee proposal. In the
absence of any other agreement between us, fees for additional work and/or variations will be paid
for on a time charged basis at the framework rates.

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Assumptions and Exclusions
The existing slab is assumed to be fit for purpose however, we will carry out a design check to ensure
its suitability. Should modifications to the existing slab be required, additional fees may be required.
It is assumed all drainage connections can be made by gravity to the existing sewerage network.
Should any alternative types of solutions be required additional design fees may apply.
Should any modifications to the scheme be required following a design freeze, additional fees may
apply.
Third party fees are excluded (e.g. building warrant, planning application, SER) and will be charged as
a disbursement plus 10%.
Kiloh Associates are not responsible for third party timescales.
Yours sincerely,
Mark Gippert
Operations Director
Kiloh Associates

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Kiloh Associates Local Engineering for Local Clients

Alison Ferguson Direct Tel: 0131 629 3434

Date: 9th May 2023

Clav External Storage Project

Understanding of the Brief

Scope of Works (the “Services”)

M&E works are excluded from the scope.

Project Team and Co-ordination

Kiloh Associates Ltd. Registered in Scotland Number: SC147127

Item Description Fee

The fee will be a lump-sum and payable in monthly instalments.

Third Party Fees (TBC)

Kiloh Associates Ltd. Registered in Scotland Number: SC147127

Assumptions and Exclusions

Kiloh Associates are not responsible for third party timescales.

Kiloh Associates Ltd. Registered in Scotland Number: SC147127

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