Tender

Tender No.
: TPCODL/P&S/1000000581/2023-24
Open Tender Notification
For
Providing Project Management Service for supervision

and monitoring of different projects in TPCODL
Tender Enquiry No.: TPCODL/P&S/1000000581/2023-24
Due Date for Bid Submission: 29-02-2024
TP Central Odisha Distribution Limited

1st Floor, Anuj Building, Plot No.29, Satya Nagar, Bhubaneswar, Odisha
751007
Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

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Tender No.: TPCODL/P&S/1000000581/2023-24
Tender Enquiry No -
Last Date and Time

Tender Enquiry EMD Tender Fee
Description for payment of
No. (Rs.) * (Rs.) **
Tender Fee
Providing Project
TPCODL/P&S/ Management Service for
1000000581/ supervision and monitoring 2 Lakhs 5,000/- 19.02.2024
2023-24 of different projects in
TPCODL
* EMD is exempted for MSMEs registered in the State of Odisha.

** MSMEs registered in the State of Odisha shall pay tender fee of Rs. 1,000/- including GST. For details of
MSME norms, please refer Annexure below.

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INFORMATION TO THE BIDDERS TO PARTICIPATE IN E-OPEN TENDER SYSTEM

OF TPCODL
-: Steps for E-tender submission:-
Bids are to be submitted only through online e-procurement platform, ARIBA. Any other form of bid
submission will not be accepted. Online Link for submission of bid through ARIBA will be sent only
after confirmation of payment of tender fee from bidder.
Step 1: The bidder can get primary information about the tender from the Newspaper advertisement /
TPCODL website <www.tpcentralodisha.com> and can download the tender document from the above
website.
Step 2: Non-Refundable Tender Participation Fee, as indicated in tender document, to be submitted

before last date of tender fee payment, in the form of direct deposit/NEFT/RTGS in the following bank
account.
Account Name: TP Central Odisha Distribution Limited

Bank Name: State Bank of India,
IDCO Towers, Bhubaneswar
Bank Account No. : 10835304915
IFSC Code : SBIN0007891
Step 3: Eligible and Interested bidder to send an email to TPCODL attaching duly signed and stamped
letter on Bidder's letterhead, with following details, expressing their intend to bid against above
tender:
Sl No Description Bidder’s Response

i) Tender Enquiry No.
ii) Description of materials / Works Tendered
iii) Name and address of the bidding company
iv) Name of the authorized contact person
v) Contact No. authorized person
vi) E-mail Id of the where online ARIBA link to be mailed.
vii) Tender Fee details (Amount / NEFT-RTGS UTR No /
viii) GST No.of bidder
ix) MSME Certificate, wherever applicable
x) Postal address of bidder for return of EMD BG
E-mail has to be sent to <[email protected]> with copy to

<[email protected]> before “Last date and time for payment of Tender
Participation Fee”.

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Step 4: On receipt of the document as mentioned in Step 3 above and after due verification of the
same, ARIBA link for participation in the tender will be sent to bidder's mail address from ARIBA
system.
Step 5: In this mail there will be an online link as Click Here to participate in the tender.
Step 6: Click “Click Here” to access this event.
Step 7: If bidder is bidding first time for TPCODL through ARIBA site then please "Sign UP" by creating
User Name and password as mentioned in Sign Up page. Please follow the process, as mentioned in the
Sign Up page, during creation of User Name and password. Also a simple one-page registration screen
will open for first time user. All * mark mandatory field to be filled in.
Those who are already having User Name and password for accessing TPCODL events, they can LOGIN
using same User Name and password.
If bidder has got User name and password for their other customer, same will not be applicable for
TPCODL.
Step 8: You will be able to see the RFQ
Step 9: After review and downloading of all documents click on “Review Pre-requisites”
Step 10: Review and accept “Bidder Agreement”.
Step 11: You can see attached pdf tender document against clause no 1.1.1 (Introduction).
Step 12: Vendor has to attach pdf version of technical bid in clause no. 2.1 and 2.2. In this field do not
attach any price document.
Price schedule is attached in clause no.3.2. Same has to be downloaded and price and tax details to be
filled in as per the format given, print to be taken in vendor's letter head and signature and seal to be
made by authorised person. PDF version of this price bid to be attached in clause 3.2 For Price Bid put
all the unit price and taxes and duties in provided field. Put "0" (ZERO) in not applicable field.
Step 13: After successfully putting Techno commercial offer and price part then click on "Submit Entire
Response"

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CONTENTS OF THE ENQUIRY
S. NO. PARTICULARS
1. Event Information
2. Submission of Bid Documents
3. Bid Opening & Evaluation process
4. Evaluation Criteria
5. Award Decision
6. Order of Preference/Contradiction
7. Post Award Contract Administration
8. Specifications and Standards
9. General Conditions of Contract
10. Safety
Annexures
I Annexure I – Schedule of Items
II Annexure II – Preface, Scope of work, service level agreement & Executive Qualification
III Annexure III – Schedule of Deviations
IV Annexure IV – Schedule of Commercial Specifications
V Annexure V – Self Declaration Form
VI Annexure VI – Document Check List

VII Annexure VII – Acceptance Form for Participation in Reverse Auction Event
Annexure VIII– Preferential norms for procurement from MSMEs registered in the state
VIII
of Odisha
IX Annexure IX – General Condition of Contract
X Annexure X – Safety Policy and Safety Terms and Conditions
XI Annexure XI - Environment & Sustainability Policy
XII Annexure XII – Tata Code of Conduct (TCOC)

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1.0 Event Information

1.1. Scope of work
Open Tenders are invited from interested Bidder / Project Management Agency/ Consultancy entering into
a Rate Contract valid for 12 months for the following:
Sl. EMD Amount Tender Fee
Description
No. (Rs.) (Rs.)
1. Providing Project Management Service for supervision 2 Lakhs 5,000

and monitoring of different projects in TPCODL
Note: Tender Fee is inclusive of GST
* EMD is exempted for MSMEs registered in the State of Odisha.

** MSMEs registered in the State of Odisha shall pay tender fee of Rs. 1,000/- including GST. For details of
MSME norms, please refer Annexure.
1.2. Availability of Tender Documents

Please refer “Procedure to participate in the e-tender”.
1.3. Calendar of Events
Date of availability of tender documents from TPCODL

(a) From 09.02.2024 onwards
Website
Date by which Interested and Eligible
Bidder to pay Tender Fee and confirm
(b) 19.02.2024
participation as mentioned in “Procedure to Participate in
Tender”
(c) Last Date of receipt of pre-bid queries, if any 21.02.2024
Last Date of Posting Consolidated replies to all the pre-bid
(d) 26.02.2024
queries as received
(e) Last date and time of receipt of Bids 29.02.2024; 20:00 Hours
Note :- In the event of last date specified for submission of bids and date of opening of bids is declared as a
closed holiday for TPCODL’s office, the last date of submission of bids and date of opening of bids will be the
day following working day at appointed times.
1.4 Mandatory documents required along with the Bid
1.4.1 EMD of requisite value and validity
1.4.2 Requisite Documents for compliance to Qualification Criteria mentioned in Clause 1.7.
1.4.3 Duly signed and stamped ‘Schedule of Deviations’ as per Annexure III on bidder’s letter head.
1.4.4 Duly signed and stamped ‘Schedule of Commercial Specifications’ as per Annexure IV on bidder’s
letter head.
1.4.5 Proper authorization letter/ Power of Attorney to sign the tender on the behalf of bidder.
1.4.6 Copy of PAN, GST, PF and ESI Registration (In case any of these documents is not available with the
bidder, same to be explicitly mentioned in the ‘Schedule of Deviations’)
Please note that in absence of any of the above documents, the bid submitted by a bidder shall be liable
for rejection.
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1.5. Deviation from Tender

Normally, the deviations to tender terms are not admissible and the bids with deviation are liable for
rejection. Hence, the bidders are advised to refrain from taking any deviations on this Tender. Still in case of
any deviations, all such deviations shall be set out by the Bidders, clause by clause in the ‘Annexure III -
Schedule of Deviations’ and same shall be submitted as a part of the Technical Bid.
1.6. Right of Acceptance/Rejection
Bids are liable for rejection in absence of following documents:-
i. EMD of requisite value and validity
ii. Price Bid as per the Price Schedule mentioned in Annexure I (BOQ)
iii. Necessary documents against compliance to Qualification Requirements mentioned at Clause 1.7 of this
Tender Document
iv. Filled in Schedule of Deviations as per Annexure III
v. Filled in Schedule of Commercial Specifications as per Annexure IV
vi. Receipt of Bid within the due date and time
TPCODL reserves the right to accept/reject any or all the bids without assigning any reason thereof.
1.7 Qualification Criteria
1. The bidder should have average annual turnover of Rs. 3 Cr in last three years (FY 2020- 21, FY 2021-
22 and FY 2022-23) Audited balance sheet, profit and loss account and auditors report from the
statutory auditors of the company is required. CA Audited Turn Over certificate also to be submitted.
2. (a) The Bidder must have experience of one project as Project Management Consultant/Agency
including supervision or monitoring of Inspection, Quality Control / Quality Assurance and
Construction.
(b) The Bidder must have experience of Supervision of at least 10 Nos 33/11kV (O/D or I/D) or higher
voltage class (AIS / GIS) Sub-Stations and 100 Kms of 33kV / 11kV / LT lines within last 5 years in any
Distribution Utility / SEB / Central PSU or any other state / central Government undertaking
organization in India. PMA Letter of award/ contract documents, Performance Certificates is to be
provided by bidder in proof of above criteria.
3. Bidder should have minimum 50 nos electrical/ electronic/ Civil engineers in their payroll, the
documentary evidence in this regard should be submitted. A notarized affidavit is to be submitted.
4. The bidder should have engaged at least 10 nos. of engineers in one PMC project in last 5 years. A
notarized affidavit along with required contract document is to be furnished.
5. The bidder should have valid ISO 9001:2008 certification/Latest certification or equivalent established
quality management system certification. Certificate shall be submitted as proof.
6. Bidder must have all Statutory Compliance like Valid PAN, ESI registration, EPF registration & GSTN
Registration. Required copy of the document to be submitted.
7. Declaration on bidder’s letterhead should be submitted mentioning Non-blacklisting from any

Government Department/ PSU/ Power Utility or other organization.

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TPCODL reserves the right to relax qualification criteria without assigning any reason thereof. Also,
TPCODL reserve the right to scrutinize and reject any of such existing vendors without assigning reason
what so ever may be. In case bidder has previous association with TPCODL for similar products and
services, the performance feedback for that bidder by TPCODL’s user group shall be considered.
1.8. Marketing Integrity
We have a fair and competitive marketplace. The rules for bidders are outlined in the General Condition
of Contracts. Bidders must agree to these rules prior to participating. In addition to other remedies
available, TPCODL reserves the right to exclude a bidder from participating in future markets due to the
bidder’s violation of any of the rules or obligations contained in the General Condition of Contracts. A
bidder who violates the market place rules or engages in behavior that disrupts the fair execution of the
marketplace, may result in restriction of a bidder from further participation in the marketplace for a length
of time, depending upon the seriousness of the violation. Examples of violations include, but are not
limited to:
 Failure to honor prices submitted to the marketplace
 Breach of terms as published in TENDER/NIT
1.9. Supplier Confidentiality
All information contained in this tender is confidential and shall not be disclosed, published or advertised in
any manner without written authorization from TPCODL. This includes all bidding information submitted to
TPCODL. All tender documents remain the property of TPCODL and all suppliers are required to return these
documents to TPCODL upon request. Suppliers who do not honor these confidentiality provisions will be
excluded from participating in future bidding events.
2.0 Evaluation Criteria
 The bids will be evaluated technically on the compliance to tender terms and conditions.
 The bids will be evaluated commercially on overall all-inclusive price of tender BOQ as calculated in
Schedule of Items [Annexure I] .TPCODL reserves the right to split the order line item wise and / or
quantity wise, among more than one Bidder. Hence all bidders are advised to quote their most
competitive rates.
 Bidder has to mandatorily quote against each item of Schedule of Items [Annexure I]. Failing to do
so, TPCODL may reject the bids.
NOTE: In case a new bidder is not registered with TPCODL, site inspection and evaluation shall be carried out
to ascertain bidder’s capability and quality procedures. However TPCODL reserves the right to carry out site
inspection and evaluation for any bidder prior to technical qualification.
In case a bidder is found as Disqualified in the technical & commercial evaluation, their bid shall not be
evaluated any further and shall be summarily rejected. The decision of TPCODL shall be final and binding on
the bidder in this regard.
3.0 Submission of Bid Documents
3.1 Bid Submission
Bidders are requested to submit their offer in line with this Tender document. TPCODL shall respond to the
clarification raised by various bidders and the replies will be sent to all participating bidders through TPCODL
website/ e-tender portal/ e-mail.
Bids shall be submitted in 3 (three) parts:
FIRST PART: “EMD” as applicable shall be submitted. The EMD shall be valid for 210 days from the due date
of bid submission in the form of BG / Bank Draft / Bankers Pay Order (issued from a Scheduled Bank) online
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NEFT/ RTGS transfer favoring ‘TP Central Odisha Distribution Limited’ payable at Bhubaneswar. The EMD has
to be strictly in the format as mentioned in General Condition of Contract, failing which it shall not be
accepted by TPCODL and the bid as submitted shall be liable for rejection. A separate non-refundable tender
fee of stipulated amount also needs to be transferred online through NEFT/ RTGS in case the tender
document is downloaded from our website.
TPCODL Bank Details for transferring Tender Fee and EMD is as below:
Account Name: TP CENTRAL ODISHA DISTRIBUTION LIMITED
Bank Name: SBI, IDCO Towers, Bhubaneswar
Bank Account No. : 10835304915
IFSC Code: SBIN0007891
For Tender Fee and EMD submitted via online transfer, bidder to ensure that the same are carried out
through separate transactions.
The EMD in the form of Bank Draft / BG /Bankers Pay Order shall be delivered at the following address in
sealed envelope clearly indicating the tender reference / enquiry number, name of tender and bidder name:
Chief (Procurement & Stores)

1st Floor, Anuj Building, Plot No.29, Satya Nagar, Bhubaneswar, Odisha 751007
SECOND PART: “TECHNICAL BID” shall contain the following documents:

a) Documentary evidence in support of qualifying criteria as per clause no. 1.7 above.
b) No Deviation Certificate as per the Annexure III – Schedule of Deviations
c) Acceptance to Commercial Terms and Conditions viz. Delivery schedule/period, payment terms etc.
as per the Annexure IV – Schedule of Commercial Specifications.
d) Acceptance of Annexure II-Scope of work and service level agreement.
The technical bid shall be properly indexed and is to be submitted through TPCODL E-tender platform
(Ariba) only. Hard copy of Technical Bids need not be submitted.
The Bid prepared by the Bidder, and all correspondence and documents relating to the Bid exchanged by the
Bidder and the TPCODL, shall be written in the English Language. Any printed literature furnished by the
Bidder may be written in another Language, provided that this literature is accompanied by an English
translation, in which case, for purposes of interpretation of the Bid, the English translation shall govern.
THIRD PART: “PRICE BID” shall contain only the price details and strictly in format as mentioned in Annexure
I along with explicit break up of basic prices, Taxes & duties, Freight etc. In case any discrepancy is observed
between the item description stated in Schedule of Items mentioned in the tender and the price bid
submitted by the bidder, the item description as mentioned in the tender document (to the extent modified
through Corrigendum issued if any) shall prevail. Price Bid is to be submitted in soft copy through TPCODL E-
Tendering system (Ariba) only. Hard copy of Price Bid not be submitted.
SIGNING OF BID DOCUMENTS:
The bid must contain the name, residence and place of business of the person or persons making the bid and
must be signed and sealed by the Bidder with his usual signature. The names of all persons signing should
also be typed or printed below the signature.
The Bid being submitted must be signed by a person holding a Power of Attorney authorizing him to do so,
certified copies of which shall be enclosed.
The Bid submitted on behalf of companies registered with the Indian Companies Act, for the time being in
force, shall be signed by persons duly authorized to submit the Bid on behalf of the Company and shall be
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accompanied by certified true copies of the resolutions, extracts of Articles of Association, special or general
Power of Attorney etc. to show clearly the title, authority and designation of persons signing the Bid on behalf
of the Company. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be
furnished with bid.
A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’, ‘Agent’
or other designation without disclosing his principal will be rejected.
The Bidder’s name stated on the Proposal shall be the exact legal name of the firm.
3.2 Contact Information
All the bidders are requested to send their pre-bid queries (if any) against this tender through e-mail within
the stipulated timelines. The consolidated reply to all the queries received shall be posted on TPCODL website
by the stipulated timelines as detailed in calendar of events.
Communication Details:
Package Owner
Name: Arabinda Sahu

Designation: Dy. Manager-Procurement
Contact No.: 9438319343
E-Mail ID: [email protected]
Escalation Matrix
Name: Mr. Sudhakar Behera

Designation: Sr. General Manager - Procurement
Contact No.: 9437282663
E-Mail ID: [email protected]
Bidders are strictly advised to communicate with Package Owner through TPCODL E-tender System (Ariba)
only. They need to pay Tender Participation Fee to receive the Ariba log-in. The above escalation details are
for reference purpose only.
3.3 Bid Prices
Bidders shall quote for the entire Scope of Supply/ work with a break up of prices for individual items and
Taxes & duties. The bidder shall complete the appropriate Price Schedules included herein, stating the Unit
Price for each item & total price with taxes, duties & freight up to destination at various sites of TPCODL. The
all-inclusive prices offered shall be inclusive of all costs as well as Duties, Taxes and Levies paid or payable
during the execution of the supply work, breakup of price constituents.
Applicable GST to be specified clearly.
The quantity break up shown else-where other than Price Schedule is tentative. The bidder shall ascertain
himself regarding material required for completeness of the entire work. Any items not indicated in the price
schedule but which are required to complete the job as per the Technical Specifications/ Scope of Work/ SLA
mentioned in the tender, shall be deemed to be included in prices quoted.
3.4 Bid Currencies
Prices shall be quoted in Indian Rupees Only.
3.5 Period of Validity of Bids
Bids shall remain valid for 180 days from the due date of submission of the bid.
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Notwithstanding clause above, the TPCODL may solicit the Bidder’s consent to an extension of the Period of
Bid Validity. The request and responses thereto shall be made in writing.
3.6 Alternative Bids
Bidders shall submit Bids, which comply with the Bidding documents. Alternative bids will not be considered.
The attention of Bidders is drawn to the provisions regarding the rejection of Bids in the terms and conditions,
which are not substantially responsive to the requirements of the bidding documents.
3.7 Modifications and Withdrawal of Bids
The bidder is not allowed to modify or withdraw its bid after the Bid’s submission. The EMD as submitted
along with the bid shall be liable for forfeiture in such event.
3.8 Earnest Money Deposit (EMD)
The bidder shall furnish, as part of its bid, an EMD amounting as specified in the tender. The EMD is required
to protect TPCODL against the risk of bidder’s conduct which would warrant forfeiture.
The EMD shall be denominated in any of the following form:
 Banker’s Cheque/ Demand Draft/ Pay order drawn in favor of TP Central Odisha Distribution
Limited payable at Bhubaneswar.
 Online transfer of requisite amount through NEFT/ RTGS.
 Bank Guarantee valid for 210 days after due date of submission.
The EMD shall be forfeited in case:
a) The bidder withdraws its bid during the period of specified bid validity.
Or
b) The successful Bidder does not
a) accept the Purchase Order, or
b) furnish the required Performance Security Bank Guarantee
4 Bid Opening & Evaluation process
4.1. Process to be confidential
Information relating to the examination, clarification, evaluation and comparison of Bids and
recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not
officially concerned with such process. Any effort by a Bidder to influence the TPCODL's processing of Bids or
award decisions may result in rejection of the Bidder's Bid.
4.2. Technical Bid Opening
Bids will be opened at TPCODL Office, Bhubaneswar. All tender bids shall be opened internally by TPCODL.
Presence of any bidder will not be allowed during bid opening process. Technical bid must not contain any
cost information whatsoever.
First the envelope marked “EMD” will be opened. Bids without EMD/cost of tender (if applicable) of required
amount/ validity in prescribed format, shall be rejected.
Next, the technical bid of the bidders who have furnished the requisite EMD will be opened, one by one.
4.3. Preliminary Examination of Bids/Responsiveness
TPCODL will examine the Bids to determine whether they are complete, whether any computational errors
have been made, whether required sureties have been furnished, whether the documents have been
properly signed, and whether the Bids are generally in order. TPCODL may ask for submission of original
documents in order to verify the documents submitted in support of qualification criteria.
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Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price
and the total price per item that is obtained by multiplying the unit price and quantity, the unit price shall
prevail and the total price per item will be corrected. If there is a discrepancy between the Total Amount and
the sum of the total price per item, the sum of the total price per item shall prevail and the Total Amount will
be corrected.
Prior to the detailed evaluation, TPCODL will determine the substantial responsiveness of each Bid to the
Bidding Documents including production capability and acceptable quality of the Goods offered. A
substantially responsive Bid is one, which conforms to all the terms and conditions of the Bidding Documents
without material deviation.
Bid determined as not substantially responsive will be rejected by the TPCODL and may not subsequently be
made responsive by the Bidder by correction of the non-conformity.
4.4. Techno Commercial Clarifications
Bidders need to ensure that the bids submitted by them are complete in all respects. To assist in the
examination, evaluation and comparison of Bids, TPCODL may, at its discretion, ask the Bidder for a
clarification on its Bid for any deviations with respect to the TPCODL specifications and attempt will be made
to bring all bids on a common footing. All responses to requests for clarification shall be in writing and no
change in the price or substance of the Bid shall be sought, offered or permitted owing to any clarifications
sought by TPCODL.
4.5. Price Bid Opening
Price bids will be opened internally without the presence of any bidder representative. The EMD of the bidder
withdrawing or substantially altering his offer at any stage after the technical bid opening will be forfeited at
the sole discretion of TPCODL without any further correspondence in this regard.
4.6. Reverse Auctions
TPCODL reserves the right to conduct the reverse auction (instead of public opening of price bids) for the
products/ services being asked for in the tender. The terms and conditions for such reverse auction events
shall be as per the Acceptance Form attached as Annexure VI of this document. The bidders along with the
tender document shall mandatorily submit a duly signed copy of the Acceptance Form attached as Annexure
VI as a token of acceptance for the same.
5 Award Decision
TPCODL will award the contract to the successful bidder whose bid has been determined to be the lowest-
evaluated responsive bid as per the Evaluation Criterion mentioned at Clause 2.0. The Cost for the said
calculation shall be taken as the all-inclusive cost quoted by bidder in Annexure I (Schedule of Items) subject
to any corrections required in line with Clause 4.3 above. The decision to place purchase order/LOI solely
depends on TPCODL on the cost competitiveness across multiple lots, quality, delivery and bidder’s capacity,
in addition to other factors that TPCODL may deem relevant.
TPCODL reserves the rights to award contract to one or more bidders so as to meet the delivery requirement
or nullify award decision without assigning any reason thereof.
In case any supplier is found unsatisfactory during delivery process, the award will be cancelled and TPCODL
reserves right to award contract to other suppliers who are found fit.
6 Order of Preference/Contradiction
In case of contradiction in any part of various documents in tender, following shall prevail in order of
preference:
1. Schedule of Items (Annexure I)
2. Post Award Contract Administration (Clause 7.0)
3. Submission of Bid Documents (Clause 3.0)
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4. Scope of Work and SLA (Annexure II)

5. Acceptance Form for Participation in Reverse Auction (Annexure VI)
6. General Conditions of Contract (Annexure IX)
7 Post Award Contract Administration

7.1. Special Conditions of Contract
1. AWARD OF CONTRACT, RC & RO PERIOD :
After finalization of tender, Rate contract (RC) shall be issued for a period of 12 Months validity. After
issuance of RC, Release Order (RO) shall be placed for 12 Months as per the requirement of TPCODL.
TPCODL reserves the right to extend the contract till completion of the corresponding project activities.
The Contract price shall remain FIRM during the entire Contract period i.e 24 Months from issuance of
RC
2. PRICES/ RATES/ TAXES
The Contract price shall remain FIRM during the entire Contract period i.e 24 Months from issuance of
RC except statutory variation in Taxes, which shall be to the account of TPCODL against Tax Invoice. There
shall be no basic price variation during the Contract Period. Price shall be escalated @ 5% of contract
price for further One Year extended period if required.
The Contract price will be inclusive of conveyance charges, Laptop required for each executive till
completion of RO period. No Additional payment will be entertained apart from that mentioned in price
in BOQ.
The BA must have / establish office in Odisha preferably in TPCODL area for close co-ordination for
deployed manpower. The deployed manpower must have own Bike and Laptop for their movement.
Average Daily movement in Urban area = 70KM apprx and in rural area = 95KM Apprx.
Bidder should consider manpower costing which will take care of Training, Statutory Licenses, GPA
Policy, conveyance, Overhead, Interest on Working Capital etc. along with justified pricing for the line
items, which falls under fixed cost category (except manpower).
3. PERFORMANCE BANK GUARANTEE :

Business Associate (BA) shall submit applicable Performance Bank Guarantee within 30 days of issuance
of RO. PBG applicable shall be 5% of RO Value valid till the end of the RO validity with additional claim
period i.e One Year plus additional three months claim period. The B.G validity period shall be extended
from time to time as may be required under the contract.
4. DELIVERY TIMESLINES:
The bidder shall start the operations within 15 days of issuance of contract. BA shall deploy all resources
within 15 days from date of placement of Release Order.
5. COMPETENCY ASSESMENT

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TPCODL shall conduct competency assessment of all manpower of PMA before engagement under
project activities.
6. PAYMENT TERMS
100% payment shall be made within 30 days of submission of commercially clear invoice with full details
and fulfilment of statutory compliances and other requirements, if any and verified by concerned TPCODL
official after completion of work against progressive monthly bills.
7. GUARANTEE PERIOD :
Guarantee Clause shall not be applicable.
8. LIQUIDATED DAMAGES
Liquidated damage clause shall not be applicable.
9. OTHER
Deployed manpower under the project scheme must not be transferred/terminated without consent of
TPCODL management.
7.2Climate Change
Significant quantities of waste are generated during the execution of project and an integrated approach for
effective handling, storage, transportation and disposal of the same shall be adopted. This would ensure the
minimization of environmental and social impact in order to combat the climate change. Please refer
attached Environment Policy and Sustainability Policy, Annexure-XI for more details.
7.3Ethics
TPCODL is an ethical organization and as a policy TPCODL lays emphasis on ethical practices across its entire
domain. Bidder should ensure that they should abide by all the ethical norms and in no form either directly
or indirectly be involved in unethical practice.
TPCODL work practices are governed by the Tata Code of Conduct which emphasizes on the following:
 We shall select our suppliers and service providers fairly and transparently.
 We seek to work with suppliers and service providers who can demonstrate that they share similar
values. We expect them to adopt ethical standards comparable to our own.
 Our suppliers and service providers shall represent our company only with duly authorized written
permission from our company. They are expected to abide by the Code in their interactions with, and on
behalf of us, including respecting the confidentiality of information shared with them.
 We shall ensure that any gifts or hospitality received from, or given to, our suppliers or service providers
comply with our company’s gifts and hospitality policy.
 We respect our obligations on the use of third party intellectual property and data.
Bidder is advised to refer Tata Code of Conduct (TCOC) attached at Annexure X for more information.
Any ethical concerns with respect to this tender can be reported to Chief (Contract)
8 Scope of job and Service Level Agreement(SLA)

As per Annexure II.
Page 14 of 33
9 General Condition of Contract

Any condition not mentioned above shall be applicable as per GCC attached along with this tender.
10 Safety
All jobs are this tender have to be executed strictly in compliance to the Safety terms and Conditions of TP
Central Odisha Distribution Limited. Please refer attached Safety terms and conditions, Annexure-IX, for
details. Violation of Safety norms will result in Penalty as mentioned in the above document.

Page 15 of 33
ANNEXURE I
SCHEDULE OF ITEMS- Providing Project Management Service for Supervision and monitoring of different projects for a period of 1
Year in TPCODL
Sl. Particular UoM Quantity Months Total BOQ Monthly All-inclusive GST on Unit Monthly All- All-inclusive Total
No per Unit Price (without Price (Rs.) inclusive BOQ Price (Rs.)
Month GST) (Rs.) Unit Price
(with GST) (Rs.)
A B C D E F= D x E G H I= G+H J=IxF
1. Electrical Site Supervisor EA 27 12 324
Total All-inclusive BOQ Figures: Rupees……………………………………………………………………………Only
NOTE:
 The bidders are advised to quote prices strictly in the above format as mentioned above. Failing to do so, bids are liable for rejection.
 The bidder must fill each and every column of the above format. Mentioning “extra/inclusive” in any of the column may lead for rejection of the price
bid.
 The minimum qualification requirement of “Site Supervisor” and other additional requirement such as GPA Policy, conveyance, Overhead charges etc. and
statutory requirement is provided in the tender. Accordingly, Bidder shall quote the price.
 There may be addition or deletion of manning during the execution. Actual quantities may vary as per TPCODL’s requirements.
 No cutting/ overwriting in the prices is permissible.
 The bids will be evaluated commercially on the overall cost.
 The deployed manpower must have own Bike for their movement and own Laptop for day to day work. Daily movement in Urban area = 70KM apprx
and in rural area = 95KM Apprx.

Page 16 of 33
 The Contract price shall remain FIRM during the entire Contract period i.e 24 Months from issuance of RC except statutory variation in Taxes, which
shall be to the account of TPCODL against Tax Invoice. There shall be no basic price variation during the Contract Period. Price shall be escalated @ 5%
of contract price for further One Year extended period if required.

Page 17 of 33
ANNEXURE II
PREFACE (ABOUT THE PROJECT)
PREFACE
1. PROFILE OF THE ORGANISATION:
TP CENTRAL ODISHA DISTRIBUTION LIMITED (TPCODL), is a Joint venture between TATA Power
and Govt. of Odisha. TPCODL is one of the distribution licensee in the State of Odisha, looking
after medium voltage power transmission & distribution in Central Zone of ODISHA covering 9
Districts i.e Khurda, Nayagarh, Puri, Cuttack, Jagatsinghpur, Kendrapara, Dhenkanal, Angul &
Part of Jajpur Districts. TPCODL operates in 20 Electrical Divisions and 5 Electrical Circles.
TPCODL serves a population of 1.36 crores with consumer base of 26 Lakh and a vast
distribution area of 29,354 sq.km.
2. PROJECT PROFILE
Under TPCODL-CAPEX and Deposit Scheme, various Substations, 33kV, 11kV and LT
lines under construction or will be constructed. Works Contract for construction of above S/S
with lines shall be executed by engaging Turn Key Contractor(s) through open competitive
bidding process by TPCODL. These works will be directly monitored by Project Management
Agency (PMA) under the supervision of TPCODL.
TPCODL shall form a dedicated Team headed by respective Head Projects, TPCODL to
look after overall work of the project from inception to completion including overseeing the
working of Project Management Agency (PMA). Project Management Agency (PMA), who
shall be responsible for monitoring and supervising the entire project work within their
respective jurisdiction viz. Construction & Erection Supervision, Project Management and Co-
Ordination, Contract Management, Quality Management, Commissioning and Post
Commissioning, Stabilization etc. along with relevant documentation. However, detail scope
of work has been mentioned at “Scope of Work” section.
i. PMA’s Staff Personnel:

PMA shall engage sufficient and competent manpower to carry out the above works as per
manpower requirement given in Price Schedule section. PMA shall engage manpower based
on qualification & experience given in “Detail Qualification” section.
The Project Manager of PMA is required to present himself in all review meetings as
and when scheduled by the TPCODL with relevant information.
ii. PMA’s Establishment:

PMA shall have one office at Odisha preferable in TPCODL area.

Page 18 of 33
SCOPE OF WORK AND SERVICE LEVEL AGREEMENT
Scope of work shall comprise, but not limited to, the following activities:-
A. GENERAL SCOPE OF WORK:

i. Site Supervisor shall review the detail filed survey report, BOQ, Drawing along with details of
location of the ROW (Railway/National Highway/State High Way / Municipal Corporation,
water, Gases and other statutory) permission required.
ii. Site Supervisor will assist the contractor to take the permission of ROW from
(Railway/National Highway/State High Way / Municipal Corporation, water, Gases and other
statutory body) and electrical inspector clearance.
iii. Liaise with local, state and central government agencies on behalf of the TPCODL
iv. Site Supervisor will ensure the materials used in the project will be procured from approved
vendor.
v. Site Supervisor will ensure the materials used in project must be inspected before dispatch of
the material to ensure the quality of the materials.
vi. Site Supervisor will perform the quality check of the materials delivered at site before
installation.
vii. Site Supervisor will inspect the executed work at field with align to approved field quality plan
and approved installation of drawing.
viii. Site Supervisor will share the daily progress report of the project in specified progress format
as approved TPCODL.
ix. Site Supervisor will submit the weekly & monthly physical and financial progress of the project
to TPCODL.
x. Site Supervisor will ensure the work must be carried out as per pert chart submitted by the
contractor. If any deviation observed it physical progress of the project w.r.t. to approved pert
chart. Site Supervisor will call a meeting with higher management of contractor with TPCODL
to discuss the issue and mitigation plan to achieve the target.
xi. Site Supervisor will attend the all meeting called by TPCODL.
xii. Site Supervisor will prepare and hand over all the relevant Project documentation, including
As-built Vendor Data, completion cost necessary for TPCODL to operate and maintain the Unit.
xiii. Site Supervisor will Prepare and hand-over all the relevant Operation and Maintenance
Manuals necessary for TPCODL to operate and maintain the Unit if applicable.
xiv. Site Supervisor will behave in a manner consistent with TPCODL’s policies and code of conduct.
xv. Site Supervisor will provide and manage corrective work during the defects liability period.
xvi. Site Supervisor will prepare and implement a Project Execution Plan covering procurement,
inspection, engineering, fabrication, construction, installation, testing, commissioning and
startup of the each project Unit. The Project Execution Plan shall be subject to TPCODL
approval.
xvii. Site Supervisor will perform periodic administrative, Safety Health Environment (SHE) and
technical audits, and advice TPCODL of the results of such audits together with the appropriate
actions required to be taken.

Page 19 of 33
Review fabrication, welding and manufacturing procedures.
Review welder’s qualifications and material approvals
Approve deviations from specifications/procedures for inspection
Certify measurements of works completed by Contractors.
Recommend and administer back charges and settlement of claims, etc
Perform material reconciliation, issue, consumption, receipt, return, stock etc. on monthly basis along
with the progress bill of each Contractor.
Safety, Health, Environment (SHE) and Security:

Site Supervisor shall establish and implement a SHE System in accordance with the requirements of
the Project.
Site Supervisor shall ensure that all work at Site(s) is performed under safe conditions, and
that high environmental standards and site cleanliness are maintained throughout
construction, installation, Commissioning and Start-up.
The Site Supervisor shall ensure that:

 Statutory obligations are complied with
 Safety training, both general induction and trade specific, is given to all site employees.
 Appropriate personal safety equipment regulations are developed and enforced.
 Regular Safety meetings are held with all Site contract employees.
 Safety inspections are carried out and reported.
 Accident statistics are prepared and issued monthly and are displayed at site.
 All Lost Time or serious incidents are reported to TPCODL within 8 hours.
 Adequate first aid and medical facilities are provided and maintained at Site(s) to handle
routine medical examinations, illness, and accidents.
 Appropriate emergency services and procedures are in place at the Site(s) including
evacuation to the nearest hospitals.
 Entrance to Site(s) is controlled, monitored and recorded.
 Appropriate security measures are enforced.
Civil/Structural Works
 Check concrete work including form work, staging, reinforcement, placing inserts, anchor
bolts, curing, taking out cubes for testing and certifying the acceptability of concrete work.
 Quality inspection and testing of various civil engineering materials brought by
Contractors.
 Ensure correctness of Contractors work during lay out and fixing of levels of all structures
and foundations, roads, drains, pipelines, etc.
 Check layout, levels, dimensions, etc.
 Planning & monitoring of water supply system, drainage system, sanitary system, storm water and
effluent’s system, etc if required at site.
Page 20 of 33
Site Supervisor will ensure the Safety as per TPCODL Contractor Safety Management (CSM) and annual
safety plan and applicable rules and regulation as per relevant safety guidelines i.e. CEA 2010 safety
guidelines, CEA 2010 construction guidelines etc. or, any other guidelines, which may arise time to
time.
SERVICE LEVEL AGREEMENGT/ DELIVERABLES BY PMA IN RESPECT OF EACH WORK CONTRACT

UNDER THIS SEGMENT:
Sl. No. Particulars Remarks
1 Project Co-Ordination Procedure Manual: To be submitted within 15 days from the

effective date of contract.
(Defining the Authority & responsibility of different
agencies at different level involved in the project
and the interface amongst them)
2 Initial field Survey Report To be obtained from the works contractor

within 30 days from the date of issue Work
(Land/Site) Order and to be submitted to the OWNER
within next 07 days with their comments.
3 To review the BOQ of the work order with reference To liaise with the Work Contractor for the
to actual site conditions based on the survey and review of the BOQ, if required, of the work
deviation report. order with reference to site condition and
submit the deviation to BOQ within 30
DAYS of the date of the work order. In doing
so PMIA shall ensure the objective of
economy, efficiency , cost saving , quality
etc.
4 Work Breakdown Structure and Project Execution To liaise with the Work Contractor and
Plan that shall be used to monitor cost performance submit within 15 days from the date of
for the duration of the Project. approval of BOQ deviations by OWNER
5 Physical Progress of the project work. To be submitted weekly
6 Planning Kick-Off Meeting To be submitted monthly
7 Risk / Change Management Plan To be submitted monthly
(Assess the risk of execution in terms of time & cost

overrun giving reason thereof with reference to
major milestones and submit alternative change
management plan to contain the risk.)

Page 21 of 33
8 List of dispute and dispute resolution plan To be submitted monthly
9 Salary credit to all site supervisor before 10th Day of To be submitted monthly
every month.
10 Statutory compliance report To be submitted monthly
Note: At the end of each month, OWNER shall review the delay with respect to schedule in
submission of above deliverables and contractor will be intimated about the delay. If the delay
continues in spite of intimation by OWNER and is not complied with within one month, the
subsequent payments shall be held up until the compliance of deliverables.

Page 22 of 33
Detail Qualification Electrical Site Supervisor

Sl. Essential
Designation Qualification Age Experience Responsibility Location
No requirement
Minimum of 03 years’ experience in >carrying out Site Visit for
Electrical Sector for Diploma Engineer & checking the feasibility schemes.
Minimum of 02 years’ experience in >Preparing the BOQ and
Electrical Sector for Degree in Electrical Drawings after site visit.
Engineering. Candidate must have work >Mapping of materials with
as supervisor under TKC (Electrical availability and required. Making
Must have Bike and
Turnkey contractor ) having sound list of materials for ordering
Diploma in Laptop.
Upper knowledge of supervise the electrical purpose.
Electrical Electrical Daily movement:
Age work at site, planning, coordination with >Liaise with other department Under PAN
1 Site /Degree in Urban area = 70KM
Limit-45 multiple agency. Candidate have and agency for smooth execution TPCODL area.
Supervisor Electrical apprx.
years executed the work of construction of of the work.
Engineering Under rural
33KV/11KV/LT line work, AIS & GIS >Day to day Supervision of quality
area=95KM Apprx.
33/11KV substation work along with of workmanship, safety at site
installation, testing & commissioning of ,checking the quality of materails
PTR, VCB,CT,PT, Isolator, Battery bank, at site, monitoring of other
capacitor bank, CRP panels, Switchgear project activities including
panel and other substation associated preparation of JMCs & MVACs.
works etc.

Page 23 of 33
ANNEXURE III
Schedule of Deviations
Bidders are advised to refrain from taking any deviations on this TENDER. Still in case of any deviations,
all such deviations from this tender document shall be set out by the Bidders, Clause by Clause in this
schedule and submit the same as a part of the Technical Bid.
Unless specifically mentioned in this schedule, the tender shall be deemed to confirm the TPCODL’s
specifications:
S. No. Clause No. Tender Clause Details Details of deviation with justifications
By signing this document we hereby withdraw all the deviations whatsoever taken anywhere in this
bid document and comply to all the terms and conditions, technical specifications, scope of work etc.
as mentioned in the standard document except those as mentioned above.
Seal of the Bidder:
Signature:
Name:

Page 24 of 33
ANNEXURE IV
Schedule of Commercial Specifications
(The bidders shall mandatorily fill in this schedule and enclose it with the offer Part I: Technical Bid.
In the absence of all these details, the offer may not be acceptable.)
S. No. Particulars Remarks
1. Prices firm or subject to variation Firm

(If variable indicate the price variation
clause with the ceiling if applicable)
1a. If variable price variation on clause given Not applicable
1b. Ceiling Not applicable
1c. Inclusive of GST Yes (18 % rate)
1d. Inclusive of transit insurance Not applicable
2. Delivery As per Tender
3. Guarantee clause acceptable Not applicable
4. Terms of payment acceptable As per Tender
5. Performance Bank Guarantee acceptable 5% of RO value
6. Liquidated damages clause acceptable Not applicable
7. Validity (180 days) Yes
(From the date of opening of bid)
8. Inspection during stage of manufacture Not applicable
9. Rebate for increased quantity No
10. Change in price for reduced quantity No
11. Covered under Odisha Regd MSME Yes / No
(If Yes, indicate, SSI Reg’n No.)
Seal of the Bidder:
Signature:
Name:

Page 25 of 33
ANNEXURE V
SELF DECLARATION FORM
Sir,
I/We the undersigned do hereby declare that, I/We have never been blacklist and/or there were
no debarring / terminating actions against us for any default or in the performance of the contract
entrusted to us in any Government department/ Organization or any public limited company/
electricity utilities/ other utilities of India or any other agency.
Seal of the Bidder:
Signature:
Name:

Page 26 of 33
ANNEXURE VI
Checklist of all the documents to be submitted with the Bid
Bidder has to mandatorily fill in the checklist mentioned below:-
Yes / No /
S. No. Documents attached
Not Applicable
1 EMD of required value
2 Tender Fee as mentioned in this tender
3 Signed copy of this tender as an unconditional acceptance
5 Duly filled schedule of commercial specifications (Annexure IV)
6 Sheet of commercial/technical deviation if any (Annexure III)
Balance sheet for the last completed three financial years; mandatorily
7
enclosing Profit & loss account statement
Acknowledgement for Testing facilities if available (duly mentioned on
8
bidder letter head)
9 List of Machine/tools with updated calibration certificates if applicable
10 Details of order copy (duly mentioned on bidder letter head)
11 Order copies as a proof of quantity executed
Details of Type Tests if applicable (duly mentioned on bidder letter
12
head)
All the relevant Type test certificates as per relevant IS/IEC
13
(CPRI/ERDA/other certified agency) if applicable
14 Project/supply Completion certificates
15 Performance certificates
16 Client Testimonial/Performance Certificates
17 Credit rating/solvency certificate
18 Undertaking regarding non blacklisting (On company letter head)
19 List of trained/untrained Manpower
Seal of the Bidder:
Signature:
Name

Page 27 of 33
ANNEXURE VII
ACCEPTANCE FORM FOR PARTICIPATION IN REVERSE AUCTION EVENT
(To be signed and stamped by the bidder)
In a bid to make our entire procurement process more fair and transparent, TPCODL intends to use
the reverse auctions as an integral part of the entire tendering process. All the bidders who are found
as technically qualified based on the tender requirements shall be eligible to participate in the reverse
auction event.
The following terms and conditions are deemed as accepted by the bidder on participation in the
bid event:
1. TPCODL shall provide the user id and password to the authorized representative of the bidder.
(Authorization Letter in lieu of the same shall be submitted along with the signed and stamped
Acceptance Form).
2. TPCODL will make every effort to make the bid process transparent. However, the award decision
by TPCODL would be final and binding on the supplier.
3. The bidder agrees to non-disclosure of trade information regarding the purchase, identity of
TPCODL, bid process, bid technology, bid documentation and bid details.
4. The bidder is advised to understand the auto bid process to safeguard themselves against any
possibility of non-participation in the auction event.
5. In case of bidding through Internet medium, bidders are further advised to ensure availability of
the entire infrastructure as required at their end to participate in the auction event. Inability to
bid due to telephone line glitch, internet response issues, software or hardware hangs, power
failure or any other reason shall not be the responsibility of TPCODL.
6. In case of intranet medium, TPCODL shall provide the infrastructure to bidders. Further, TPCODL
has sole discretion to extend or restart the auction event in case of any glitches in infrastructure
observed which has restricted the bidders to submit the bids to ensure fair & transparent
competitive bidding. In case of an auction event is restarted, the best bid as already available in
the system shall become the start price for the new auction.
7. In case the bidder fails to participate in the auction event due any reason whatsoever, it shall be
presumed that the bidder has no further discounts to offer and the initial bid as submitted by the
bidder as a part of the tender shall be considered as the bidder’s final no regret offer. Any offline
price bids received from a bidder in lieu of non-participation in the auction event shall be out-
rightly rejected by TPCODL.
8. The bidder shall be prepared with competitive price quotes on the day of the bidding event.
9. The prices as quoted by the bidder during the auction event shall be inclusive of all the applicable
taxes, duties and levies and shall be FOR at TPCODL site.
10. The prices submitted by a bidder during the auction event shall be binding on the bidder.
11. No requests for time extension of auction event shall be considered by TPCODL.
12. The original price bids of the bidders shall be reduced on pro-rata basis against each line item
based on the final all-inclusive prices offered during conclusion of the auction event for arriving at
Contract amount.
Signature & Seal of the Bidder

Page 28 of 33
Annexure VIII
Preferential norms for procurement from Local MSMEs
1) Tender Fees
To participate in the tender, MSMEs registered in the State of Odisha shall pay Rs.1,000/-
including GST towards cost of tender paper.
2) Earnest Money Deposit (EMD)

EMD shall be exempted for MSME registered in the State of Odisha. However, Bidder shall be barred
to participate in the tendering process for a period of 2 years in case it backs out post award of the
contract.
3) Qualification Requirement for Open Tenders
Qualification Requirement of Financial Turnover for MSME registered in the State of Odisha shall be
reduced to 20% of the existing criteria.
For past experience, instead of relying on the volumes / value of earlier Supplies / Projects, assessment
of the Bidder shall be done on the basis of feedback from Customers. Past performance experience at
Tata Power and its Group Companies shall supersede feedback from other Customers.
4) Reservation for MSME

It shall be mandatory to procure at least 20% of the total volume of the procurement from MSME
registered in the State of Odisha (however, it shall not apply where goods/services are not available
with the MSME), subject to matching L1 discovered prices and meeting technical specifications
including quality requirements.
5) Performance Bank Guarantees

Performance Bank Guarantee for MSME registered in the State of Odisha shall be 25% of the value
normally prescribed.

Page 29 of 33
Annexure IX
General Conditions of Contract – Attached
Annexure X
Safety Policy and Safety Terms and Conditions –

Attached

Page 30 of 33
Annexure XI

Page 31 of 33

Page 32 of 33
Annexure-XII
Tata Code of Conduct

The Owner abides by the Tata Code of Conduct in all its dealing with stake holders and the same
shall be binding on the Owner and the Contractor for dealings under this Order/ Contract. A copy of
the Tata Code of Conduct is available a tour website:
https://www.tatapower.com/pdf/aboutus/Tata-Code-of-Conduct.pdf
The Contractor is requested to bring any concerns regarding this to the notice of our Chief
Procurement & Stores.

Page 33 of 33
The Tata Power Company Ltd Contractor’s Safety Code of
Conduct
Document no TPSMS/GSP/
Date of Issue: 01/08/2023
CSM/015/REV 07
Contractor’s Safety Code of Conduct
Reason for Date of Last Prepared By Reviewed By Approved by

Change Revision
Inclusion of 11-May-2015- All Discom and CFT Debi Prasad Acharya Suresh H
Odisha Discom R1 members from all Khetwani
(Head-Safety-Odisha
and periodic cluster
15 August-2021- Discom (Chief safety and
Revision
R6 Environment)
Page | 1
Conduct
CSM/015/REV 07
CONTENTS
Clause Sub- Description Page No

clause
1.0 Objectives 4
2.0 Scope 4
3.0 Definitions 4
3.1 Order Manager (Engineer in Charge) 4
3.2 Site Safety Management Plan 4
3.3 Contractor / Business Associate/Vendor (BA) 4
3.4 Emergency 4
3.5 Expert service job 4
3.6 CEO/Chief/Head of division/Unit/Utility 5
3.7 Category A Vendor 5
3.8 Category B Vendor 5
3.9 Category C Vendor 5
3.10 Category D Vendor 5
3.11 High Risk Jobs 5
3.12 Medium Risk Jobs 5
3.13 Low Risk jobs 5
3.14 Long Duration jobs 5
3.15 High Value Jobs 5
3.16 Strategic Business Unit-SBU/Division/Discom-R7 5
4.0 Responsibilities 6
4.1 Order Manager / Engineer In Charge 6
4.2 Contractor 6
4.3 Safety Concurrence Group (SCG) 7
5.0 Procedure 7
5.1 Registration of Business Associate (Vendor) 7
5.2 Bid Evaluation 8
5.3 Capability Building 9
5.4 Recognition to prior learning in Safety 10
5.5 Safety performance retention 10
5.6 Safety Performance Evaluation 11
APPENDICES-R7
Appendix Description Page
No. No.
1 CSM F1 – Process Flow Chart for Vendor Registration 12
2 CSM F2 – Safety Category Qualification Form 13
3 CSM F3 – Safety Terms and Conditions 16
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Conduct
CSM/015/REV 07
4 CSM F4– Safety Potential Evaluation Criteria for vendor 16

registration
5 CSM F5 – Flow Chart for Issuing RFQ and PO 18
6 CSM F6 – Safety Competency Assessment Form 19
7 CSM F7 – Safety Bid Evaluation Criteria 23
8 CSM F8 – PPE Requirements 27
9 CSM F9– Site Safety Management Plan 30
10 CSM F10 – Process Flow Chart for Safety Performance 35
Evaluation
11 CSM F11– Safety Performance Evaluation Criteria 36
12 CSM F12 – Safety Violation Penalty Criteria 38
13 CHECKLIST TO BE USED DURING SITE VISIT 42
14 Indicative List of High-Risk Jobs 43
Page | 3
Conduct
CSM/015/REV 07
1.0 Objective
• The Tata Power engages contractor workforce to execute, run and maintain various
operating sites and facilities across locations for various business verticals including
Generation, Transmission, Distribution and Renewable. The activities range from
project execution, operation, maintenance to facilities management.
• The management of contractor safety represents a significant challenge for
management. Tata Power has a responsibility to ensure that contractors are provided
with enough information and support to enable them to conduct their roles safely and
without endangering health and safety of their own workforce or that of our staff.
2.0 Scope:
• This procedure applies to all operating and project sites of The Tata Power Company
Ltd and Group companies including new businesses like Electric Vehicle charging,
Home Automation, Microgrid, Roof top solar etc. This Code of Conduct also applies to
all operating and project sites of four Odisha Discoms and New business based on
mutually agreed timeline for implementation. R7
• This document is applicable to Odisha Discoms also. Odisha Discoms are a joint venture
between Tata Power and the Government of Odisha with the majority stake being held
by Tata Power Company (51%). ODISHA DISCOMS is a state electricity distribution
utility with sole rights to distribution of electricity in the Odisha covering the
distribution companies such as TPNODL, TPCODL, TPSODL and TPWODL. In accordance
with the Electricity Act. ODISHA DISCOMS engages contractor workforce to execute,
run and maintain various operating sites and facilities across locations The activities
range from project execution, operation & maintenance of facilities. (R7)
3.0 Definitions
3.1. Order Manager/Engineer in charge: Order Manager/Engineer in charge is the
Tata Power-Division /DISCOM representative, who has the ownership of the
given job.
3.2. Site Safety Management Plan: It is the safety plan agreed between Contractor
and Tata Power-Division/DISCOM. It will contain the entire job specific safety
requirement and will be signed by the contractor.
3.3. Contractor/Business Associate/Vendor (BA): An individual or a company that
provides services to Tata Power-Division/DISCOM under a signed contract.
3.4. Emergency: It is a serious, unexpected, or dangerous situation requiring
immediate action, which may result in loss of life, loss of revenue/property,
business discontinuity. In case of Emergency, services may be procured by
selecting the qualified vendor based on the vendor category without the safety
bid evaluation and approved by adequate authority of MB level or above.
3.5. Expert Service jobs: Jobs which needs expert services of contractor which does
not involve direct exposure to the potential risk or work which involves only
Page | 4
Conduct
CSM/015/REV 07
supervisory work such as expert for AI-ML, expert for transmission and
distribution network, expert for civil works, expert on transformers, expert for
PSCC, expert for equipment overhaul etc.
3.6. CEO/Chief/Head of division/Unit/Utility: Business in charge who is overall
custodian of the Tata Power-Division/DISCOM.
3.7. Category A Vendor: Vendor eligible to carry out Very High & High risk (as per
Tata Power-Division Hazard Identification and Risk Analysis Procedure) and /or
Long-Term Contract related to operation and maintenance (O&M) of plant.
Vendors must fulfil the requirement specified for Category A in Appendix 4-
CSMF-4 of this document.
3.8. Category B Vendor: Vendors eligible to carry out technical jobs, that are
classified under Medium / low risk. Vendors must fulfil the requirement
specified for Category B in Appendix 4-CSMF-4 of this document.
3.9. Category C Vendor: Vendors eligible for to carry out low or very low risk
administrative and office jobs. For this he must fulfil the requirement specified
for Category C in Appendix 4-CSMF-4 of this document.
3.10. Category D Vendor: All Consultants, Medical Practitioners or vendors taking
job from Tata Power and working from their own premises (e.g., motor
rewinding at vendor’s shop floor, equipment sent for repair to vendor’s works
etc.) are classified as Category D Vendor.
3.11. High Risk Jobs: A Job or its activities are considered as Very High or High Risk
when Order manager apply the “Tata Power Hazard Identification and Risk
Analysis” procedure and found safety risk associated with are under Very High
or High category. Indicative lists of jobs are given in appendix 14 of this
document.
3.12. Medium Risk Jobs: Jobs or its activities are considered as medium risk when
Order manager apply “Tata Power Hazard Identification and Risk Analysis”
procedure and found the same as Medium Risk.
3.13. Low Risk Jobs: Any job or its activities are considered as Low or Very low risk
while Order manager calculated it by applying “Tata Power Hazard
Identification and Risk Analysis” procedure and found it under Low or Very
Low category.
3.14. Long Duration Jobs: When the duration of job is more than 12 months, it is
considered as long duration job. R7
3.15. High Value Jobs: When the value of the job contract is Rs. One Crore or more,
it is considered as High value job.
3.16. Strategic Business Unit-SBU/Division/Discom: A strategic business unit is a
fully functional, independently operational setup of a particular business and
an important part of the Tata power company. R7
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Conduct
CSM/015/REV 07
4.0 Responsibilities
4.1 Order Manager/Engineer in Charge: Order Manager is Tata Power-Division /DISCOM
representative, who is responsible for:
4.1.1 Finalizing the Site Safety Management Plan along with Contractor, Safety
Concurrences Group, Divisional Safety Head and Expert (External or Internal) if
required.
4.1.2 Ensure 100% safety capability building L1, L2, L3 for contractor work force and
supervisor before start of Job
4.1.3 Ensure Contractor safety revalidation test for all work force quarterly or Half yearly
for new business such as Odisha Discom (R7).
4.1.4 Conduct competency assessment of all critical work force working on High-Risk
Jobs based on Experience, Technical skill and Safety capability through contractor
representative along with division/Discom safety representative. R7
4.1.5 Supervise and ensure work is carried out as per the Site Safety Management Plan
including agreed Risk Assessment (HIRA/JSA) and Method Statement.
4.1.6 Conduct audit and evaluate Safety Performance of contractor.
4.1.7 Ensure contractors adhere to all statutory provisions.
4.1.8 In case any Exception needed in agreed safety management plan or in CSCC
process for execution of job, document control procedure- TPSMS/GSP/DC/014
Clouse 6.3 will be applicable, and approval may be obtained by the Order Manager
from adequate authority of Chief of Division/CEO of Discom. (R7)
4.2 Contractor/Business Associate/Vendor (BA): The person, entity or organisation who

is executing the job for Tata Power-Division /Odisha Discoms under a contractual
agreement and will be responsible for the following
4.2.1 To follow all Tata Power-Division /DISCOM Critical Safety Procedure, Rules and
guidelines given in CSM F3 Safety Terms and Conditions.
4.2.2 Undertake job as per CSM F9 Site Safety Management Plan and method
statements agreed with the Tata Power-Division /DISCOM.
4.2.3 Ensure 100% safety capability building L1, L2, L3 for contractor work force and
supervisor before start of Job
4.2.4 Ensure Contractor safety revalidation test for all workforce quarterly or Half yearly
for new business such as Odisha Discom up to three years. R7.
4.2.5 Ensure competency assessment of all critical work force working on High-Risk Jobs
based on Experience, Technical skill and Safety capability through Order manager
or Engineer in charge representative along with division/Discom safety
representative. R7
4.2.6 Raise any concerns about their work and its safety with the Order Manager.
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4.2.7 Report all injuries, near misses, unsafe acts/conditions, and occurrences to the
Order Manager immediately.
4.2.8 Ensure that all sub-contractors follow the Tata Power Safety Procedure and agreed
CSM F9 Site Safety Management Plan. If subcontractor detail is not available at
stage of Bid evaluation, then this can be agreed with Order manager or Engineer
in charge before deployment. Ensure that all sub-contractors follow the Tata Power
Safety Procedure and agreed CSM F9 Site Safety Management Plan.R7
4.2.9 To follow all statutory requirements as per the laws of the land.
4.2.10 All vendors applying for category “A “jobs or submitting quote for high-risk jobs
shall obtain certificates of ISO:9001, ISO:14001 and ISO:45001 before submitting
quote for high-risk Jobs or otherwise mention plan to get the certification. R7
4.3 Safety Concurrence Group (SCG): It is Cross Functional Team constituted by Contract
department with active support from Safety Team of the Tata Power Division/Discom
safety team having representatives from Execution Department, Operation
Department, Contract Department, and any other department as deemed fit. SCG will
be responsible for the following:
4.3.1 Assessment of Safety Potential of new vendor before registration using CSM F1
Process Flowchart for Vendor Registration and CSM F2 Safety Category
Qualification Form.
4.3.2 Safety Evaluation of the bids as per evaluation format CSM F7 Safety Bid
Evaluation Criteria
4.3.3 Finalization of the CSM F9 Site Safety Management Plan submitted by the
contractor.
4.3.4 During Safety Bid Evaluation for following types of jobs are evaluated: R7
4.3.4.1 High-Risk jobs, Medium Risk job, Major Shutdowns and Outages.
4.3.4.2 Capex jobs of High-Risk Category
5.0 Procedure
5.1 Registration of Business Associates (Vendors)
For Vendor Registration, Contract Department will issue following documents for
evaluation of contractor’s safety capability
1) CSM F2 Safety Category Qualification Form

2) CSM F3 Safety Terms and Conditions
The document CSM F3 Safety Terms and Conditions provides the information about Tata
Power-Division /Odisha Discom safety System to the contractor. Contractor will submit the
CSM F2 Safety Category Qualification Form with all relevant details and documents to
Vendor Registration Initiator, which will in turn forward it to Safety Concurrence Group
(SCG) for evaluation. The SCG will evaluate the details submitted by the contractor based
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on a predetermined criteria CSM F4 Safety Potential Evaluation Criteria for Vendor

Registration and will determine the category (Category A/B/C/D) for which the contractor
will be registered. As mentioned in the above criteria, a site visit may also be organized by
SCG prior to registration under Category A and B. In case, the contractor does not qualify
the safety criteria, the contractor will not be registered. However, he may apply afresh for
registration after 6 months. Please refer Appendix 1: CSM F1 Process Flow Chart for
Vendor Registration.
5.2 Bid evaluation

At the time of placing the Purchase Requisition (PR), Order Manager is required to declare
the risk involved in the of the job (i.e., High Risk / Medium Risk / Low Risk jobs, based on
the RPN in HIRA). If the Job is “High /Medium Risk” then RFQ will be attached with following
documents:
1) CSM F3 Safety Terms and Conditions

2) CSM F6 Safety Competency Assessment Form
3) CSM F8 PPE requirements
4) CSM F9 Site Safety Management Plan Job Specific Safety Requirement (Educational
and Professional Qualification, Skill & Experience Manpower, Tools, and Tackles,
e.g., man lifter, use of drone, use & availability of rescue kit, Work Methodology
etc.)
Otherwise the RFQ will be attached only with CSM F3 Safety Terms and Conditions.
Contracts department will collect duly filled CSM F6 Safety Competency Form along with
the bid. All other stakeholders will also put their efforts to get all relevant safety data
during meeting / discussions with the vendor. SCG will evaluate the document as per the
CSM F7 Safety bid evaluation criteria. If any specific condition related to Contract is
required to be conveyed to the contractor, Site safety team will attach the same as
Annexure for specific conditions of job and submit it to contract team along with safety bid
evaluation form. Commercial bid of contractor will be considered for evaluation by
contract team only if contractor is qualified in safety bid. Site Safety Management Plan,
defining the complete procedure of executing the job at site will be signed by the
contractor and SCG after mutual agreement. Contract will attach a copy of Site Safety
Management Plan along with PO to the successful bidder. Please refer CSM F5 Process
Flow Chart for issuing RFQ and PO significant health and safety risk associated with it.
5.3 Capability Building:

Before issuing gate pass:
For Odisha Discom: All Tata Power contractor and subcontractor workforce is required to
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attend Site Safety Orientation Training to receive a Safety Training Card, which is required to
obtain a Gate Pass to the site, prior to entry. This Safety Orientation Course will be for
duration of minimum half day. The information provided during the orientation will include,
but is not limited to Job rules, personal safety, and conduct, Hazard’s reporting, reporting of
injuries, Emergency procedures, Safety Activities and Program including disciplinary measure
and incentives, Critical safety procedure relevant to the job
For Tata Power Divisions: All Tata Power contractor and subcontractor workforce is required
to attend L1 Training to receive a Safety Training Card, which is required to obtain a Gate Pass
to the site, prior to entry.
For TataPower and Discom: Appropriate practical training such as SHE L1, L2& L3 is given to
ensure that a jobholder, either supervisor or worker, is competent to do his/her job safely.
The skill training is provided through TPSDI, and other agencies authorized by Tata Power on
the list of 15 critical Safety procedures mentioned under safety procedures. Duration of
course is as specified by Division/Discom. Contractor shall ensure that concerned workmen
are provided with adequate training before he/she is allowed to execute the work. An
evaluation test will be conducted after the completion of the training. Those BA employees,
who meet the minimum required competency, will be provided with Certificate or Training
/Competency Card, which is valid for 3 years, post which the employee must reappear for the
assessment. If the workman is not able to qualify the assessment, he/she will be given 3
additional attempts to clear in 3-month time frame failing which he/she will not be allowed
to work on Division/Discom any jobs. After expiry of Certificate or Training /Competency Card
again one day recertification of L1, L2 and L3 skill training will be provided. R7.
The Contactor shall bear the conveyance and food expenses of his staff for attending training
sessions and capability building sessions in new business-like Odisha Discom.
The Contactor shall bear the entire cost of L1/L2/L3, the costs towards training, salaries/wages,
boarding and lodging of his staff for attending training sessions and capability building sessions
These trainings are offered on nominal chargeable basis payable by Contractor and rates shall be
decided by TPSDI from time to time in case of training trough TPSDI. Generally, L0 is of one day,
L1 is for 2 days for each critical procedure and L3 is for one day. Around Rs 700+GST is approx. cost
/Day/Candidate. - R7
All contractors’ workmen and Business Associate must attend Safety foundation course
Training, all workmen engaged in critical jobs must clear and get certified for critical
procedures applicable on his work like Work at Height and Electrical safety-LT & HT/LOTO&LC
separately and all supervisors must complete supervisor certification in safety.
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Competency assessment of all critical workforce to be carried out for all who has taken L2
training. R7
5.4 Recognition to the Prior Learning in Safety-R7

If “Order Manager” recommends and “Head of the Safety Department of Discom” is
satisfied with the safety knowledge and competency of the employee of contractor, a test
may be conducted by Tata power Skill development Institute/ other recognized institute
to assess the prior learning in safety. If employees of the contractors pass in such test, he
will be exempted from appearing in SHE L1 training. This assessment is on nominal
chargeable basis and rates are decided by TPSDI from time to time.
5.5 Safety performance retention(R7): A certain percentage of the bill value will be
retained against every running bill as safety performance retention. The amount will
be released with the last invoice or every six-month based on Safety Performance Score
of contractors. The retention amount will be calculated based on contract value as
below. ( R7)
Risk Category-(R7) Contract Value Retention Amount (%)

Very high/High risk job/ Medium Risk jobs Up to 10 Lakhs 2.5
Very high/High risk job/ Medium Risk jobs 10 – 50 Lakhs 2
Low/Very Low Risk jobs 10 – 50 Lakhs 1
Very high/High risk job 0.5 to 10 Cr 2
Medium Risk jobs 0.5 to 10 Cr 1.5
Low/Very Low Risk jobs 0.5 to 10 Cr 1
Very high/High risk job >10 Cr 1.5
Medium Risk jobs >10 Cr 1
1. The safety retention amount will not be applicable if there is clause of Contract
Performance Bank Guarantee (CPBG) and safety performance of contractor is as per
desired criteria.
2. If safety performance of contractor is not as per desired criteria (as per Appendix 10 – CSM
F10 – Process Flow Chart for Safety Performance Evaluation and Appendix 11: CSM F11 -
Safety Performance Evaluation Criteria- R7.) then safety retention percentage as
mentioned in table above will be deducted from running bill.
3. Bidder to give understanding that if there are any deductions required to be made for
safety non-performance as per the Safety Performance Score, then Tata Power shall
recover any such deductions against safety non-performance directly from the monthly
bills / final settlement or it shall be within its right to recover such sum from accounts
payable or the CPBG or the retention of the Contractor available with Tata Power for the
said contract between the Contractor and Tata Power. R7
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For all other contracts retention amount is applicable as per table given above.
4. The retention amount against non-safety performance saved and Penalty will go to a
separate Safety Improvement Fund.R7
5. For the contract value of more than Rs 1 Cr or contract duration more than 12 months,
the retention amount shall be released half yearly based on safety performance. For all
remaining contracts, the retention amount will be released with the final bill.
6. Safety performance bonus 1% (limiting to 50 lakhs) of the invoice value will be considered
at the end of the job if the contractual safety performance score is 100%.
5.6 Safety Performance Evaluation:
During the time of job execution, regular site inspection will be carried out by the Tata
Power-Division /DISCOM officials to evaluate monthly safety performance of the
contractor as per CSM F11 Safety Performance Evaluation Report and monthly score will
be maintained by the Order Manager. Violations will be dealt as per CSM F12 Safety
Violation Penalty Criteria. Please refer CSM F10 Process Flow Chart for Safety
Performance Evaluation. Percentage of retention amount is usually mentioned in safety
terms and conditions.
1. During the progress of the work, concerned site Supervisor/Engineer/Safety
representative will visit and inspect the work site regularly and evaluate the safety
performance of the contractor based on matrix Appendix 13 and apply the Consequence
management policy/Penalty criteria as applicable.
2. The evaluation criteria include Lead Indicators such as percentage of workers trained in
TPSDI, inspection of critical equipment. Lag indicators such as Fatalities, LWDC and man-
days lost.
3. In case of job stoppage due to safety violations / unsafe observations at the site, no time
extension from PO completion date shall be given to the contractor, if such delays are
attributable to contractor.
4. In case of fatality, limb loss or loss of property, vendor must pay for liability, legal,
statutory, and additional mutually agreed settlement charges imposed by the appointed
committee by Division Chief/CEO. This charge is over and above the retention amount.
The committee will finalize penalty amount based on factors such as advice by statutory
authorities, contract value and impact of accident etc.
5. Order Manager, Head of Business and functional Chief have the authority to terminate
the contract as per CSM F12 Safety Violation Penalty Criteria Through contract
department.
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Appendix 1: CSM F1 - Process Flow Chart for Vendor Registration
Start
Vendor registration form along with necessary documents-CSM F2 Safety Category

Qualification Form and CSM F3 Safety Terms and Conditions will be uploaded by
“Requester” to register in MDG or any system available in Division or Ariba. Requester
must mention category (A/B/C/D) under which they want to register the vendor.
SCG evaluates the vendors as per the defined criteria based on CSM F4 Safety Potential
Evaluation Criteria (Separate evaluation criteria for Category A/B/C/D vendors).
Is Vendor eligible to get Vendor not to be

registered in the applied NO
category? For vendor to be
registered
registered for any category,
vendor’s safety capability
score should be ≥ 70%
YES
Vendor is registered under applied

category.
Stop
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Appendix 2: CSM F2 - Safety Category Qualification form
1. “Safety Category Qualification Form” is part of vendor registration form. It needs to be filled
by the contractor at the time of Registration and should be submitted to Requester / Order
Manager with all relevant documents.
2. The same will be evaluated by Safety Concurrence Group of the Division (SCG).
3. Information provided by contractor will be verified during site visit.
Safety Category Qualification Form

Please consider my application for
Category A Vendor: Vendor eligible to carry out Very High- and High-risk O&M/Project jobs
Category B Vendor: Vendors eligible to carry out technical jobs, classified as Medium / low risk
Category C Vendor: Vendors eligible for to carry out low or very low risk administrative and office
job
Category D vendor: All Consultants, Medical Practitioners or vendors taking job from Tata
Power and working from their own premises.
Name of the Vendor:

Sr.
Safety Information Yes / No Remarks
No
Certified for
i. ISO 45001,
ii. ISO: 14001 i. Y/ N If Yes, Attach copy of the certification.
1 iii. ISO: 9001 ii. Y/ N If No, mention plan to get the
(ISO certificates to be issued from
iii. Y/ N certification.
reputed accreditation agencies
specified by Tata Power)
Safety Statistics for current and Last Current Year
Three (3) Years Year Year
Year 1(Last
2 3
- LTIFR FY)
2 Yes/No
- LTISR LTIFR
LTISR
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Name of the Vendor:
Amount Manhour
(INR)
Any Compensation paid due to Current

accidents during current and last three Year
3 Yes/No Y1
years?
(Last FY)
Y2
Y3
Any prosecution against you by

statutory bodies/clients during last If yes, give details.
three years due to statutory violations,
If no, give an undertaking that no case
criminal negligence towards safety and
4 dereliction of duty of care towards your Yes/No is pending against you and you have
not been prosecuted by statutory
employees?
bodies or clients.
Is any case still pending against you?
Do you have Safety Policy? Safety If yes, attach copy of the documents
5 Principles? And Lifesaving Rules? Yes/No available.
If yes, attach safety training process

Do you have Safety training process? and average training manhour of your
6 Yes/No
employees for the last three years.
Do you have a system for recording, If yes, show the incident statistics of
reporting, and investigating all last three years and implementation of
7 incidents or near misses? Yes / No CAPA.
Do you have a disciplinary action

If yes, show the records of disciplinary
program against your employees for
action taken the last three years.
8 violation towards safety rules and Yes/No
procedures?
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Name of the Vendor:

Do you have a reward and recognition If yes, show the records of Reward
scheme for your employees who show and Recognition given during. the last
9 exemplary safe behavior and contribute Yes/No three years.
to overall safety improvement at site?
Do you engage in safety promotional If Yes, Show the proof of

10 activities? Yes/No engagement in safety promotional
activities.
Have you been recognized or awarded
or rewarded by government bodies of
clients for showing excellence in safety
11 Yes / No If Yes, Show proof.
management in your jobs during last
three years?
Do you provide adequate quality of PPEs If yes, please provide details of PPE
12 to your workmen? Yes/No Matrix and if required, samples for
inspection.
Do you have Safety organization If yes, attach copy of the safety
structure e.g., Safety Officers and Safety organization structure, details of
13 Yes/No
Committees? safety committees and safety
professionals.
Name and address of sites where work Site details to be attached for
14 is in progress or worked earlier Yes/No inspection by Tata Power-Division
/DISCOM Officials.
Note: If you respond NO to any of the above questions, you can mention your plan to get the
required documents.
I hereby confirm that the information provided above are true. I give my consent to be
penalized as deemed fit in case any information given above are found to be false.
I will abide the general safety guidelines mentioned in the purchase order / work order and
will ensure to prepare and follow site specific safe operating practices in consultation with
the site-in-charge and safety professional. I will abide by penalty scheme in case of non-
compliance.
Signature :
Name and Designation:
Stamp of Organization :
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Appendix 3: CSM F3 - Safety Terms and Conditions

(Attached as a separate document under the title CSM F3 – Safety Terms and Conditions)
Appendix 4: CSM F4 - Safety Potential Evaluation Criteria for Vendor Registration

At the time of vendor registration, vendor will be registered under 4 categories
1) Category A- Vendors eligible to carry out High risk Jobs

2) Category B- Vendors eligible to carry out technical jobs that are Medium/low risk
3) Category C- Vendors eligible to carry out administrative and office jobs
4) Category D- Outsourced Jobs / Consultants /Medical Practitioners / Suppliers etc
For vendors to be registered under Category A/B, a safety potential evaluation will be
carried out based on following parameters. (Actual score is safety capability score)
Weight Actual
Sr No Description
age (%) Score
1 Does the service provider have a valid 45001 Certification? 10
2 During site visit check for safety adequacy at site 20
3 Check the Safety statistics of Service provider (If available 10
than 10 otherwise Zero)
4 Check the trend LTIFR/LTISR for last 3 years (If less than 0.2 10
than give 10 Marks if between 0.2 to 0.3 than give 5 marks
and otherwise Zero
5 Has there been any prosecution / conviction for any 10
Contravention regarding safety and Health provision under
the factories Act/Electricity Act / BOCW Act and Rules framed
there under? If yes Give Zero otherwise 10 Marks.
6 Check the Safety orientation & training process of Service 20
provider- Records of Safety training provided to safety
officer/supervisor /workmen during last 1 year as percentage (%)
of total employed by service provider
✓ Safety Officer: >80% of employees: 5 Marks, 50 to 79% of employee:
2.5 Marks and <50%: Zero.
✓ Safety supervisor: >80% of employees: 5 Marks, 50 to 79% of
employee: 2.5 Marks and <50%: Zero.
✓ Workmen: >80% of employees: 10 Marks, 50 to 79% of employee: 5
Marks and <50%: Zero
7 Check the organizational structure for safety professionals & 15
engineers / supervisors.
✓ Check Availability of number of Safety Officers from government
recognized institute as per workforce strength. 1 in 50 employees
than 10 Marks, if 1 in 100 than 5 Marks otherwise Zero.
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✓ Check Availability of Qualified workforce from government

recognised institute/TPSDI. 100% of safety officers qualified than 5
Marks, 50% TO 99% Than 2.5 Marks and if less than 50% than Zero
Marks.
8 Certified/skilled workers as a percentage of overall workforce 5
Total 100
Evaluation Criteria for Category C
Weight Actual
Sr no Description
age (%) Score
1 Does the contractor have a valid ISO 9001 certification? 40
2 Check the Safety statistics of Service provider (If available than 10
10 otherwise Zero)
3 Check the trend LTIFR/LTISR for last 3 years (If less than 0.2 than 20
give 20 Marks if between 0.2 to 0.3 than give 10 marks and
otherwise Zero
4 Has there been any prosecution / conviction for any 10
Contravention regarding safety and Health provision under the
factories Act/Electricity Act / BOCW Act and Rules framed there
under? If yes Give Zero otherwise 10 Marks.
5 Check the Safety orientation & training process of Service 20
provider- Records of Safety training provided to safety
officer/supervisor /workmen during last 1 year as percentage (%) of
total employed by service provider
✓ Safety Officer: >80% of employees: 5 Marks, 50 to 79% of employee:
2.5 Marks and <50%: Zero.
✓ Safety supervisor: >80% of employees: 5 Marks, 50 to 79% of
employee: 2.5 Marks and <50%: Zero.
Workmen: >80% of employees: 10 Marks, 50 to 79% of employee: 5 Marks
and <50%: Zero
Total 100
Evaluation Criteria for Category D
Category D does not require any evaluation as it is for outsourced job outside the Tata Power
company premise.
For vendor to be registered for any category, vendor’s safety capability score should be ≥ 70%.
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Appendix 5: CSM F5 - Flow Chart for Issuing RFQ and PO
Start
At the time of raising PR, Order Manager along with safety Head -
Division will decide the type of job (High Risk /Medium/ Low Risk)
Contract department
will attach
1) Safety Terms and
Conditions-CSM-FM3
Is the Job High
/medium Risk? NO
YES
Safety Bid Document will be attached by Contract department

Safety Bid Document
along with the RFQ.
1) Safety Competency
Assessment Form-CSM-
FM6
2) PPE requirements-CSM-
FM8
SCG will carry out safety bid evaluation assessment, conduct 3) Safety Terms and
site visits if required and submit evaluation result to Contract Conditions-CSM FM3
department as per CSM FM7 4) Job Specific Site
management plan-CSM-
FM9- (R7)
Contract department will evaluate commercial bids of only

safety qualified bidders
Contract department to attach copy of Site Safety

Management Plan and Annexure A with the PO
Stop
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Appendix 6: CSM F6 - Safety Competency Assessment Form (Template)
Name of the Vendor/Bidder:

Name of the Sub Vendor (If job is given to Sub Vendor):
Description of the Job:
Request for Quotation (RFQ) No.:
Vendor/Bidder to mandatorily provide the below safety competency related information:
1. Proposed Manpower Deployment Schedule :-

Type of manpower Qualification Experience Month Month Month …………
1 2 3
Project /AMC
Manager(R7)
Site In Charge
Safety Manager
Safety Officer
Supervisors
Technicians
High Skilled
workmen
Skilled workmen
Semiskilled
workmen
Lineman
Helpers
Drivers
Unskilled
Others(R7)
Instruction to Bidders:
i. Indicate the overall site manpower deployment schedule as above
ii. Indicate direct or subcontracted employees by using color code given below:
Direct Bidder Employee – Green
Partly Direct / partly Subcontracted – Yellow
4.3.5 Subcontracted – Red If subcontractor detail is not available at stage of Bid
evaluation, then this can be agreed with Order manager or Engineer in charge
before deployment Ensure that all sub-contractors follow the Tata Power Safety
Procedure and agreed CSM F9 Site Safety Management Plan.R7
iii. Against each category, indicate minimum educational qualification and work experience
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iv. Add rows to include other specialized manpower, if any.

v. Extend columns to cover the entire duration of the proposed contract.
vi. If the operation is in shifts, then indicate shift in charge and / or safety officers required
for each shift operation.
2. List of Tools, Tackles, Machines and Equipment: -
Bidder/ Vendor to provide the list of tools, tackles, equipment to be used during the job / project
execution. Bidder/Vendor to ensure that all the lifting tools and tackles, pressure vessels are duly
certified by the competent person authorised by the Chief Inspector of Factories of the respective
state prior to start of the job
Sr. Description of Tools / Capacity Quantity Make Year of Remarks

No Tackles / Rating manufacture
1
2
3
4
5
……
3. Safety Records:
Bidder to provide the details of fatalities and lost workday cases (LWDC), occurred in last three
years (data to be provided for the last completed FY and preceding 2 years).
Safety Data for current and Last 3 Years

Current Year Year 1 (Last FY) Year 2 Year 3
Description
20__ - __ 20__ - __ 20__ - __
Fatalities (Nos.)
Lost Workday Cases (Nos.)
In case of no fatalities, LWDC during any year, the form may be filled stating NIL against the
respective year. Bidders are encouraged to also submit the RCA / incident investigation
reports and the learning's implemented out of the above reported incidents
4. Job Safety Plan/ Method Statement:

Bidder to provide / enclose a detailed Site/Job Safety Plan along with a Method statement
detailing the execution philosophy (how the bidder intends to execute the Job/Project),
identifying all key activities which are required to be performed by the contractor at Site.
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Bidder to also list down all high-risk activities and provide the Hazard Identification and Risk
Assessment (HIRA) for all such high-risk activities involved in the site work.
(Use Method Statement template attached as Appendix 9)
5. PPE Requirement -R7
Division/DISCOM Requirement Bidders Response

The Bidder/Vendor shall ensure that all PPE of Approved
standards as per CSM F8 – PPE Requirements shall be always
available and shall be used by his employees with no
exception whatsoever. Bidders to also ensure Standard PPE
matrix of Tata Power to be followed for all activities.
10% Buffer stock of PPEs to be provided by bidders at each

circle to meet any contingency
Bidder will ensure that sample PPEs to be
submitted/approved by Safety Department along with EIC
at the time of submission of Safety bids for evaluation
In case bidder manpower found using substandard or any
PPEs which are not approved by the Tata Power-Division
/DISCOM representative, then Tata Power-Division
/DISCOM will provide the same to manpower deployed at
the cost of bidders.
6. Vehicle Deployment: Bidders to provide details of all vehicles deployed during execution of
work-(R7)
S. Vehicle Vehicle Location EV/CNG/Diesel/Petrol Year Whether CNG
No. No. Type endorsed on
RC
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7. Crane Deployment-(R7): Bidders to provide details of crane to be deployed during the execution
of work as and when required. Bidders to provide approved new gen crane ACE Model SX150,
ACE FX150 and Escorts Model TRX 1550.
Sl No Crane No Location Year
8. Training Records-(R7): Bidders to provide training records of employees deployed for the
execution of work during last one year. These training includes OHS (Occupational Health
and Safety) Training, Training on SOP/Work Procedures and Medical Emergency trainings
imparted at their own facility, cost, and expenses. Bidders to provide the following details:
Tata Power-Division /DISCOM Requirement Bidders Response

Training records of employees at their own facility, cost,
and expenses for last one year
Training facility available with Bidders
Future road map for enhancing the competency of
workforce
9. Rewards and Recognition-(R7): Bidders to provide the details of process deployed in their
organization for sharing and resolution of safety concerns raised by their employees. Also,
bidders to provide the details of Rewards and Recognition process in their organization for
safety to encourage the morale of their workforce.
10. Management System Certification: -
Sr.No Certification Yes / If Yes, If No,

No Year of Target date for
Certification Certification
1 ISO 9001
2 ISO 14001
3 ISO 45001
4 Any other (Specify….)
Note: Please attach certificates to support above. In case not accredited for above but applied
for, application letters may be attached.
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Appendix 7: CSM F7 - Safety Bid Evaluation Criteria
The User must select whether the job is high /Medium Risk and long duration at time
of raising the PR.
1) The decision whether job is “is high /Medium Risk “or not has to be made by order
manager based on Risk involved (Risk Priority Number in HIRA) of the Jobs. An
indicative list of high-risk jobs is attached as Appendix 14. The risk assessment will
be done along with Division safety Head. R7
2) If a technical job is of low risk with estimated duration of the contract more than one
year, the job should be treated as “long duration”. R7
3) All Safety bids will be evaluated by Safety Concurrence Group. Structure of SCG will
be declared by contract department with the assistance of Division / Discom safety.
Safety team will audit bid evaluation process of a few selected jobs and Quality of
evaluated safety Bids.
4) Records of jobs sent by for Safety Bid evaluation shall be maintained by Contract
team in existing tracing sheet along with other jobs.
5) Safety bid evolution will be done by SCG within one working week. R7
6) Contracts / Division shall provide a list of regular Contractors participating in
multiple tenders during the year for a one-time umbrella Safety Evaluation of Bidder
(as against the specific Bid evaluation) by indicating the nature of the type of jobs /
works which the BA usually participates in bidding. SCG shall evaluate such bidders
for the requested works and on satisfying the evaluation criteria may be granted a
Safety Pre-Approved status for the specific types of work (e.g., O&M of Boiler,
Turbine, CHP, AHP, Turnkey EPC, Switchyard, Distribution Electrical Contract etc.)
which shall be initially valid for a period of 1-year and shall thereon be extended
further against revalidation / re-evaluation as required. R7
7) Business Associates having such Safety Pre-Approved status for the type / category
of jobs shall be exempted from submission of Safety Evaluation Bid against each
tender provided that their Safety Pre-Approved status is valid for the subject work /
tender. R7
8) A suitable system shall be developed by Contracts to track the validity of such Safety
Pre-Approved status of Bidder for timely renewal failing which the Safety Pre-
Approved status shall cease and Bidder will thereon have to provide Safety Bids with
each tender until such one-time approval is renewed. R7
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Safety Bid Evaluation will be based on following parameters.
Evaluation Criteria-(R7)
S. No. Description Max Criteria for evaluation

Marks
1. Qualification and Experience 15 As per Clause No. 1
of manpower
2. Tools and Tackles to be 15 To be evaluated as per approved tool list of concerned
provided by bidder departments.
3 PPE Requirements 5 To be evaluated as per approved PPEs standard and PPE
Matrix specified in CSM
4 Job Safety Plan/ Method 15 To be evaluated as per as per SOP/WI/HIRA
5 Vehicle Deployment 5 Weightage will be given for CNG Vehicles with
endorsement of CNG kit on RC/Electrical Vehicle
6 Crane and Mechanized heavy 15 Date of manufacturing or running hours
equipment Deployment
7 Training Records 5 Training records to be evaluated with evidence and scoring
to be done as per availability of records
8 Certificate Accreditation 5 ISO 9001-2.5 Marks
ISO 45001- 2.5 Marks
ISO14001- 2.5 Marks. Total Max 5 Marks for all Three
9 Safety Initiative for learnings 15 Maximum 15 marks will be awarded for visible evidence in
implemented in accidents in terms of safety initiative deployed based on learning of
organization and work force accident in organization and workforce in case of accident
(Fatal / Non-Fatal)
10 Rewards and Recognition 5 Maximum 5 marks will be awarded for R&R process
Process evidence
Total 100
Safety Records (Lag Parameter)- -(R7)
1. Fatal Accident (-) 10 For any fatality in Tata power /Other company in Current
Marks and last three years 10 marks will be deducted with
for each maximum up to 15 marks.
case
For new entrant BA, these marks will be deducted for Past
with
safety records.
max of
15 If and BA found hiding such facts, then contract will be
marks terminated immediately during the execution stage.
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2 LWDC (Non-fatal) (-) 5 For each LWDC (Non-Fatal) case in Tata power /Other
Marks company in Current and last years, 5 marks will be
for each deducted with maximum up to 10 marks.
case
For new entrant BA, these marks will be deducted for past
with
safety records.
max of
10 If and BA found hiding such facts, then contract will be
marks terminated immediately during the execution stage.
Final Qualifying Criteria
S. No. Description Max Marks Criteria for evaluation

1. Qualified Bidders More than 70 Marks Obtained.
marks 60 Marks for New business-like Odisha Discom
for one year from CSCC implementation date.
Minimum Requirement Weig Score

ht age Obtained
(%)
Safety Officer (1 Qualification - Safety Officer shall possess 5

per 500 recognized degree in any branch of engineering
workers) or as with practical experience in similar industries of
per requirement Min 2 years and Advance Diploma In Industrial
Safety by State technical board. (Each state
government prescribes the qualification of safety
officer.). Require knowledge of Local language.
Manpower
Experience- Minimum 2-year experience in
relevant field as mentioned in the job in PR.
Safety Qualification- Supervisor shall possess ITI/ 5

Supervisor (1 per Diploma in relevant field. PDIS is desirable, but
work site up to not mandatory. Require knowledge of Local
max. 50 language.
workers)
Experience- Minimum 5-year experience in
relevant field as mentioned in the job in PR.
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Training – Trained and certified by Tata power

Skill development Institute or equivalent
institute in relevant safety procedures.
Note: On request of the contractor/Users -

TPDSI should vet & certify the skilled &
experienced Technician if Technical
Qualification is not adequate.
Qualified Experience- Minimum 2-year experience (or 5

Technician experience prescribed by state government) in
(Skilled workers relevant field as mentioned in the job in PR.
as electrician,
Training – Trained and certified by TPSDI or
rigger, fitter,
equivalent institute in relevant safety
welder, cable
procedures.
jointer, line men
etc.)
Equipment / The list of Equipment /Machines / Tools and 15

Machines/ Tools tackles to be used for job to be submitted by the
& Tackles (lifting contractor.
and shifting
Tools & Evaluation of the list will be carried out based on
tools)
Tackles
1) Suitability as per the relevant job
2) Make and age of the tools from
authorized agencies defined by the user.
3) Certification by the competent authority
of respective state.
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Appendix 8: CSM F8 - PPE requirements-(R7)
The Contractor shall ensure that the following PPE of Approved standards shall be always
available and shall be used by his employees with no exception whatsoever. • PPE shall be
conforming to BIS/DGMS/DIN specifications, in good condition and shall be comfortable to
his employees, when used. This is indicative. For better clarification refer PPE procedure-
TPSMS/GSP/PPE/023. as per safety terms and condition Appendix 3 CFM 3 in detail. R7
PPE Requirement
1 All contractor’s employees at site Safety Florescent Jacket (orange color),

Safety helmet & safety shoes with
composite or steel toe cap
2 Workers mixing asphalt, cement, Safety goggle & protective
lime / concrete Hand gloves and footwear,
Nose mask.
3 Welders / Grinders/Gas cutters Welding screen/goggles, safety shoes,
leather hand gloves, aprons, leg guard
4 Stone breaker Protective goggle, hearing protection, anti-
vibration hand gloves and Protective
clothing.
5 Electricians / Linemen Rubber hand gloves with correct voltage
rating and expiry date normally one year
from Manufacturing date-(R7) & Electrical
resistant shoes, Safety helmet with
induction strip to alert about presence of
voltage for those linemen who climb the
poles or work on electrical equipment
6 Workers working at a height of 1.8 Double lanyard full body harness, fall
Meter or above. arrestor and safety net made of reinforced
nylon fiber ropes firmly supported with
steel structures, Work positioning
attachment
PPE Type and Testing Frequency
Sl. IS / EN
Name of PPE Testing Frequency Remarks
No. Standard
Leather Safety Shoes Monthly and visual check
IS:15298
01 (Color – Black) with every day for any crack or
(Part-2)
PU toe cap. damage in the leather or sole.
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HDPE Safety helmet

with chin strap and Monthly and visual check
IS:2925-
02 ratchet type for every day for any crack in
1984
adjustment for non- shell.
Electrical work
Monthly and visual check
Full body harness
03 EN 361 every day of the bends and
(Safety belt)
the harness.
Weekly and visual check for Manufactured
Electrical Safety EN: 60903
04 any crack and blow test not beyond 12
Gloves CE marked
before every work. months.
Clear acrylic
EN: 166 CE Monthly and visual check
Full face visor with visor attached
05 marked every day for any crack in
safety helmet with safety
(Visor) shell.
helmet.
Fireproof jacket for Monthly and visual check
06
chest protection every day.
Safety helmet with
induction Strip for Induction Strip
EN Monthly and visual check
07 linemen and working alerts presence
397/2012 everyday
for electrical work- of voltage
Class E
Shorting clamps, For discharging
crocodile clamps, Monthly and visual check the residual
08
Discharge Rod and everyday voltage and test
Neon tester before touch
Pictorial View of PPEs for reference purpose
Sl. IS / EN
Name of PPE Picture
No. Standard
IS:15298(Part-2)
Leather Safety Shoes and with test
01 (Color – Black) with report of
PU toe cap. electrical
resistance.
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HDPE Safety helmet

with chin strap and
ratchet type for IS:2925-1984/
02
adjustment for EN 397/2012
Nonelectrical work
and electrical work
Full body harness

(Safety belt)
EN 361:2002
The straps at shoulder
03 and thigh shall have EN 358 : 2000
full pad for comfort.
The back shall be so IS:
designed that harness 3521:1991/2002
straps do not tangle
with each other.
Electrical Safety
Gloves – Composite
EN: 60903 CE
04 type Soft electrical
marked
gloves as per size of
individual.
Full face visor with EN: 166 CE

05
safety helmet marked (Visor)
Fireproof jacket for

06
chest protection
Reflective jacket to As per Tata

08 each workman Power standard
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These pictures are indicative. Actual product may vary.

Note:
1. Any other Personal Protection Equipment required beyond above list will be according
to BIS or EN Standards.
2. All Personal Protection Equipment will be checked by the engineer in-charge or
SAFETY group of company.
3. Safety Representative of the BA must maintain the record of the availability, condition
and checking of the PPEs.
4. All tools required as per the contract must be according to respective IS / EN
standards.
5. Company may revise or add the above list of PPE and their specifications as and when
feel necessary. The information about new specifications /models will be circulated by
the Engineer In-charge (EIC), which shall adhere by the business associated in the
shortest possible time. The EIC shall issue a memo / instruction to BA with timeline for
implementation. Any delay will be treated as non- compliance / safety violations.
Appendix 9: CSM F9 - Site Safety Management Plan / Method Statement
Site Safety Plan / Method Statement (Template)
This Method Statement describes the specific safe working methods which will be used to
carry out the described work. It gives details of work procedure with control measures to
counter health and safety issues related to this work. The listed content of this Method
Statement can be changed/modified subjected to job scope / specifications, but task specific
method statement once finalized & approved, that should not be modified during work
execution without permission from the approving authority.
Project/Job Name
Scope of work: -
Drawing References: -
Detail of Sub contractors

involved: -
Method Statement Prepared By: - Signature Date
Designation: - (e.g., Site Manager)
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1.0 Introduction (Describe purpose of the work, give details of type and scope of work being
carried out)
2.0 Location of Work (Give site address and precise location on site where work is to be carried
out)
3.0 Safety Document /Specific Approval Required (Details of any safety documents or
specific approval i.e., Client specific approval required to undertake the work)
5.0 Role & Responsibilities of Personnel/Parties Involved in activities: Clearly define roles
and responsibilities of all personnel involved in activity i.e., Site management staff including
subcontractors’ staff, Project Manager/Site Manager of principal contractor, Sub Contractor
Site Manager, Project Engineer, Safety officer, Competent Supervisory Staff etc.)
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6.0 Working/Activity Description: - It is important that all operatives should have clear idea of
those operational sequences and responsible supervisor must verify their competency prior to
their engagement in operation.
6.1 Pre-Working Checks
6.2 Resources (Equipment, tools including manpower) Details i.e., Equipment and Tools, specific
operational equipment, test kits, lifting resources, Details of materials to be used in operation,
including any reference to COSHH assessments in case of use of any chemicals, Details of the
manpower allocated to the task, e.g., titles, qualifications, competences, direct manpower,
contractors. Details of plant, tools, and equipment to be used for the work, including the
availability of relevant statutory documents, checks or inspections etc. Details of fencing,
barriers, cones, chains, dangers notices, warning signs etc.
Tools required for work:
Sr.No Tools /Equipment /Machine UOM Required Qty. Remark
1
2
3
4
5
6
7
8
9
10
6.4 Operational Sequence of work: - Full description of the work, setting out the methodology
in a sequential manner, including any reference to any identified operational restraints. Also
refer here sec. 5.0 responsibilities part for every step of work sequence).
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S. Details of job Control

Activity Risk Involved
No sequence Checks
1. 1.
2.
5.
6.7 Final Checks & restoration of work area after completion of work: Those checks to be
carried out by responsible supervisor in witness of his line hierarchy by use of specific checklist
of certain operational checks and once those completed satisfactory, PTW (if applicable) to be
closed and isolation arrangements to be restored by removing barricades/cautionary tags.
7.0 Task Specific Hazards: - Refer to Task Specific Risk Assessment and attach in appendix
Attachment: - Specific Risk Assessment
In addition, please provide below control measures in risk assessment (as applicable).
Fall Protection
Measures: (Where
Work at height
cannot be avoided)
Control Measures for

Electrical Hazards
Others Hazard if any

(please provide
details)
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Hazardous
Substances to be
used in job:
(Attach MSDS if
required) Y/N Y/N Y/N Y/N Y/N Y/N Y/
N
7.0 Emergency Provisions: Relevant operational possibility of a programme in the case of

emergency situation i.e. electrical supply restoration. In addition, emergency response provisions
i.e., first aiders, firefighting, and first aid arrangements, nearest onsite/offsite emergency
response also to be considered during emergency planning.
8.0 "5S issues" / Waste Disposal/ Housekeeping and Environmental issues: Details waste
disposal processes and or housekeeping activities, Details of environmental impacts and
control measures.
9.0 Personal Protective Equipment (PPE): Tick on PPE requirements for the task/Job
Safety Helmet / Hard Hats Safety Shoe / Safety Boots

Gum Boot Double Lanyard Safety Harness with
work positioning attachment
Electrical Hand gloves Other hand gloves
Eye protection Respiratory protection
Ear Protection Electrical Arc flash suit
Chemical resistant suit Reflective Jackets
Any Other Any Other
10.0 First Aid facilities and Nearby Hospitals Details
• Name of On Site First Aider
• First Aid Box Location
• Location of nearest hospital
11.0 Occupational Health, Fitness and COVID-19 related Preparedness:
• Please give a brief writeup / methodology of your organization’s plan to avoid

impact of the COVID-19 pandemic at Tata Power working site.
• Please give brief details of occupational health and hygiene related interventions
planned by your organisation to ensure good health and fitness of workforce at
Tata Power site.
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Appendix 10 – CSM F10 – Process Flow Chart for Safety Performance Evaluation
Start
Safety Performance Score will be assessed every month and

records will be uploaded/maintained by "Order Manager” in
SAP / CSM- F-11 Safety Performance Score sheet
A certain % of each running bill will be retained as Safety

Retention amount as per clause 5.5-(R7)
No No
Is the average Is the average
Score (at the end Is the average Score (at the
of Contract) Score (at the end end of Contract)
=100%? of Contract) ≥95 between
%?
50*/70 -94 %?
Yes Yes Yes
Retention Vendor
Release the Safety retention not to be
Release complete amount to be
amount + 1 % of bill considered
retention amount released on for further
amount as bonus pro rata basis. jobs
Stop
* For New Business such as Odisha Discoms-(R7)
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Appendix 11: CSM F11 - Safety Performance Evaluation Criteria

Safety Performance Evaluation Report- CSM F11
Unit of Actual
Sr. Weight Actual
Parameter Measu Target Performan
No age Score
rement ce
Lead Indicator
% of Employee certified in
1 % 100% 20
TPSDI/Authorized agency
Monthly inspection and replacement
2 of damaged Personal Protective % 100 10
equipment -PPE by contractor
Monthly inspection and replacement
of damaged Critical Equipment,
2 % 100% 15
lifting Tools & Tackles and hand tools
used at site by contractor
Condition of critical tools, tackles,
3 and equipment to be checked by % 100% 10
order manager or Engineer in Charge.
Safe Disposal of Waste generated
(Designated way)
Records of Waste generation
Yes /
4 (Hazardous waste, oily cotton waste, Yes 10
No
E Waste)
No effluent to drain or discharge to
ground
Lag Indicator
1 Number of Fatalities No 0 15 / 20*
Number of Lost workday case (LWDC)
2 No 0 10 / 15*
(reportable)
No of Recordable Cases (Exclude
3 No 0 5 / 0*
Fatalities and LWDC)
Man-
4 Man-days Lost 0 5 / 0*
days
Final
Score
Invoice
Value
Amount
to be
released
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Safety Performance Evaluation Criteria

Lead Indicators
Target
1 % of employees certified in TPSDI/Authorized 100% 51% to 99% 50% <50%
agency
Score 20 Pro-rata 10 0
2 Monthly inspection and replacement of 100% 99% to 50% <50%
damaged Personal Protective equipment -
PPE by contractor
10 5 0
2 Monthly inspection and replacement of 100% 99% to 50% <50%
damaged Critical Equipment, lifting Tools &
Tackles and hand tools used at site by
contractor
Score 15 7 0
3 Condition of critical tools, tackles and 100% <100%
equipment to be checked by order manager
Score 10 0
4 Safe (designated way) Disposal of Waste YES NO
generated, Records of waste (Hazardous
Waste – Oily cotton waste – E- waste etc.)
generation
No effluents to drain/discharges to ground
Score 10 0
Lag Indicators
Target
1 Number of Fatalities 0 >0
Score Score 15 / 20* 0
2 No of LWDC - Reportable 0 >0
Score Score 10 / 15* 0
3 No of Recordable Cases (Exclude Fatalities and LWDC) 0 1 >1
Score Score 5 / 0* 5 0
4 Man-days Lost 0 1-5 >5
Score Score 5 / 0* 5 0
* For New Business such as Odisha Discoms-(R7)
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Appendix 12: CSM F12 - Safety Violation Penalty Criteria
Major Violations and Escalation matrix--(R7)
Consequence of safety violation observed not related to Violations

incidents or accidents
Sl. No. Safety Violation 1st 2nd 3rd 4th Subsequent
violation
1 Working without required PPE such as A B C D Will Attract the
Helmet/gloves/safety shoes/Safety harness etc. same penalty
2 Working without proper tools and tackles A B C D as 4th violation
3 Poor or bad condition of Crane/Hydra/Vehicle B C D E Termination of

and/or Incompetent driver and/or helper). Contract and
4 Improper Working at Height B C D E blacklisting
5 Untrained /unauthorized workman engaged in B C D E after repetition
high-risk jobs of violations (3
6 Violation of SOP or WI or LOTO C D E to 4 times as
the case may
7 Working without PTW or LC / Without C D E be)
authorization / Without creating Safe Zone
Legend Action to be Taken Responsibility Penalty Repeat

(INR) Violations
A Levy of Penalty Order manager / EIC 5000 The no. of

repeat
B Memo to BA and Levy of Penalty Order manager / EIC 10000
violations shall
C Memo to BA and Levy of Penalty Order manager / EIC 25000 be calculated
cumulative
D Memo to BA and Levy of Penalty Order Manager / EIC 50000 during the
contract period,
E Memo to BA, Levy of Penalty, Order Manager / EIC 100000
not on a
Termination of Contract, Blacklist
monthly basis
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Other Violations and Penalty
Penalty shall be imposed on the contractors under the following circumstances for breaching
the contractual agreements. The list is not exhaustive, but indicative.
Sl. Description of Violation Penalty

Severity
No (INR)
.
1. Unhygienic/Bad condition of PPE 2 500
2. Unsafe Act/Condition of Severity 4 4 4000
3. Unsafe Act/Condition of Severity 5 5 5000
4. No Earthling of Electrical equipment 5 5000
5. Working without efficient supervision 4 4000
6. Non-reporting of incidents 3 3000
7. Starting the job without Toolbox Talk 4 4000
Electric cable tied with metal wire / Use of damaged electrical
8. 3 3000
cable / Use of two core cable
9. Rubber mat not available in front of electrical panels. 3 3000
10. Inserting naked wire into the socket instead of a plug 5 5000
11 Inflammable materials stored inside PSS/FCC/Distribution Room 5 5000
12 Water accumulation found near electrical panels / equipment 5 5000
13 Grinding wheel/ Coupling/ Piling winch/other rotating parts
4 4000
without guard
14 Inadequate illumination of working area 3 3000
Bringing inside PSS/FCC or any other work area any chemicals
15 5 5000
without approval.
Loose materials in work area which can fall down or fly during a
16 5 5000
storm
Misusing emergency facilities like fire hydrant line/ hose box/
17 3 3000
spray system/ eye wash etc.
Entering restricted areas like switch yard, hazardous material
18 3 3000
storage room etc. without authorization
19 Not using 24 V lamp inside confined spaces 3 3000
20 Bypassing/overriding safety interlocks 5 5000
Working besides road without proper barricading and monitoring
21 5 5000
of traffic
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Smoking in prohibited area (Closed Go-downs, Storage of

22 3 3000
flammable material, Storage of Gas cylinders, PSS , Offices etc.)
23 Improper stacking of materials in Storage Yard 4 4000
24 Sleeping at workplace 3 3000
25 First aid box not available / in locked condition 2 2000
Appointment of subcontractor without his Safety Bid Evaluation 5% of
26 and/or without the permission of engineer in charge or Order 5 order
manager. value
Bad Housekeeping with respect to TPSMS/GSP/GHK/022
• 1st Instant • 1000
• 2nd instant 2 • 2000
27
• 3rd instant • 5000
• 4th instant • 10000
• Subsequent instants • 10000
Violations related to vehicles with respect to TPSMS/CSP/RSP/015.
• Parking without wheel choke

• Parking in undesignated area 1000 per
• Heavy vehicle without helper or co-driver 3 each
28 • Seat belt not available / not used violation
• Driver without license
• Heavy vehicles without reverse horn
• Using mobile phone while driving
• Lights/mirrors not working /broken
Violation in Gas cutting and Gas cylinder handling
• Cylinder valve without guard 2000 per

• No flashback arrester 5 each
28 • Leaky DA/Oxygen hose violation
• Cylinders not kept in secured manner
• Cylinder trolley not available
• Cylinders are transported by manual rolling
Violations in Lifting Operations w.r.t. to TPSMS/CSP/HEMS/005
• Hook latch missing 2000 per

• Load raised or swung over people or occupied areas of 5 each
29 building violation
• Persons standing within the swing area of the crane
• No barricading of crane working area
• Use of damaged lifting tools and tackles
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• Lifting tools and tackles not tested / Test certificate

expired
• Crane operator without proper license
• Angular loading
• Lifting / shifting heavy material without guide rope
• Using mobile phone during loading and unloading jobs
Violation in Scaffolding work w.r.t. to TPSMS/CSP/SCAF/007
• Unstable scaffolding/nonstandard Scaffolding in use 2000 per

5
30 violation
• Handrails/mid rails/toe guards missing
• Safety harness not anchored on fixed structure
• Opening found in working platform
Violation in Excavation Work w.r.t. to TPSMS/CSP/EXS/002
2000 per
4
31 • Loose material falling into excavated pit violation
• Water logging in excavated pits / trenches
• Inadequate or no barricading
• Undercut / cave in found on sides of excavated pits
Caution boards, danger signs (luminescent /red) along with
3 3000
32 emergency contact number are not found displayed.
Spillage of hazardous material/chemicals during transportation 4 4000

34
Penalty for Incidents / Accidents-(R7)
Consequence of incident / Accident Incident / Accident
Sr.No. Type of Injury 1st 2nd 3rd 4th Action

1 Major Injury (Bone injury or burn F F G G Required
or hospitalization >48 hrs.) Non-
fatal
2 Major Injury (Bone injury or burn G G H
or hospitalization >48 hrs.) Non- Intolerable
Fatal (Two or more non-Fatal in
one event)
3 Single fatality G H
4 Multiple fatalities (Two or more H
fatalities in one event). Anywhere
in Tata power.
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Legend Action to be taken Responsibility Penalty (INR) The no. of

F Memo to BA and Levy of Order 200000 violations
Penalty Manager/Engineer in shall be
charge calculated
G Memo to BA and Levy of Order 500000 cumulative
Penalty Manager/Engineer in during the
charge contract
H Memo to BA, Levy of Order 1000000 period for
Penalty, Termination of Manager/Engineer in all
Contract and Blacklisting charge contracts
the BA in SBU, not
on a
monthly
basis
Appendix -13: CHECKLIST TO BE USED DURING SITE VISIT
Checklist to be used: During site visit to check the adequacy Safety systems.
Observation Score* (1-5)
1 Check the adequacy of safety policy and Safety
Management system of the contractor.
2 Does the contractor have written down safety procedures?
3 Check the records of Near miss, unsafe act, unsafe
conditions, and incidents.
4 Check the organization setup to implement the safety
systems at site (safety officer, safety supervisor)
5 Check whether safety meeting and toolbox talk carried out
regularly and records maintained or not.
6 Is the process of incident investigation adequate or not?
7 Verify incident reporting and recording system
8 Check the usage of equipment/tools and tackles.
9 Check for housekeeping at site
10 Check the use of PPEs and general behavior of workforce
towards safety
Total Score
Site Visit Score
Score*- rating on the scale of 1-5 to be given based on the observations on site. Score of 1 is
the lowest and core of 5 is the highest.
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Appendix 14: Indicative List of High-Risk Jobs

Indicative high-risk jobs are given below. This is not an exhaustive list. This is only indicative.
Sl. No. Jobs

Transmission Line Tower Erection on columns, near live lines, In congested areas, In
1
creeks, In the Sea.
Conductor Stringing on Tower Using Tensioner & Puller in the area such as Line
2 Crossing, Near Live lines, Congested Areas, Road Crossing, Bridge Crossing, Railway
line Crossing, In creeks, In the Sea
3 Cable Pulling by Using winch Machine in City and Rural Areas
4 Hot Washing of HT and Extra HT lines, Towers and switchyards equipment
Maintenance / Testing and Replacement of High Voltage (33 KV etc.) Switchyard
5
equipment
6 Installation of Lifts
7 Installation of EOT Cranes
8 Tower Dismantling
9 Working on H Frame /Pole mounted Transformers
10 Excavation in operational Area having power cables in receiving station
11 Identification and spiking of cable / disconnection of cables from poles
12 Working on Electrical Panels
Working on live electrical switch yard, Material handling and equipment
13
repair/installation.
`14 All activities that require climbing on a pole/structures/Towers/Transformers
15 Cable laying and termination jobs
16 Excavation beyond 5 feet near existing building and structures
17 Working in confined Spaces
18 Stringing of new conductors over poles
Page | 43
The Tata Power Company Ltd Appendix 3 to CSCC
Safety Terms and Conditions
Document No.
TPSMS/GSR/STC/009 REV 05
Appendix 3:
Reason for Date of Last Prepared By Reviewed By Approved by

Change Revision
Inclusion of 10-Jan-2021-R4 All Discom and CFT Debi Prasad Acharya Suresh H
Odisha Discom members Khetwani
(Head-Safety-Odisha
and periodic
Discom (Chief safety and
Revision
Environment)
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Document No.
Clause Sub- Description Page No

clause
1.0 Objectives 3
2.0 Scope 3
3.0 Safety Organization & Responsibilities 3
3.1 Contractor Site Management and Supervision 3
3.2 Contractor Supervisors and General Staff 4
3.3 Contractor Workforce 4
3.4 Vendor/Contractor/sub-contractor 5
4.0 Tools and Tackles(R5) 6
5.0 Site Safety Rules and Procedures 6
6.0 Critical safety Rules and Procedures 6
7.0 General Safety Rules and Procedure(R5) 8
8.0 Training and Capability Building 10
9.0 Pre-Employment and Periodic Medical check-up 12
10.0 Safety performance retention(R5) and Safety 12
Performance Evaluation
11.0 Recognition to the Prior Learning in Safety-R5 12
12.0 Other Conditions 13

General Safety Conditions for various contracts Specific to Discom(R5)
13.0 Safety Conditions for maintenance of STS (Sub 14
Transmission System) Network for Discom(R5)
14.0 Safety Conditions for maintenance of 11 KV and 15
LT Network for Discom(R5).
15.0 Safety Conditions for the major contract work in 16
Civil Projects for Odisha Discom(R5)
16.0 Safety Conditions for the major contract work in 17
Commercial Department like - MMG, RRG, EAG,
etc(R5)
17.0 Safety Conditions for Major Projects in 18
Distribution Network(R5)
18.0 Schedule of Safety Audits by BA Safety Staff(R5) 19
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1.0 Objective:
The Objective of Safety Terms and Conditions is to apprise the Business Associates about
various critical procedures of the Tata power Division/Discoms and the expectations from the
BA to implement such procedures without fail. Certain terms and conditions are also
mentioned to ensure a safe work atmosphere round the year. Refer Contractor’s Safety
Code of Conduct- Document no TPSMS/GSP/ CSM/015
2.0 Scope:
This procedure applies to all operating and project sites of The Tata Power Company Ltd
and Group companies including new businesses like Electric Vehicle charging, Home
Automation, Microgrid, Roof top solar etc. This Code of Conduct also applies to all operating
and project sites of four Odisha Discoms and New business based on mutually agreed
timeline for implementation. R5
3.0 Safety Organization & Responsibilities
3.1 Contractor Site Management and Supervision
Each Contractor will be responsible for fulfilling all statutory and safety requirements
as per the laws of the land and not limited to Factory Act, Electricity Act, Electricity
Rules and Regulations, Shop and Establishment Act etc.
Each Contractor shall provide at least one competent full-time safety supervisor for
workforce of every 50 workers or less than that. When workforce ranges to 500, the
contractor must provide at least one qualified safety officer (This may be subjected to
change as per applicable act). Thus, for work force of 500 workers there will be one
qualified safety officer and 10 safety supervisors. For every 500 additions in workforce,
the contractor must add 1 safety officer and 10 safety supervisors. The Order Manager
or Safety Department of the Tata Power Division /Discoms will review and approve the
appointment of all safety officers and supervisors. The safety supervisors/officers will
work with the guidance from Tata Power Division /Discoms Safety Department and
align themselves with Tata power Division/Discom safety requirements.
For O&M related AMC activities, minimum one qualified safety officer to be deployed
for each Division of the Discoms.
Qualified safety officer means he or she has completed PDIS or ADIS from a
recognized institute.
Site Safety Officer/Safety Supervisor / Safety Coordinator shall be interviewed by the

Order Manager/ Safety head of the Tata Power Division/Discom and then gate passes
shall be issued if the interview is successful.
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Site Manager of Contractor/Subcontractor is responsible, and will be held accountable,

for the safety of their own workforce as well as that of sub-contractors. He should also
ensure that all equipment, materials, tools, and procedures remain in safety
compliance at job site.
Responsibility of Site manager includes, but not limited to:
3.1.1 Holding officer/supervisors accountable for safety and actively promote

safe work performance.
3.1.2 Participate in and cooperate with all safety program requirements to be
implemented to meet Tata Power Division /Discoms safety objectives
3.1.3 Ensure timely reporting of safety incidents, near misses, unsafe acts, and
conditions.
3.1.4 Identify the training needs of BA employees and maintain all safety
training documents.
3.1.5 Provide Safety Performance Report at an agreed frequency.
3.1.6 Stopping of unsafe work (Acts and/or Conditions) immediately. Work to
start only after corrective actions are implemented.
3.1.7 Ensure and participate in daily toolbox talk for all the jobs.
3.1.8 Ensure that only tested and certified tools and equipment are issued to
the workers and being used at the site.
3.2 Contractor Supervisors and General Staff.
Contractors’ site supervisors and general staff members in charge of job site
functions such as field engineering, warehousing, purchasing, costing, and
scheduling etc. are responsible for the safe performance of the work of those they
supervise. They must set an example for their fellow employees by being familiar
with applicable sections of the Site Safety program and ensuring that all site
activities are performed with SAFETY as the primary objective.
Each site supervisor is responsible and will be held accountable for identifying,
analyzing, and eliminating or controlling all hazards through implementation of an
aggressive, pro-active Health, Safety and Environmental Program. Each
supervisor will proactively participate in the Safety program by observing,
correcting, and recording unsafe acts and conditions at plant / sites.
3.3 Contractor Workforce
3.3.1 Contractors shall provide adequate quality and quantity of manpower as
mutually agreed. (R5)
3.3.2 All the contractor employees shall attend “SHE L0(Other than new
business and Odisha Discom)/L1 Foundation Course in Safety”.
Depending on the critical procedure in job employees shall also be
required to attend “SHE L2 course of critical/high risk operations”. All
Supervisors shall be required to attend “SHE L3 Supervisory Training”.
All the above trainings will be conducted by TPSDI/Skill development
institute of Disco, or other equivalent institute approved by Tata Power.
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3.3.3 Contractor employees shall be required to attend any other additional

training if suggested by Order manager or Site Safety Head. The cost of
such additional training shall be borne by the Vendor.
3.3.4 Contractor / Vendor shall mobilize their manpower well in advance to
complete the training through TPSDI/Sill development Institute.
3.3.5 The Vendor / BA shall arrange or bear the conveyance and food
expenses incurred during training of BA employees in Odisha Discom.
(R5)
3.3.6 The validity of the training L1, L2 and L3 is 3 years. There will be
competency assessment as Revalidation test in every three months for
Tata Power Division and six months for Odisha Discom till one year from
implementation of CSCC.(R5) Those who fail in the competency
assessment shall undergo training again.
3.3.7 Supervisors/Welder/Electricians/Line man /Fitters /Radiographers/
Riggers engaged by the contractor shall have valid competency
certificates issued by authorized agency/Institute.
3.3.8 Contractor workforce must make safety a part of their job by following
safety rules and regulations and by using all safeguards and safety
equipment. They must take an active part in the Safety programs for the
Site.
3.3.9 Every member of the workforce is expected to report for work without
influence of any Drug/Alcohol. Failure to comply with this requirement
shall result in immediate termination of employees under the influence of
drug and alcohol plus show cause notice/penalty to the vendor.
3.3.10 All employees shall report hazardous conditions, practices and
behaviours in their work areas and correct wherever possible.
3.3.11 Workforce is responsible for active participation in safety and health
programs, suggestion systems, trainings and reporting of unsafe
act/practices, Unsafe conditions incidents and injuries to their
supervisors.
3.4 Vendor/Contractor/sub-contractor
3.4.1 Vendors/Contractor shall always comply with and ensure that their
workforce comply with all site safety rules and regulations. Specifically, with
applicable provisions of the Site Safety Management Plan and all statutory
safety rules and regulations.
3.4.2 After receiving the work order/ purchase order vendor/contractor/bidder
shall not appoint Sub-contractor without safety assessment of the sub-
contractor through safety concurrence group Under Contractor Safety
Code of Conduct. Penalty of 5% of contract value will be applicable to the
contractor if subcontractor is appointed without the permission of SCG and
without evaluation through CSCC process.
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4.0 Tools and Tackles(R5)
4.1 Tools & Tackles used to carry out the job shall be checked and inspected by Order
Manager and safety Officer.
4.2 Vendor must submit a valid Certificate from Competent person under the Factories
Act 1948 and State Factories Rule for all Lifting Tools and Tackles (like Hoist, D
Shackles, chain Block, wire ropes etc.).
4.3 All Electrical Hand Tools must be tested for leakage of current by a person /agency
authorized by Tata Power Division /Discoms. Electrical power must be taken though
RCCB of 30mA. Electrical hand tools should not have cord more than 3 meters in
length. If power source is at > 3 meters, extension boards with RCCB of 30 mA
and ON/OFF switch, shall be used.
4.4 Removal or inclusion of tools any new tool /tackles / machinery / equipment at site
should only be done with concurrence of the order Manager / Head Safety.
5.0 Site Safety Rules and Procedures:
The work in the safest possible manner can only happen when it has been carefully
planned and all applicable procedures are followed. The Tata Power Safety Procedures
are derived from Tata Power best practices and the applicable Government acts
regulations. In each case, the most stringent regulation is used. All safety rules and
procedures developed from time to time shall be mandatorily followed by the vendor and his
employees while working at Site.
6.0 Critical safety Rules and Procedures: Following is the list of Tata Power’s critical Safety Rules
and Procedures. Contractor shall refer to approved Rules and Procedures for detailed requirements
and ensure conformance
6.1 Lock Out and Tag Out Procedure.

This procedure is intended to be used for the protection of Personnel while servicing
or performing maintenance on distribution network/ equipment / pipeline / vessel /
process systems. This is a general procedure that shall be used as the minimum
requirements for isolation of equipment, pipelines, machines, system from all possible
sources of hazardous energy and / or material such as Steam, Hot Water, Compressed
Air, any other process fluid / chemical energy /Mechanical energy or Electrical energy.
For complete procedure kindly refer Procedure Document No. TPSMS/CSP/LOTO/001
6.2 Excavation Safety (Shoring and Sloping) Procedure
This procedure is developed to cover the safe practices required for shoring and
sloping in excavation and trenching jobs. This procedure is developed to establish
mandatory requirements for practices to protect personnel, property and equipment
from hazards associated with above activities. For complete procedure kindly refer
Procedure Document No TPSMS/CSP/EXS/002
6.3 Confined Space Entry Procedure:
This procedure outlines the steps required to perform the confined space entry and to
protect personnel from the hazards of entering and conducting operations in confined
spaces. For complete procedure kindly refer Procedure Document No –
TPSMS/CSP/CSE/003.
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6.4 Working at Height Procedure:

This procedure describes the rules and procedures to protect employees from the
hazards of working at heights. This procedure is developed to cover the safe practices
required for Working at Heights. This procedure is developed to establish mandatory
requirements for practices to protect personnel from hazards associated in this area.
For complete procedure kindly refer Procedure Document No –
TPSMS/CSP/WAH/004.
6.5 Heavy Equipment Movement Safety Procedure.

Heavy equipment lifting and movement is an activity involving loading, unloading,
storage and movement from one place to another including lifting and erection or
repairing of equipment with cranes or hoists. Material, machinery and equipment
handling operations are being carried out by large capacity cranes and hoists, which
make the job safer and faster. This procedure addresses the hazards and precautions
associated with such equipment and their use. For complete procedure kindly refer
Procedure Document No –TPSMS/CSP/HEMS/005.
6.6 Mobile Crane Safety Procedure.

Mobile cranes are responsible for many incidents, injuries. Falling loads from mobile
cranes pose a severe hazard to operators and nearby workers and property. Many
types of cranes, hoists, and rigging devices are used for lifting and moving materials.
To maintain safe, appropriate standards must be adhered to and only qualified and
licensed individuals shall operate these devices. For complete procedure kindly refer
Procedure Document No –TPSMS/CSP/MCS/006.
6.7 Scaffold Safety Procedure.

This procedure is developed to provide information on the safe erection, use,
dismantling and maintenance of access scaffolding in the workplace. It is developed
to establish mandatory requirements for practices to protect personnel from hazards
associated with erection, use and dismantling of scaffolds. For complete procedure
kindly refer Procedure Document No –TPSMS/CSP/SCAF/007.
6.8 Permit to Work Procedure.

Given the inherent hazards of the power generation and distribution industry, a
significant number of TATA POWER operations and installations are critical. Work
Permit (WP) System is an essential element in controlling the workplace risks in an
effective manner. For complete procedure kindly refer Procedure Document No –
TPSMS/CSP/PTW/008.
6.9 Job Safety Analysis (JSA) Procedure.

This objective of this procedure is to have a task-based risk assessment process in
place that identifies, evaluates and controls the risks associated with work activities,
and as a result, prevents those involved in the task or those potentially affected by the
task, from being harmed. For complete procedure kindly refer Procedure Document
No- TPSMS/CSP/JSA/009 REV 01.
6.10 Electrical Safety Procedure.
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The objective of these standards is to specify minimum mandatory requirements and

advisory guidance for identifying and controlling hazards to ensure ‘Zero Harm’
regarding operation maintenance and testing of electrical equipment. For complete
procedure kindly refer Procedure Document No- TPSMS/CSP/ELEC/010
6.11 Fire Safety Management Procedure.
Objective of This standard is to specify the minimum mandatory requirements and
advisory guidelines to ensure prevention of fire related incidents and managing /
controlling their impacts if they do occur. For complete procedure kindly refer
Procedure Document No - TPSMS/CSP/ELEC/011
6.12 Hazard Identification & Risk Assessment (HIRA) Procedure(R5):
Objective of this procedure is to define guidelines for Hazard identification, Risk
assessment and determination of controls. For complete procedure kindly refer
Procedure Document No - TPSMS/CSP/HIRA/012.
6.13 Management Of Change (MOC) Procedure(R5):
The objective of this document is to establish the procedures necessary to ensure that
HSE risks are managed to an acceptable level in Tata Power Management of Change
(MOC) process. For complete procedure kindly refer Procedure Document No -
TPSMS/CSP/MOC/013.
6.14 Pre-Start-up Safety Review (PSSR) Procedure(R5).
Objective of this procedure is to provide guidelines for safe initial startup of a new
facility or restart of a modified facility. The PSSR process verifies that the new/modified
facility meets the original design and operating parameters. The intent is to prevent
incidents caused by inadequate, incomplete, unauthorized design, construction,
installation, and/or commissioning. For complete procedure kindly refer Procedure
Document No - TPSMS/CSP/MOC/014.
6.15 Road Safety procedure(R5):

To provide Safety Rules for road travel management and safe usage of all types of
vehicles viz. passenger/ commercial, owned/ hired by company, driven by employees
or contractors. For complete procedure kindly refer Procedure Document No -
TPSMS/CSP/RSP/015.
7.0 General safety Rules and Procedure:
7.1 Lift (Elevator) Safety Procedure:

To provide safe operating procedure for taking control of lift car before entering and existing
the pit of OTIS make elevators. For complete procedure kindly refer Procedure Document
No – TPSMS/GSP/LIFT/001,
7.2 Working on conveyor belt Procedure:

This procedure is developed to cover the safe practices required for Working on
live equipment and to protect personnel from hazards associated with it. For
complete procedure kindly refer Procedure Document No –
TPSMS/GSP/CONV/003
7.3 Batteries Handling & Disposal(R5)
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To provide procedure for recycling and / or safe disposal of used / waste batteries
in compliance with all legislation. For complete procedure kindly refer Procedure
Document No – TPSMS/GSP/HAZM/003
7.4 Material Handling and Storage Procedure:

The purpose of this document is to provide procedures to assist the safe handling
of materials (manual handling and mechanical handling). For complete procedure
kindly refer Procedure Document No – TPSMS/GSP/MATL/004.
7.5 Office Safety Procedure(R5):

The objective is to provide a safe working environment to those working in office
premise, who may be exposed to emergency situations and other chronic /
cumulative risks that may arise due to various reasons of unsafe act, unsafe
condition, fire and or pandemic crisis like COVID-19 etc. For complete procedure
kindly refer Procedure Document No -TPSMS/GSP/OFS/006
7.6 Earth Leakage Circuit Breaker (ELCB) Testing Procedure(R5):

The objective of this procedure is to define the minimum requirements for testing
of Earth Leakage Circuit Breaker (ELCB). For complete procedure kindly refer
Procedure Document No - TPSMS/GSP/ELCB/008.
7.7 Occupational Health & Safety Legal Compliance Procedure(R5):

Objective of this procedure is provide guidelines for compliance of Occupational
Health & Safety (OH&S) legal requirements and all ratified protocols and
agreements are incorporated in Tata Power Safety Management System (SMS).
For complete procedure kindly refer Procedure Document No -
TPSMS/GSP/LEGL/009.
7.8 Incident Reporting & Investigation Procedure(R5):

Objective of this procedure is to outline the process for reporting, recording and
investigating an incident, recommending corrective and preventive actions and to
communicate the lessons learned to prevent recurrence of similar incidents. For
complete procedure kindly refer Procedure Document No - TPSMS/GSP/IRI/011.
7.9 Contractor Safety Management Procedure.

The purpose of this document is to engage with contractors in a way to create safe
work environment for everyone working for Tata Power. For complete procedure
kindly refer Procedure Document No – TPSMS/GSP/CSM/015.
7.10 Tree Trimming Procedure(R5):

The objective of this procedure is to define guidelines and minimum requirements for Tree
trimming. For complete procedure kindly refer Procedure Document No –
TPSMS/GSP/TTRM/017
7.11 Safe Lone Working Procedure(R5):

Objective of this procedure is to lay down guidelines for reduction and safe
managing of any additional risk arising from lone working. For complete
procedure kindly refer Procedure Document No – TPSMS/GSP/LONE/019.
7.12 Good Housekeeping(5S) Procedure(R5):
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Objective of this procedure is to explain the meaning, importance and provide

guidelines for implementation of Good Housekeeping(5S) at workplaces across
organization. For complete procedure kindly refer Procedure Document No –
TPSMS/GSP/GHK/022.
7.13 Personal Protective Equipment(R5):

This procedure describes the basic requirements, applicability, minimum
specifications of Personal Protective Equipment (PPE). For complete procedure
kindly refer Procedure Document No – TPSMS/GSP/PPE/023.
7.14 Process Safety Management Procedure(R5):

The objective of this document is to provide a standardized & uniform guideline to
implement Process Safety Management in Tata Power, its JVs, and subsidiaries
to prevent or minimize the consequences of releases of toxic, flammable,
pressurized or uncontrolled chemicals/Steam/Water or any other material which
may result in toxic, fire, explosion, burn or flood like situation. For complete
procedure kindly refer Procedure Document No – TPSMS/GSP/PSM/024
The above procedures will be updated time to time and the updated version of the
procedures as well as any additional critical procedure will be available on official website
of Tata Power (www.tatapower.com) for your reference.
8.0 Training and Capability Building.

Safety Training and capability building of workforce is a major component of safety
management program. All training required must be provided and documented as
specified by Tata Power and Indian Regulations. Tata Power Division /Discoms Safety
department will audit contractors training and related documentation to assure its
adequacy.
8.1 Tata power Odisha Discom Site Safety Orientation.R5

All Tata Power contractor and subcontractor workforce is required to attend Site
Safety Orientation Training to receive a Safety Training Card, which is required to
obtain a Gate Pass to the site, prior to entry. This Safety Orientation Course will be
for duration of minimum half day. The information provided during the orientation
will include, but is not limited to following:
8.1.1 Job rules, personal safety, and conduct

8.1.2 Hazard’s reporting
8.1.3 Reporting of injuries
8.1.4 Emergency procedures
8.1.5 Safety Activities and Program including disciplinary measure and incentives.
8.1.6 Critical safety procedure relevant to the job
8.2 Capability Building:

8.2.1 All Tata Power contractor and subcontractor workforce is required to attend L1
Training to receive a Safety Training Card, which is required to obtain a Gate Pass
to the site, prior to entry.
8.2.2 Appropriate practical training such as SHE L1, L2& L3 is given to ensure that
a jobholder, either supervisor or worker, is competent to do his/her job safely.
The skill training is provided through TPSDI, and other agencies authorized
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by Tata Power on the list of 15 critical Safety procedures mentioned under

safety procedures. Duration of course is as specified by Division/Discom
8.2.3 Contractor shall ensure that concerned workmen are provided with adequate
training before he/she is allowed to execute the work. An evaluation test will
be conducted after the completion of the training. Those employees who
meet the minimum required competency will be provided with Certificate
(Card), which will be valid for 3 years, post which the workmen have to
reappear for assessment.
8.2.4 If the workman is not able to qualify the assessment, he/she will be given 3
additional attempts to clear in 3-month time failing which he/she will not be
allowed to work in the Division /Discoms.
8.2.5 After expiry of Certificate or Training /Competency Card again one day
recertification of L1, L2 and L3 skill training will be provided. R7.
8.2.6 Quarterly /Half yearly(For Odisha and New business) Revalidation Test -
“SHE L1 Revalidation test” will be conducted for the contractor’s employees
to revalidate their safety awareness and knowledge.
8.2.7 Order Manager and Safety In charge of the Division/Site /Plant will conduct a
Competency Assessment of all workforces, going to be deployed at site /
plant for high-Risk job.
8.2.8 The Contactor shall bear the conveyance and food expenses of his staff for
attending training sessions and capability building sessions in new business-like
Odisha Discom.
8.2.9 The Contactor shall bear the entire cost of L1/L2/L3, the costs towards training,
salaries/wages, boarding and lodging of his staff for attending training sessions
and capability building sessions. These trainings are offered on nominal
chargeable basis payable by Contractor and rates shall be decided by TPSDI from
time to time in case of training trough TPSDI. Generally, L0 is of one day, L1 is for
2 days for each critical procedure and L3 is for one day. Around Rs 700+GST is
approx. cost /Day/Candidate. -R5
8.2.10 Competency assessment of all critical workforce to be carried out for all who
has taken L2 training. R5
9.0 Recognition to the Prior Learning in Safety-R5

If “Order Manager” recommends and “Head of the Safety Department of Discom” is
satisfied with the safety knowledge and competency of the employee of contractor, a test
may be conducted by Tata power Skill development Institute/ other recognized institute
to assess the prior learning in safety. If employees of the contractors pass in such test, he
will be exempted from appearing in SHE L1 training. This assessment is on nominal
chargeable basis and rates are decided by TPSDI from time to time.
10.0 Safety performance retention(R5) and Safety Performance Evaluation: A certain

percentage of the bill value will be retained against every running bill as safety
performance retention. The amount will be released with the last invoice or every six-
month based on Safety Performance Score of contractors. This is as per CSCC Document no
TPSMS/GSP/ CSM/015
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This safety retention shall be waived for Contractors who have either submitted a Contract
Performance Bank Guarantee or have a retention from each running bill for an amount
not less than 10% of each bill subject to the express undertaking / understanding that if
there are any deductions required to be made for safety non-performance as per the Safety
Performance Score, then Tata Power shall recover any such deductions against safety non-
performance directly from the monthly bills / final settlement as the case may be failing
which it shall be within its right to recover such sum from accounts payable or the CPBG
or the retention of the Contractor available with Tata Power for the said contract or any
other contract between the Contractor and Tata Power.
11.0 Pre-Employment and Periodic Medical check-up:
Contractor shall arrange to conduct a pre-employment and periodic medical check-up for its
entire workforce by Tata Power medical officer or Tata Power authorized medical officer. The
contractor shall be able to produce the certificate prior to the employment. The contractor shall
also organize to conduct periodical medical checkup (six monthly) for the following category
of employees:
• Drivers (Check for Vision & Hearing)

• HEM Equipment Operators (Check for Vision & Hearing)
• Workforce working at Height (Check for Vision, Hearing, Vertigo & Height
Phobia)
• Workforce Handling the hazardous substances - Coal, ash and chemicals
(Chest X-ray and Lung Function T)
• Workforce in high Noise area (> 90 Decibel), Check for Hearing
• Workforce handling radiography equipment for conducting NDT.
• Workforce, working in specific areas requiring specific medical attention should
conduct the medical tests test as laid down in the respective Site Safety
Management Plan.
12.0 Other Conditions:

12.1. The manpower/vehicles/Tools & Tackles/Equipment provided shall be as
per mutually agreed SLA.
12.2. No Supervision No work policy should strictly be followed.
12.3. Test Before Touch must be ensured every time a job is being carried out in
electrical network.
12.4. HIRA /JSA as per the job scope must be prepared in detail and submitted
along with Site Safety Plan by the successful bidder.
12.5. Personal protective equipment (PPE) must always be checked before use
to ensure that they are in good condition and clean. Replace them if
necessary.
12.6. All relevant PPE shall be provided by the vendor while working at the site.
12.7. Housekeeping shall be maintained all the time while execution of work. All
the unwanted material shall be removed from the site at the end of the day’s
work. Old/damaged parts if taken out of the system shall be kept at
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identified placed and it shall be shifted to scrap yard or disposed of as per

instruction of order manager.
12.8. Site Safety Plan shall be prepared by successful bidder along with order
manger. Appendix 1 to be filled by successful bidder and submitted to Tata
Power safety in-charge, before mobilization of team at site and start of the
work.
12.9. The Owner or Proprietor of BA must visit worksite at least once in a month
and meet Order Manager every month. In case of incidents, the Owner or
Proprietor of BA is required to attend Time Out Meetings to understand the
gaps that contributed to the incident.
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General Safety Conditions for various contracts Specific to Odisha Discom(R5)
13.0. Safety Conditions for maintenance of STS (Sub Transmission System) Network.
A BA awarded a major contract work of maintenance of sub – transmission network in area
of a power system will be required to fulfil the following conditions:
• Availability of Discharge Rods - Minimum 6 Nos. in each maintenance vehicle, fit for
purpose and in good conditions and defective rods are removed from service.
• Availability of Neon tester - Minimum one Neon Tester in each Maintenance Vehicle, in
good and working condition and defective or non-standard neon testers are removed from
service.
• Electrical hand Gloves - Minimum two sets of 33 KV and two sets of 11 KV in maintenance
vehicles.
• The BA linemen must be having required ELBO certification for the voltage level involved.
• BA shall provide Safety Policy, Safety Objectives, Organogram showing structure and
responsibility of Safety management of his company and shall document the work practices
and procedures in terms of Safety Management.
• BA shall comply with all statutory requirements like applicable acts, regulations, codes of
practice, OHSAS Standards, Labour laws, etc.
• The BA shall participate in Safety promotional activities like celebration of Lineman day on
4th March, National Fire Service Day on 14th April and Theme based safety campaigns
undertaken by the Discoms every month.
• BA shall abide by Safety manuals and guidelines of Discom issued from time to time.
• BA shall ensure safety training and induction program for the employees. The BA
employees must carry safety training card / competency card to the worksite and produce
the card on demand.
• All BA employees must be given valid ID card issued by BA cell of Discom who will check
statutory compliances before issuing ID cards.
• BA shall not employ a new workman without training and issue of ID card.
• BA shall conduct safety audits & inspections as per Discom procedures.
• BA shall provide proper PPEs as per CSM F-8 ensure periodic inspection of PPE, Tools
and tackles to ensure their serviceability.
• BA shall ensure the adherence to standard operating procedures or guidelines laid down
by the Discoms.
• BA shall ensure that no job shall be carried out without efficient supervision.
• BA shall ensure reporting of any unsafe act, unsafe conditions, near miss, incident, or
accident to engineer in-charge and SAFETY team of the Discom.
• BA shall provide safety performance and Safety MIS to engineer in-charge and Discom
SAFETY group periodically. Based on any non-confirmation to the safety procedures and
guidelines, BA is liable to be negatively marked for his performance and suitable penalty
will be imposed.
• BA safety staff shall work as per the guidance of the Discom safety department and
functionally report Safety Head of Discom. Any leaves by safety staff of the BA shall have
to approved by Discom Safety Department.
• BA shall ensure to depute Safety Staff for managing safety in worksites. In case the BA
has been awarded work in more than one area power system, then the following safety
structure will be adopted.
• Safety manager and Safety engineer must be having PDIS or ADIS.
Page | 14
Document No.
14.0 Safety Conditions for maintenance of 11 KV and LT Network.

A BA awarded a major contract work of maintenance of 11 KV and LT Network in area of a
power system will be required to fulfil the following conditions:
• Availability of Discharge Rods - Minimum 6 Nos. in each PSS/FCC and maintenance vehicle,
fit for purpose and in good conditions and defective rods are removed from service.
• Availability of Neon tester - Minimum one Neon Tester in each PSS/FCC/ Maintenance Vehicle,
in good and working condition and defective or non-standard neon testers are removed from
service.
• Electrical hand Gloves - Minimum two sets of 33 KV and two sets of 11 KV in each
PSS/Maintenance vehicles and two sets of LT hand gloves at each FCC.
• BA shall ensure safety training and induction program for the employees. The BA employees
must carry safety training card / competency card to the worksite and produce the card on
demand.
• BA shall not engage new workman without training and issue of ID card.
• PSS operator shall not be involved in maintenance activities.
• BA shall provide proper PPEs as per CSM F-8 ensure periodic inspection of PPE, Tools and
tackles to ensure their serviceability.
• The BA shall participate in Safety promotional activities like celebration of Lineman day on 4 th
March, National Fire Service Day on 14th April and Theme based safety campaigns undertaken
by the Discoms every month.
• BA to ensure that all LT complaints are routed through Call Centre and recorded in FCC.
Rectification of fault shall be done only after call centre logging and with the knowledge of BA
supervisor.
• No one will work alone or unsafely under public pressure or otherwise.
• BA shall ensure the adherence to standard operating procedures or guidelines laid down by
the Discoms.
Page | 15
Document No.
• BA shall ensure reporting of any unsafe act, unsafe conditions, near miss, incident, or accident
to engineer in-charge and SAFETY team of the Discom.
guidelines, BA is liable to be negatively marked for his performance and suitable penalty will
be imposed.
• BA safety staff shall work as per the guidance of the Discom safety department and functionally
report Safety Head of Discom. Any leaves by safety staff of the BA shall have to approved by
Discom Safety Department.
• BA shall ensure to depute Safety Staff - One safety supervisor per section, One safety engineer
per sub-division and one safety manager per Division Safety manager and Safety engineer
must be having PDIS or ADIS.
Section Safety
Supervisor
Sub-division Safety Engineer
Division Safety Manager
Safety structures for Major Contract – 11 KV and LT Network
15.0 Safety Conditions for the major contract work in Civil Projects:
A BA awarded a major contract work of / in civil project will be required to fulfil the following
safety conditions:
demand.
the Discoms.
Page | 16
Document No.
be imposed.
• BA shall refer Construction Safety Manual of the Discom for details.
• BA shall ensure to depute a Safety Supervisor (for workforce up to 100 at site) / a safety
engineer (for workforce up to 250 at site) / safety manager (for more than two safety engineers)
for managing safety at the project site. In case the BA has been awarded more than one major
contracts, then the following safety structure will be adopted.
• Safety Engineers and Safety Managers must be having PDIS or ADIS.
16.0 Safety Conditions for the major contract work in Commercial Department like - MMG, RRG,
EAG, etc.:
A BA awarded a major contract work in meter management group & energy auditing group will
be required to fulfil the following safety conditions:
demand.
Page | 17
Document No.
the Discoms.
be imposed.
• BA shall ensure to depute a Safety Supervisor for managing safety at worksite.
• The BA for the RRG work shall depute one Safety supervisor.
17.0 Safety Conditions for Major Projects in Distribution Network
A BA awarded a major Projects in Distribution Network shall be required to fulfil the following
conditions:
• Availability of Discharge Rods - Minimum 6 Nos. for each project site, fit for purpose and in
good conditions and defective rods are removed from service.
• Availability of Neon tester - Minimum one Neon Tester in each project site, in good and working
condition and defective or non-standard neon testers are removed from service.
• Electrical hand Gloves - Minimum one sets of 33 KV, 11 KV and LT in each project site.
demand.
Page | 18
Document No.
the Discoms.
Sr. No Type of Audit Frequency
1 Tool Bag and PPE audit Weekly
2 First Aid Box Maintenance Record Fortnightly
3 Fire Extinguisher Record(Applicable for the BA involved in major
construction works and have storage of flammable material at Monthly
worksite)
4 Safety Talk Register Weekly
5 Site Safety Audit Daily
be imposed.
• The BA shall participate in Safety promotional activities like celebration of Lineman day on 4th
March, National Fire Service Day on 14th April and Theme based safety campaigns
undertaken by the Discoms every month.
• BA shall ensure to depute Safety Staff for managing safety in worksites. One safety supervisor
per project site or 100 persons, one safety engineer for 2 project sites of 250 persons, and one
safety manager for four project sites or 500 persons.
• Safety manager and Safety engineer must be having PDIS or ADIS.
One Project Site Safety Supervisor
Two Project Sites Safety Engineer
Four Project Sites Safety Manager
Safety structures for Major Project Contract in Distribution Network
18.0 Schedule of Safety Audits by BA Safety Staff
Safety Undertaking of BA by way of Affidavit
I_______________ s/o_______R/o________ (AUTHORIZED

REPRESENTATIVE/PARTNER/DIRECTOR/PROPRIETOR ) of M/S ___________(name of
company/firm)__ having its office at (Complete address of Company), authorized vide power
Page | 19
Document No.
of attorney dated ------/Board resolution dated----/letter of authority dated----, hereinafter

referred to as Contractor [or Business Associate (BA)] which expression shall, unless it be
repugnant to or inconsistent with the meaning or context thereof, be deemed to include its
heirs, executors, administrators, and assigns do hereby affirm and undertake as under :
1. The present undertaking shall remain in force from the date of execution of contract
and shall be valid till the date of termination of the said contract by either party. The
undertaking is binding on me (contractor) as well as my sub-contractor and its
employees, representatives etc.
2. That I (the contractor) will be responsible and liable to comply and abide by all the
safety rules, instructions and regulations as may be specified and laid down by the
Discom to achieve its goal of Zero for on-site incidences.
3. That the Contractor shall be fully responsible for ensuring occupational health and
safety of its employees, representatives, agents as well as of its subcontractor’s
employees, at all times during the discharge of their respective obligations under the
contract including any methods adopted for performance of their tasks / work.
4. That Contractor shall ensure ,at its own expense to arrange for and procure,
implement all requisite accident prevention tools, first aid boxes, personal protective
equipment, fire extinguisher, safety training, Material Safety Data Sheet, pre-
employment medical test, etc. for operations & activities including as & when so
specified by Discom specifically. , failing which Discom shall be entitled, but not
obliged, to provide the same and recover the actual cost thereof from the Contractor’s
payments.
5. That the Contractor shall engage adequate and competent Safety – Supervisor /
Engineer / Manager / Skilled persons at site as per the Para 5 (Qualification and
experience of safety personnel) and Annexure 3 of Contract Safety Management.
6. That the Contractor shall engage the competent Site – Supervisor with each group of
workers for safe and correct workmanship, proper co-ordination of material and site
work as per contract.
7. That the Contractor shall immediately replace supervisor in case it is found to be not
up to the level of skill and experience required, but any such replacement shall be only
with the prior concurrence of the Discom representative.
Page | 20
Document No.
8. That the Contractor and its subcontractors shall abide by all the safety guidelines as
per Safety Manual, Contract Safety Management and other guidelines issued from
time to time by Discom during the contract period.
9. That in case the Contractor and/or any of its Subcontractor fail to ensure the
compliance as required in terms of this undertaking the Contractor shall keep and hold
Discom / its directors / officers / employees indemnified against any / all losses /
damage / expense / liability / fines / compensation / claims / action / prosecutions or
the like which might be suffered by Discom or to which Discom might get exposed to
as a result of any breach /wilful negligence /deliberate default on the part of the
Contractor /Subcontractor in complying with the same. Contractor shall also furnish
any press release, clarification etc. if sought by Discom for any near miss or safety
violations, accidents, which are attributable to fault of Contractor.
DEPONENT
VERIFICATION
Verified at ………………on this _Day of _______20__ that the contents of the above affidavit
are true and correct and nothing material has been concealed therefrom
Page | 21
TP CENTRAL ODISHA DISTRIBUTION LIMITED
WORK INSTRUCTION /OPERATING GUIDELINES
Doc. Title GENERAL CONDITIONS OF CONTRACT- SERVICE ORDERS
Rev. No 0 Page 1 of 98
CONTENTS
CLAUSE NO. DESCRIPTION
1.0 ORGANIZATIONAL VALUES
2.0 ETHICS
3.0 CONTRACT PARAMETERS
3.1 Issue/Award of Contract
3.2 Contract Commencement Date
3.3 Contract Completion Date
3.4 Contract Period/Time
3.5 Contract Execution Completion Date
3.6 Contract Execution Period/Time
3.7 Contract Price /Value
3.8 Contract Document
3.9 Contract Language
3.10 Reverse Auction
4.0 SCOPE OF WORK
4.1 Indemnity
4.2 Display of notice boards at work site
4.3 Disposal of waste at site
4.4 Deployment of workforce
4.5 Damage of Properties
4.6 Issuance of material
4.7 Company's right to use works
4.8 Rights of TPCODL to vary the scope work
4.9 Technical Evaluation
5.0 PRICES/RATES/TAXES
5.1 Changes in statutory Tax Structure
6.0 TERMS OF PAYMENT
6.1 Pre-requisites for payment
6.2 Bills and invoices
6.3 Payment and statutory deductions
6.3.1 Statutory deductions
Doc. Title GENERAL CONDITIONS OF CONTRACT - SERVICE ORDERS
CONTENTS
6.4 Guidelines for raising running/final bills
6.5 Quantity Variation
6.6 Full and Final Payment
7.0 MODE OF PAYMENT
8.0 SECURITY CUM PERFORMANCE DEPOSIT
9.0 STATUTORY COMPLIANCE
9.1 Compliance to Various Acts
9.2 SA 8000
9.3 Affirmative Action
9.4 Compliance to Labour Laws
Compliance to C&D Waste Management Rules & Environment (Protection)
9.5
Amendment Rules
10.0 QUALITY
10.1 Knowledge of Requirements
10.2 Adherence to Rules & Regulations
10.3 Specifications and Standards
11.0 SAFETY
12.0 GUARANTEE
12.1 Guarantee of Performance
12.2 Guarantee period
12.3 Failure in Guarantee period(GP)
12.4 Cost of repairs on failure in GP
12.5 Guarantee Period for Goods Outsourced
12.6 Latent Defect
13.0 LIQUIDATED DAMAGES
13.1 LD Waiver Request
13.2 Material Recovery
14.0 ASSIGNMENT OR SUBCONTRACTING
15.0 UNLAWFUL ACTIVITIES
16.0 CONFIDENTIALITY
16.1 Documents
16.2 Geographical Data
16.3 Associate’s Processes
CONTENTS
16.4 Exclusions
16.5 Violation
17.0 INTELLECTUAL PROPERTY RIGHTS
18.0 INDEMNITY
19.0 LIABILITY & LIMITATIONS
19.1 Liability
19.2 Limitation of Liability
20.0 FORCE MAJEURE
21.0 SUSPENSION OF CONTRACT
21.1 Suspension for Convenience
21.2 Suspension for Breach of Contract Conditions
21.3 Compensation in lieu of Suspension
22.0 TERMINATION OF CONTRACTS
22.1 Termination for default/breach of contract
22.2 Termination for convenience of associate
22.3 Termination for convenience of TPCODL
23.0 Dispute resolution and arbitration
24.0 Governing laws and jurisdiction
25.0 ATTRIBUTES OF GCC
25.1 Cancellation
25.2 Severability
25.3 Order of Priority
26.0 INSURANCE
27.0 ERRORS AND OMISSIONS
28.0 TRANSFER OF TITLES
29.0 SUGGESTIONS & FEEDBACK
30.0 CONTACT POINTS
31.0 LIST OF ANNEXURES
1.0 ORGANIZATIONAL VALUES

The Tata Group has always been a value driven organization. These values continue to direct
the Group’s growth and businesses. The six core Tata Values underpinning the way we do
business are:
Integrity - We must conduct our business fairly, with honesty and transparency. Everything we
do must stand the test of public scrutiny.
Understanding - We must be caring, respectful, compassionate and humanitarian towards our
colleagues and customers around the world and always work for the benefit of India.
Excellence - We must constantly strive to achieve the highest possible standards in our day to
day work and in the quality of goods and services we provide.
Unity - We must work cohesively with our colleagues across the group and with our customers
and partners around the world to build strong relationships based on tolerance, understanding
and mutual co-operation.
Responsibility - We must continue to be responsible and sensitive to the countries,
communities and environments in which we work, always ensuring that what comes from the
people goes back to the people many times over.
Agility - We must work in a speedy and responsive manner and be proactive and innovative in
our approach.
2.0 ETHICS
In our effort towards Excellence and in Management of Business Ethics at TPCODL, an Ethics
Management Team is constituted.
The main objective of the Ethics Management Team is to:
1. Record, address and allay the issues and concerns on ethics raised by different
stakeholders like employees, consumers, vendors, Associates etc. by initiating immediate
corrective actions.
2. Ensure proper communication of the ethics policies and guidelines through prominent
displays at all offices of TPCODL and through printed declarations in all concerned
documents where external stakeholders are involved.
3. Ensure proper framework of policies as preventive measures against any ethics violation
recorded by them.
4. Prepare and submit MIS of all issues and concerns, corrective and preventive actions on
monthly basis to the top management for their information.
All members of Team TPCODL, Associates and Stakeholders are requested to register any
grievance on ethics violation to Mr. Rajeev Kharyal, Chief Ethics Counselor.
3.0 CONTRACT PARAMETERS

3.1 Issue/ Award of Contract
TPCODL awards the contract to the Associate in writing in the form of Purchase order (PO) or a
Rate Contract (RC), hereafter referred as Contract, through in any or all of following modes-
physical handover / post / e-mail / web document / fax with all the attachments/enclosures which
shall be part of the contract document
On receipt of the contract, the associate shall return to TPCODL copy of the contract document
duly signed by legally authorized representative of associate, within two days of Effective Date
of Contract for contracts having contract execution time less than 30 days and within five days
for all other contracts.
3.2 Contract Commencement Date
The date of issue/ award of contract shall be the Effective Date of Contract or Contract
Commencement date.
3.3 Contract Completion Date
The date of expiry of Guarantee Period shall be deemed as the Contract Completion Date.
3.4 Contract Period/Time
The period from Contract Commencement Date to Contract Completion Date shall be deemed
as the Contract Period/Time.
3.5 Contract Execution Completion Date
The stipulated date for completing the execution of all items in the schedule of quantities
(Supply, Service and or both as applicable) shall be deemed as the Contract Execution
Completion Date.
3.6 Contract Execution Period/Time
The Period from Contract Commencement Date to Contract Execution Completion Date shall be
the Contract Execution Period/Time. Timely Completion of Works/Timely Delivery of Materials is
the essence of the contract. The period from effective date of contract to the date stipulated for
completion of delivery of all items/completion of all the works/services, as per schedule of
quantities of the contract is defined as contract execution completion time. The Delivery of
Materials /The Completion of Works, as applicable, should be achieved in all respects as per
schedules of quantities and all the terms and conditions of the contract, in the contract
execution time.
Any revision/amendment in the originally stipulated contract execution time has to be approved
by authorized representative of TPCODL.
3.7 Contract Price /Value
The total all inclusive price/value mentioned in the PO/RC of the contract document is the
Contract Price/Value and is based on the quantity, unit rates and prices quoted and awarded
and shall be subject to adjustment based on actual quantities supplied/actual measurement of
work done and accepted and certified by the authorised representative of the company unless
otherwise specified in schedule of quantities or in contract documents.
3.8 Contract Document
The Contract Document shall mean and include but not limited to the following:
 NIT/Tender Enquiry, QR, Instruction to Bidders, Special Condition of Contract (SCC) of
tender, GCC, Technical & Commercial Specifications including relevant annexure and
attachments).
 Bids & Proposals Received from Associate including relevant annexure/attachments.
 Letter of Intent (LOI/RC/PO) with agreed deviations from the tender/bid documents.
 All the Inspection and Test reports, Detailed Engineering Drawings.
 Material Dispatch Clearance Certificate (MDCC).
 Minutes of Meeting (MoM)
3.9 Contract Language
All documents, instructions, catalogues, brochures, pamphlets, design data, norms and
calculations, drawings, operation, maintenance and safety manuals, reports, labels, on
deliveries and any other data shall be in English Language.
The Contract documents and all correspondence between the TPCODL, Third Parties
associated with the contract, and the Associate shall be in English language.
However, all signboards required indicating "Danger" and/or security at site and otherwise
statutory required shall be in English, Hindi, and local languages.
3.10 Reverse Auction
TPCODL reserves the right to conduct the reverse auction (instead of public opening of price
bids) for the products / services being asked for in the tender. The terms and conditions for such
reverse auction events shall be as per the Acceptance Form attached in Annexure I. The
bidders along with the tender document shall mandatorily submit a duly signed copy of the
Acceptance Form as mentioned in the Annexure I as a token of acceptance for the same.
4.0 SCOPE OF WORK
All the activities that are to be undertaken by the Associate to realize the contractual
deliverables in completeness form Scope of Work. Following clauses list, but not limited to,
major requirements of the scope of work.
The associate shall satisfy himself fully with the details and undertake fully the works as listed in
schedule of quantities and conditions, under which the same to be performed. Associate may
visit site to equip themselves with all the information required for the execution of work. Unless
otherwise stated in the contract, the scope of work shall also include, but not limited to, the
following.
The associate shall deliver equipment/material at site/stores, carry out erection, testing and
commissioning and put into satisfactory operation as defined in contract. Unloading at site,
storage, preservation, security and handling of the items at work places till completion of
contract is also in scope of work.
The associate shall obtain statutory clearances for the works executed by him.
The associate shall provide comprehensive insurance for entire works for contract value and
third party liability insurance to cover all risks till completion of contract.
All transport / lifting/ unloading/ storage/preservation of items at site shall be arranged by the
Associate at no extra cost to TPCODL. All these activities shall be performed in line with original
equipment manufacturers’ recommendations and/or as per best engineering practices, with due
consent of TPCODL Engineer-in-charge.
Completeness: Any supplies and services which might have not been specifically mentioned in
the Contract but are necessary for the scope mentioned in Special Terms & Conditions and/or
completeness of the works at the highest possible level, including any royalties, licence fees &
compensation to be paid, whether incurred by the associates or by a third party for the work
covered in the scope, regardless of when incurred, shall be supplied/provided by the associate
without any extra cost and within the time schedule for efficient , smooth and satisfactory
operation and maintenance of the works at the highest possible level under Indian conditions
(but according to international standards for facility of this type), unless expressly excluded from
the scope of supplies and services in this Contract.
TPCODL have the right, during the performance of the Contract, to change the scope and/or
technical character of the Project and/or of the supplies and services stipulated in the Contract
by submitting a request in writing to the Associate. The Associate shall, within fifteen days of
receipt of such request from the TPCODL, provide Purchaser with a reasonably detailed
estimate of the cost of the change outlined in the request.
In the event, TPCODL requests a change, the Contract price and time shall be adjusted
upwards or downwards, as the case may be and shall be mutually agreed to. The associate
shall not be entitled to any extension of time unless such changes adversely affect the time
schedule.
The Associate shall not proceed with the changes as requested till adjustment of contract price
and time schedule where so applicable in terms of or otherwise directed by the TPCODL.
4.1 Indemnity
Associates shall undertake to fully indemnify TPCODL (also referred to as the Company in the
GCC) against all kinds of liabilities or damages, of whatsoever nature, including compensation
arising from any accident to the person or property of those in Associate’s employment or to any
other person or properties including those of TPCODL, arising due to reasons attributable to
any, act, omission of the Associate the Associates, for the entire period of contract including
period of guarantee.
Within 7 days of award of work, the Associates shall submit Indemnity Bond in the format as per
Annexure-D to Order Issuing Authority.
In case of Labour /Erection/ Services Contracts having value more than Rs 2 Cr per Annum,
Associates shall submit Indemnity Bond on Rs 100/- Non Judicial Stamp Paper in the format as
per Annexure- D to Order Issuing Authority.
4.2 Display of Notice Boards at Work Sites
The Associate shall put up display notice board at each project site where the works are in
progress indicating the information given below:
 Name of the Project.
 Estimated Cost of Project.
 Date of Commencement.
 Expected date of completion.
 Name of Associate and his telephone number.
 Name of Engineer-in-Charge and his telephone number.
4.3 Disposal of Waste at Site
Significant quantities of waste are generated during the execution of project and an integrated
approach for effective handling, storage, transportation and disposal of the same shall be
adopted. This would ensure the minimization of environmental and social impact in order to
combat the climate change.
The associates shall follow the below criteria for disposal of waste at site during the execution of
project.
 Associate shall ensure that the detailed project plan include the waste management,
segregation of all designated waste material (Recyclable/Non-Recyclable), collecting,
storing, disposing and transferring the same to pre-arranged facility/destination in timely and
safe manner as per environmental legislations during the execution of project. The project
plan shall also include the innovative construction practice to eliminate or minimize waste,
protect surface/ground water, control dust and other emissions to air and control noise
during the execution of project. The copy of same shall be given to EIC before the
commencement of project.
 The purchase policy of BA shall encourage the procurement of material with recycled and
minimum packaging of goods during delivery. Associate shall provide the appropriate means
for site to site transportation of materials to avoid damage and litter generation.
 Associate shall educate and inform to its project team about the requirement and
responsibilities for waste minimization and disposal in general and provide training of
practices that support this. Waste management should be treated like a safety program.
 In the event that area of contaminated or biological hazard is identified, Associate shall
ensure that plant, equipment, personnel and any activity associated with the work is carried
out in consultation with EIC of TPCODL.
 Associate shall ensure that the residents living near the site are kept informed about
proposed working schedule and shall informed timings and duration of any abnormal noise
full activity that is likely to happen.
 Associate shall ensure the regular maintenance and monitoring of vehicles and equipment
for efficient fuel use so that emissions and noise are within acceptable limits to avoid air
pollution.
4.4 Deployment of Work Force
Associate shall deploy adequate labour, as considered necessary by TPCODL for execution of
the contract including Sundays and Holidays whenever required to do so with no extra cost to
TPCODL. However, prior permission shall be taken from the site Engineer to carry out the work
beyond normal working hours or on Sundays and Holidays. Female employees shall not be
deployed beyond normal working hours/days and no child labour shall ever be deployed.
Associate shall depute full time qualified and experienced engineers to supervise the work at
site. All such staff shall be maintained from commencement to completion of all works to the
entire satisfaction of the Engineer-in-Charge. Associate’s employees deployed for the works
under this contract will not be considered in Company’s employment at any time. Associate
shall continue to be responsible for all such employees, their safety, all types of statutory
compliances related thereto and in any other manner whatsoever. The company will stand
indemnified by the Associate in respect of all the above. At the same time Company upon
noticing any breach or default on any statutory compliances, may at their sole discretion, decide
to act in a manner as deemed fit at the risks and costs of the Associate.
TPCODL shall have the right to instruct the Associate to change the Sub- Associates or skilled
/unskilled workers in case the conduct, the workmanship or speed of the work is not
satisfactory.
Associates shall submit duly signed undertaking regarding engagement of competent staff /
employee commensurate to the nature of job to Engineer–in–charge in the format attached as
Annexure – G.
4.5 Damages of Properties
The Associates shall take necessary steps to ensure that the equipment and installations of the
Company, Third parties, including other utility services like water supply pipelines; open drains
telephone cables etc. are not damaged during execution of the works. The Associates shall be
responsible for all such damages and shall have to repair/ replace and/or compensate for the
entire claims in respect of such damages at its own cost.
4.6 Issuance of Materials
The material issued to the Associate shall be in the custody of the Associates who shall be fully
responsible for the same. After completion of the works, the Associates will reconcile the
material. Any cost of material which is short or damaged/lost will be deducted from Associate
bill/ deposits.
4.7 Company’s Right To Use Works
If Taking Over Certificate is delayed for any reason, for which TPCODL’s decision shall be final
and binding upon the Associate, the Company shall be entitled to use the works or portion
thereof without affecting Associate’s responsibility and liability to complete the balance works as
per company’s directives from time to time, though Associate shall be afforded reasonable
opportunity by the company to enable Associates to complete all balance works required for
issuance of ‘Taking Over Certificate’ by the company.
4.8 Rights of TPCODL to vary the scope work
TPCODL shall have the right, during the performance of the Contract, to change the scope
and/or technical character of the Project and/or of the supplies and services stipulated in the
Contract by communicating the intent to do so in writing to the Associate. On receipt of such
communication the Associate shall, within the time frame specified in the contract shall provide
TPCODL with a reasonably detailed estimate of the cost of the change in scope outlined in the
TPCODL communication. The change in the Contract price and time shall be revised upwards
or downwards, as the case may be, and shall be mutually agreed to. The Associate shall not be
entitled to any extension of time unless such changes adversely affect the time schedule.
The Associate shall not proceed with the changes in the scope of work till such time revision of
Contract price and time schedule are approved and communicated to the associate by
TPCODL.
Any change in the Scope of Work and/or Terms & Conditions of the order shall be intimated by
TPCODL through an amendment to the contract. The amendment shall be treated valid only if
signed by the authorized signatory of the original contract.
4.9 Technical Evaluation
TPCODL reserves the right to assign scores to different parameters including but not limited to
the following while evaluating the bids. TPCODL reserves the right to change the parameters
and score without prior information to the associates:
S. Max.
Evaluation Parameter
No. Score
A For bidders already Registered with TPCODL 100
No violation of statutory compliances in last 1 year.
Deduction of 2 marks for each instance of violation in last 1 year. 20
Safety
A.1.
Deduction of 2 marks for each instance of safety violation in last 1 year.
Deduction of 5 marks for each reported Non-Fatal Accident in last 1 year 20
In case of any reported fatal accident: ZERO MARKS
Timely Execution of Contracts
A.2. Total Achieved Score = {30 – 3 x (Avg. percentage LD deductions in last 2 30
years)}
Legal Issues with TPCODL
A.3. Zero instances of Arbitration procedures / Court Cases / PBG forfeitures in 30
last 2 years: 30 marks else ‘Zero’ marks
B Bidders new to TPCODL 100
Visits 30
Client Site Visit where the bidder is providing similar services.
B.1.
The visits as above shall be arranged by the bidder. However all costs
towards conveyance, lodging, boarding etc. shall be borne by TPCODL. The
S. Max.
Evaluation Parameter
No. Score
score assigned by TPCODL based on the above visits shall be final and
binding on the bidder (Vendor Evaluation form attached as annex L).
Safety
Score achieved against BA Safety Management System Questionnaire 20
Client Referrals
At least 3 nos. Customer References for similar services in last 3 years. All
customer references shall be either of the following:
B.2.  Govt. Organizations/ PSUs/ Power Distribution Utilities. 30
 Private Organizations with an annual turnover of >= 500 cr.
PO copies or Completion Certificates will be admissible.
Each reference: 10 marks
Blacklisting Information
B.3. Not blacklisted by any reputed organization/utility in last 2 years: 20 marks 20
else ‘Zero’ marks
 Bidder shall be considered as technically qualified if they are able to achieve a technical
score of >70 marks on the above parameters. ‘A’ or ‘B’.
 The bidder must have the PF and ESI registration. In case it is not there (provided the
bidder is not exempted from the PF and ESI), bidder shall not be evaluated on the above
parameters and will be considered as disqualified.
5.0 PRICES/RATES/TAXES
The Prices and Rates are inclusive of cost of materials supplied as per contract terms and for
which MDCC is issued by TPCODL and to the extent required for completion of works, cost of
service executed as per schedule of quantities, cost of testing as per contract terms, cost of
documentations including all relevant test certificates and other supportive documents to be
furnished as per contract terms. The rates shall remain firm till actual completion of contract.
The Prices/Rates are inclusive of all taxes, levies, cesses and duties, particularly Goods and
Services Tax as applicable. All government levy / taxes shall be paid only when the invoice is
submitted according to the relevant act.
The prices shall remain unchanged irrespective of TPCODL making changes in quantum in all
or any of the schedules of items of contract.
5.1 Changes in Statutory Tax Structure
If rate of any or all of the statutory taxes and duties applicable to the contract changes, such
changes shall be incorporated by default if the changes occur within the contract execution time
and shall be applicable if the contract is executed by the Associate within the Contract
Execution Time.
For execution of contracts beyond contract execution time, where the delay is not attributable to
TPCODL no upward revision in tax /duties shall be considered irrespective of changes in the
statutory tax structure either within the contract execution time or beyond. However, in such
cases, benefits due to any downward revisions in statutory tax rates shall be passed on to
TPCODL.
6.0 TERMS OF PAYMENT

6.1 Pre-Requisites for Payment
 Associate should have completed execution of that part of contract, for which payment is
sought, to the satisfaction of TPCODL’s Engineer-in-Charge responsible for the contract and
obtained certification for execution of the work.
 Associate has taken C-3 Form
 Associate has undertaken joint measurement of the work executed along with TPCODL’s
Engineer-in-charge.
 Associate’s bills/invoices submitted have been certified by Engineer-In-Charge.
6.2 Bills & Invoices
Unless specified otherwise in the special conditions of contract, Associate shall raise not more
than one invoice/contract per month for the services rendered in the prescribed Tax Format and
the invoice shall be submitted within 15 days of the following month at Invoice Desk, TPCODL
Bhubaneswar.
All Bills shall be supported by joint measurement of work done, quality test report and a copy of
wage sheet, if applicable (showing proof of having disbursed wages as per applicable law) and
a copy of statement substantiating that statutory payments having been affected.
Bills/ invoices shall mention Associate’s ‘Sales, Service, WCT Tax Registration Number, PAN
number as applicable.
Final bill submission after completion of project or execution of job must be within 30 days from
the actual date of completion/execution of work awarded.
6.3 Payment & Statutory Deductions
Payment shall be released within 30 days from the submission of the bills. The associate shall
submit “No Demand Certificate” in the format as per Annexure-D at the time of receipt of full and
final payment. In case any non-compliance to contract conditions comes to TPCODL’s notice,
TPCODL will be entitled to deduct 30% of estimated wages plus 20% of wages as TPCODL’s
overheads. Associates would be obliged to provide the copy of monthly wage sheet in any case,
failing which no payment shall be made. TPCODL at their sole discretion may deposit the PF
etc. with statutory authorities. TPCODL will deduct the amounts of TDS as per statutory
requirement under the income tax act and the DVAT Act and certificates (wherever applicable)
will be issued to associate accordingly
In case of non-submission of PAN No TDS @ 20% shall be deducted from all payable amounts
for which no TDS certificate shall be issued. TDS once deducted as above shall not be revised in
any condition.
6.3.1 Statutory Deductions

TPCODL will deduct the amounts of TDS, TCS as per statutory requirement under the income
tax act, the Goods and Services tax act, BOCW Act, or any other applicable tax act and
certificates (wherever applicable) will be issued to associate accordingly.
For consumption of TPCODL’s Water and Electricity by Associate for execution of Contract,
Associate shall pay 0.5% & 1.0% respectively of contract value and it shall be deducted from
the running bills.
The Engineer-in-Charge as stated in the Order shall be responsible for certification of the work
executed and the bills. Bills (including original) shall be submitted in triplicate at Bill Inward
Receipt Desk (BIRD) located at Third Floor, IDCO Towers, Janpath, Bhubaneswar..
6.4 Guidelines for Raising Running/ Final Bills
Contract Value Up to 5 Lakhs One Final Bill

Contract Value More than 5 lakhs Monthly Running Bill & One Final Bill
All Bills shall be processed only when all bank Guarantees are in place and before payments of
Final Bill Associate have to furnish No Demand Certificate, as applicable.
6.5 Quantity Variation
Payment will be made on the basis of actual quantity of supplies/actual measurement of works
accepted by TPCODL and not on the basis of contract quantity.
6.6 Full and Final Payment
Full & Final Payment in all contracts shall be made subject to the associate submitting “No
Demand Certificate”, in the format as per Annexure-C.
7.0 MODE OF PAYMENT
Payment shall be made through Cheque or RTGS whichever of the two modes chosen by the
Associate, in favour of Associate’s Bank Account on TPCODL records, on whose name
Contract has been issued. Those Associates opting for the RTGS mode shall submit the details
of Bank Account and other details as per annexure J. Further, for any payments made,
TPCODL is not responsible for any consequences/disputes Associate have among the owners
channel partners, sub-Associates and all such dispute/concerns shall be settled solely by the
Associate.
In case of service contracts, mostly the quantities of items indicated are estimated and
preliminary. However, payments shall be made on the basis of actual quantity of work carried
out and measured jointly by the Company and the Associate. Associates shall be responsible to
organize joint measurements of works with TPCODL Engineer-in-Charge before raising any bill
of work done. In the event Associate fails to do so, TPCODL at their sole discretion, may take
measurements of work done and proceed as deemed fit and in such an event Associate’s right
to lodge any subsequent claim shall stand forfeited.
8.0 SECURITY CUM PERFORMANCE DEPOSIT

Associates shall submit within 15 days from the effective date of issue of PO/RC, Security cum
Performance Bank Guarantee (SPBG) in the format as per Annexure B of this document from
banks acceptable to TPCODL for:
(a) 5% of the PO value if purchase order value is more than Rs 5 Crores.
(b) 10% of the PO value if purchase order value is less than Rs 5 Crores.
This shall remain valid till the end of the Guarantee Period of contract, plus one month.
(c) 5% of the RC value in case of Rate Contract. This shall remain valid till the Guarantee
period plus one month.
 For PO/RC values less than Rs. 5 lacs, Associate may request for deduction of amount
equivalent to SPBG value from their first invoice. Such amount shall be withheld by
TPCODL while processing the invoice and shall be released after completion of Guarantee
Period plus one month.
 For PO/RC values less than Rs. 3 lacs, the clause (8.0) for Security cum Performance Bank
Guarantee (SPBG) shall not be applicable.
 In case of RC (Rate Contract) after the expiry of RC validity, Associate shall have to submit
SPBG. However, the Associate has the option to re-submit the SPBG as per actual RO
(Release Order) value issued against the RC, valid for Guarantee Period plus one month.
The Guarantee Period shall be considered as per the last RO issued against the said RC.
The original SPBG as submitted against the RC shall be released on submission of the new
SPBG to TPCODL. Alternatively, Associate may extend the validity of original SPBG only till
the requisite period, i.e. guarantee period plus one month.
9.0 STATUTORY COMPLIANCE
9.1 Compliance to Various Acts
Associate should ensure adherence to the Anti-Lobbying, Debarment, Drug-Free, Child Labour,
Factories Act and Shop and Establishment Workplace Certification, Registration details under
GST, Sales Tax and Works Contract Tax Act.
Associate shall bear the entire responsibility, liability and risk relating to coverage of its
workforce under different statutory regulations including Workman's Compensation Act, ESI Act,
Factories Act, 1948, the Contract Labour (Regulation and abolition) Act 1970, and any other
relevant regulations as the case may be. Associate shall also be solely responsible for the
payment of all benefits such as Provident Fund, ESI, Bonus, Leave compensation and other
benefits as may be applicable under applicable labour laws, etc. as per the various statutory
regulations and shall keep TPCODL indemnified in this regard against any such claim and
provide documentary evidences of the same to TPCODL. TPCODL shall be entitled to, if
necessary, make such payment and recover the amount from Associate.
Associate should ensure adherence to all applicable laws, rules and regulation applicable under
this contract from time to time. In case of violation any risk, costs etc. shall be in associates
account and keep TPCODL indemnified always till completion of contracts.
9.2 SA 8000
TPCODL expects its Associates to follow guidelines of SA 8000:2014 on the following aspects
1. Child Labour
2. Forced or Compulsory Labour
3. Health & Safety
4. Freedom of Association & Right to Collective Bargaining
5. Discrimination
6. Disciplinary Practices
7. Working Hours
8. Remuneration
9. Management System
9.3 Affirmative Action
TPCODL appreciate and welcome the engagement/employment of persons from SC/ST
community or any other deprived section of society by their business associates.
Relaxation in Contract Clauses under Affirmative Action for SC/ ST Business
Associates**
TPCODL believes that inclusive growth is the key to sustainable development, and to promote
the same Policy on Affirmative Action for Scheduled Caste & Scheduled Tribe Communities has
been adopted across the company.
Under the same pre-text, and to promote entrepreneurship among SC/ST community TPCODL
has taken initiative by proposing relaxations in contract clauses as per below:
S.No. Initiative for SC/ ST BA’s Guideline Document

1 Tender Fees 100% waiver for SC/ST community All Open Tenders
Earnest All limited and Open
2 50 % relaxation of estimated EMD value
Money Deposit Tenders
Performance
50% relaxation in PBG for order value All limited and Open
3 Bank
above 50 lacs else 25% relaxation tenders
Guarantee
25% relaxation in company turnover under
4 Turnover All Open Tenders
qualifying requirement criteria
**Classification of BA s under SC/ST shall be governed under following guidelines:
 Proprietorship/ Single Ownership Firm: Proprietor of the firm should be from SC/ST
community. Governing document shall be duly audited latest balance sheet bearing name of
all the partners.
 Partnership Firm: Only such firms shall qualify which have SC/ST partners holding equal to
or more than 50% of the total ownership pattern of the firm. Governing document shall be
Partnership Deed and duly audited latest balance sheet bearing name of all the partners.
 Private limited company: Only such firms shall qualify which have SC/ST directors holding
equal to or more than 50% of the total ownership pattern of the firm. Governing document
shall be Memorandum of Understanding (MoU) and/or Article of Association (AoA).
## Certification from SC/ST commission shall be required for deciding upon SC/ST status of a
person.
9.4 Compliance to Labour Laws
Bidder needs to ensure compliance to applicable labour laws including timely disbursement of
wages. In case wages are not disbursed as per the stipulated timelines, then TPCODL shall pay
the wages to BA employees on behalf of BA. Apart from deducting the amount of wages paid,
TPCODL shall deduct an additional service charge equivalent to 25% of the wages paid from
the payment due to BA.
9.5 Compliance to Construction and Demolition Waste Management Rules &
Environment (Protection) Amendment Rules
BA is liable to follow the Construction and Demolition Waste Management Rules- 2016,
Environment (Protection) Amendment Rules- 2018 and Guidelines on dust mitigation measures
in handling construction material and C&D wastes issued by CPCB.
Following are some main points of above Rules/Guidelines for Construction work, cable laying
jobs etc.
1. Barricading to be provided at site to cover complete area.
2. Construction material and waste should be inside the closed area made by using
barricading.
3. Water sprinkling/fine spray from nozzles to be done to suppress the dust.
4. The board of Dust mitigation measures shall be displayed at site for public viewing with
required details.
5. Loose sand or soil and construction material that causes dust shall be covered.
6. Transport material that are easily wind borne need to be covered by a sheet made of
either jute, tarpaulin, plastic or any other effective material.
7. All areas for storing C&D waste/construction material to be demarcated and preferably
barricaded particularly those materials that have potential to be dust borne.
8. Grinding and cutting of building materials in open area shall be prohibited.
9. Construction material and waste should be stored only within earmarked area and road
side storage of construction material and waste shall be prohibited.
10. No uncovered vehicles carrying construction material and waste shall be permitted.
11. Construction and demolition waste processing and disposal site shall be identified and
required dust mitigation measures to be notified at the site.
10.0 QUALITY
10.1 Knowledge of Requirements
The Associate shall be deemed to have carefully examined and to have knowledge of the
equipment, the general and other conditions, specifications, schedules, drawings, etc. forming
part of the Contract and also to have satisfied himself as to the nature and character of the work
to be executed and the type of the equipment and duties required including wherever necessary
of the site conditions and relevant matters and details. Any information thus procured or
otherwise obtained from TPCODL/Consultants shall not in any way relieve the Associate from
his responsibility and executing the works in accordance with the terms of contract.
10.2 Adherence to Rules & Regulations
The Associate shall procure and/or fabricate/erect all materials and equipment in accordance
with all requirements of Central and State enactment, rules and regulations governing such
work in India and at site. This shall not be construed as relieving the Associate from complying
with any requirement of TPCODL as enumerated in the Contract which may be more rigid than
and not contrary to the above mentioned rules, nor providing such construction as may be
required by the above mentioned rules and regulations. In case of variance of the Technical
Specification from the laws, ordinance, rules and regulations governing the work, the Associate
shall immediately notify the same to the TPCODL. It is the sole responsibility of the Associate,
however, to determine that such variance exists. Wherever required by rules and regulations,
the Associate shall also obtain the statutory authorities' approval for the plant, machinery and
equipment to be supplied by the Associate.
10.3 Specifications and Standards
The Associate shall follow all codes and standards referred in the Contract Document. Codes
and standards of other may be followed by the Associate with the prior written approval of
TPCODL, provided materials, supplies and equipment according to the standard are equal to or
better than the corresponding standards specified in the Contract.
Brand names mentioned in the Contract documents are for the purpose of establishing the type
and quality of products to be used. The Associate shall not change the brand name and
qualities of the bought out items without the prior written approval of the TPCODL. All such
products and equipment shall be used or installed in strict accordance with original
manufacturer's recommendations, unless otherwise directed by the TPCODL. In any
circumstances the codes, specimen and standards prescribed by any government agency
should not be violated.
11.0 SAFETY
All Associates shall strictly abide by the guidelines provided in TPCODL’s Contractor Safety
Management System (CSMS) as applicable at all stages during the contract period. Associate
shall execute the contracts ensuring the following in and as order of priority:
 Safety of Human Beings.

 Safety of Equipment/Assets.
 Timely Completion of Contract.
Safety related requirements as mentioned in our Contractor Safety Management System is
attached as annexure K and is an integral part of this GCC. TPCODL may revise this CSMS
document as a when required and the revised version shall be applicable on all contracts –
current or future.
12.0 GUARANTEE
12.1 Guarantee of Performance
Associates shall stand guarantee that the equipment and material supplied/service or work
rendered under the contract is free from design, manufacturing, material, construction, erection
& installation and workmanship & quality defects and is capable of its due, rated and intended
quality performance, as an integrated product delivered under the contract or a specific period
termed as Guarantee Period(as elaborated elsewhere in this clause) The Associate should also
guarantee that the equipment/material is new and unused except for the usage required for the
tests and checks required as part of quality assurance.
12.2 Guarantee Period
The Guarantee Period will be equipment/service/work specific and shall be as specified in the
Standard Specifications of TPCODL for the equipment/material/service/work and where
standard specifications are not part of contract documents or guarantee period is not specified
in the standard specifications,, the guarantee period shall be as per the Special Terms and
Conditions of the Contract. In case of no mention of the guarantee period in standard
specifications or SCC Guarantee Period will be 12 Months from the Date of Commissioning or
24 months from the date of delivery of final lot of supplies made, whichever is earlier.
12.3 Failure in Guarantee Period (GP)
If the equipment and material supplied/service or work rendered under the contract fails to
perform its due, rated & intended quality performance, during the Guarantee period, the
associate is liable to undertake repair/rectify/replace the equipment and material
supplied/service or work rendered under the contract within time frame specified in the SCC or
elsewhere in the contract documents at associate’s cost to make the equipment and material
supplied/service or work rendered under the contract of performing its due, rated and intended
quality performance. If Associate fails to repair/rectify/replace the equipment or material
supplied/service or work rendered under the contract, failed in Guarantee Period, TPCODL will
be at liberty to get the same done at Associate’s risks and costs and recover all such expenses
plus the TPCODL’s own charges (@ 20% of expenses incurred), from the Associate or from the
“Security cum Performance Deposit” as the case may be.
If during the Warranty/ Guarantee period some parts of the supplies are replaced owing to the
defects/ damages under the Warranty, the Warranty period for such replaced parts shall be until
the expiry of twelve months from the date of such replacement or renewal or until the end of
original Guarantee period, whichever is later.
Any repairs during the Guarantee Period shall be carried out by the Associate within 30 days of
reporting the issue to Associate by TPCODL. However, if replacement of the Equipment is
required, Associate shall notify the same to TPCODL within 7 days of reporting the issue by
TPCODL. Thereafter, the total time for supply of new equipment/ material shall be equal to the
original delivery period of that equipment/ material as specified in the Contract. In case the
Associate is not able to rectify/ replace the faulty equipment/ material within the stipulated
timelines as mentioned above, penalty shall be levied as per the Liquidated Damages clause
mentioned in this document. The penalty amount shall be recovered from the payment due to
the vendor or by encashment of the SPBG as the case may be.
12.4 Cost of repairs on failure in GP
The cost of repairs/rectification /replacement, apart from the actual cost of
repairs/rectification/replacement is also inclusive of all associate costs of required
transportation, site inspection /mobilization/dismantling and re-installation costs as applicable.
The Associate has to ensure that the interruption in the usage of intended purpose of the
equipment is minimized to the maximum extent In lieu of the time taken for
repairs/rectification/replacement.
12.5 Guarantee period for Goods Outsourced
If the Associate outsources partly equipment/materials/services from third party as mutually
agreed upon at the pre award stage of contract, TPCODL shall have the benefit of any
additional guarantee period if provided by the third party for the part supplied/executed by them.
12.6 Latent Defect
Hidden defects in manufacturing or design of the product supplied and which could not be
identified by the tests conducted but later manifested during operation of the equipment are
termed as latent defects. Associates shall further be responsible for ‘free replacement’ for
another period of THREE years from the end of the guarantee period for any ‘Latent Defects’ if
noticed and reported by the Company.
13.0 LIQUIDATED DAMAGES
a) For Services which are of standalone use, multiple in quantities and having a single final
completion schedule, Liquidated damages shall be levied without prejudice to any of the
other contractual rights of TPCODL, as described below:
For delay of each week and part thereof from the completion schedule specified in the
contract, 1% of contract value corresponding to unexecuted work, provided full execution is
done within 130% of the original contract time. If full contractual service/work rendered is not
completed within 130% of contract time for execution, TPCODL has the right to levy LD on
the entire contract value, subject to a maximum of 10% of the total contract value.
b) For services having phased completion schedule(milestone) as per contract terms,
standalone use and multiple in quantities, Liquidated damages shall be levied without
prejudice to any of the other contractual rights of TPCODL, as described below:
For the purpose of calculating and applying LD, each milestone shall be considered
separately. For delay of each week and part thereof, from the execution of work schedule
specified in the milestone, 1% of the contract value corresponding to the unexecuted work of
the milestone, subject to a maximum of 10% of the total contract value of that milestone
shall be levied. However, if full contractual service/work rendered is not completed within
130% of contract time for execution, TPCODL has the right to levy LD on the entire contract
value, subject to a maximum of 10% of the total contract value. Deduction of LD shall be on
landed cost i.e contract value inclusive of taxes and in pursuant statutory compliance GST
would be applicable at the stipulated rate and the same shall be borne by Business
Associate. In case of LD deduction, a GST invoice shall be issued by TPCODL as a proof of
deduction/ recovery.
13.1 LD Waiver Request
Any request of LD waiver shall be submitted within thirty (30) days of deducting LD. Request
submitted beyond the timeline shall not be entertained.
13.2 Material Recovery
In case of any recoveries for materials or services (for material free issued by TPCODL and not
reconciled by BA or for services claimed and paid in excess at the time of running bills), the total
cost which shall be recovered from the BA, shall be the gross amount of material or services
(i.e. including taxes) plus applicable taxes as prevailing at the time of such recoveries.
14.0 ASSIGNMENT OR SUBCONTRACTING
Associates shall not assign/subcontract/outsource the schedule of activities of contract
TPCODL enters with the associate, in part or full, without TPCODL’s prior written approval.
However outsourcing of materials/equipment/services by Associate to make the integrated
product for which TPCODL’s has placed the contract with the associate from suppliers, makes
and agencies which have been mutually agreed upon during contract pre-award stage is
permitted subject to following conditions.
In such cases where outsourcing is done by the Associate
 Shall ensure that outsourced suppliers comply with the technical and financial qualification
requirements specified by TPCODL in the contract document
 Shall furnish all particulars about the proposed outsourcing agencies and the details of the
goods/services/work outsourced to the Associate while seeking approval of TPCODL for
inclusion for outsourcing. The Associate shall give approval or shall refuse approval in
writing within thirty (30) days of receipt of such request. However the Associate shall not be
entitled for any additional contract execution time whatsoever in lieu of the process for
approval for outsourcing agencies, and shall be held responsible for any delay in the project
execution time.
 Shall remain jointly and severally liable for any action, deficiency, and/or negligence on the
part of his outsourcing agencies. The approval extended by the Associate to outsourcing
agencies recommended by the Associate shall not discharge the later from his Contract
obligations.
Shall submit to the Associate unpriced copies of purchase orders with technical specifications
included in the orders, placed on outsourcing agencies as soon as the respective orders have
been placed by the Associate.
15.0 UNLAWFUL ACTIVITIES
The Associate shall have to ensure that none of its employees are engaged in any unlawful
activities (whether covered under the scope of the present GCC or not) subversive of the
TPCODL’s interest failing which appropriate action (legal or otherwise) may be taken against
the Associate by the TPCODL, in accordance with the terms of the present GCC.
16.0 CONFIDENTIALITY
Associate and its employees or representatives thereof shall strictly maintain the confidentiality
of various information they come across while executing the contract as detailed below.
16.1 Documents
All maps, plans, drawings, specifications, schemes and other documents or information related
to the Contract/Project and the subject matter contained therein and all other information given
to the Associate by the TPCODL in connection with the performance of the contract shall be
held confidential by the Associate and shall remain the property of the TPCODL and shall not be
used or disclosed to third parties by the Associate for any purpose other than for which they
have been supplied or prepared. The Associate may disclose to third parties, upon execution of
confidentiality agreements, such part of the drawings, specifications or information if such
disclosure is necessary for the performance of the Work provided such third parties agree in
writing to keep such information confidential to the same extent and degree as provided herein,
for the benefit of the TPCODL.
16.2 Geographical Data
Maps, layouts and photographs of the unit/plant including its surrounding regions showing vital
installation for national security of country or those of TPCODL shall not be published or
disclosed to the third parties or taken out of the country without prior written approval of the
TPCODL and upon execution of confidentiality agreements satisfactory to the TPCODL with
such third parties prior to disclosure.
16.3 Associate’s Processes
Title to secret processes if any developed by the Associate on an exclusive basis and employed
in the design of the equipment shall remain with the Associate. TPCODL shall hold in
confidence such processes and shall not disclose such processes to the third parties without
prior approval of the Associate and execution by such third parties of secrecy agreements
satisfactory to the Associate prior to disclosure. Upon completion of contract, such processes
shall become the property of the TPCODL. Title to technical specifications, drawings, flow
sheets, norms, calculations, diagrams, interpretations of test results, schematics, layouts and
such other information, which the Associate has supplied to the TPCODL under the Contract
shall be passed on to the TPCODL. The TPCODL shall have the right to use these for
construction, erection, start-up, Trial Run, operation, maintenance, modifications and/or

expansion of the works including for the manufacture of spare parts.
16.4 Exclusions
The provision of Clauses 16.1 to 16.3 shall not apply to information:
 Which at the time of disclosure are in the public domain which later on become part of public
domain through no fault of the party concerned, or
 Which were in the possession of the party concerned prior to disclosure to him by the other
party, or
 Which were received by the party concerned after the time of disclosure without restriction
on disclosure or use, from a third party who did not acquire such information directly or
indirectly from the other party or has no obligation of confidentiality for such information.
16.5 Violation
In case of violation of this clause, the Associate is liable to pay compensation and damages as
may be determined by the competent authority of TPCODL.
17.0 INTELLECTUAL PROPERTY RIGHTS
If, in the course of performance of its functions and duties as envisaged by the scope of the
present GCC, the Associate acquires or develops, any unique knowledge or information which
would be covered, or, is likely to be covered within the definition of a trademark, copyright,
patent, business secret, geographical indication or any other form of intellectual property right, it
shall be obliged, under the terms of this present GCC, to share such knowledge or information
with the TPCODL. All rights, with respect to, or arising from such intellectual property, as afore
mentioned, shall solely vest in TPCODL.
Moreover, the Associate undertakes not to breach any intellectual property right vesting in a
third party/parties, whether by breach of statutory provision, passing off, or otherwise. In the
event of any such breach, the Associate shall be wholly liable to compensate, indemnify or
make good any loss suffered by such third party/parties, or any compensation/damages arising
from any legal proceeding/s, or otherwise. No liability of TPCODL shall arise in this respect, and
any costs, damages, expenses, compensation payable by TPCODL in this regard to a third
party/parties, arising from a legal proceeding/s or otherwise, shall be recoverable from the
Associate.
18.0 INDEMNITY
The Associate shall at all times indemnify, keep indemnified and hold harmless the TPCODL
and its officers, directors, employees, affiliates, agents, successors and assigns against all
actions, claims, demands, costs, charges and expenses arising from or incurred by reason of
any infringement of patent, trade mark, registered design, copy rights and/or industrial property
rights by manufacture, sale or use of the equipment supplied by the Associate whether or not
the TPCODL is held liable for by any court judgement. In this connection, the TPCODL shall
pass on all claims made against him to the Associate for settlement.
The Associate assumes responsibility for and shall indemnify and save harmless the TPCODL
from all liability, claims, costs, expenses, taxes and assessments including penalties, punitive
damages, attorney's fees and court costs which are or may be required to be paid by the
TPCODL and its officers, directors, employees, affiliates, agents, successors and assigns
arising from any breach of the Associate’s obligations under the Contract or for which the
Associate has assumed responsibilities under the Contract including those imposed under any
local or national law or laws, or in respect to all salaries, wages or other compensation for all
persons employed by the Associate or his Sub-Associates or suppliers in connection with the
performance of any work covered by the Contract. The Associate shall execute, deliver and
shall cause his Sub-Associate and suppliers to execute and deliver, such other further
instruments and to comply with all the requirements of such laws and regulation as may be
necessary there under to conform and effectuate the Contract and to protect the TPCODL.
The TPCODL shall not be held responsible for any accident or damages incurred or claims
arising, due to the Associate’s error there from prior to completion of work. The Associate shall
be liable for such accidents and after completion of work for such accidents as the case may be
due to negligence on his part to carry out Work in accordance with Indian laws and regulations
and the specifications set forth herein.
19.0 LIABILITY & LIMITATIONS
19.1 Liability
Except for any specific liability which may be identified in the Contract and which may be
payable hereunder, Associate shall not be liable for any special, incidental, indirect, or
consequential Damages or any loss of business Contracts, revenues or other financial loss (or
equivalents thereof no matter how claimed, computed or characterized) arising out of or in
connection with the Performance of the Work or supply of Goods unless caused by
Associate’s negligence, willful misconduct or breach of contract.
If the Associate is a joint venture or consortium, all concerned parties shall be jointly and
severally bound to the TPCODL for the fulfillment of the provisions of the Contract. The
consortium or the joint venture shall designate one party as their leader, who will be the
coordinator between the parties and TPCODL. The constituents & leader of the consortium or
joint venture shall not be changed without the prior consent of TPCODL.
TPCODL shall have no liability or any special, incidental, indirect or consequential Damages for
any loss of Business Contracts, revenues or other financial loss arising out of this Contract.
19.2 Limitation of Liability
The total liability of Associate against any contract shall be limited to the Total All Inclusive
Contract Value.
20.0 FORCE MAJEURE
Force Majeure applies if the performance by either Party ("the Affected Party") of its obligations
under Contract is materially and adversely affected.
“Force Majeure” shall mean any event or circumstance or combination of events or

circumstances referred below and their consequences that wholly or partly prevents or
unavoidably delays any Party in the performance of its obligations under this Agreement, but
only and to the extent that such events and circumstances are not within the reasonable control,
directly or indirectly, of the Affected Party and could not have been avoided even if the Affected
Party had taken reasonable care:
 Act of war (whether declared or undeclared), invasion, armed conflict or act of foreign
enemy, embargo, blockade, revolution, riot, bombs, religious strife or civil commotion, etc.
 Politically motivated sabotage, or terrorism, etc.
 Action or Act of Government or Governmental agency for which remedy is beyond the
control of the affected parties.
 Any act of God.
Note: Causes like power breakdown/ shortages/fire/strikes, accidents etc. do not fall under
Force Majeure.
Time being the essence of the Contract, if either party is prevented from the performance of its
obligations in whole or in part due to an event of Force Majeure, then provided Notice of
happening of any event by the Affected Party is given to the other party within seven (7) days
from the date of occurrence of such event, which DIRECTLY has impact on works and
submitted details and quantum of resulting effect, but at the same time had made all possible
efforts to mitigate and overcome effects thereof, the Affected Party’s performance under this
Contract shall be suspended until such event ceases and the Scheduled Completion shall be
delayed accordingly.
If Force Majeure event(s) continue for a period of more than three months, the parties shall hold
consultation to discuss the further course of action.
Neither party shall be considered to be in default or in breach of its obligation under the Contract
to the extent that performance of such obligation by either party is prevented by any
circumstances of Force Majeure which arise after effective date of Contract.
Neither party can claim any compensation from the other party on account of Force Majeure.
21.0 SUSPENSION Of CONTRACT
21.1 Suspension for Convenience
TPCODL may, at any time and at its sole option, suspend execution of all or any portions of the
schedule of items of contract to be supplied/work to executed by Associate under the contract
by providing to the Associate at least two business days written notice for contracts having
contract completion period less than sixty days and at least seven business day notice for all
other contracts.
Upon receipt of any such notice, the Associate shall respond as follows as applicable as per
contract construction.
 Immediately discontinue further supply of material/goods specified in the suspension notice
for supply contracts
 Immediately discontinue further service/work and supply of materials of those

services/materials/work specified in the suspension notice for service /composite contract
 Promptly make every reasonable effort to obtain suspension, upon terms satisfactory to
TPCODL, of all orders, outsourcing arrangements, and rental Contracts to the extent that
they relate to performance of the portion of Work suspended by the notice.
 Protect and maintain the portion of the service/Work already completed, including the
portion of the Work suspended hereunder, unless otherwise specifically stated in the notice.
 Continue delivering/carrying out the supply/service/work items as per contract conditions,
which do not fall under purview of the suspension notice.
On receipt of resumption notice from TPCODL, the Associate shall resume execution of contract
as specified in the resumption notice, within the time frame specified in the resumption notice.
21.2 Suspension for Breach of Contract conditions
TPCODL shall suspend execution of whole/or part thereof the contract till such time Associate
complies with the conditions stipulated under section clause 22 for breach/default of contract
conditions.
21.3 Compensation in lieu of Suspension
If the suspension of the contract in whole or in part is for convenience of TPCODL and not due
to any breach of contract conditions by the associate, TPCODL at its discretion shall consider
compensating all reasonable additional costs incurred by Associate in lieu of suspension of
whole or part of contract, on representation of the Associate providing justified estimates of such
additional costs and such estimates are found acceptable and approved by competent authority
of TPCODL.
If the suspension of contract in whole or part thereof is due to breach of contract conditions
(refer clause 24.3) by the Associate, Associate shall not be entitled for any compensation for
any cost incurred in lieu of suspension of whole or part of contract and also shall be liable for
compensating all the losses arising to TPCODL in lieu of suspension of contract. Resumption
notice shall be subject to the Associate taking corrective action for the breach of contract
conditions within the time frame and as per the terms specified in the suspension notice.
22.0 TERMINATION OF CONTRACTS
22.1 Termination for Default/Breach of Contract
The contract / PO shall be subject to termination by TPCODL in case of breach of the contract
by the Associate which shall include but not be limited to the following:
a. Withdrawal or intimation by the Associate of its intent to withdraw or surrender the
execution / completion of the contracted work /PO or failure in ensuring adherence to any
delivery schedules, in deviation of the contract/PO
b. Refusal or neglect on the part of the Associate to supply material/equipment of quantity or
quality as specified by TPCODL and within the timeframe as specified in the contract
document or refusal or neglect to execute the services/work in terms of the agreed

standards of quantity or quality and/or within the timeframe specified in the contract/PO.
c. Failure in any respect to perform any portion of the Work contracted with promptness,
diligence, or in accordance with the terms of the contract.
d. Failure to furnish guarantees as specified and /or failure to comply with the terms thereof.
e. Failure to furnish such relevant documents or information within the time specified which
may be necessary for due execution / completion of the works and documentation.
f. Liquidation, bankruptcy either voluntary or involuntary OR entering into any composition or
compromise with its creditors, or Insolvency.
g. In case any reasonable information has been received by TPCODL that Associate has
adopted/ or attempted to adopt any unethical conduct, action in award of the contract /PO or
at any time thereafter.
h. Failure to comply with applicable statutory provisions as contained in the contract or failure
to comply with the applicable laws.
i. Failure to comply with safety regulations/clauses stipulated in the contract or as may be
generally instructed by TPCODL.
If the default or breach as specified under clause 22 (except sub clause g thereof) be committed
by the Associate for the first time, TPCODL shall issue, along the with notice of default or
breach, a warning notice instructing the associate to take remedial/corrective action within the
time frame stipulated in the warning notice and not to repeat the same in future. The timeframe
for corrective action by the associate shall be specific to the nature of breach of contract and the
same shall not be objected to by the Associate. If the Associate fails to comply with the
instructions in the warning notice or in taking corrective action to the satisfaction of TPCODL
then TPCODL may terminate the entire or part of contract at its discretion by issuing termination
notice without incurring any liability on this ground.
In case the contract is terminated for any breach of the nature specified in clause 24 g stated
above, TPCODL shall have the right to terminate all the contracts TPCODL is having with the
Associate by issuing termination notice which shall be without prejudice to the other rights of
TPCODL available to it under law.
Without prejudice to its right to terminate for breach of contract, TPCODL may, without
assigning any reason, terminate the Contract in whole or in part at any time at its discretion
while the contract is in force by serving a written notice of two weeks to the Associate.
In the event of TPCODL having proceeded with termination of the contract the associate shall
comply and proceed further in the following manner:
a. Associate shall discontinue the supply, on the expiry of the said period of two weeks.
b. Associate shall ensure that no further steps are being taken towards discharge of the
obligations, terms and conditions as contained in the contract/PO. This shall include
initiation of actions not limited to discontinuation of other allied and associated
arrangements which the associate might have entered into with third parties for due
discharge of its obligations under the contract with TPCODL.
c. The Associate shall perform thereafter such tasks as may be necessary to preserve and
protect the terminated portion of the material/service/work in progress and the materials and
equipment at TPCODL sites or in transit thereto. However the associate shall continue to
fulfill its contractual obligations with regard to the part of contract not terminated.
d. It shall be open for TPCODL to conduct a joint assessment with the associate of the
material ,supplies, equipment ,works or in general as to the subject matter of the contract in
regard to which the associate claims having completed its obligations before or during such
termination.
e. It shall be open to TPCODL to seek invocation of the performance bank guarantee or any
other guarantee or other security deposit by whatever name called submitted by the
associate, which shall not be objected to or protested against by the associate.
In case of termination of the contract the parties agree to be governed inter alia by the following:
a. In case TPCODL exercises its right of termination as stated above the associate shall not
dispute or object to the same.
b. The Associate shall be entitled to receive and claim only such payments OR sums of money
from TPCODL as may be found payable to it in regard to works executed by it under the
terms of the contract and no other claim of any nature whatsoever shall be made by the
Associate.
c. All such provisions which the parties have agreed to survive and prevail even after
termination of the contract shall remain effective despite the termination.
In the event of such termination, TPCODL may finish the Work by whatever method it may
deem expedient, including the hiring of services and /or purchase of material equipment from
such third parties as TPCODL may deem fit or may itself provide any labor or materials and
perform any part of the Work. The associate undertakes to bear the incremental costs if any
paid by TPCODL in such a case attributable to failure on the part of the associate. The
Associate in such a case shall not be entitled to receive any further payments and any sums
found payable to it may be adjusted by TPCODL against the amount recoverable from him on
this ground. The same shall be without prejudice to other rights available to TPCODL under law
against the associate.
Upon the termination of any of the contract due to occurrence of any circumstances provided in
clauses stated above and constituting repeated breach or misconduct, TPCODL shall be
entitled to bar the associates its agents, affiliates from undertaking any negotiation / tendering,
bidding, participation activities concerning TPCODL for a period of two years from date of such
termination. The same shall be without prejudice to other rights available to TPCODL.
22.2 Termination for convenience of Associate
Associate at its convenience may request for termination of contract, clearly assigning the
reason for such request. TPCODL has full right to accept, reject or partially accept such request.
This convenience will be available to associate only after one year from the contract effective
date. For this purpose, associate will provide a notice period of 90 days to TPCODL, Associate
will have to pay TPCODL a ‘termination convenience fee’ equivalent to 5% of unexecuted
contract value.
22.3 Termination for Convenience of TPCODL
TPCODL at its sole discretion may terminate the contract by giving 30 days prior notice in
writing or through email to the Associate. TPCODL shall pay the Associate for all the supplies/
services rendered till the actual date of contract termination against submission of invoice by the
Associate to that effect.
23.0 DISPUTE RESOLUTION & ARBITRATION
In case of any dispute or difference the parties shall endeavour to resolve the same through
conciliatory and amicable measures within 15 Days failing which the matter may be referred by
either party for resolution by the sole arbitrator to be appointed mutually by both the parties.
The arbitral proceedings shall be conducted in accordance with Arbitration and Conciliation Act
1996 and the place of arbitration shall be Bhubaneswar. The language to be used at
proceedings shall be English and the award of the arbitrator shall be final and binding on the
parties. The parties shall bear their respective costs of arbitration. The associate shall continue
to discharge its obligations towards due performance of the works as per the terms of the
contract during the arbitration proceedings unless otherwise directed in writing by TPCODL or
suspended by the arbitrator. Further, TPCODL shall continue making such payments as may be
found due and payable to the associate for such works.
24.0 Governing laws and jurisdiction
The parties shall be subject to the jurisdiction of the courts of law in Bhubaneswar and any
matter arising here from shall be subject to applicable law in force in India.
25.0 ATTRIBUTES OF GCC
25.1 Cancellation
The Company reserves the right to cancel, add, delete at its sole discretion, all or any terms of
this GCC or any contract, order or terms agreed between the parties in pursuance without
assigning any reasons and without any compensation to the Associates.
25.2 Severability
If any portion of this GCC is held to be void, invalid, or otherwise unenforceable, in whole or
part, the remaining portions of this GCC shall remain in effect.
25.3 Order of Priority
In case of any discrepancies between the stipulations in General Conditions of the Contract
(GCC) and Special Conditions of Contract (SCC), the GCC shall stand superseded by the SCC
to the extent stipulated hereinabove while balance portion of respective clauses of GCC shall
continue to be applicable.
26.0 INSURANCE
The Associate shall arrange accident insurance policy for his foreign
experts/specialists/personnel deputed to Site and Associate's/his sub-Associates' manufacturing
works as well as for his Indian engineers and supervisory staff. The Associate shall also take
out for his Indian workmen, where applicable, a separate policy as required under Workmen's
Compensation Act.
Associates shall be responsible to suitably insure their entire work-force (to the extent of at least
meeting requirements under Workmen Compensation Act) Tools, Plant, Third party liability at
the project site, All Risk comprehensive insurance for the entire works (insurance for free issue
items will be in TPCODL scope) for total contract value or any other such risks during execution
of works, till the works are handed over to the company, in consultation with TPCODL and shall
submit copies of such insurances to the Engineer-in-Charge for review / acceptance before
commencing the work. Engineer-in-charge must ensure compliance to insurance requirement
by Associate before commencement of works. TPCODL shall stand fully indemnified in this
respect.
27.0 ERRORS AND OMISSIONS
The Associate shall be responsible for all discrepancies, errors and omissions in the drawings,
documents or other information submitted by him, irrespective of whether these have been
approved, reviewed or otherwise accepted by the TPCODL or not. However any error in
design/drawing arising out of any incorrect data/written information from TPCODL will not be
considered as error and omissions on part of the Associate.
28.0 TRANSFER OF TITLES
The title of ownership and property to all equipment, installations, erections, constructions
materials, drawings & documents shall pass to the TPCODL is after commissioning and
complete handing over-taking over.
However, such passing of title of ownership and property to the TPCODL shall not in any way
absolve, dilute or diminish the responsibility and obligations of the Associate under this Contract
including loss or damages and all risks, which shall vest with the Associate.
The Associate shall take all corrective measures arising out of discrepancies, errors and
omissions in drawings and other information within the time schedule and without extra cost to
the TPCODL.
The Associate shall also be responsible for any delay and/or extra cost if any, in carrying out
engineering, and site works by other agencies arising out of discrepancies, errors and
omissions stated in as well as of any late revision/s of drawings and information submitted by
the Associate.
29.0 SUGGESTIONS & FEEDBACK
We welcome all our Business Associates to write to us about their experience with TPCODL; be
it our Company, our services or our people. Each and every concern, issue, query and
suggestion from you will help us to become a better company to work with and shall help us
develop a strong bonding of trust and a long term relationship with you.
You may send your feedback by filling up our Business Associate Feedback Form enclosed
herewith as Annexure-I. You can also log on to our website www.tpcentralodisha.com to
provide your feedback according to the guidelines mentioned below:
30.0 CONTACT POINTS
In case Business Associate needs information with respect to payments or has any grievances,
same may be lodged by log on to our website www.tpcentralodisha.com.
31.0 LIST OF ANNEXURES
S. No. Subject Annexure
1. Performa for Bid Security Bank Guarantee A
3. Performa for Performance Bank Guarantee (CP cum EP) B
4. Performa for No Demand Certificate by Associate C
5. Performa for Indemnification on Statutory Compliance D
6. Performa For Application For Issuance of Consolidated TDS Certificate E
7. HR Service Level Agreement F
8. Under taking for competence of workmen G
9. Business Associate Feedback Form H
10. Acceptance Form For Participation In Reverse Auction Event I
11. Form for RTGS Payment J
12. Contractor Safety Management System K
13. Vendor Appraisal Form L

ANNEXURE-A
PROFORMA FOR BID SECURITY BANK GUARANTEE
Bhubaneswar
HEREAS, (Name of the Bidder) …………. (hereinafter called “the BIDDER”) has submitted his
bid dated …………… for the (Name of Contract) ………… (hereinafter called “the BID”).
KNOW ALL men by these presents we (Name of the Bank) …………….. of (Name of the
Country) …………………… having our registered office at …………………. (hereinafter called
“the BANK) are bound unto TP Central Odisha Distribution Limited (TPCODL) in the sum of
……………….. for which payment well and truly to be made to the TPCODL the Bank binds
himself, his successors and assigns by these presents.
SEALED with the Common Seal of the said Bank this …………. day of …………. 20 ………..
The CONDITIONS of this obligation are:
i) If the Bidder withdraws his Bid during the period of bid validity specified in the Proforma of
Bid
or
ii) If the Bidder having been notified of the acceptance of his Bid by the TPCODL during the
period of bid validity fails or refuses to furnish the Contract Performance Bank Guarantee, in
accordance with the Instructions to Bidders.
We undertake to pay the TPCODL upto the above amount upon receipt of its first written
demand, provided that in its demand the TPCODL will note that amount claimed by it is due to it
owing to the occurrence of one or both conditions, specifying the occurred condition or
conditions.
This Guarantee will remain in force upto and including the date (No of days as mentioned in
tender enquiry) days after the closing date of submission of bids as stated in the Invitation to Bid
or as extended by you at any time prior to this date, notice of which extension to the Bank being
hereby waived, and any demand in respect thereof should reach the Bank not later than the
above date.
DATE……………… SIGNATURE OF THE BANK………………………..
WITNESS……………………………. SEAL………………………...
(Signature, Name & Address)
(At least 2 witnesses)
ANNEXURE- B
PROFORMA FOR PERFORMANCE BANK GUARANTEE (CP cum EP)
(On Rs.100/- Stamp Paper)
Note:
(a) Format shall be followed in toto
(b) Claim period of one month must be kept up
(c) The guarantee to be accompanied by the covering letter from the bank confirming the
signature to the guarantee
-------------------------------------------------------------------------------------------------------------------------------
Bhubaneswar CP cum EP BG No.…………………………….
Order/Contract No…………………dated……………
1. You have entered into a Contract No _____________________________________ with
M/s._____________________________________________ (hereinafter referred to as “the
Vendor”) for the supply cum erection / civil work of
___________________________________ (hereinafter referred to as" the said
Equipment”) for the price and on the terms and conditions contained in the said contract.
2. In accordance with the terms of the said contract, “the Vendor” agreed to furnish you with an
irrevocable, unconditional and acceptable bank guarantee for 10% of the value of contract
and to be valid till the end of Guarantee period plus one month towards “Contract cum
Equipment performance”. For this purpose you have agreed to accept the guarantee.
3. In consideration thereof, we, ______________________________________________
hereby irrevocably and unconditionally guarantee to pay to you on demand but in any case
before the end of five working days from the date of the claim and without demur and
without reference to “the Vendor” such amount or amounts not exceeding the sum of
Rs.___________ (Rupees ___________________________ only) being _______%
(_______ percent) of the total value of the contract on receipt of your intimating that “the
Vendor” has not fulfilled his contractual obligations. You shall be the sole judge for such
non-fulfilment and “the Vendor” shall have no right to question such judgment.
4. You shall have the right to file / make your claim on us under the guarantee for a further
period of one month from the date of expiry.
5. This guarantee shall not be revoked without express consent and shall not be affected by
your granting time or any other indulgence to “the Vendor”, which shall include but not be
limited to, postponement from time to time of the exercise the same in you or any right which
you may have against “the Vendor” and to exercise the same in any covenant contained or
implied in the said contract or any other course or remedy or security available to you, and
our Bank shall not be released from its obligations under this guarantee by your exercising
any of your rights with reference to matters aforesaid or any of them or by reasons of any
other act or forbearance or other acts of omission or commission on your part or any other
indulgence shown by you or by any other matter or thing whatsoever which under the law
would, but for this provision have the effect of relieving our bank from its obligation under
this guarantee.
6. We also agree that you shall be entitled at your option to enforce this guarantee against our
bank as a principal debtor, in the first instance, notwithstanding any other security or
guarantee that you may have in relation to “the Vendor’s” liabilities in respect of the
premises
7. This guarantee shall not be affected by any change in the constitution of our Bank or “the
Vendor” or for any other reason whatsoever.
8. Any claim / extension under the guarantee can be lodge-able at outstation banks or at
Bhubaneswar branch and claim will also be payable at Bhubaneswar Branch (to be
confirmed by Bhubaneswar Branch by a letter to that effect in case BG is from the branch
outside Bhubaneswar)
9. Notwithstanding anything herein contained, our liability under this guarantee is limited to
Rs.___________________ (Rupees________________________________________ only
and the guarantee will remain in force upto and including _________(Date) and shall be
extended from time to time for such period or period as may be desired by “the Vendor”.
10. Unless a demand or claim under this guarantee is received by us in writing within one
months from____________ (expiry date) i.e. on or before _____________ (claim period end
date), we shall be discharged from all liabilities under this guarantee thereafter.
Dated at___________________ this_______________ day of ___________ 200__
Witness
Bank’s rubber stamp
1. ________________________ Banks full address
Designation of Signatory
2. ________________________ Bank official number
ANNEXURE-C
PROFORMA FOR “NO DEMAND CERTIFICATE” BY ASSOCIATE
(On Company’s Letter head or with Company Seal)
(To be submitted by the Associate to TPCODL Accounts Department at the time of
receipt of full and final payment)
(Certificate No. CCP/002)
Name of the Project

Order/ Contract No.
Dated
Name of the Associate
Scheme No. / Job No.
We, M/s.____________________________________________ (Associate) do hereby

acknowledge and confirm that we have received the full and final payment due and payable to
us from TPCODL, in respect of our aforesaid Order No _____________ dated___________
including amendments, if any, issued by TPCODL to our entire satisfaction and we further
confirm that we have no claim whatsoever pending with TPCODL under the said contract / W.O.
Notwithstanding any protest recorded by us in any correspondence, documents, measurement
books and / or final bills etc., we waive all our rights to lodge any claim or protest in future under
this contract.
We are issuing this “NO DEMAND CERTIFICATE” in favour of TPCODL, with full knowledge
and with our free consent without any undue influence, misrepresentation, coercion etc.
Dated Signature
Place Name
Designation
(Company Seal)
ANNEXURE – D
PROFORMA FOR “INDEMNIFICATION ON STATUTORY COMPLIANCES”
(To be submitted by the successful Bidder within seven days of award of work)
(Certificate No. CCP/001)
Name of the Project
Letter of Award / Contract No.
Dated
Name of the Associate
Scheme No. / Job No.
By this confirmation we, ___________________________________________________
(Associate) are formally bound to M/s. TPCODL towards any sum which may be imposed,
levied or hereinafter recovered by the Provident Fund Organization under the provisions of the
Employees of the Provident Fund and Miscellaneous Provisions Act 1952 in respect of
employees employed by us.
We well and truly bind ourselves and our heirs executors administrators and representatives
jointly severely and respectively for the above payment only to be paid to M/s. TPCODL.
AND WHEREAS we, _______________________________________________ (Associate) is
making compliance of the Employees Provident Fund and Miscellaneous Provisions Act 1952,
have entered into the above written bond for the indemnity to M/s. TPCODL against all losses
from the acts or default of the said Associate in respect of compliance of the Provident Fund
Act.
Similarly we hereby confirm that we have complied with all statutory and local laws and nothing
is outstanding with regard to Local Sales Tax, Labour Laws, Local Municipal dues, Electricity
dues etc. We have entered into the above written bond for the indemnity to M/s. TPCODL
against all losses from the acts or default of the said Associate in respect of compliance of the
Local Sales Tax Laws, Local Laws, Labour Laws, Local Municipal Dues, Electricity dues etc.
NOW THE CONDITION, of the above written bond is as such that if the Associate during the
period of this contract commits any default or fails to make payment of Contributions in respect
of his employees to the Employees Provident Fund Organization, he shall indemnify the
Principal Employer M/s. TPCODL from all and every loss and damage caused to them from any
act, omissions or negligence of the said Associate in respect of compliances under the
Employees Provident Fund and Miscellaneous Provisions Act, 1952.
IN WITNESS to the above written bond we have here to set our hands, with our free consent.
Dated Signature
Place Name Designation
(Company Seal)
ANNEXURE-E
PROFORMA FOR APPLICATION FOR ISSUANCE OF CONSOLIDATED TDS CERTIFICATE
To be printed on the letterhead
To,
TP Central Odisha Distribution Limited,
Bhubaneswar
Sub: Application for issuance of Consolidated TDS Certificate for the FY _________
Dear Sir,
I / we hereby request / authorize you to issue me / us a consolidate TDS Certificate for the
financial year _______ against tax deducted at source by you from my / our payments / bills
during the said year from time to time under Chapter XVII – B of the Income Tax Act, 1961.
For and on behalf of
Signature
Name
Address
Contact No. (Land Line)
(Mobile)
PAN #
Assessing authority
ATTACH THE COPY OF PAN CARD

ANNEXURE - F
SERVICE LEVEL AGREEMENT
(To be adhered to by Business Associates (BAs) in TPCODL on Human Resource Issues)
1.0 The following shall be adhered to by the Business Associates during his / its
association with TPCODL:
Shall Abide by TPCODL Core Values:
a) Integrity – We must conduct our business fairly, with honesty and transparency.
Everything we do must stand the test of public scrutiny.
b) Understanding – We must be caring, show respect, compassion and humanity to our
colleagues and customers and always work for the benefit of the communities we serve.
c) Excellence – We must constantly strive to achieve the highest possible standards in our
day to day work and in the quality of services we provide.
d) Unity – We must work cohesively with our colleagues across the group and with our
customers and partners to build strong relationships based on tolerance, understanding
and mutual co-operation.
e) Responsibility – We must continue to be responsible and sensitive to the communities
and environments in which we work and always ensuring that what comes from the
people; goes back to the people many times over.
f) Agility- We must work in a speedy and responsive manner and be proactive and
innovative in our approach.
2.0 The Business Associate / his manager / supervisor who is responsible for managing
the project site / performance contract etc. in TPCODL would also ensure
adherence of these values by his employees / persons deployed by him in
connection with his works undertaken in TPCODL.
3.0 TPCODL is a signatory to the United Nation Global Compact as an integral part of
its Governance principles / business. The Business Associates are required to:
a) Support and respect the protection of human rights and make sure that they are not
complicit in human right abuses.
b) Respect freedom of association and effective recognition of the right to collective
bargaining.
c) Not to resort to any form of forced and compulsory labour.
d) Shall ensure abolition of child labour in his area of work.
e) There is no discrimination in respect of employment and occupation in respect of his
employees.
f) Support precautionary approach to environmental challenges.
g) Promote greater environmental responsibility by himself and his employees in his areas
of work.
h) Deploy and defuse environmental friendly technologies while carrying out the works.
i) Work against corruptions in all its form including extortion and bribery by himself and his
employees.
4.0 The Business Associates are required to adhere to all applicable Labour Laws with
special reference to the following:
a) No person below the age of 18 years and no child labour will be engaged directly or
indirectly for executing the work connected with the business of TPCODL.
b) Minimum wages along with other statutory dues like PF, ESI, etc. as applicable to the
workers shall be made within the prescribed period of 7 th / 10th day of the following
month.
c) Deduction / deposit / record keeping and all other requirements under Employees PF Act
1952, Employees State Insurance Act 1948 and other applicable acts (if any) shall be
adhered to.
d) Only statutorily authorized deductions (if any) shall be made in accordance with the
relevant statutes.
e) All the provisions of Contract Labour (R&A) Act 1970 shall be complied with in respect of
the workers engaged for TPCODL work. The work will be commenced only after
completing necessary formalities for obtaining Labour License (if applicable).
f) Necessary registers / records, filing of returns etc. shall be maintained for verification by
Statutory / TPCODL authorities.
g) Payment of wages shall be made only in presence of and with certification of authorized
representative of TPCODL or shall be made in the form of cheque / bank transfer to the
employee.
h) During the period of contract, the Business Associate will arrange for deployment of his
supervisor / manager for total supervision and control of the work and their manpower.
All the activities related to their manpower e.g. attendance, leave, wage disbursement
etc. will be done under the supervision & control of Business Associates, While
adhering to the prescribed standard / norms of production / productivity & quality. During
execution of the work, Business Associate shall engage only such qualified / skilled
manpower as may be envisaged / required for ensuring level of production / service into
the contract / work order.
i) Clearances as follows shall be obtained from IR & Welfare Group:
a. Clearance for commencement (before start of the work).
b. No Objection Certificate (after completion / before final settlement).
c. Copies of PF / ESI Challans shall be deposited with IR & Welfare Group every
month
j) The Business Associate shall indemnify TPCODL from any liabilities under applicable
Labour Statutes.
k) The Business Associate shall ensure safety and health of his employees and shall also
maintain hygienic working environment / condition in his area of work.
l) The Business Associate and his employee shall abide by Laws of Land and shall not
violate any applicable provisions.
m) The Business Associate appreciates with and acquiesces to the right of TPCODL as
principal employer to fulfil any of his legal obligations, if he fails to do so under applicable
labour laws and deduct the same from his running bills / final payments / enchasing
security deposit / Bank Guarantee as the case may be. If there is any further shortfall
TPCODL has the right to recover the same from the Business Associate.
n) The Business Associate ensures that person employed by him adhere to the moral and
legal conduct and shall not violate any standard conduct envisaged in the premise of
TPCODL by all such as, Transparency, Safety, Discipline, Integrity etc. The Business
Associate or his employees should refrain from corrupt practices, giving or taking bribe
in connection with any TPCODL business.
5.0 The ‘Statutory Compliance Enforcement System’ in TPCODL is detailed below for
adherence by all concerned. Corporate IR & Welfare Group will be the process
owner for implementation of the system with the help of concerned Engineer I/c or
Officer I/c.
a) Statutory Compliance being a professed value in TPCODL Code of Conduct, the
concerned Engineer / Officer in charges are requested to adhere to the provisions and
advise respective Business Associates in their domain to comply in letter and spirit.
b) Immediately after issuance of letter of intent, the authorized representative of the
Business Associate will report to Corporate IR & Welfare group for completion of
statutory requirements.
c) Normally, the work will be started only after ‘Clearance for Commencement of Work
(CCW) is issued by IR & W group to the Business associate. However in exceptional
exigencies in engineer I/c / Officer I/c may direct the Business Associate to start the
work and inform IR & W group about the same. Statutory requirements in this case may
be completed parallely.
d) First monthly bill will be released only after producing CCW to the finance department.
Similarly closure of work and final settlement will be affected after issuance of no
objection certificate from IR & W group.
6.0 Requirements for ‘Clearance for Commencement of Work’ (CCW):
a) Submission of filled up Form ‘A’ for database (Annexure-1).
b) Copy of PF Code allocation letter.
c) Copy of ESI Code allocation letter.
d) Submission of duly filled up Form IV CL(R&A) act (In case more than or equals to 20
workers during the period of contract).
e) Submission of duly filled up Form VI A (Notice of Commencement).
f) Copy of insurance cover note under WC Act 1923 (if applicable).
g) Copy of Contract Agreement.
h) Copy of indemnity bond (if applicable).
i) Affidavit with regard to payment of wages through cheque / bank transfer only.
7.0 Requirements during execution of work:
a) Copy of receipt of application for license / license (if applicable).
b) Copy of PF Challan (latest by 26th day of every Month).
c) Copy of ESI Challan (latest by 26th day of every Month).
d) Copy of Wage disbursement sheet / Bank statement.
e) Filing / Maintenance of all statutory registers / reports / returns for inspection by
Statutory/ TPCODL authorities.
f) Certification of wage disbursement by authorized representative of TPCODL.
g) Copy of ‘Labour Welfare Fund’ deposit certificate / Challan.
h) Insuring safe working practices at the work place.
8.0 Requirements for ‘No Objection Certificate’ (NOC) for closure of work:
a) Submission of duly filled up Form VI A (Notice of Completion).
b) Copy of Half yearly / Annual return for ESI / PF / CL(R&A).
c) Consolidated copy of wage sheet of last month indicating full & final settlement of all
dues like retrenchment benefit, bonus, leave encashment etc. Copy of individual
declaration by employees in Form X regarding termination of employment.
d) Confirmation certificate regarding filling up of form for transfer / withdrawal of PF by the
concerned workers.
In case any of the above are deviated / not complied with the Letter of Award/Order shall
be liable to be withdrawn / cancelled.
Enclosure:
1) Form A
2) Form X
3) Form XI
4) Form VI A
5) Form XXIV
FORM (A)
[To be submitted by the Business Associate to the Principal Employer within a week from LoA
issuance]
A. Details of the Agency
1. Name of Agency :
2. Nature of work :
3. Local Address with Ph. No. :
(With Father’s name) :
4. Permanent Address (Full) :
5. PF code no. & Place :
6. ESI Code no. & Place :
7. Name and address of :
Sub-contractor (if any)
B. Details of Work
8. Name of work (as specified in LOI/LOA) :

9. LOI/LOA Nos. & Dates :
10. Period of contract (Specify Dates) :
[Including Extension period, if any] :
11. Work Area [Department / Location] :
12. Name / Cell no. of Officer I/c :
13. Maximum No. of workers and staff to be engaged on any day during the year.
Supervisory Staff :
Workers :
14. Do you have any other contract in TPCODL : Yes/No
If yes, furnish details:
15. Details of Workmen’s compensation Policy, if applicable
Name of Insurance Company

……………………………………………………………………………...
………………………………………Policy No ……………………………… Number of persons
covered …………… Period of coverage: From ……………………. To …………………….…..
If no, I hereby undertake the liability arising out of Workmen’s Compensation Act and Rules
made there under.
C. Details of workers to be engaged
No. of Workers
S. No. Unskilled* Semi-skilled* Skilled* Clerical / Supervisory
* Number to be indicated
I/We shall fulfil all obligations arising from and under all relevant law in force from time to time.
I/We undertake to keep the TPCODL indemnified against any loss or liability arising out of
failure of my / our abiding the relevant laws.
The name of my / our representatives is …………………………………………… to enter the

TPCODL Premises on my behalf.
Date:
(Signature of the Business Associate
or his Authorized Representative)
This Business Associate is / will be engaged in TPCODL.
(Signature and seal of
Officer I/c of the Work)

Form X
Undertaking
I _________________________________________________ hereby undertake that all the
dues in respect of my employment with M/s ____________________________________ for
the period of _______________________________ to __________________________have
been settled and final payments including retrenchment benefit have been made to me in full.
( )
______________________________
Date:
Form XI
Undertaking
With reference to the contract job awarded by M/s TP Central Odisha Distribution Limited to
M/s__________________________________________________________________ vide
work order No.______________________________________________
dated__________________
I _______________________on behalf of
M/s _________________________________________________hereby undertake:
1. that the dues in respect of the workmen/ employee(s) engaged by us for the said contract,
payable as per the provisions of relevant statute pertaining to
i. wages/ salary
ii. PF & ESI, Bhubaneswar Labour Fund
iii. All other statutory obligation
has been paid /settled in full and no amount/ compliance is due/ pending.
2. That in case any dispute / claim is raised by the concerned workers i.r.o. any dues /
payments, M/s ____________________________________ will settle the same on its
own and such liability will be borne by M/s
____________________________________________________
3. That M/s _________________________________________ hereby indemnify M/s

TPCODL from any future liability i.r.o. any statutory obligation in respect of said contract.
Date:
________________________
( )
Authorized Signatory
For M/s _____________________

FORM- VI A
Notice for Commencement /Completion of contract work
I/We, Sh. / M/s ____________________________________________________ (Name and
Address of the Contractor) hereby intimate that the contract work
_______________________________________________ (name of work) in establishment of
the ________________________________________ (name and address of the Principal
Employer) for which License
No.___________________________________________dated_____________________has
been issued to me/us by the Licensing Officer _______________________(name of the
Headquarters), has been commenced / completed with effect from
______________________date / on date.
Signature of Contractor
With Office Seal
The Inspector
__________________________
__________________________
FORM XXIV
[See Rule 82(1)]
Return to be sent by the Contractor to the licensing Officer (in duplicate)
Half -Yearly Ending_______
1. Name and address of the Contractor
2. Name and address of the Establishment
3. Name and address of the Principal Employer
4. Duration of Contract: From _______________to _________________
5. No. of days during the half year on which
(a) the establishment of the principal employer had worked
(b) the contractor’s establishment had worked
6. Maximum No. of contract labour employed on any day during the half –year:
Men Women Children Total
7. (i) Daily hours of work and spread over

(ii) (a) whether weekly holiday observed and on what day
(b) if so, whether it was paid for
(iii) No. of man – hours of overtime worked
8. No. of man days worked by
9. Amount of wages paid
10. Amount of deductions from wages, if any
Whether the following have been provided –

(i) Canteen : _____________
(ii) Rest rooms : _____________
(iii) Drinking water : _____________
(iv) Crèches : _____________
(v) First Aid : _____________
Signature of contractor
Place _________________
Date __________________
ANNEXURE – G
UNDERTAKING FOR COMPETENCE OF WORKMEN
Name of Associate :
Tender No. :
Item :
With reference to the tender mentioned above, I/We _______________________________,

hereby undertake that the workmen/ employee(s) engaged by M/s
__________________________ for the job against said tender shall be competent in all
respect, commensurate to the nature of job.
Date: _____________________________
( )
Authorized Signatory
For M/s
Seal
ANNEXURE-H
BUSINESS ASSOCIATE FEEDBACK FORM
With an objective to improve our internal processes and systems, and serve you better, we solicit your
valuable feedback & suggestions. It is estimated that it will take about 10 minutes to complete this
survey. We assure you that your feedback shall be kept confidential. Please send the duly filled
feedback form in the "TPCODL addressed - attached envelop"
You are associated with us as

 OEMs  Service Contractor  Material Suppliers  Material & Manpower Supplier
You are associated with us for

 Less than 1 year  More than 1 year but less than 3 years  More than 3 years
Your office is located at

 Bhubaneswar  Within 200 kms from Bhubaneswar  More than 200 kms from
Bhubaneswar
Your nearly turnover with TPCODL

 Less than 25 Lacs  25 Lacs to 1 Crore  More than 1 Cr.
Additional information
Your Name
Your Designation
Your Organization
Contact Nos.
Email
We once again thank you for your participation in this survey. Please spare 10 minutes to
give your feedback on following pages (Section A to E)
SECTION - A
(Please √ mark in the relevant box and give your remarks / suggestions / information for our
improvement.).
1 2 3 4 5
Do Not Agree
Fully Agree
Agreement
Agreement
Agreement
Slightly in
Mostly in
S. Remarks/
In Fair
Parameters
No. Suggestion
You receive all relevant queries /

1
tenders from us in timely manner.
We provide you enough lead time
2 to respond to our queries /
tenders.
We provide you adequate support
(drawings, documents,
3 clarifications, briefing etc.) to
enable you meet our
requirements.
All following elements of our
4 contract / purchase order are
rational :
4.1 Scope of Work
4.2 Delivery / Execution Schedule
4.3 Payment Terms
4.4 Liquidated Damages
4.5 Performance Guarantee

Our purchase orders / contracts
5 are simple, specific & easy to
understand
TPCODL demonstrate
willingness to be flexible in
6
administration of Contract /
Purchase Order
We provide timely responses /
7
clarifications to your queries
TPCODL representative you
interact / coordinate with is
8 adequately empowered to
support you in meeting
contractual obligations
TPCODL provide you all
necessary infrastructure support
9
for timely and quality completion
of work (including AMC)
1 2 3 4 5
Do Not Agree
Fully Agree
Agreement
Agreement
Agreement
Slightly in
Mostly in
S. Remarks/
In Fair
Parameters
No. Suggestion
TPCODL Engineer-in-Charge
10 timely certifies the jobs executed/
material supplied
TPCODL Engineer-in-Charge
efficiently supervises the job
11
execution for timely completion of
job
BIRD (Bill Inward Receipt Desk)
12 initiative has improved payment
disbursement process
Our approach for Inspection and
13 Quality Assurance effective to
expedite project completion?
TPCODL never defaults on
14
contractual terms
In TPCODL Contracts closure is
15
done within set time limit
Our material receiving procedures
are well defined and efficiently
16
deployed to reduce mutual
inconvenience
Bank Guarantees are released in
17
time bound manner
Our processes related to payment
18
/ account settlement are effective.
19 You get payments on time
TPCODL Employees follow
20
Ethical behavior
SECTION - B
SECTION – B (Please rate the following parameters on a scale of 1 to 5, where 1 - Minimum; 5
- Maximum)
Remarks/
SN Parameters 1 2 3 4 5
Suggestion
How do you rate courtesy/ empathy/
attitude level and warmth of TPCODL
1
employees you interact with from
following team?
1.1 Project Engineering
1.2 District / Zones
1.3 Projects/HOG (TS &P)
1.4 Inspection & Quality Assurance
1.5 Stores
1.6 Metering & Billing
1.7 Accounts / Finance
1.8 Administration
1.9 IT & Automation

How would you rate TPCODL in
comparison to your other clients in
2 terms of fairness of treatment and
transparency with its Business
Associates?
3 terms of processes and systems to
manage partnership with its
Business Associates
4 terms of building long term &
mutually relationship with its
Business Associates
SECTION – C
Please √ mark in the relevant box and give your remarks / suggestions / information for our
improvement.
Probably YES
Certainly YES
Probably NO
Certainly NO
S. Remarks/
Parameters
No. Suggestion
Based on your experience with

1 TPCODL, would you like to continue
your relationship with TPCODL?
If someone asks you about TPCODL,
2 would you talk “positively” about
TPCODL?
Would you refer TPCODL name to
others in your community, fraternity and
3
society as a professional & dynamic
organization?
SECTION - D
If we ask you to rate us on a scale of 1 to 10, how will you rate TPCODL, that truly
represents your overall satisfaction with us (please tick appropriate box) –
1 2 3 4 5 6 7 8 9 10
SECTION – E
Please √ mark in the relevant box and give your remarks / suggestions / information for our
improvement.
Please spare your thoughts for TPCODL’s improvement in particular areas of weaknesses,
particularly relating to some great practices, attitudes that you have seen elsewhere in Indian
and International Organizations, which you recommend TPCODL to adopt. Please give your
valuable salient recommendations.
Please spare your thoughts for TPCODL’s improvement in particular areas of major concerns
for you. We also welcome your suggestions to adopt any best practices, altitudes that you have
observed / experienced elsewhere in Indian/ International organization.
Please tick (√) your top 5 expectations out of the following 10 points
Recommendation
listed below -
(Please list down
improvement you
Timely payment
expect from
TPCODL)
1 Flexibility in Contracts/PO
Clarity in PO,s & Contracts
2 Timely response to quarries
Timely certification of works executed
3 Clarity in Specs, drawings, other docs etc.

Adequate information provided on website for
tender notification, parties qualified etc.
4 Timely receipt of material at site for execution
Performance Guarantee/EMD released in time

Inspection & quality assurance support for
5
timely job completion
We thank you for your time and courtesy!!

ANNEXURE - I
ACCEPTANCE FORM FOR PARTICIPATION IN REVERSE AUCTION EVENT
(To be signed and stamped by the bidder prior to participation in the auction event)
In a bid to make our entire procurement process more fair and transparent, TPCODL intends to use the
reverse auctions through SAP-SRM tool as an integral part of the entire tendering process. All the bidders
who are found as technically qualified based on the tender requirements shall be eligible to participate in
the reverse auction event.
The following terms and conditions are deemed as accepted by the bidder on participation in the
bid event:
1. TPCODL shall provide the user id and password to the authorized representative of the bidder.
(Authorization Letter in lieu of the same shall be submitted along with the signed and stamped
Acceptance Form).
2. TPCODL will make every effort to make the bid process transparent. However, the award decision by
TPCODL would be final and binding on the supplier.
3. The bidder agrees to non-disclosure of trade information regarding the purchase, identity of TPCODL,
bid process, bid technology, bid documentation and bid details.
4. The bidder is advised to understand the auto bid process to safeguard themselves against any
possibility of non-participation in the auction event.
5. In case of bidding through Internet medium, bidders are further advised to ensure availability of the
entire infrastructure as required at their end to participate in the auction event. Inability to bid due to
telephone line glitch, internet response issues, software or hardware hangs, power failure or any
other reason shall not be the responsibility of TPCODL.
6. In case of intranet medium, TPCODL shall provide the infrastructure to bidders. Further, TPCODL
has sole discretion to extend or restart the auction event in case of any glitches in infrastructure
observed which has restricted the bidders to submit the bids to ensure fair & transparent competitive
bidding. In case an auction event is restarted, the best bid as already available in the system shall
become the start price for the new auction.
7. In case the bidder fails to participate in the auction event due any reason whatsoever, it shall be
presumed that the bidder has no further discounts to offer and the initial bid as submitted by the
bidder as a part of the tender shall be considered as the bidder’s final no regret offer. Any offline price
bids received from a bidder in lieu of non-participation in the auction event shall be outrightly rejected
by TPCODL.
8. The bidder shall be prepared with competitive price quotes on the day of the bidding event.
9. The prices as quoted by the bidder during the auction event shall be inclusive of all the applicable
taxes, duties and levies and shall be FOR at TPCODL site.
10. The prices submitted by a bidder during the auction event shall be binding on the bidder.
11. No requests for time extension of the auction event shall be considered by TPCODL.
12. The original price bids of the bidders shall be reduced on pro-rata basis against each line item based
on the final all inclusive prices offered during conclusion of the auction event for arriving at Contract
amount.
Signature & Seal of the Bidder
ANNEXURE - J
To,
DGM (Finance)
Bhubaneswar
Sub: e-Payments through National Electronic Fund Transfer (NEFT) OR Real Time
Gross Settlement System (RTGS)
Dear Sir,
We request and authorize you to affect e-payment through NEFT/RTGS to our Bank Account as
per the details given below:-
Vendor Code :
Title of Account in the Bank :
Account Type :
(Please mention here whether account is
Savings/Current/Cash Credit)
Bank Account Number :
Name & Address of Bank :
Bank Contact Person’s Names :
Bank Tele Numbers with STD Code :
Bank Branch MICR Code :
(Please enclose a Xerox a copy of a cheque.

This cheque should not be a payable at par
cheque)
Bank Branch IFSC Code :
(You can obtain this from branch where you

have your account)
:
Email Address of accounts person (to
send payment information)
Name of the Authorized Signatory :
Contact Person’s Name :

Official Correspondence Address :
We confirm that we will bear the charges, if any, levied by our bank for the credit of NEFT/RTGS
amounts in our account. Any change in above furnished information shall be informed to
TPCODL well in time at our own. Further, we kept TPCODL indemnified for any loss incurred
due to wrong furnishing of above information.
Thanking you,
For ____________________
(Authorised Signatory)
(Signature with Rubber Stamp)
Certification from Bank:

We confirm that we are enabled for receiving NEFT/RTGS credits and we further confirm that
the account number (specify Bank a/c no.) of (Please mention here name of the account
holder), the signature of the authorised signatory and the MICR and IFSC Code of our branch
mentioned above are correct.
This also is certified that the above information is correct as per Bank record
(Manager’s/ Officers Signature under Bank Stamp)

ANNEXURE - K
CONTRACTOR SAFETY MANAGEMENT SYSTEM
1. OBJECTIVE
The objective of the Contractor Safety Management System is to lay down clear guidelines
for all Business Associates (including their associates, staff and agents) which would
facilitate them to observe all statutory rules and regulations, comply with applicable
standards of Central Electricity Authority (Measures relating to safety and electric supply)
Regulations, 2010 & (safety requirements for construction, operation and maintenance of
electrical plants and electric lines) Regulations,2011, TPCODL Safety Manual and
Guidelines and thus, ensure creation of safe working environment for all stakeholders of our
network.
2. SCOPE
All contracts (minor and major) will be subject to the provisions of this document.
Minor Contracts: Contracts which satisfy all the criteria listed under the head “Minor
Contracts”.
Major Contracts: Contracts which satisfy any two or more criteria listed under the head
“Major Contracts”
Criteria Minor Contracts Major Contracts
Value of Contract < Rs. 1500000/- (less than >= Rs. 1500000/-
Rs. Fifteen Lac) (Equal or more than
Rs. Fifteen Lac)
Period Period less than 1 year Any period
Working on energized
electrical equipment No Yes
Working on height (above

1.8 Mtrs from ground) No Yes
Work involving construction

activity No Yes
Working with hazardous

goods or chemicals No Yes
Work involving danger to

general public No Yes
Note: Exceptions for major and minor contract are – in house software development,
supply of material or equipment but no direct or indirect installation of the same material,
administration contracts (courier, water supply, printing, security, transport, etc.), minor
civil work like plastering at ground level or flooring, etc. The facility management
(housekeeping) contract will always be treated as a minor contract.
3. INFORMATION REQUIRED AT TIME OF VENDOR REGISTRATION OR BEFORE

COMMENCEMENT OF CONTRACT
3.1 Business Associate is required to fill the Safety Management System Questionnaire as
per annexure 1 and submit along with the vendor registration process / bid / tender
document. The filled questionnaire will be scrutinized by Engineer In-charge / indenting
group and recommend suitability of the BA with respect to safety requirements. The
fulfilment of statutory requirements for vendor registration pertaining to labour laws etc.
shall be done by BA Cell on being referred to it.
3.2 Business Associate is required to take suitable risk control measures mentioned against
the identified Hazards and Risk document provided for all contracts as per annexure 2.
The primary objective of this is to evaluate the understanding of the BA towards risk
mitigation and employment of safe work procedures. BA is required to conduct the
Hazard identification and Risk Assessment study as per the procedure and deploy more
or other measures if deemed necessary.
3.3 Business Associate shall comply with Statutory Requirements related to Safety and
Occupational Health and submit the “Safety Undertaking” as per annexure 4.
4. GENERAL SAFETY CONDITIONS REQUIRED TO BE FULFILLED BY BUSINESS

ASSOCIATES
The requirements of the contractor safety management system applicable to the minor or
major contracts related to various groups are as following –
4.1 Maintenance of Distribution Network – Annexure 3.1

4.2 Distribution Projects – Annexure 3.2
4.3 EHV Projects – Annexure 3.3
4.4 Maintenance of Sub transmission network – Annexure 3.4
4.5 Civil / Generation Projects – Annexure 3.5
4.6 Meter Management Group (MMG), Revenue Recovery Group (RRG), Energy
Auditing Group, AMI, MRG, etc. – Annex3.6
4.7 Maintenance and Operation of Street Light. – Annexure 3.7
1. Please note that hydra cranes used by any dept should be ACE Model No. FX 150 ACE
SX 150, Escorts Model No. TRX 1550 or contemporary. Use of old generation hydra cranes
like ACE 14XW or ACE 12 XW, etc are prohibited.
(Details as per Annexure attached)
Note: For minor contracts, the BA shall assign the duties of Safety Representative to the Work
Supervisor. Work Supervisor will deliver all duties and responsibilities of Safety Supervisor as
detailed in this document.
The Business Associate (BA) having major contract will appointing Safety supervisor, engineer /
manager for the TPCODL work. The BA shall make all necessary arrangements for getting their
workforce safety trained and competency checked from the DOSEC of TPCODL before
deployment in the field. BA Cell shall recommend the suitability after competency checked by
Engineer In-charge and SAFETY group (or his representative) of TPCODL. After getting the
clearance from DOSEC, BA cell and receiving temporary I-card issued by TPCODL, Business
Associate shall commence the working.
Safety Representative of Business Associates will formally become the nodal point for safety
concerns for TPCODL. BA shall not frequently transfer or terminate the services of any of
the safety representatives appointed for TPCODL work site. BA needs to ensure that
Safety representative is available at all points of time; failing which the work being
carried out in the interim (period when Safety representative is not available) shall be
treated as working under improper supervision and due penal provisions shall be
initiated against the BA. BA will be required to provide all applicable infrastructure and power
to ensure smooth working of the safety representative to maintain a sound safety management
system. In all contracts safety representative will not be assigned any other activity at site
apart from the works related to safety management. The duties are detailed in clause 5.5
of this document. TPCODL will be auditing the facilities provided to the BA`s safety team time
to time.
The Safety Representative of the BA shall be required to meet and follow the instructions of the
Engineer In-charge and SAFETY Group of TPCODL. He shall be responsible for providing the
MIS and/or any other relevant information, as and when desired, within the stipulated time frame
as per the requirements of TPCODL. Any non-conformance to safety will lead to the negative
marking or issue of safety violation challan/ tokens which shall affect the monthly evaluation and
performance of BA.
All contracts where BA has to depute vehicle for their staff and equipment to move from one
location to other, the BA shall ensure that vehicle complies all required statutory clearances and
requirement as per The Motor Vehicle Act, 1988 as well as TPCODL Road Safety Policy and
are in good & safe state of working.
5. QUALIFICATION AND EXPERIENCE OF THE SAFETY AND SITE PERSONNEL
Qualification and experience required for the safety and site personnel are as following:
5.1 Safety Supervisor: It is mandatory that educational qualification of safety supervisor be ITI
(of relevant trade) / Diploma (Any branch of engineering) and he has a working experience
on electrical system / relevant field of work at least 5 yrs for ITI and 3 years for Diploma
holder. Having formal experience of the safety systems will be an added advantage
5.2 Safety Engineer: It is mandatory that educational qualification of safety engineer be at least
Diploma (relevant branch) and he has working experience on electrical system of at least 3
yrs. Having the formal experience of the safety systems will be an added advantage.
5.3 Safety Manager: The educational qualification of safety manager should be graduate
engineer with working experience on electrical system / network of at least 3 yrs. OR
Diploma in Industrial Safety with working experience of 05 years including at least 02 years
on electrical network.
However, clause 5.1, 5.2 and 5.3 are not applicable for minor contracts. In such cases, BA shall
assign the duties of Safety Representative to the Work Supervisor. Work Supervisor will deliver
required duties of Safety Representative (as per clause 5.5) in addition to other duties without
diluting the importance of safety.
5.4 Site Skilled Personnel: For all responsibility related to site activities and operations, the BA
shall employ only qualified and skilled persons and shall comply the provisions of section
19 & 29 of Central Electricity Authority (Measures relating to safety and electric supply)
Regulations, 2010. Persons holding valid approvals only by any Government approved
agency or a competency assessment panel or a team set up by TPCODL shall be allowed
to perform the High Risk / High Hazard activities (refer page 1). The skill / qualification
required for the electrician and electrical supervisor are given in annexure 5. The contracts
related to maintenance of Distribution Network, Distribution Projects, Extra High Voltage
Projects, maintenance of Sub-Transmission Network, Meter Management Group & Energy
Audit Group, maintenance and operation of street lights, shall preferably have at least 20
per cent of ITI qualified electricians in the first year of the contract. This figure shall
preferably be incremented by 15 per cent every subsequent year.
Note: For the competency assessment may please refer the work instructions. An employee
shall have to necessarily undergo the competency assessment check once in every eighteen
months.
5.5 Requirements from the Safety Representative(s) of the Business Associate:

5.5.1 Safety training of 2 hrs/employee/month and one day of safety induction training to
all new employees joining the BA will be conducted by the BA as per Safety training
modules of TPCODL.
5.5.2 Safety Talk / tool box talk before start of shift to BA employees.
5.5.3 Ensuring the availability & proper usage of the standard safety equipment (PPE)
5.5.4 Periodic inspection of PPE to ensure their serviceability and maintaining the 10%
buffer stock of standard PPEs.
5.5.5 Ensuring the adherence to standard operating procedures of TPCODL as
mentioned in TPCODL Safety standard and O & M and concerned function’s
manual.
5.5.6 Safety inspections / audits as per the process of TPCODL
5.5.7 Working in close coordination Safety Group of TPCODL.
5.5.8 Reporting of unsafe acts, unsafe conditions, near miss, incident or accident to
Engineer In-Charge and Safety Group of TPCODL immediately after its occurrence.
5.5.9 Regular HIRA at site and comply the control measures as stated in the detailed
HIRA as per the annexure 2. Also deployment of JSA based checklist shall be
ensured.
5.5.10 Ensuring compliance with safety and other laws as may be applicable and providing
for safety assurance.
5.6 Training and Syllabus: The BA shall not deploy any person at work place / site or send
newly recruited personnel directly to DOSEC for competency assessment without Safety
Induction Training.
5.6.1 All new BA employees have to necessarily undergo one and half days Safety training
and Competency assessment at training centre of BA cell. This training will be conducted
once in a week. After the completion of Safety training & Competency assessment I-card
will be issued to all competent BA employees
5.6.2 BA is expected to initially train and judge the capability of the workman at his own
end before further recommending the workmen for Competency assessment. If any BA
workman sent for competency assessment. In case any BA workman fails in the
Competency test at DOSEC, it will be deemed that BA has not imparted sufficient training
at his end and actual cost of training ₹ 7500/ BA employee/ failed attempt will be
recovered.
5.6.3 The workers who have imparted Safety Training and issued I-Cards of TPCODL,
are not deployed at TPCODL worksites/ voluntarily left the job by workers/ used
somewhere else other than TPCODL by the BA, in that case Management reserves the
rights to intervene and recover the actual cost of training i.e. ₹ 7500/BA employee.
(Exempted for attrition rate of BA workers less than or equal to 10% of total workforce
deployed at TPCODL)
5.7 It is desired that Safety representative of the BA to impart the general safety training to
each employee of duration 2 hrs per month. The training will be organized at BA level and
the record to be sent to engineer in-charge and SAFETY group of TPCODL every month.
Please refer schedule and syllabus in annexure 6.
List of Personal Protective Equipment (PPE) and Maintenance schedule: BA shall

commence the project or any work only when the required PPE are made available to the team
of employees involved in the work. Each PPE of BA shall be checked / inspected by the safety
representative / supervisor at zone before the work start or as prescribed in the list. Safety
representative shall regularly check the healthiness of each PPE allocated to lineman. Suitable
record shall be maintained at zone. Defective PPE shall be immediately replaced or within 24
hours by the BA. In no case linemen or any other official of BA may be allowed to work with
defective PPE. It is preferred that BA ensures minimum stock of each PPE at zone for
immediate replacement with defective one. The PPE shall be IS / BS / CE marked and exactly
as per the standard or specification mentioned in the annexure 7. Working without PPE / non-
standard PPE shall be treated as safety violation and penalty as stated in section 6.0 of this
document. If TPCODL finds that BA has not provided the adequate / appropriate PPE to their
staff, TPCODL reserves the rights to stop the work and call the BA to provide appropriate PPEs
at the risk. If the BA fails to provide the required PPEs at the risk then the same shall be
provided by TPCODL at the actual cost of the PPE. The amount shall be charged to BA and
same shall be first recovered from the current bill of BA or any future payment to be made to
BA. In the event of any balance amount still left for recovery, the same shall be adjusted
against retention amount or by invoking bank guarantee submitted by BA.
5.8 Safety Audit / Inspection & HIRA: The BA shall get the required safety inspection / audit
conducted by his technical team comprising of safety representative as per the annexure
8. The safety representative will be required to conduct the HIRA (Hazard Identification
and Risk Assessment) as per annexure 2 of the process and work undertaken at least two
times in a year or every time if a new process / activity / machine is introduced or
whenever an accident take place. The risk identified to be addressed suitably with –
 Engineering Control
 Management Control, and
 Personal Protective Equipment.
The safety representative of BA shall inform and educate for the identified risk and
hazard control methods to employees, supervisor and engineer as well as the
engineer in-charge and SAFETY group of TPCODL.
5.9 Safety Performance and Safety MIS: The BA shall maintain good practice of safety all
through the contract duration. Safety shall always be of paramount importance during the
contract period. Safety performance will be monitored on yearly basis throughout the
period and no relaxation will be given for bad performance. BA with good track record
and excellent performance will be rewarded suitably as per clause 6.0 of this document.
The BA has to provide monthly “Performance Report – Safety” to engineer in-charge and
SAFETY group TPCODL this shall be part of monthly bill along with training details.
Performa of the report is enclosed as annexure 9.
5.10 Pre – Employment Medical Check-up and Fitness of employees engaged for the
critical works: The BA shall submit the health fitness certificate for all those workers
involved in climbing the pole or working at height for following diseases:
5.10.2 Epilepsy
5.10.3 Colour blindness
5.10.4 Deafness
5.10.5 Vertigo & height phobia
Every year BA will give an undertaking stating that all the employees are fit to work and have
not developed aforesaid diseases. The Record of such medical check-ups shall be submitted to
BA Cell before issue of temporary identity card. The records shall be maintained at BA Cell. All
such medical check-ups shall be repeated once in a year for all workers involved in climbing the
pole or working on electrical network.
6. REWARD AND PUNITIVE MEASURES
6.1 To support the enforcement of good SHE & DM practices by the Business Associate and to
eliminate repeated or continuing safety violations, use of appropriate reward and punitive
measures shall be made. Each unsafe act or violation of the safety guidelines as described in
the Safety Manual of the TPCODL will be audit criteria of this system. Broadly the measures
identified are following:
6.1.1 Working without PPE/ Safety Gadgets

6.1.2 Working without proper tools and tackles, barricading, Poor condition of
Crane / Hydra / Vehicle, using without certification / Licence, Incompetent
driver/ Helper
6.1.3 Working without creation of effective safety zone
6.1.4 Improper Supervision at worksite, Lineman/ Supervisor working without
competency
6.1.5 Working without adherence to PTW process or authorization/ not
adherence to SOPs / W.I. of TPCODL.
6.1.6 Improper Working at height equal to or above 1.8 mtrs without taking proper
fall protection measures/ Poor condition of Ladder
6.2 Measures of Reward and Punitive Measures

The Engineer In-Charge, NSO, SC, ASOs, CSI / SIs and SHE &DM group will conduct
the surprise audits of the work / project and if any non-conformance is found the same
will be booked and entered in the format “Safety Violation Record” annexure 10. The
flow of the information is given below:
Safety Violation Escalation & Monitoring process

Action Responsibility
Safety Violation form has been filled and counter foil Engineer In-charge/ NSO / SC
sent to SAFETY team for information. The main form is / SAFETY Group /CSI/ ASO/
to be given to BA supervisor / Engineer in-charge. Any authorised TPCODL
(Automatically generated if Site audit done through official.
Mobile App.)
↓
Entry of the violation in the master record and sending SAFETY Group
the information to concerned Manager, HoG, HoD,
Head and Chief (O &S). (Automatically generated if
Site audit done through Mobile App.).
↓
Forwarding the information Centralized Account Engineer In-charge
Payable (CAPS) for amount deduction from the current
bill of the BA, if any.
↓
HoG (Safety – II) & HoG (Safety & Quality – SAFETY Group
Commercial) and CAPS to generate the MIS of the
violations and the amount deducted.
↓
The pool of the amount generated after the deduction SAFETY Group with approval
to be utilized in safety welfare of BA employees. of CFO/Chief (O & S)
/CEO&MD
The safety violations have been rated from 1 to 5 (figure 6.3) as per the gravity of the
violation. If the same violation is repeated it may escalate into a higher penalty. If a
particular Business Associate employee violates safety norms three times, he shall not
be allowed to work in TPCODL for a period of one year from the date of the 3rd violation.
6.3 Safety Violation Escalation Matrix

6.3.1
Consequence of Safety Violation Observed

Violation
(Not related to Incident/ Accident)
Subsequent
S.No. Safety Violation 1st 2nd 3rd 4th
Violations
Working without PPE (Helmet/Gloves/Safety
1 A B C D
Harness/ Safety Shoes etc.)
Will attract the
2 Improper Working at Height A B C D same penality
as applicable in
3 Working without proper tools and tackles A B C D the 4th
violation.
Poor condition of Crane/Hydra/
4 A B C D
Vehicle/Incompetent driver/ Helper
5 Violation of SOP/ WI B C D E
Working without adherence to PTW process or

6 C D E
authorization/ Safety Zone
Legend Action to be taken Responsibility Penality Amount (in Rs.)

The number of
A Warning letter Engineer Incharge Nil violations are to
be calculated
B Levy of Penalty Engineer Incharge 2,000
cumulatively
C Memo to BA & Levy of Penalty Head of Group 4,000 over the
D Memo to BA & Levy of Penalty Head of Department 10,000 contract period
and not on
Memo to BA, Levy of Penalty and termination of
E Head of Department 1,00,000 monthly basis.
Contract
Figure 6.3 (1a)-Penality Matrix for Safety violation (Applicable for Minor Contracts)
Consequence of Safety Violation Observed

Violation
(Not related to Incident/ Accident)
Subsequent
S.No. Safety Violation 1st 2nd 3rd 4th
Violations
Working without PPE (Helmet/Gloves/Safety
1 B C D D
Harness/ Safety Shoes etc.) Will attract the
same penality
2 Improper Working at Height B C D D as applicable in
the 4th
violation.
3 Working without proper tools and tackles A B C D
Poor condition of Crane/Hydra/

4 B C D E
Vehicle/Incompetent driver/ Helper
5 Violation of SOP/ WI C D E
Working without adherence to PTW process or

6 C D E
authorization/ Safety Zone
Legend Action to be taken Responsibility Penality Amount (in Rs.) The number of
A Levy of Penalty Engineer Incharge 5,000 violations are to
be calculated
B Memo to BA & Levy of Penalty Engineer Incharge 10,000
cumulatively
C Memo to BA & Levy of Penalty Head of Group 25,000 over the
D Memo to BA & Levy of Penalty Head of Department 50,000 contract period
and not on
Memo to BA, Levy of Penalty and termination of
E Head of Department 1,00,000 monthly basis.
Contract
Figure 6.3 (1b)-Penality Matrix for Safety violation (Applicable for Major Contracts)
Once the BA reaches the “BLACK” (color – “5”) category, i.e. highest level of safety violation,
“Termination” notice to BA will be issued from the office of the Head of Department (equivalent
to Addl GM/ GM/ Sr. GM level) and further, if required, continuation / extension of contract will
only be initiated by Functional Head of the department (equivalent to Sr. GM / VP level) and
approved by CEO & MD. Till the extension, the contract will remain suspended.
TPCODL encourages the reportage of the safety violation during the contract work by BA. Any
TPCODL employee can register a safety violation against the BA in the “Safety Violation Form”
annexure 10. Initially the observer has to fill the form and handover the counterfoil (lower
portion) of the document to the supervisor of the BA, inform the site engineer of TPCODL and
send the top portion of the Safety Violation Form to SAFETY group for the further necessary
action against the BA. The cumulative nos. of Safety Violations pertaining to any particular
BA shall be calculated on yearly basis.
Safety violations resulting in incident / accident will be treated as per gravity of the injury /
fatality and its impact as well as type i.e. minor or Major. Consequences of incident / accident
are shown in the matrix (figure 6.3(2) for major and 6.3(3) for minor) below. In case of any
accident, findings and recommendations of Accident Enquiry Committee will be final and binding
and will supersede the arbitration clause of GCC.
Consequence Of an Incident / Accident
Required
Incident / Accident
Action
(In case of MAJOR contract)
Sl. No Type of the injury 1st 2nd 3rd 4th
Take risk reduction

F
1 Slight injury (First Aid Case)
(Strengthening of process through continuous improvement in the w ork procedure)
measures
Minor injury (No or Hospitalization less then
2 F G G H
48 Hrs)
Major injury (Bone injury or burn or
3 G G H I
Hospitalization more then 48 Hrs)
Intolerable
4 Single fatality J K
Multiple fatalities (Two or more fatalities

5 K
during one event)
Legend Action to be taken Responsibility Penalty (in Rs.)
F Memo to BA and levy of penalty Engineer Incharge 5,000/-
G Memo to BA and levy of penalty Head of Group 20,000/- The number of

violations are to be
H Memo to BA and levy of penalty Head of Group 50,000/- calculated
cumulatively over the
I Memo to BA and levy of penalty Head of Department 2,00,000/- contract period and
not on monthly basis.
J Memo to BA and levy of penalty Head of Department 5,00,000/-.
Memo to BA, levy of penalty, termination of

K Functional Head 10,00,000/-
contract and black listing of BA
Figure 6.3 (2) - Penalty Matrix for Incident / Accident in Major Contracts
(For example: In major contracts, if there is first incidence of major injury say bone injury (Cat. 3) where
worker was hospitalized for more than 48 hrs then a penalty of amount Rs.20000/- will be deducted from
the current bill produced for the payment. This penalty will be similar for first two incidents. However, it will
increment to next higher category i.e. Rs. 50,000/- on subsequent incidents as per the above matrix)
Consequence Of an Incident / Accident
Required
Incident / Accident
Action
(In case of MINOR contract)
Sl. No Type of the injury 1st 2nd 3rd 4th
Take risk reduction

L
1 Slight injury (First Aid Case)
(Strengthening of process through continuous improvement in the w ork procedure)
measures
Minor injury (No or Hospitalization less then
2 L M M N
48 Hrs)
Major injury (Bone injury or burn or
3 M M N O
Hospitalization more then 48 Hrs)
Intolerable
4 Single fatality P Q
Multiple fatalities (Two or more fatalities

5 Q
during one event)
Legend Action to be taken Responsibility Penalty (in Rs.)
L Memo to BA and levy of penalty Engineer Incharge 5,000/-
M Memo to BA and levy of penalty Engineer Incharge 10,000/- The number of

violations are to be
N Memo to BA and levy of penalty Head of Group 25,000/- calculated
cumulatively over the
O Memo to BA and levy of penalty Head of Department 1,00,000/- contract period and
not on monthly basis.
P Memo to BA and levy of penalty Head of Department 3,00,000/-.
Memo to BA, levy of penalty, termination of

Q Functional Head 5,00,000/-
contract and black listing of the BA
Figure 6.3 (3) - Penalty Matrix for Incident / Accident in Minor Contracts
(For example: In minor contracts, if a worker meets with a non-fatal accident say bone injury (Cat. 3)
where he was hospitalized for more than 48 hrs then a penalty of amount Rs. 10,000/-, will be charged
from the current bill produced for the payment. This penalty will be similar for first two incidents. However,
it will increment to next higher category i.e. Rs. 25,000/- on subsequent incidents as per the above
matrix.)
In case of single or multiple fatalities described under legends J&K of 6.3(2) and P&Q of 6.3(3),
the concerned BA may be debarred from extension of contract or participate in new contract. In
such event the approval of Chief (O & S) will be necessary for extension or award of new
contract to concerned BA.
6.3.2 COMPENSATION FOR BA PERSONNEL
In the event of any untoward incident/ accident, the Business Associate shall ensure prompt
medical assistance such as treatment, sickness benefit, etc. is provided to the victim(s) as per
the Employees’ Compensation Act, 1923 or Employees’ State Insurance Act, 1948, as
applicable. Also, the BA will be required to take adequate measures for compensating the
victim(s) or his/her/their kin as follows:
I. For Death or Permanent / Total Disablement
The BA shall take an insurance coverage of at least Rs. 15 lakhs for each engaged employee,
to cover any incidence of Death or Permanent / Total Disablement (Permanent/Total Disability
shall be considered as defined under Employees’ Compensation Act, 1923). In the event of any
such unfortunate incident, the BA would ensure that adequate compensation is paid
immediately to the family of the victim(s) from his own resources. This compensation shall be
covered under the insurance policy subscribed by the BA mentioned earlier and the
arrangement should be such that it would get reimbursed to the BA by the insurance agency
subsequently.
II. For Permanent Partial Disablement and Temporary Total Disablement
The compensation in this case will be as per provisions of the Employees’ Compensation Act,
1923 or Employees’ State Insurance Act, 1948, as applicable.
Accordingly, the BA shall obtain a suitable Insurance Policy on award of Contract and submit
documentary evidence of the policy to the BA Cell before commencement of work. The BA shall
ensure that the Insurance policy is active at all times and all employees are covered in all
respects till the conclusion of contract period or till working with TPCODL. The BA shall submit a
copy of the policy after periodic renewals to the BA Cell.
However, on occurrence of such unfortunate incident, if it is found that the victim(s) is/are not
covered under any insurance policy, the BA shall be liable to pay the entire sum of Rs. 10 lakhs
from his own resources.
Further, in case of an accident resulting in Death or Permanent / Total Disablement while on

duty, the appointed BA Nodal Officer will ensure that the BA complies with all statutory
provisions and benefits i.e. PF, Compensation, Gratuity etc., and that all these are made
available to the employees’ nominee(s) as per the stipulated timelines.
6.3.3 TPCODL rewards the BA with good track record of safety management. It is proposed that
BA complying with Contractors Safety Management, Safety Manual and Safety process will be
rewarded suitably as per the procedure, rule and regulations of the TPCODL. In any case major
accident is reported during an assessment period BA will not be eligible for this reward scheme.
Assessment of contracts will be once in year. Generally the assessment cycle is calendar year
and guidelines will be declared time to time.
Abbreviations Used in the Document
TPCODL TP Central Odisha Distribution Limited

BA Business Associate
HIRA Hazard Identification & Risk Assessment
JSA Job Safety Analysis
EHV Extra High Voltage
SAFETY Safety, Occupation Health, Environment & Disaster
Management
MMG Meter Management Group
EAG Energy Audit Group
PPE Personal Protective Equipment
SOP Standard Operating Procedures
CSI/SI Circle Safety In-charge / Safety In-charge
ASO Area Safety Officer
NSO Nodal Safety Officer
SC Safety Coordinator
HoG / HoD Head of Group / Head of Department
AGM / GM / VP Assistant General Manager / General Manager / Vice President
CFO / Chief (O & S)/ Chief Finance Officer / Chief (Operating & Safety) / Chief
CEO & MD Executive Officer & Managing Director
COS Corporate Operation Services
CAP Centralized Account Payable System
PTW Permit To Work
GCC General Conditions of Contract.
- END -
Annexure 1 (Refer Para 3.1)
Business Associate Safety Management System Questionnaire

Certification
The information provided in this questionnaire is a summary of the company's
occupational health and safety management system.
Company Name:
Turnover and experience: Name of top officer:
Date: Position
Contract Details
Contract Name Contract Number:
Business Associates Safety Management System Marks Yes No Score
Questionnaire achieved
Safety Policy and Management
- Is there a written company Safety policy? 1
- If yes provide a copy of the policy, if No please refer

Note 1.
- Does the company have an Safety Management 1

system
- If yes provide details, if No please refer Note 1.
- Is there a company Safety Management System 2

manual or plan?
- If yes provide a copy of the content page(s), if No please

refer Note 1.
- Are Safety and occupational health responsibilities 2

clearly identified for all levels of Management and
staff?
- If yes provide details, if No please refer Note 1.
Safe Work Practices and Procedures

- Has the company prepared safe operating 1
procedures or specific safety instructions relevant to
Certification
its operations and relevant work as per contract?
- If yes provide a summary listing of procedures or

instructions, if No please refer Note 2.
- Comments
- Is there a register of injury or accident? 1

- If yes provide a copy (format)
- Is there a documented incident or accident 1

investigation procedure?
- If yes provide a copy of a standard incident report form,

if No please refer Note 2.
- Comments
Safety Training
- Describe how occupational health and safety 2
training is conducted in your company
If No please refer Note 1.
- Is a record maintained of all training and induction 1

programs undertaken for employees in your
company?
- If yes provide examples of safety training records, if No

please refer Note 2.
- Are regular safety inspections / audits are 1

undertaken at worksites?
-If yes provide details (formats), if No please refer Note

3.
Certification
- Is there a procedure by which employees can report 1
hazards at workplaces?
- If yes provide details if No please refer Note 1.
Safety Monitoring
- Is there an officer / supervisor responsible for 1

monitoring workplace / worksite safety?
- If yes provide details
Safety Performance Monitoring
- Are employees regularly provided with information 1

on company health and safety performance?
- If yes provide details
- Has the company ever been convicted of an NO Marks

occupational health and safety offence? (Negative
mark ONE
- If yes provide details for each
case)
- Has there been any major accident of employee at NO Marks

TPCODL site in past (Negative
mark ONE
for each
case
- Has there been any fatal accident of employee at NO Mark
TPCODL site in past. (Negative
- (Note: Bid evaluation committee has to take mark FIVE
cognizance of the incident and shall evaluate the bid for each
only after formal approval of competent authority i.e. case)
CTO.
- In case of yes please refer Note 4.
Certification
Minimum of 75% marks is required for qualification. Total Marks achieved
Company Reference
1. Name of company
2. Name of company
Note
1: If company does not have formal procedure on Safety Management System than vendor may
submit proposed Safety road map along with safety action plan and brief safety policy on his
letter head signed by head of the organization.
2: The vendor may submit the same in the Safety Action Plan.
3: The vendor may utilize the same format of TPCODL or on request SAFETY group will assist
the vendor in developing the audit system. For other points also vendor may take the assistance
of SAFETY group for development of Safety management system.
4: The vendor may submit the Safety Improvement Plan and Safety Action Plan for his
employees based on following points.
i. Action plan for enhancing safety awareness
ii. Action plan for safety training of employee
iii. Action plan for increasing safety audit in field
iv. Action plan for provision and utilization of safety PPE.
v. Action plan for fatality reduction.
vi. Action plan for enhanced supervision at site
vii. Action plan for making employee more responsible and accountable for safety.
viii. Action plan for availability and utilization of all required tool and equipment.
ix. Safety Improvement done in last two years, specially highlighting those which
have been taken after the fatal accident along with results.
x. Safety initiatives planed or started recently.
xi. Any other point.
Based on above points and documentary evidences vendor will be required to submit a detailed
report in support of his bid. The bid evaluation committee and competent authority will scrutinize
the facts and the evidence submitted. If found satisfactory competent authority i.e. CTO may
accord his approval for bid opening otherwise his tender shall be disqualified.
Annexure 2 (Refer Para 3.2 and 5.8)

Risk Assessment Form
Business Associate:
Scope of the work:
BA’s Representative:
Telephone:
Signature:
Date:
Potential Class
Specific
Hazards/Conseque of Control Measures
Task/Activity
nces Risk
1. Mandatory usage of JSA checklist prior to
start of work
2. Use appropriate ladder
3. Use full body safety harness having
double lanyard.
4. Use Electrical Safety Shoes if working on
electrical network otherwise use safety
shoes.
Working at Height Fall from height 2 5. Use Safety helmet.
6. Use PPE as per the annexure 7 of this
CSM document
7. Refer Work instruction related to Working
at Height for other details
8. Use of metal scaffold to be ensured in
height work (cup lock type)
9. Deploy competent workforce who are
medically fit
Working on electrical Electric flash / 1. Mandatory usage of JSA checklist prior to
equipment / network electrocution start of work
2. Use Electrical Safety Shoes while working
on electrical network.
3. Use Electrical Safety gloves of
appropriate voltage rating.
4. Use face shield / visor attached with
helmet.
3 5. Use Safety helmet.
CSM document
7. Mandatory usage of Insulated tools &
tackles on electrical system
8. Mandatory compliance for Lock Out & Tag
out system. Refer Work instruction related
to Working on electrical equipment /
network for other details
Potential Class
Specific
Hazards/Conseque of Control Measures
Task/Activity
nces Risk
Excavation / Civil work Collapse of soil, Fall in 1. Use safety shoes.
excavated pit leading to 2. Use Safety helmet.
Injury 3. Use PPE as per the annexure 7 of this
2 CSM document
4. Hard Barricading of the worksite.
5. Refer Work instruction related to
excavation / civil work for other details
Material lifting & Fall of material/object, 1. Mandatory compliance of crane checklist
Mechanical Erection work Topple of crane, 2. Visual condition check of lifting tools and
tackles such as wire rope sling,belt sling,
chain, pulley block, D-shackles, etc. shall
be ensured.
2 3. The operator’s physical fitness and
alertness should be judged by sup. / EIC.
CSM document
5. Refer Work instruction related to Material
lifting & Mechanical Erection work
Road Safety Road Accidents 1. Mandatory compliance of TPCODL Road
3
Safety policy W07(COR-P-12)
Note: This information for the general indication purpose. The detailed risk assessment shall be conducted before start of
the work by the authorized representative of the BA. The report of same shall be submitted to engineer in-charge along
with annexure 4 of the CSM document.
Guidelines for filling the Risk Assessment Form
 Specific Task/Activity - The documentation of each major task associated with the
contract.
 Potential Hazards - The identification of hazards associated with each activity or task to
be carried out.
 Class of Risk - Each hazard should be evaluated as a level of risk, described as Risk
Class 1, 2 or 3 defined above.
 Control Measure - The identification and documentation of actions required to eliminate
or reduce the hazards that could lead to accident or injury.
Hazard / Risks shall be classified according to the following schedule:
 Class 1: Potential to cause injury treatable with first aid

 Class 2: Potential to cause death or permanent injury
 Class 3: Potential to cause more than one or more lost time injuries.
Annexure 3.1 (Refer Para 4.0)

General Safety Conditions for the Maintenance of Distribution Network Contracts:
A BA awarded a contract (O&M) work of maintenance of distribution network will be required to

fulfil the following conditions:
 BA shall provide Safety Policy and safety objectives of their company.

 BA shall comply with all statutory requirements like: applicable acts, regulations, codes of
practice, OHSAS Standards, etc.
 BA shall provide the filled safety management questionnaire as per Annexure 1
 BA shall conduct a job risk assessment and provide information as per Annexure 2
 BA shall abide by Safety manuals, guidelines of TPCODL.
 BA shall provide its organisation structure & responsibilities in terms of Safety Management
to TPCODL.
 BA shall document the work practices and procedures in terms of Safety Management.
 BA shall ensure safety training and induction program for the employees
 BA shall conduct safety audits & inspections as per TPCODL procedures provided by
SAFETY group.
 BA shall provide and ensure the proper usage of the safety equipment (PPE) as per the
TPCODL approved list in annexure 7.
 BA shall ensure periodic inspection of PPE to ensure its serviceability as per the
specification given by TPCODL.
 BA shall ensure the adherence to standard operating procedures or guidelines laid down by
TPCODL.
 BA shall ensure reporting of any unsafe act, unsafe conditions, near miss, incident or
accident to engineer in-charge and SAFETY team of TPCODL.
 BA shall provide safety performance and Safety MIS (annexure 9) to engineer in-charge
and SAFETY group periodically. Based on any non-confirmation to the safety procedures
and guidelines, BA is liable to be negatively marked for his performance and suitable
penalty will be imposed.
 BA shall ensure to depute a Safety Supervisor for managing a complete safety
management system in a district. In case the BA has been awarded work in more than one
district, then the following safety structure will be adopted.
General Safety Conditions for the Distribution Projects Major Contracts:
A BA awarded a major contract work of TS&P in area of a circle will be required to fulfil the
following conditions:

 BA shall provide the filled safety management questionnaire as per Annexure 1.
to TPCODL.
SAFETY group.
TPCODL.
management system in the area. In case the BA has been awarded work in more than one
circle, then the following safety structure will be adopted.
General Safety Conditions for the major EHV Projects Contracts:
A BA awarded a major contract work of EHV projects will be required to fulfil the following
conditions:

to TPCODL.
SAFETY group.
TPCODL.
circle, then the following safety structure will be adopted.
 BA shall refer Construction Safety Manual in TPCODL Safety Manual for details.
General Safety Conditions for the Maintenance of Sub – Transmission Network

Contracts:
A BA awarded a major contract work of maintenance of sub – transmission network in area of a

power system will be required to fulfil the following conditions:

to TPCODL.
SAFETY group.
TPCODL.
 BA shall ensure to depute a Safety Coordinator for managing a complete safety
area power system, then the following safety structure will be adopted.
General Safety Conditions for the major contract work in Civil / Generation Projects:
A BA awarded a major contract work of / in civil or Generation project will be required to fulfil the
following safety conditions:

to TPCODL.
SAFETY group.
TPCODL.
 BA shall ensure to depute a Safety Supervisor (for workforce upto 100 at site) / a safety
engineer (for workforce upto 250 at site) / safety manager (for more than two safety
engineers) for managing a complete safety management system at the project site. In case
the BA has been awarded more than one major contracts, then the following safety
structure will be adopted.
 BA shall refer Construction Safety Manual in TPCODL Safety Manual for details.
General Safety Conditions for the major contract work in Commercial Department like -
MMG, RRG, EAG, etc.:
A BA awarded a major contract work in meter management group & energy auditing group will
be required to fulfil the following safety conditions:

to TPCODL.
SAFETY group.
TPCODL.
management system for the work as per the following safety structure.
 The BA for the RRG work shall depute one Safety supervisor.
General Safety Conditions for the major contract work in O&M of street light group:
A BA awarded a major contract work in operation and maintenance of street light group will be
required to fulfil the following safety conditions:

to TPCODL.
SAFETY group.
 BA shall provide and ensure the proper usage of the safety equipment PPE as per the
TPCODL.
 Each BA shall ensure to depute a Safety Supervisor for managing a complete safety
management system for the work awarded as per the below structure.
Safety Undertaking by way of Affidavit

I_______________ s/o_______R/o________ (AUTHORIZED
REPRESENTATIVE/PARTNER/DIRECTOR/PROPRIETOR ) of M/S ___________(name of
company/firm)__ having its office at (Complete address of Company), authorized vide power of
attorney dated ------/Board resolution dated----/letter of authority dated----, hereinafter referred to
as Contractor [or Business Associate (BA)] which expression shall, unless it be repugnant to
or inconsistent with the meaning or context thereof, be deemed to include its heirs, executors,
administrators, and assigns do hereby affirm and undertake as under :
1. The present undertaking shall remain in force from the date of execution of contract
awarded by TPCODL and shall be valid till the date of termination of the said contract by
either parties. The undertaking is binding on me (contractor) as well as my sub-
contractor and its employees, representatives etc.
2. That I(the contractor) will be responsible and liable to comply and abide by all the safety
rules, instructions and regulations as may be specified and laid down by TP Central
Odisha Distribution Limited (TPCODL) so as enable TPCODL to achieve its goal of
Zero On site incidences.
3. That the Contractor shall be fully responsible for ensuring occupational health and safety
of its employees, representatives, agents as well as of its subcontractor’s employees, at
all times during the discharge of their respective obligations under the contract including
any methods adopted for performance of their tasks / work.
4. That Contractor shall ensure ,at its own expense to arrange for and procure, implement
all requisite accident prevention tools, first aid boxes, personal protective equipment,
fire extinguisher, safety training, Material Safety Data Sheet, pre-employment medical
test, etc. for operations & activities including as & when so specified by TPCODL
specifically. , failing which TPCODL shall be entitled, but not obliged, to provide the
same and recover the actual cost thereof from the Contractor’s payments.
5. That the Contractor shall engage adequate and competent Safety – Supervisor /
Engineer / Manager / Skilled persons at site as per the Para 5 (Qualification and
experience of safety personnel) and Annexure 3 of Contract Safety Management.
6. That the Contractor shall engage the competent Site – Supervisor with each group of
workers for safe and correct workmanship, proper co-ordination of material and site work
as per contract.
7. That the Contractor shall immediately replace supervisor in case it is found to be not up
to the level of skill and experience required as in skill and experience required in
annexure 5 of this document, but any such replacement shall be only with the prior
concurrence of TPCODL .
8. That the Contractor and its subcontractors shall abide by all the safety guidelines as
per Safety Manual, Contract Safety Management and other guidelines issued from time
to time by TPCODL during the contract period.
9. That in case the Contractor and/or any of its Subcontractor fail to ensure the compliance
as required in terms of this undertaking the Contractor shall keep and hold TPCODL / its
directors / officers / employees indemnified against any / all losses / damage / expense /
liability / fines / compensation / claims / action / prosecutions or the like which might be
suffered by TPCODL or to which TPCODL might get exposed to as a result of any
breach /wilful negligence /deliberate default on the part of the Contractor /Subcontractor
in complying with the same. Contractor shall also furnish any press release, clarification
etc. if sought by TPCODL for any near miss or safety violations, accidents, which are
attributable to fault of Contractor.
DEPONENT
VERIFICATION
Verified at Bhubaneswar on this _Day of _______20__ that the contents of the above
affidavit are true and correct and nothing material has been concealed therefrom
DEPONENT

SKILL / QUALIFICATION REQUIRED FOR ELECTRICIAN AND ELECTRICAL
SUPERVISOR
Skill / Qualifications Required for Electrician (Certificate of Competency Class-II):
1. Formal education in ITI – Wireman/ Electrician trade.
OR
2. Working experience of minimum three years of practical wiring.
OR
3. Have completed three years apprenticeship course through Apprenticeship Advisor,
Govt. of NCT of Odisha / other state Govt. in the trade of Lineman / Wireman /
Electrician.
4. A candidate must have attained the age of Eighteen years.
Skill / Qualifications Required for Electrical Supervisor (Certificate of Competency Class-

I):
1. Have at least five years’ experience of practical wiring after passing the certificate of
competency class-II i.e. electrician.
OR
2. Recognized Degree or Diploma or equivalent qualification in Electrical Engineering
from any Technical institute / College or University recognized by the Board.
AND
Must have completed the training/job in rectifying the common defects in electrical
line and power installation for a period of one and three years after passing Degree
or Diploma respectively
OR
3. Possessing the valid certificate of certificate of competency class – 1 (Electrical
Supervisor)
Training Module for BAs Worker & Supervisor

Training for BA Supervisor Duration – 02 Hrs / Month
Methodology: Lecture and Practical Demonstration of Safety Zone Creation

Session: 1
Topic: Electrical Safety Aspects
Sub Topics:
1. Learning specifics of HT & LT Network of zone
2. Major type of HT / LT / service lines / street light maintenance works
3. Understanding the need of Safety
4. Understanding the safe process of maintenance :
 Planning of the maintenance job
 Availability of men, material & machine, PPEs, Safety gear and approved PTW
 Briefing of the job by the supervisor of the TPCODL
 Identification of Risks associated with the maintenance work and planning for
controlling measures by TPCODL supervisor
 Creation of safety zone by TPCODL supervisor and satisfying that the network is
dead – Use of Neon Tester, Shorting Chain and Safety Tagging
 Start of the work – Right person for the right job
 Alert supervision
 Completion of the job – Check points
 Energization of network
 Actions to be taken in case of some accident
Session: 2
Topic: Use of Electrical Testing Equipment

Methodology: Lecture and Practical Demonstration
Sub Topics:
1. Meggar, Hi Pot, Clamp On Meter, Neon Tester, Discharge Rod, Line tester etc.
Session: 3
Topic: Awareness of Electrical Safety Aspects
A. Understanding the need of this Training and Safety
B. Learning specifics of HT & LT Network
C. Major type of work to be carried out in zones
D. Switching Operations (Do’s & Don’ts) including Street Light Switching
E. Working on Height (practical demo also)
F. Understanding the Safe Process of Maintenance / Working:
 Planning of the job
 Availability of men, material & machine, PPEs, Safety gear and approved PTW
 Briefing of the job by the supervisor
 Permit to Work
 Safety Tagging and Lock Out Tag out
 Identification of Risks associated with the work to be carried out and planning for
controlling measures by proper supervision
 Concept of “Safety Zone”
 Identification and use of Neon Tester, Shorting Chain, Clamp On Meter, Hi Pot,
Meggar etc.
 Completion of the job – Check points
 Accident Theory & Incident Reporting
 Actions to be taken in case of some accident
Session: 4
Topic: Identification, Demonstration and Usages of Tools, PPEs and other Safety Gears
and demonstration of working on HT pole
Session: 5
Topic: Practical demonstration of Safety Zone creation
FREQUENCY
Regular Safety Training Program
 It will be conducted for all field & supervisor staff of BA in such a manner that all BA
Personnel attend at least two hours safety training during every month.
One Day Induction Safety Training Programs:
 This training will be for the new BA’s personnel, who have been cleared by the Cross
Functional Panel to undergo Safety training and who are likely to be deployed at various
work sites of TPCODL by the BA, as a part of AMC / Work Contract.
Duration / Periodicity:
 Duration and periodicity has been defined above. However, this is subject to change at
the discretion of TPCODL.

LIST OF PERSONAL PROTECTIVE EQUIPMENT AND TESTING FREQUENCY
Sl. IS / EN Ref Brand &
Name of PPE Testing Frequency Remarks
No. Standard Model
BATA (Model
No.- Endura L/C)
Leather Safety Monthly and visual
Shoes (Color – IS:15298 check every day for any
01 Liberty (Model
Black) with PU toe (Part-2) crack or damage in the
leather or sole. No. – 7198-01
cap. HT Barton Black
– Warrior)
Karam (PN
HDPE Safety Safetech )
helmet with chin Monthly and visual
02 strap and ratchet IS:2925-1984 check every day for any Joseph Leslie
type for crack in shell. Accent Industries
adjustment.
Honeywell
Karam (PN
Safetech )
Monthly and visual
03 Full body harness
EN 361 check every day of the Joseph Leslie
(Safety belt) bends and the harness.
Accent Industries
Make Sparian /
Sumitech / CATU
Weekly and visual
Manufactured supplied with
Electrical Safety EN: 60903 check for any crack and
04 not beyond 12 inner cotton
Gloves CE marked blow test before every
months. glove with over
work.
glove of split
leather.
Karam (PN
Safetech )
Clear acrylic
Full face visor with EN: 166 CE
Monthly and visual Joseph Leslie
visor attached
05 marked check every day for any
safety helmet with safety
(Visor) crack in shell. Accent Industries
helmet.
Honeywell
Fire Proof jacket

Monthly and visual
06 for chest
check every day.
protection
Made of brass,
Safety Chain for As per Weekly and visual Total length –
07 shorting cum TPCODL check before every 5.5 meters and
earthing. standard work. made of 12
SWG.
Note:
1. Any other Personal Protection Equipment required beyond above list will be according to
BIS or EN Standards.
2. All Personal Protection Equipment will be checked by the engineer in-charge or SAFETY
group of TPCODL.
3. Safety Representative of the BA has to maintain the record of the availability, condition
and checking of the PPEs.
4. All tools required as per the contract must be according to respective IS / EN standards.
5. TPCODL may revise or add the above list of PPE and their specifications as and when
feel necessary. The information about new specifications /models will be circulated by
the Engineer In-charge (EIC), which shall adhere by the business associated in the
shortest possible time. The EIC shall issue a memo / instruction to BA with timeline for
implementation. Any delay will be treated as non- compliance / safety violations. Refer
picture of each PPE given in next page.
Pictures of PPE for reference purpose.
Sl. IS / EN
Name of PPE Picture
No. Standard
IS:15298(Part-
Leather Safety
2) and with test
Shoes (Color –
01 report of
Black) with PU
electrical
toe cap.
resistance.
HDPE Safety
helmet with chin
02 strap and ratchet IS:2925-1984
type for
adjustment.
Full body harness

(Safety belt)
The straps at EN 361:2002

shoulder and
thigh shall have
03 EN 358 : 2000
full pad for
comfort. The back
IS:
shall be so
3521:1991/2002
designed that
harness straps do
not tangle with
each other.
Electrical Safety
Gloves –
Composite type EN: 60903 CE
04
Soft electrical marked
gloves as per size
of individual.
Full face visor EN: 166 CE

05 marked
with safety helmet
(Visor)
Fire Proof jacket

06 for chest
protection
Safety Chain for

As per TPCODL
07 shorting cum
standard
earthing.
Reflective jacket As per TPCODL

08 to each workmen standard
Note : Picture shown are for indicative purpose only. Actual product may differ.
Annexure 8 (Refer Para 5.8) LIST OF AUDITS TO BE CONDUCTED
Audits Responsibility Freq. Ref. Doc.
F04 (COR P -
Permit to Work & Field Audit Weekly
12)
F06 (COR P -
Tool Bag & PPE’s Audit Weekly
12)
First Aid Box Maintenance F08 (COR P -
Fortnightly
Record 12)
Fire Extinguisher Record BA Safety
Representative
(Applicable for the BA
involved in major F09 (COR P -
Monthly
construction works and 12)
have storage of flammable
material at worksite)
F18 (COR P -
Safety Talk Register Weekly
12)
F29A (COR P -
Site Safety Audit Daily
12)
Note:
1. (BA Safety Representative has to use the formats as per Safety process COR – P –
12 of TPCODL)
PERFORMANCE REPORT – SAFETY

FOR THE MONTH OF…………………
Name of BA : ……………………………………………………………………………………
Name of the Project and Purchase order No: ………………………………………………………..
Date of commencement of work: ………………………………………………………………………
Man Hour Worked in this month (No. of employees X 8 Hrs + Overtime): ……………………….
Cumulative Man Hour worked: …………………………………………………………………………
Total Number of
Minor Injury (this month): ………… Minor Injury (Total) ………………….
Major Injury (this month): ……….. Major Injury (Total): ………………..
Detail of the Incident / Sub Standard Acts and Condition
This Day Lost (this Days Lost

Activity Cumulative (Total)
Month month) (Cumulative)
No. of the Incident
No. of lost time injuries
No. of dangerous
occurrences
No. of near miss reported
Substandard Act/Conditions Attach details of observation

observed of this month
Safety Violation Notice No. No. No. of violation letter received

received (from TPCODL) and compliance report for the
(both in numbers and in Rs.) Rs. Rs. TPCODL.
Note: Cumulative means total from date of commencement of work according to the contract.
Detail of the Accident / Near Miss Incidents:
Corrective and
Type of the Name of Brief
Date and Time Preventive actions
incident Employee Description
recommended
Details of the Safety Violations:

Date and Location Brief Description Name of employee involved Action Taken
Detail of the Safety Talk / Tool Box Talk / Safety Training
Total Number of employees Number of participants

Date and Location Topic (s)
(Worker / Supervisor) (Worker / Supervisor)
Detail of the Safety Meeting
Number of Major Observations /

Date and Location Topics discussed
participants Innovation
Detail of the Safety Inspection /Audit: (as per TPCODL site audit checklist F29A(COR-P-12)
Area /
Date Major Observations Recommendations Action Taken
Location
Any other Safety, Occupational Health, Environment & Disaster Management Promotional
Activity (During this month):
Level of
Date Location Activity Number of participation
Participation
Signature of the BA Safety Representative Signature of ZM /

HoG
Name, E. No. and Date Name, E. No. Date.
Note: The original form to be deposited with Engineer in-charge and a copy to SAFETY
group on or before 5th of every month along with bill. List of training of the current month
and status of PPE to be also mentioned individual wise.
BA may include additional lines if required. The TPPDL may revise the format as and when
deemed required.
ANNEXURE-L
VENDOR APPRAISAL FORM
TO BE SUBMITTED BY VENDOR (To be filled as applicable)
VENDOR:
1.0 DETAILS OF THE FIRM
1.1 NAME (IN CAPITAL LETTERS) :

TYPE OF CONCERN (PROPRIETARY) Partnership,
1.2 :
Pvt. Ltd., Public Ltd. etc.
1.3 YEAR OF ESTABLISHMENT :
LOCATION OF OFFICE
POSTAL ADDRESS
1.4 TELEGRAPHIC ADDRESSES, :
TELEX NO.
FAX NO.
1.5 LOCATION OF MANUFACTURING UNITS :
i) UNITS 1 :
ii) OTHER UNITS :
2.0 PRODUCTS MANUFACTURED :

TURNOVER DURING THE LAST 3 YEARS (TO BE VERIFIED
3.0 :
WITH THE LATEST PROFIT & LOSS STATEMENT).
4.0 VALUE OF FIXED ASSETS :
5.0 NAME & ADDRESS OF THE BANKERS :
6.0 BANK GUARANTEE LIMIT :
7.0 CREDIT LIMIT :
8.0 TECHNICAL
NO. OF DESIGN ENGINEERS (INDICATE NO. OF
8.1 :
YEARS EXPERIENCE IN RELATED FIELDS)
8.2 NO. OF DRAUGHTSMAN :
8.3 COLLABORATION DETAILS (IF ANY) :
8.3.1 DATE OF COLLABORATION :

8.3.2 NAME OF COLLABORATOR :
8.3.3 RBI APPROVAL DETAILS :
8.3.4 EXPERIENCE LIST OF COLLABORATOR :
8.3.5 DURATION OF AGREEMENT :

AVAILABILITY OF STANDARDS / DESIGN
8.4 PROCEDURES / COLLABORA-TOR’S / DOCUMENTS :
(CHECK WHETHER THESE ARE LATEST/CURRENT
TECHNICAL SUPPORT, BACK-UP GUARANTEE,
SUPERVISION, QUALITY CONTROL BY
8.5 COLLABORATOR (WHEREVER ESSENTIAL). (THIS :
CLAUSE IS RELEVANT WHEN VENDOR’S
EXPERIENCE IS INADEQUATE)
8.6 QUALITY OF DRAWINGS :
9.0 MANUFACTURE
SHOP SPACE, LAYOUT LIGHTING, VENTILATION,
9.1 :
ETC.
9.2 POWER (KVA) :
MAINS INSTALLED :
UTILIZED :
STANDBY POWER SOURCE :

MANUFACTURING FACILITIES (ATTACH LIST OF
9.3 :
EQUIPMENT AS APPLICABLE)
9.3.1 MATERIAL HANDLING :
9.3.2 MACHINING :
9.3.3 FABRICATION :
9.3.4 HEAT TREATMENT :
9.3.5 BALANCING FACILITY :

9.3.6 SURFACE TREATMENT PRIOR TO
PAINTING/ COATING, POLISHING, :
PICKLING, PASSIVATION, PAINTING, ETC.
9.4 SUPERVISORY STAFF :
ADEQUACY OF SKILLED LABOURS (MACHINISTS,
9.5 :
WELDERS, ETC.)
9.6 NO. OF SHIFTS :

TYPE OF MATERIAL HANDLED (SUCH AS CS, SS,
9.7
ETC.)
9.8 WORKMANSHIP :
9.9 MATERIAL IN STOCK AND VALUE :
9.10 TRANSPORT FACILITIES :
9.11 CARE IN HANDLING :
10.0 INSPECTION / QC / QA / TESTING

NUMBER OF PERSONNEL (INDICATE NO. OF
10.1 :
YEARS OF EXPERIENCE)
10.2 INDEPENDENCE FROM PRODUCTION :
AVAILABILITY OF PROCEDURAL WRITE
10.3 :
UP/QUALITY PLAN
INCOMING MATERIAL CONTROL AND
10.4 :
DOCUMENTATION
10.5 RELIABILITY/REPUTATION OF SUPPLY SOURCES :
10.6 STAGE INSPECTION AND DOCUMENTATION :
10.7 SUB-ASSEMBLY & DOCUMENTATION :
10.8 FINAL INSPECTION AND DOCUMENTATION :

PREPARATION OF FINAL DOCUMENTATION
10.9 :
PACKAGE
10.10 TYPE TEST FACILITIES :
10.11 ACCEPTANCE TEST FACILITIES :

CALIBRATION OF INSTRUMENTS AND GAUGES
10.12 (WITH TRACEABILITY TO NATIONAL STANDARDS) :
(ATTACH LIST)
STATUTORY APPROVALS LIKE BIS, IBR, ETC.(AS
10.13 :
APPLICABLE)
SUB-VENDOR APPROVAL SYSTEM AND QUALITY
10.14 :
CONTROL
DETAILS OF TESTS CARRIED OUT AT
10.15 :
INDEPENDENT RECOGNIZED LABORATORIES
i) FURNISH LIST OF TESTS CARRIED OUT
AND THE NAME OF THE LABORATORY :
WHERE THE TESTS WERE CONDUCTED
ii)CHECK AVAILABILITY OF CERTIFICATES

:
AND REVIEW THESE WHEREVER POSSIBLE
EXPERIENCE (INCLUDING CONSTRUCTION / ERECTION /
11.0 COMMISSIONING) TO BE FURNISHED IN THE FORMAT :
INDICATED IN APPENDIX)
12.0 SALES, SERVICE AND SITE ORGANIZATIONAL DETAILS :
CERTIFICATE FROM CUSTOMERS (ATTACH COPIES OF
13.0 :
DOCUMENTS)
14.0 POWER SITUATION :
15.0 LABOUR SITUATION :

APPLICABILITY OF SC/ST RELAXATION (Y/N)
16.0 *
IF YES, SUPPORTING DOCUMENTS TO BE ATTACHED
ORGANIZATIONAL DETAILS
1. PF NO
2. ESI NO
3. INSURANCE FOR WORK MAN COMPENSATION ACT
17.0 NO :
4. ELECTRICAL CONTRACT LIC NO
5. ITCC / PAN NO
6. SALES TAX NO
7. WC TAX REG. NO
DOCUMENTS TO BE ENCLOSED:
1. FACTORY LICENCE
2. ANNUAL REPORT FOR LAST THREE YEARS
3. TYPE TEST REPORT FOR THE ITEM
4. PAST EXPERIENCE REPORTS
5. ISO CERTIFICATE –QMS, EMS, OHAS, SA
6. REGISTRATION OF SALES TAX
7. COPY OF TIN NO.
8. COPY OF SERVICE TAX NO.
9. REGISTRATION OF CENTRAL EXCISE
18.0 10. COPY OF INCOME TAX CLEARANCE.
11. COPY OF PF REGISTRATION
12. COPY OF ESI REGISTRATION
13. COPY OF INSURANCE FOR WORK MAN
COMPENSATION ACT NO
14. COPY OF ELECTRICAL CONTRACT LIC NO
15. COPY OF PAN NO
16. COPY OF WC TAX REGISTRATION
17. DOCUMENTS IN SUPPORT OF SC/ST RELAXATION
AT S.NO.16.0
18. GSTN CERTIFICATE
* Classification of BA s under SC/ST shall be governed under following guidelines:
 Proprietorship/ Single Ownership Firm: Proprietor of the firm should be from SC/ST
community. Governing document shall be Proprietorship Deed.
 Partnership Firm: Only such firms shall qualify which have SC/ST partners holding equal to or
more than 50% of the total ownership pattern of the firm. Governing document shall be
Partnership Deed.
 Private Limited Company: Only such firms shall qualify which have SC/ST directors holding
equal to or more than 50% of the total ownership pattern of the firm. Governing document shall
be Memorandum of Understanding (MoU) and/or Article of Association (AoA).
NOTE: Certification from SC/ST Commission shall be required for deciding upon SC/ST status of a
person.

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Tender No.

Open Tender Notification

Providing Project Management Service for supervision

Tender Enquiry No.: TPCODL/P&S/1000000581/2023-24

Due Date for Bid Submission: 29-02-2024

TP Central Odisha Distribution Limited

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

Last Date and Time

* EMD is exempted for MSMEs registered in the State of Odisha.

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

INFORMATION TO THE BIDDERS TO PARTICIPATE IN E-OPEN TENDER SYSTEM

-: Steps for E-tender submission:-

Step 2: Non-Refundable Tender Participation Fee, as indicated in tender document, to be submitted

Account Name: TP Central Odisha Distribution Limited

Sl No Description Bidder’s Response

E-mail has to be sent to <[email protected]> with copy to

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

Step 6: Click “Click Here” to access this event.

Step 8: You will be able to see the RFQ

Step 10: Review and accept “Bidder Agreement”.

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

CONTENTS OF THE ENQUIRY

V Annexure V – Self Declaration Form

VI Annexure VI – Document Check List

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

1.0 Event Information

1. Providing Project Management Service for supervision 2 Lakhs 5,000

* EMD is exempted for MSMEs registered in the State of Odisha.

1.2. Availability of Tender Documents

Date of availability of tender documents from TPCODL

1.5. Deviation from Tender

7. Declaration on bidder’s letterhead should be submitted mentioning Non-blacklisting from any

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

Chief (Procurement & Stores)

SECOND PART: “TECHNICAL BID” shall contain the following documents:

Name: Arabinda Sahu

Name: Mr. Sudhakar Behera

4. Scope of Work and SLA (Annexure II)

7 Post Award Contract Administration

2. PRICES/ RATES/ TAXES

3. PERFORMANCE BANK GUARANTEE :

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

8 Scope of job and Service Level Agreement(SLA)

9 General Condition of Contract

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

1. Electrical Site Supervisor EA 27 12 324

Total All-inclusive BOQ Figures: Rupees……………………………………………………………………………Only

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

PREFACE (ABOUT THE PROJECT)

1. PROFILE OF THE ORGANISATION:

i. PMA’s Staff Personnel:

ii. PMA’s Establishment:

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

SCOPE OF WORK AND SERVICE LEVEL AGREEMENT

A. GENERAL SCOPE OF WORK:

Property of TPCODL – Not to be reproduced without prior written permission of TPCODL

Review fabrication, welding and manufacturing procedures.

Review welder’s qualifications and material approvals