AUTOMATED APPRAISAL PERFORMANCE

EVALUATION REPORT( APER) MANUAL

OUTLINE
1. Preamble/Introduction.
2. Verification/Access control.
3. Basic Dashboard operations.
4. Filling of APER form.
5. Review of APER form (HOD/Unit Head).
6. Review of APER form (Dean/Divisional Head).
7. Review of APER form (Rector).
1. PREAMBLE/INTRODUCTION
The automated APER is a portal platform that
replaces the manual yearly exercise.
It has proven to be more robust, efficient and time
saving.
1. PREAMBLE/INTRODUCTION (CONT.)
To begin, do the following:
1. Open a web browser application.
2. On the address bar, visit the school official web site by
typing www.fpno.edu.ng
3. On the menu bar, Click on “Staff” and select “APER
Form” from the drop-down menu as shown below
1. PREAMBLE/INTRODUCTION (CONT.)
Step
1

Step
2
2. VERIFICATION/ACCESS CONTROL
Fig. 1 : The steps above bring us to the APER Portal:

Type your Access

code here
2. VERIFICATION/ACCESS CONTROL
(CONT.)
The portal is secured and restricted to only staff of the
institution. Access to It’s resources/functionalities can
only be achieved by an “Access code”.
The access code is unique to individual staff.
To have an access code do the following as shown
below:
2. VERIFICATION/ACCESS CONTROL
(CONT.)
1. Click on “ I do not have an access code”

Click on this
2. VERIFICATION/ACCESS CONTROL
(CONT.)
2. Type your staff email and click on the “Register”
button Type your
staff email Click this
here button after
typing your
staff email in
the box
2. VERIFICATION/ACCESS CONTROL
(CONT.)
The system will generate a unique access code and,
send same to your email.
Log into your email account and copy your unique
access code and proceed to the next step.
2. VERIFICATION/ACCESS CONTROL
(CONT.)
Click on the link to access your email account

Click here to
access email
2. VERIFICATION/ACCESS CONTROL
(CONT.)
Click on “I have an Access Code” to revert to Fig. 1

Click here to bring up

the box for access code
2. VERIFICATION/ACCESS CONTROL
(CONT.)
If peradventure, you get the message as shown below,
contact the ICT Directorate for prompt action.
Error Message
3. BASIC DASHBOARD OPERATIONS
This section is divided into two categories;
1. Selective (For Heads of Departments/Units,
Deans of Schools/Divisional Heads, A&PC and the
Rector only)
2. General (For all staff)
3. BASIC DASHBOARD
OPERATIONS(CONT.)
1. Selective (For Heads of Departments/Units, Deans of
Schools/Divisional Heads, A&PC and the Rector only).
The above stated positions are portfolios being occupied by
staff of the institution. It is imperative and important to profile
the user of such accounts on the platform.
In the form below, fill Name, Staff Number and notes(optional)
and click the “Proceed” button to continue.
3. BASIC DASHBOARD OPERATIONS –
Selective (CONT.)

Click here
then, confirm
the
correctness
of
information
next
3. BASIC DASHBOARD OPERATIONS –
Selective (CONT.)

Click here to
save
3. BASIC DASHBOARD OPERATIONS
(CONT.)
2. General (For all staff)
During the course of Reporting/Review of already
submitted forms, some documents will be required for
verification purposes.
Consequently, scanned copies of such document(s)should
be readily available on your device. The system will prompt
you to do so.
3. BASIC DASHBOARD OPERATIONS-
General (CONT.)
Click Ok

Click Ok to
upload files

Click Cancel if
otherwise
3. BASIC DASHBOARD OPERATIONS-
General (CONT.)
Specifications for file sizes and formats
3. BASIC DASHBOARD OPERATIONS-
General (CONT.)
Scan and upload signature
Click here
to select
image Click here
to upload
3. BASIC DASHBOARD OPERATIONS-
General (CONT.)
Scan and upload files Click here
to select
image/file
Select file
type

Brief
descriptio
n or tag
Click
here to
upload
3. BASIC DASHBOARD OPERATIONS-
General (CONT.)
Uploaded files

Click here
to view
file
4. FILLING OF APER FORM
1. Dashboard (Current
Dashboard: Basic Features view)
2. Manage files:
Signature and file
upload
3. Portfolio of
reporting staff;
 Staff/Lecturer
1
 HOD/Unit Head
2 3  Dean/Head of
Division
4. The three category
of forms namely;
Academic Staff,
4
Senior Staff and
Junior Staff
4. FILLING OF APER FORM(CONT.)
Choosing Form type and Staff position (3 &4)
Steps :
1. Select staff
position from
1 the drop down
2 3
menu as shown
on no (3)
2. Select the form
type as shown
4
on no (4)
4. FILLING OF APER FORM(CONT.)
Form Window
Fill the required
information in
the boxes/drop
down menus
provided
4. FILLING OF APER FORM(CONT.)
Form Window: Fields with multiple entries
Select the options from
the drop down menus
and click the “add”
Click here to add button as shown
4. FILLING OF APER FORM(CONT.)
Form Window: Fields with multiple entries(Cont.)
The selected
information is displayed
Click here
to undo above the dropdown
menus as shown.

To undo, click on the

arrow as shown
4. FILLING OF APER FORM(CONT.)
Form Window: Attaching files (from files previously
uploaded) Steps :
1. Type the name/tag
of the file in the box
as shown. (Typing
just the first 2/3
letters will suffice)
1. Type 2. Choose 2. Select file name
here here from the drop menu
as shown
3. Click the “add”
button
4. FILLING OF APER FORM(CONT.)
Form Window: Attaching files (from files previously
uploaded cont.) The selected file is
displayed in thumbnail
form as shown.

Selected file You may click on the

thumbnail to view
4. FILLING OF APER FORM(CONT.)
Form Window: Save and Submit buttons
Save Button: Clicking
Do not click on on this button will save
this button when
your form and allow
you are not ready
to submit. you to review at a later
However, there is time.
a button control Submit Button:
measure Clicking on this button
will save your form and
submit to your
superior for
review/assessment
4. FILLING OF APER FORM(CONT.)
Form Window: Save and Submit buttons (Control
Measures for Reporting Staff.) Submit Button: When
you hover on the
Submit button, a pop
alert will be triggered
to ascertain your
action.
Click “ok” then, the
Alert for “Submit” button.
action
Click “Cancel” if
otherwise.
4. FILLING OF APER FORM(CONT.)
Form Window: Success Page; Form sent to HOD/Unit
Head for Review. You may download form by clicking
the download link as shown
5. REVIEW OF APER FORM (HOD/UNIT HEAD)
1. Dashboard (Current
Dashboard: Basic Features view)
2. Manage files:
Signature and file
upload.
3. Department/Unit

Click on
1
Department/Unit to
2 view staff list for review.

3
5. REVIEW OF APER FORM (HOD/UNIT HEAD) CONT.

Click on
List of staff for review “Review” to
review the
selected staff
from the list.
5. REVIEW OF APER FORM (HOD/UNIT HEAD) CONT.

Review Staff
Review of staff form form and score
accordingly
5. REVIEW OF APER FORM (HOD/UNIT HEAD) CONT.

Form Window: Save and Submit buttons

Save Button: Clicking
Do not click on on this button will save
this button when
the form and allow you
you are not ready
to submit. to review at a later
However, there is time.
a button control Submit Button:
measure Clicking on this button,
the system will ask for
minute of
Department/Unit
Appraisal minute
5. REVIEW OF APER FORM (HOD/UNIT HEAD) CONT.

Form Window: After saving, Staff will have to

comment on the scores
5. REVIEW OF APER FORM (HOD/UNIT HEAD) CONT.

Form Window: Save and Submit buttons (Control

Measures for HOD/Unit Head.) Submit Button:
Clicking on this button,
the system will ask for
minute of
Department/Unit
Appraisal as shown.

Type “Yes” and, Click

“Ok” to upload minute.
5. REVIEW OF APER FORM (HOD/UNIT HEAD) CONT.

Form Window: Save and Submit buttons (Control

Measures for HOD/Unit Head.) Submit Button:
Clicking on this button,
the system will ask for
minute of
Department/Unit
Appraisal as shown.

Click “Ok” to upload

minute.
5. REVIEW OF APER FORM (HOD/UNIT HEAD) CONT.

Form Window: Save and Submit buttons (Control

Measures for HOD/Unit Head.) Steps :
1. Type the name/tag
2. Choose of the file in the box
here as shown. (Typing
just the first 2/3
letters will suffice)
2. Select file name
from the drop menu
as shown
3. Click the “Submit”
button
5. REVIEW OF APER FORM (HOD/UNIT HEAD) CONT.

Form Window: Success Page; Form sent to

Dean/Divisional Head for Review. You may download
form by clicking the download link as shown.
6. REVIEW OF APER FORM (DEAN/DIVISIONAL HEAD)
1. Dashboard (Current
Dashboard: Basic Features view)
2. Manage files:
Signature and file
upload.
3. List of
Departments/Units
4. Click on a
1
Department/Unit to
2 view staff list for
review.
3
4
6. REVIEW OF APER FORM (DEAN/DIVISIONAL HEAD)
CONT.

Click on
List of staff for Review “Review” to
review the
selected staff
from the list.
.
6. REVIEW OF APER FORM (DEAN/DIVISIONAL HEAD)
CONT.

Review Staff
Review of staff form form and Select
accordingly
.
6. REVIEW OF APER FORM (DEAN/DIVISIONAL
HEAD) CONT.
Form Window: Save and Submit buttons
Save Button: Clicking
Do not click on on this button will save
this button when
the form and allow you
you are not ready
to submit. to review at a later
However, there is time.
a button control Submit Button:
measure Clicking on this button,
the system will ask for
minute of
School/Division
Appraisal Minute
6. REVIEW OF APER FORM (DEAN/DIVISIONAL
HEAD) CONT.
Form Window: Save and Submit buttons (Control
Measures for DEAN/DIVISIONAL HEAD.) Submit Button:
Clicking on this button,
the system will ask for
minute of
Department/Unit
Appraisal as shown.

Type “Yes” and, Click

“Ok” to upload minute.
6. REVIEW OF APER FORM (DEAN/DIVISIONAL
HEAD) CONT.
Form Window: Save and Submit buttons (Control
Measures for DEAN/DIVISIONAL HEAD.) Steps :
1. Type the name/tag
of the file in the box
as shown. (Typing
just the first 2/3
letters will suffice)
2. Select file name
2. Choose
here
from the drop menu
as shown
3. Click the “Submit”
button
6. REVIEW OF APER FORM (DEAN/DIVISIONAL
HEAD) CONT.
Form Window: Success Page; Form sent to the Rector
for Review. You may download form by clicking the
download link as shown.
7. REVIEW OF APER FORM (RECTOR)
1. Dashboard (Current
Dashboard: Basic Features view)
2. Manage files:
Signature and file
upload.
3. List of
1 Schools/Divisions
4. Click on a
2 Schools/Divisions

4
7. REVIEW OF APER FORM (RECTOR) CONT.
1. List of
Dashboard: Basic Features (Cont.) Schools/Divisions.
2. Selected
Schools/Divisions.
1 3. List of
Departments/units
2
from Selected
Schools/Divisions
4. Click on a
3 Department/Unit to
4 view staff list for
review.
7. REVIEW OF APER FORM (RECTOR) CONT.
Click on
List of staff for Review “Review” to
review the
selected staff
from the list.
.
7. REVIEW OF APER FORM (RECTOR) CONT.

Review Staff
Review of staff form form and Select
accordingly
.
In conclusion, the whole process is real time, faster and commendable.

Thanks.
Ag. Head, ICT Directorate.
Federal Polytechnic Nekede, Owerri