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TOPIC 6-BSK MS Excel

The document provides an introduction to Microsoft Excel, describing what it is, why it should be learned, its main features and uses. It explains the ribbon interface, worksheets, rows and columns, and best practices for working in Excel such as saving for backwards compatibility and using built-in functions.

Uploaded by

Nur Aina Batrisyia Bt Abdul Azid
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64 views35 pages

TOPIC 6-BSK MS Excel

The document provides an introduction to Microsoft Excel, describing what it is, why it should be learned, its main features and uses. It explains the ribbon interface, worksheets, rows and columns, and best practices for working in Excel such as saving for backwards compatibility and using built-in functions.

Uploaded by

Nur Aina Batrisyia Bt Abdul Azid
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Basic Skill for Knowledge

Worker - KP1103
ALIA NAZREEN
Department of Academic
MICROSOFT OFFICE
MS EXCEL Introduction?

 Microsoft Excel is the industry leading spread sheet


program, used by millions of people all over the
world. Excel and other spread sheet tools are great
for data manipulation, analysis, and visualization –
you can sort, filter, format, and chart your data all
within one program.
What is MS Excel?

 Microsoft Excel is a spread sheet program


included in the Microsoft Office suite of
applications. With Office 365, you are able to
download the application to your hard drive and
will also have access to the online version.
Why Should I Learn Microsoft Excel?

 We all deal with numbers in one way or the other.


We all have daily expenses which we pay for from the
monthly income that we earn. For one to spend wisely,
they will need to know their income vs. expenditure.

 Microsoft Excel comes in handy when we want to


record, analyse and store such numeric data. Let’s
illustrate this using the following image.
What is Microsoft Excel used for?

 Microsoft Excel is a spread sheet program.


That means it's used to create grids of text,
numbers and formulas specifying
calculations. That's extremely valuable for
many businesses, which use it to record
expenditures and income, plan budgets, chart
data and succinctly present fiscal results.
What are 10features of Microsoft
PowerPoint?

 Using Advanced Features of Microsoft Excel


 Microsoft Excel is a spread sheet developed by
Microsoft for Windows, macOS, Android and iOS. It
features calculation or computation capabilities,
graphing tools, pivot tables, and a macro
programming language called Visual Basic for
Applications (VBA). Excel forms part of the
Microsoft Office suite of software.
What are the main features of
Microsoft PowerPoint?

 The most popular features of Microsoft


PowerPoint are as follows: Animations,
designs, being able to add images and
videos, and also editing those images and
videos. With PowerPoint, you can use all the
features available to make presentations that
really stand out and could help you boost your
career or sign a client.
Microsoft Excel
Features of MS Power Point are as
follows

Home
Review

Team Insert

Page
Data
Layout

Formulas
 Understanding the Ribbon

 The ribbon provides shortcuts to commands in Excel.


A command is an action that the user performs. An
example of a command is creating a new document,
printing a documenting, etc. The image below shows
the ribbon used in Excel 2013.
Ribbon components explained

 Ribbon start button – it is used to access commands i.e. creating


new documents, saving existing work, printing, accessing the options
for customizing Excel, etc.

 Ribbon tabs – the tabs are used to group similar commands


together. The home tab is used for basic commands such as
formatting the data to make it more presentable, sorting and finding
specific data within the spread sheet.

 Ribbon bar – the bars are used to group similar commands


together. As an example, the Alignment ribbon bar is used to group
all the commands that are used to align data together.
Understanding the worksheet (Rows and
Columns, Sheets, Workbooks)

 A worksheet is a collection of rows and columns.


When a row and a column meet, they form a cell. Cells are
used to record data. Each cell is uniquely identified using a cell
address. Columns are usually labelled with letters while rows
are usually numbers.
 A workbook is a collection of worksheets.
By default, a workbook has three cells in Excel. You can delete
or add more sheets to suit your requirements. By default, the
sheets are named Sheet1, Sheet2 and so on and so forth. You
can rename the sheet names to more meaningful names i.e.
Daily Expenses, Monthly Budget, etc.
• Data entry.
• Data management.
• Accounting.
• Financial analysis.
• Charting and
graphing.
• Programming.
• Time management.
• Task management.
• Business Analysis. The number 1 use of MS Excel
in the workplace is to do business analysis. ...
• People Management. ...
• Managing Operations. ...
• Performance Reporting. ...
• Office Administration. ...
• Strategic Analysis. ...
• Project Management. ...
• Managing Programs.
Uses of Microsoft Excel

Depicting
BUSINESS Growth

EDUCATION

MARKETING
Best Practices when working
with Microsoft Excel
1. Save workbooks with backward compatibility in mind. If you are not
using the latest features in higher versions of Excel, you should save
your files in 2003 *.xls format for backwards compatibility

2. Use description names for columns and worksheets in a


workbook

3. Avoid working with complex formulas with many variables. Try to


break them down into small managed results that you can use to build
on

4. Use built-in functions whenever you can instead of writing your


own formulas
Summary

• Introduction of MS Excel : Microsoft Excel is a powerful spread


sheet program used to record, manipulate, store numeric data
and it can be customized to match your preferences

• The ribbon is used to access various commands in Excel

• The options dialogue window allows you to customize a number


of items i.e. the ribbon, formulas, proofing, save, etc.
Microsoft office
Thank You

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