HBO Reporting
HBO Reporting
STAFFING (Chavez)
Effective performance begins with getting the right people, and then providing them with the
right environment. To achieve this, the staffing function of the organization must be well implemented.
Staffing refers to the HR planning, acquisition, and development aimed at providing the talent
necessary for organizational success. The staffing process consists of the following:
• Job analysis
• Recruitment
• Selection
• Socialization
Job Analysis (Chavez)
The process of staffing starts with an understanding of the positions or jobs for which individuals
are needed in the organization. Job analysis is a technical procedure used to define the duties,
responsibilities, and accountabilities of a job.
The results of job analysis are very useful in:
• Preparing job descriptions
• Evaluating and classifying jobs
• Training and career development
• Performance appraisal
• Other HR aspects
The job description contains information concerned with the job. The information includes job duties and
responsibilities, equipment and materials used, working conditions and hazards, supervision, work
schedules, standards of performance, and relationships to other jobs.
To meet the job requirements specified in the job description, the job specification is derived. In a typical
job specification, requirements about the following are indicated:
• Education and experience.
• Technical knowledge.
• Physical aptitudes and abilities.
• Interpersonal and communication skills.
• Analytical aptitudes and abilities; and
• Creative abilities.
Job posting is a method of internal recruitment in which a job vacancy notice is posted, and all qualified
employees may bid. The notice describes the job, the salary, work schedule, and necessary qualifications.
The most qualified applicants are chosen for interview.
The advantages of job posting are:
• It enhances the probability that the firm’s most qualified employees will be considered for the
job.
• It gives employees an opportunity to become more responsible for their own career development.
Many may attempt to improve their job skills and performance because they perceive that such an
effort can led to greater promotional opportunities.
• It enables employees to leave a “bad” work situation. In the same light, it encourages their
present supervisors to manage more effectively to discourage employees from leaving the
company.
There are also some disadvantages attributed to job posting. These are the following:
• This method takes time in filling vacant positions.
• The system may prevent supervisors from hiring the resort to other moves to make sure that their
favorites will get the jobs.
• Some employees may move from one job to another without any clear direction.
• Employees who did not get the job may become alienated from the organization.
Career development system constitutes another method of internal recruitment. Under this method, the
organization places” fast-track” or high -potential employees on a career path where they are groomed
for certain target jobs.
Career development systems have certain advantages which are as follows:
• The top performers are more likely to remain with the organization.
• It helps ensure that someone is always ready to fill a position when it becomes vacant.
On-the-job training. This training method is conducted while employees perform job-related tasks. It is
the most direct approach to training.
The common forms of on-the-job training are
• Internships
• Apprenticeships
• Job rotation
Internships are opportunities for students to gain real world experience. They are often offered during
summer breaks and may be with or without payment.
Apprenticeships involve learning a trade from an experience’s worker.
Job rotation provides a broad range of experience in different kinds of jobs in an organization. It is
often used to provide background for future managers and is sometimes used to try to alleviate
worker boredom.
Off-the-job training. This type of training deals with work skills in setting away from their ordinary
workplace.
The various off-the-job training techniques are:
• Classroom lectures. These consist of lectures designed to communicate specific interpersonal,
technical, or problem-solving skills.
• Videos and films. This training method uses various media production to demonstrate specialized
skills that are not easily presented by other training methods.
• Simulation exercises. This is a training method that occurs by actually performing the work. This
may include case analysis, experiential exercises, role playing, or group decision making.
• Computer-based training. This is a training method that simulates the work environment by
programming a computer to imitate some of the realities of the job.
• Vestibule training. This is a training method where training materials are condensed into highly
organized, logical consequences. It may include computer tutorials, interactive video disks, or
virtual reality simulations.
Individual task outcomes. One way of appraising performance is evaluating the employee’s Task
outcomes. For instance, the manager of a bank could be judged on criteria such as deposit generation and
loans collected. In the same light, a credit investigator could be judged on the number of good accounts
that turned out from the credit applications he investigated and recommended for approval.
Behavior. There are instances when it is difficult to measure an individual’s task outcomes. This is so on
advisory jobs or support positions and those who are assigned to work in a group. Examples of jobs
encountering this difficulty are those of teachers, nurses, and filing clerks. In such cases, management
tend to evaluate the employees behavior. Teachers, for instance, are evaluated according to how well they
manage classroom activities, the quantity and quality of professional training attended, research output,
community service, and the like.
Traits. Many organizations use traits as criteria in appraising employee performance. Thesis true even if it
is a very weak means. It is weak because it has little connection with the actual performance of the job.
The traits commonly used as basis for performance appraisal include
• Good attitude
• Showing confidence
• Being dependable
• Looking busy
• Possessing a wealth of experience
The essay method provides an excellent opportunity to point out the unique characteristic of the
employee being appraised. The disadvantages, however, are the following:
• it is very time consuming.
• the quality of the appraisal may be influenced by the appraiser’s writing skill and
composition style.
• it tends to be subjective and may not focus on relevant aspects of nonperformance.
• The critical incident appraisal is a performance appraisal method which requires effective or
ineffective performance for each employee being appraised. These incidents are critical incidents.
• The checklist is a performance appraisal method wherein the evaluator uses list of behavioral
descriptions and checks off those behaviors that apply to the employee. A checklist developed
for motorcycle salespersons might include a number of statements.
The advantage of checklist method is that it reduces some bias since theater, and the scorer
are different. The disadvantage is where there are many job categories; a checklist of items
must be prepared for each job categories that is costly in terms of materials and time
consumed.
• The adjective rating scale, also known as graphic rating scale, is a performance appraisal
method that lists a number of traits and a range of performance for each. The traits listed are
assumed to be necessary to successful job performance. Examples of traits are quality of
work, quantity of work, job knowledge, and dependability. Each trait is accompanied by a
five or seven-point rating scale.
The advantage of adjective rating scale is that it is practical and cost little to develop. The
disadvantages, however, are as follows:
• It does not clearly indicate what a person must do to achieve a given rating.
• It does not provide a good mechanism for providing specific, nonthreatening
feedback.
• Accurate ratings are not likely to be achieved because the points on the rating
scale are not clearly defined.
• The forced-choice appraisal is a type of performance appraisal in which the rater must choose
between two or more specific statements about an employee’s work behavior. The supervisor or
others familiar with the ratee’s performance evaluate how applicable each statement is.
Oftentimes, the statements are ranked from most to least descriptive. This appraisal can be used
by superiors, peers, subordinates, or a combination of these in evaluating employees.
• Behaviorally anchored rating scale (BARS) is a rating instrument composed of traits anchored by
job behaviors. Appraisers select the behavior that best describes the worker’s performance level.
The typical BARS includes seven or eight traits called “dimension” each anchored by seven or
nine-point scale. A BARS anchors each trait with examples of specific behaviors that
reflect varying levels of performance.
The greatest advantage of BARS is its ability to direct and monitor behavior. The behavioral
anchors let employees know what types of behavior are expected of them which give appraisers
the opportunity to provide behaviorally based feedback.
The weakness of BARS is the difficulty of selecting the one behavior on the scale that is most
indicative of the employee’s performance level. Sometimes, an employee may exhibit behaviors
at both ends of the scale, so the rater would not know which rating to assign.
• Relative Standards. This category of appraisal methods compares individuals against other
individuals. The most popular in this category are:
o Group order ranking is a relative standard of performance characterized as placing
employees into a particular classification such as top “one-fifth.” Under this method, the evaluators are
asked to rank the employees as follows: top 5percent, second 5 percent, third 5 percent, and the like. This
evaluation method prevents evaluators from inflating their evaluations or from homogenizing the
evaluations. The disadvantage of this method is its inapplicability when the number of subjects is small.
o Individual ranking method requires the evaluator merely to list the employees in order from
highest to lowest. This method does not show the difference between the first and second, or between the
second and third.
o Paired comparison is an appraisal method whereby subordinates are placed in all possible
pair and the supervisor must choose which of the two in each pair is the better performer. This method
ensures that each employee is compared against each other, but the method can become unwieldy when
large numbers of employees are being compared.
• . The third approach to appraisal makes use of objectives. This approach, also known as
management by objectives (MBO), is a process of joint goal setting between a supervisor and a
subordinate. It is also a process of converting organizational objectives into individual objectives.
MBO consists of four steps: goalsetting, action planning, self-control, and periodic reviews.
In goal setting, the individual objectives are set based on the organization’s overall objectives. These
goals are agreed upon and then become the standards by which the employee’s results will be evaluated.
In action planning, realistic plans are developed to attain the objectives.
Self-control refers to the systematic monitoring and measuring of performance. Periodic reviews are
the means used to determine whether there is a need for corrective action.
REWARDS (Paule)
After staffing, training, career planning and development, and performance appraisal, a final
requirement is necessary to ensure effective performance. The requirement refers to the design and
implementation of reward systems.
REFERENCES
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