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Scheduling System for BSIT thesis - Final

Information technology (Quezon National High School)

Studocu is not sponsored or endorsed by any college or university

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COMPUTER LABORATORY SCHEDULING SYSTEM (CLSS) FOR COLLEGE
INFORMATION TECHNOLOGY OF BUCAS GRANDE FOUNDATION COLLEGE

___________________________

A Thesis Presented to
The Faculty of the College of Information Technology
Bucas Grande Foundation College
Soccorro, Surigao del Norte

_____________________________

In Partial Fulfillment
of the Requirements for the Degree
DIPLOMA IN INFORMATION TECHNOLOGY

Lyhama S. Arcular
Rizza P. Basco
Jollibee A. Rudela
Marvin A. Rudela

MAY 2022

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CHAPTER 1

THE PROBLEM AND THE REVIEW OF RELATED LITERATURE

Introduction

Scheduling System is a trend that is being used in universities and even local

institutions this generation. Failure to handle the class assignment in a systematic manner

causes a slew of issues that impede the provision of good service to any clients.

Thus, there is a great need that arises from these institutions to apply Class scheduling

system, especially to the computer laboratory in which the study addressed. According to the

study of Humphrey, M., & Singh, A. (2017). That using scheduling system. It provides an

optimization technique that combines visual modeling with linear programming tools to

discover and resolve conflicts while scheduling undergraduate and graduate-level courses

within a single department. This model's constraints were developed to guarantee that

requirements are enforced, overlapping classes are reduced or removed, and students have

access to the greatest number of classes possible each semester.

Bucas Grande Foundation College does not have a systematic procedure for creating a

class schedule or allocating classes. The deans of various departments struggled to assign or

construct class schedules, particularly in the IT department, because the BGFC only has two

laboratories and a limited number of computer units, and because of the large number of

students, the dean struggled to make a class schedule. The faculty experienced an issue as a

result of the assignment disagreement. To address the aforementioned difficulty, the researchers

created a System known as the Computer Laboratory Scheduling System.

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The researchers conducted a study at Bucas Grande Foundation College because they

discovered that the institution requires new ways for creating a class schedule in order to avoid

disputes and decrease time spent in creating a class schedule. Also, to speed up the transaction.

REVIEW OF RELATED LITERATURE

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There is a significant literature and studies conducted which are important in the

development of computer laboratory scheduling system, computer laboratory however are

rarely found described in the literature about computing in higher learning. Even less scholarly

attention has between given to show students have used these tasks.

HUMPHREY, M., & SINGH, A. (2017). Through the use of visual modeling and linear

programming, the optimization approach suggested in this article may discover and remove

scheduling problems. The constraints for this model were derived from particular department

needs and prerequisites, as well as teacher preferences, while allowing for the greatest number

of accessible classes by minimizing and/or removing class overlaps.

Keshanchi (2017) cloud computing is a new platform to manage and provide services

on the internet. Lately, researchers have paid attention a lot to this new subject. One of the

reasons to have high performance in a cloud environment is the task scheduling. Since the task

scheduling is an NP-Complete problem, in many cases, meta-heuristics scheduling algorithms

are used. In this paper to optimize the task scheduling solutions, a powerful and improved

genetic algorithm is proposed. The proposed algorithm uses the advantages of evolutionary

genetic algorithm along with heuristic approaches. For analyzing the correctness of the

proposed algorithm, we have presented a behavioral modeling approach based on model

checking techniques. Then, the expected specifications of the proposed algorithm are extracted

in the form of Linear Temporal Logic (LTL) formulas. To achieve the best performance in

verification of the proposed algorithm, we use the Labeled Transition System (LTS) method.

Also, the proposed behavioral models are verified using NuSMV and PAT model checkers.

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Evale, D. S. (2018) applying class scheduling system. This will provide schools and

universities with satellite campuses with a novel, simple, and quick method of constructing and

generating space.Class and individual faculty timetables, as well as the ability to detect and

prevent conflicts on the fly.

According to Chaudhary, et.al (2019) in cloud computing, cost optimization is a prime

concern for load scheduling. The swarm based meta-heuristics are prominently used for load

scheduling in distributed computing environment .the conventional load scheduling approaches

require a lot of resources and strategies which are non-adaptive and static in the computation,

thereby increasing the response time, waiting time and the total cost of computation.

The study of Emmanuel, et.al (2019) said that every semester, a lecture schedule is

created. Almost every aspect of human enterprise has been automated in this age of

technological advancement. Students can now pay their school fees, register for courses, and

even check their results online. This is the impetus behind this research project: the creation of

an automated lecture schedule for the department of mathematical sciences at Kogi State

University Anyigba. The project demonstrates the automated design of a lecture schedule. The

operating principle is straightforward, and it makes use of computer technology. A Visual Basic

program is written that generates the output in an error-free tabular format, displaying the

courses/venues for each specific lecture schedule.

Kumargazhanova, et.al. (2019, October). Said that the answer to the difficulties of

creating various forms of schedules falls under the purview of a subfield of applied

mathematics

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Known as schedule theory. The answer to this dilemma, however, is greatly dependent on the

details of a given university. This means that scheduling necessitates the creation of "flexible"

approaches and algorithms that should take into consideration the unique characteristics of

each university. This article presents an overview of the existing methods and algorithms for

scheduling courses, as well as the creation and implementation of an algorithm based on the

genetic algorithm that would handle the problem of generating the ideal university class

schedule.

Legaspi, et.al study said that the developed system employs the Greedy Algorithm for

managing course schedules and assigning to faculty. The research method used in this study

was research and development (R&D). The researcher also discusses the scheduling process,

which is attributed to the system's Scheduling Module and is based on the Greedy Algorithm

principle. The system was tested and evaluated based on criteria such as functionality, usability,

reliability, portability, and supportability (FURPS). The results and recommendations have

been discussed in the final section of this paper.

According to et.al (2020).They Implementasi Algorithima Improvised Prioritized

Deadline Scheduling (IPDSA) pad Grid Environment menggunakan PUM3 Resource

Scheduling is one of the most challenging parts of Grid computing. A number of algorithms

have been designed and developed to create effective resource scheduling. In this research, the

algorithms that have been used are the improvised prioritized deadline scheduling algorithm

(IPDSA), and the parallel virtual machine version (PUM3) has been used for efficient task

execution, with a deadline limit for each task.

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According to the study of hidayat, et.al (2020) on the functional needs of the system, it

was designed as a system that can apply a practical lab course schedule and choose easily, as

well as perform data reports on students who follow the teaching. This system he designed is

expected to aid the laboratory in managing student data and producing student reports in a

timely and precise manner.

The scheduling strategy Inkubernetes for computer science laboratory in Universities,

Zhe Wang and Hao Liu (2021). How to design efficient scheduling strategy for different

environments is a hot topic in cloud computing. In the private cloud of computer science labs

in Universities, there are several kinds of tasks with different resource requirements,

constraints, and life cycles such as it infrastructure task, taking the actual needs of our

laboratory as an instance these task are analyzed, and schedule respectively by different

scheduling strategies.

Synthesis of the Review. Computer Laboratory Scheduling System is a

software that allow to the Dean to create a class schedule. In fact with the used of scheduling

system using a linear algorithm approach to check the data and avoid conflicts in assigning the

class. The said system have more benefits to each dean to make it fast and time consuming in

determining the time, days and room.

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CONCEPTUAL FRAMEWORK OF THE STUDY

The study aims to assess the scheduling system of Bucas Grande Foundation College in

terms of speed, usability, reliability, and efficiency, the scheduling system is highly

recommended.

Based on the presented schematic diagram shown in figure 1, this illustrated various

components required for making up the entire system. The system workflow was to keep and

retrieve student’s information using a database system. The diagram displayed three boxes

indicating the input, the process and the output (IPO). The first box contains the input

requirements to accomplished the development of the propose system necessary.

In the first box which is input, contains information which are used to input during the

running of the program. The second box is process which are presented some tools in

developing a system including the performance of the system to test the usability, reliability

and efficiency of the system. It used MySql database tools for back-in and visual studio using

visual basic.net in designing interfaces and the last box is the output which present the whole

system.

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INPUT PROCESS OUTPUT

 Faculty Profile:
Fullname Programming tool
Gender
COMPUTER
Status  MySql LABORATORY
Role SCHEDULING
 Class Schedules:
Database
SYSTEM FOR
Subjects,  VB. NET
COLLEGE
Rooms, INFORMATION
Days, Performance of the TECHNOLOGY OF
Time, system BUCAS GRANDE
Instructor. FOUNDATION
 Maintenance:  USABILITY COLLEGE (CLSS
Department, for CIT) of (BGFC)
 RELIABILITY
Semester,
School Year,  EFFICIENCY
Year level.

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FIGURE 1.IPO of the study

STATE OF THE PROBLEM

This study aims to develop a computer laboratory scheduling system (CLSS) in Bucas

Grande Foundation College.

Specifically, these try to answer to the following Sub-question:

1. To design and develop the graphical user interface and database structure using Visual

Basic.Net programming.

2. To test and evaluate the system performance in terms of:

a. Usability

b. Reliability

c. Efficiency

3. To determine the system requirements.

ASSUMPTION

The study is develop to have an effective system that is usable and perform well in

terms of using the purpose system. The researchers assumed that the users system must meet

the following.

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1. The system is running and user friendly in terms of usability, reliability, and

efficiency of the system.

2. The users must know how to operate the system

3. The users must train perfectly during running the system.

SIGNIFICANCE OF THE STUDY

The computer laboratory scheduling system has contributing to the body of knowledge

in field of information technology. The researches strongly believe that the result of this study

would bring benefits and provide significance of the following group of persons.

DEAN: The dean responsibility in terms of ploting the subjects will listen thier time and

effects.

INSTRUCTOR: Instructor can start classes on time without experiencing conflicts as a

schedule.

STUDENTS: The proposed system will help student determine their laboratory schedule before

start of semester.

RESEARCHERS: This study will provide other researchers case study.

FUTURE RESEACHERS: This time allotted for the development of the system is limited that’s

why it will be opportunity for the next batch of researchers to review the project and apply the

necessary changes and updates.

SCOPE AND LIMITATION OF THE STUDY

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The researchers are focus on the development of the computer laboratory scheduling

system (CLSS) of Bucas Grande Foundation College to assess the operation in terms of

usability, reliability and efficiency.

The following were parts of the scope of the study:

1. The system has a report module that contained list of faculty and class schedule.

2. The system had Maintenance module where the required parameters were defined
and added which are necessary for its operation.
3. The system focus on the BSIT department.

The following were the limitations of the study wherein the researcher did not include

in the system due to lacking of time and system requirements.

1. Scheduling System does not support an online transaction.

2. The system can generate basic reprots like list of faculty and class schedule.

3. The system does not have an advanced features in creating a class schedule.

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CHAPTER 2

Method

This chapter presents the techniques used by the researcher in developing the system

specifically the RAD approach. It includes research design, the participant of the study. The

research instrument used the data gathering procedure and the data analysis.

Research Design

The proponents will used the developmental research design in gathering information

needed in the system study. Objects Oriented analysis and design approach will be also utilized

to present the proposed system because the system will be illustrated using graphical

representation and will be consider appropriate to illustrate the reliability, usability and

efficiency of the system.

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The object-oriented models were used to illustrate the proper procedure as well as the

characteristics of the system. This was to clarify features of the system following and design

and technical specification of the propose system.

System Design and Developmental Procedure

In order to accomplish quickly and minimized the time in developing the system the

researchers used the Rapid Application Development (RAD) approach in developing the

system. A suite of software development methodology approaches used to accelerate building

application development and to reduce time of making as shown in Figure 2.

https://airbrake.io/blog/author/andrewpomo

Requirements
Planning

User Design Construction

Cutover

Figure 2. Rapid Application Development Methodology

To create software applications, RAD employs predefined prototyping techniques and

tools. It comes with a graphical user interface (GUI) development environment, which allows

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end users to easily drag and drop required software application mechanisms. Computer-aided

software engineering is used in software RAD techniques (CASE). The project structure used

the RAD lifecycle to ensure that researchers built the system quickly based on the needs of the

users. This lifecycle encompasses all activities related to selecting and defining business

requirements, as well as designing, developing, and implementing the application system that

supports them.

Requirements Planning Phase

In this phase, the participant defined and determined business functions, requirements
and tools in developing the system.

User Design Phase

This phases the participant used visual studio application to create forms or UI to the
system and different models to build an operative prototype of critical system components. In
addition, creating tables and queries using MySQL database for storage of some information
related to the documents.

Construction Phase

At this phase completed the structure of the physical application system, constructs the
conversion system, build and apply text mining algorithm and decision pattern, and self-testing
to the system.

Cutover Phase

The final phase included the final user training and testing to the system and
implementation of the application system in some offices of the institution.

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The four phase of Rapid Application Development (RAD) successfully perceived

upcoming with a system, which imitated to the outlooks of the target clients.

PARTICIPANTS

The participant of this study is selected expert in field of information technology and

user of the system is Dean. They will determine the design of the system in terms of reliability,

usability, efficiency and the possibility of implementation of Computer Laboratory Scheduling

System for College Information Technology of Bucas Grande Foundation College. Purposive

sampling technique well be used by the proponents in choosing the participants of the study.

INSTRUMENT

The researcher will be use interview guide as the primary tool to gather data of the

proposed system. This will be guided with specific question will help the researchers in

relevant data gathering about propose Computer Laboratory Scheduling System.

The said instrument will be validated by selected experts in the field of research and

information technology. The suggested correction of the validated will considered in the

production of the tools used to gathered data.

Data Gathering Procedure

The proponents will be started the data gathering by making a letter, requesting permission

to propose a system study and at the same time to conduct and interview to the Computer

Laboratory Office, Dean and Staff then after the approval, the proponents will be directly

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conducted an interview with the Computer Laboratory Office and Staff. The proponents did not

experience difficulty in asking questions to the interview because of the guide. The interviewee

answered the questions raised by the proponents. The answer will be recorded and compiled

for the documentation purposes. The interview will be resulted concrete information needed in

the system study. Then, after the proponent’s data gathering, problems will be identified and

the proponents will be suggested possible solution to develop a Computer Laboratory

Scheduling

System for the college of the Bucas Grande Foundation College. The gathering data

will be continued until such time the system will be fully developed. After the development of

the system, this will be subjected to evaluation of the users and some experts of the field of

Information Technology to determine its usability and reliability.

Data Analysis

For better comprehension and understanding of the proposed system the team would

present data and system concepts through graphical system modeling tools as follows:

Use Case Diagram. It is a graphical model that is summarized the information about

the actors and the use cases. It is also a functional description of the entire application, and

identified the functions that must be supported by the proposed system.

Work flow Activity Diagram. This is use to control through a processing activity as it

moves among people, organization, computer programs and alternative approaches to system

organization and human computer interactions’

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Class Diagram. It is graphical model show all classes of then objects in the system. For

every there may be specialized subclasses. The class has the priorities, he attributes. And it can

also do things with its functions.

Sequence Diagram. It shows the sequence of the inter actions between objects that occurs

during the flow of events of a single scenario and use case within the system itself.

Mean and Standard Deviation. This is used to treat the data gathered from the

evaluation of the participants on the performance of the system in terms of usability, reliability,

and efficiency.

CHAPTER 3

RESULTS AND DISCUSSION

This chapter presents the results and discussion, of the system development and its

evaluation in regards to the results and survey from the respondents using or based on the

supporting diagram.

A. Designed and developed the system's graphical user interface and database structure using

Visual Basic.Net programming.

The Figure below, shows the system prototypical which is the use case and class diagram.

Use Case Diagram

Access’s Security

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Manage User
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Manage
Maintenance

Manage Records
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Create Schedules

User Admin
Generates
19 Documents

Figure 2: Use Case Diagram of Computer Laboratory Scheduling System

Screenshots of the System Interface

Figure 2: Database Connection

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Figure 3: Log-in form

Figure 4: Main Form or Dashboard

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Figure 5: Faculty Form Maintenance

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Figure 6: School Year Maintenance

Figure 7: Room Maintenance

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Figure 8: Subject Maintenance

Figure 9: Department Maintenance

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Figure 10: Reset Scheduling Information

Figure 11: Scheduling Form

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B. Evaluation of the System

The graph below interprets and analyses the obtained data from the retrieved researcher

instrument from the respondents.

Usability of the System Assessed by the User-Respondents

Table 1. System Usability

Verbal
A. Usablity of the system in terms of Mean
Interpretation
1. I am contented with how easy to use this system. 3.78 Strongly Agree
2. The graphical user interface is pleasant. 3.56 Strongly Agree
3. The buttons and tabs are well organized. 3.56 Strongly Agree
4. The system has all the functions and capabilities I 3.56 Strongly Agree
expect it to have in terms of processing data.
5. The function of each button is easily understood 3.89 Strongly Agree
Weighted Mean 3.67 Strongly Agree

Table 1 shows the user's evaluation of the system's usability. According to the

table, the number five (5) items with the verbal representation of Strongly Agree had

the greatest mean of 3.89, indicating how satisfied the user was with the system. The

usability of the system, which specified the verbal representation of Strongly Agree, has

a total weighted mean of 3.67, indicating that the system is usable from the respondents'

perspective.

Reliability of the System Assessed by the User-Respondents

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Table 2. System Reliability

Verbal
Mean
B. Reliability of the system in terms of Interpretation
1. The system is functional in viewing, editing, 3.89 Strongly Agree
class scheduling.
2. The system returns information during 3.33 Strongly Agree
searches/queries.
3. The application has the ability to store data. 4.00 Strongly Agree
4. The application automatically prompt whenever 3.44 Strongly Agree
the user makes a mistake.
5. The system has the ability to recognized the 3.67 Strongly Agree
user based on the user priviledge.
Weighted Mean 3.67 Strongly Agree

Table2 shows the user's assessment of the system's reliability. According to the

table, with the verbal representation of Strongly Agree, number three (3) received the

highest mean of 4.00 out of the five (5) items. Furthermore, the application claims to be

capable of storing all data and files. The reliability of the system, which specified the

verbal representation of Strongly Agree, has a total weighted mean of 3.67, indicating

that the system is dependable in managing the documents on the respondents' side.

Efficiency of the System Assessed by the User-Respondents

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Table 3. System Efficiency

Verbal
Mean
Interpretation
C. Efficiency of the system in terms of
1. The system is user friendly. 3.67 Strongly Agree
2. The system is very quick to find records and 3.78 Strongly Agree
documents.
3. The system provides an easy printing document. 3.67 Strongly Agree
4. The system would help them to manipulate data 3.67 Strongly Agree
easily and quickly.
5. The system provides satisfaction to the user. 3.67 Strongly Agree
Weighted Mean 3.69 Strongly Agree

Table 3 indicates the user's assessment of the system's efficiency. According to

the table, the number two (2) item received the highest mean of 3.78 with the verbal

representation of Strongly Agree and claims that the system finds records and

documents quickly. The total weighted mean for the efficiency of the system, which

specified the verbal representation of Strongly Agree, is 3.69, indicating that the system

is efficient in tracking the documents to the respondents' side.

C. Determined the system requirements

Hardware and Software Specifications

This section present the specification both hardware and software needed in the

development and implementation of the system.

The following are the initial cost both Hardware and Software development and

implementation of the system.

Hardware Specification

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Table 4: Hardware Sepecification in system development

Particular Specifications Amount

1 set of computer desktop
Processor Intel® Core™2 Quad Processor Q6600
8M Cache, 2.40 GHz, 1066 MHz FSB / Higher
Memory 4gb DDR3 / Higher
Hard Disk 250gb / Higher 21,000
Monitor 21 inches / Higher
AVR 500 watts / Higher
Power Supply 500 watts / Higher
Keyboard Any Keyboard Available that support USB
port
Printer Epson L120 6,800
Total 27,800

Software Specification

Table 5: Softwsare Sepecification in system development

Particular Amount
Visual Basic. Net (Free Edition)
UML (Free Edition)
Operating System
WAMP Server (Free Edition) 2,500
Total 2,500

Chapter 4

SUMMARY, CONCLUSION AND RECOMMENDATION

This chapter presents the summary, conclusion and recommendation of the study.

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Summary

This research aimed to create a class scheduling system for Bucas Grande Foundation

College's computing lab. The system can update, assign, or create a schedule, generate a

schedule report, and add and update information as needed while the system is functioning.

To collect data, the researchers employed an interview guide; this type of tool has

precise questions to elicit specific information that is required for system development. In

order to make speedy decisions, the researcher used the RAPID application development

life cycle approach.

Conclusion

The Bucas Grande Foundation College's integration of the Computer Laboratory

Scheduling System for College Information Technology is found to be appropriate for use

in the institution since it is user-friendly, efficient, and effective, according to the

researchers. The system allows for reports, class schedules, and data viewing and editing.

As a result, it was discovered that class scheduling can quickly identify and determine a

schedule while also preventing conflicts.

Recommendation

Based on the findings, the researchers have made many recommendations to future

researchers in order to improve the system. The system solves a problem through the use of

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class scheduling. It is strongly advised that future researchers improve the functionalities.

Future researchers should also combine algorithms to make the process more effective and

efficient.

References

1. HUMPHREY, M., & SINGH, A. (2017). A LINEAR PROGRAMMING APPLICATION AND SOLUTION
FOR MINIMIZING CLASS SCHEDULING CONFLICTS.

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2. Humphrey, M., & Singh, A. (2017). Reducing class-scheduling conflicts using linear
programming. Journal of Professional Issues in Engineering Education and Practice, 143(4),
05017004.
3. Keshanchi, B., Souri, A., & Navimipour, N. J. (2017). An improved genetic algorithm for task
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