REPUBLIC OF THE PHILIPPINES

MUNICIPALITY OF BURGOS,
LA UNION

Improvement and Installation of

Streetlights and CCTV Cameras
(Cluster 7)

(2021-BLU-B1-C7)

Sixth Edition
July 2020

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 Table of Contents
Glossary of Acronyms, Terms, and Abbreviations ………………………….3
Section I. Invitation to Bid……………………………………………………..7
Section II. Instructions to Bidders…………………………………………...10
1. Scope of Bid ………………………………………………………………………. 11
2. Funding Information………………………………………………………………. 11
3. Bidding Requirements ……………………………………………………………. 11
4. Corrupt, Fraudulent, Collusive, and Coercive Practices………………………….. 11
5. Eligible Bidders…………………………………………………………………… 11
6. Origin of Goods ………………………………………………………………….. 12
7. Subcontracts ……………………………………………………………………… 12
8. Pre-Bid Conference ………………………………………………………………. 12
9. Clarification and Amendment of Bidding Documents …………………………… 12
10. Documents comprising the Bid: Eligibility and Technical Components ………….12
11. Documents comprising the Bid: Financial Component …………………………... 13
12. Bid Prices …………………………………………………………………………. 13
13. Bid and Payment Currencies ……………………………………………………… 14
14. Bid Security ………………………………………………………………………. 14
15. Sealing and Marking of Bids ………………………………………………………14
16. Deadline for Submission of Bids …………………………………………………. 14
17. Opening and Preliminary Examination of Bids ………………………………….. 14
18. Domestic Preference ……………………………………………………………… 15
19. Detailed Evaluation and Comparison of Bids ……………………………………. 15
20. Post-Qualification ………………………………………………………………… 16
21. Signing of the Contract …………………………………………………………… 16
Section III. Bid Data Sheet …………………………………………………..17
Section IV. General Conditions of Contract ……………………...………..19
1. Scope of Contract ………………………………………………………………… 20
2. Advance Payment and Terms of Payment ……………………………………….. 20
3. Performance Security ……………………………………………………………. 20
4. Inspection and Tests ……………………………………………………………… 20
5. Warranty …………………………………………………………………………. 21
6. Liability of the Supplier ………………………………………………………….. 21
Section V. Special Conditions of Contract ………………………………….22
Section VI. Schedule of Requirements ……………………………………....26
Section VII. Technical Specifications …………………………………………28
Section VIII. Checklist of Technical and Financial Documents …………..31

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 Glossary of Acronyms, Terms, and
Abbreviations
ABC – Approved Budget for the Contract.

BAC – Bids and Awards Committee.

Bid – A signed offer or proposal to undertake a contract submitted by a bidder in response to

and in consonance with the requirements of the bidding documents. Also referred to as
Proposal and Tender. (2016 revised IRR, Section 5[c])

Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who

submits a bid in response to the requirements of the Bidding Documents. (2016 revised IRR,
Section 5[d])

Bidding Documents – The documents issued by the Procuring Entity as the bases for bids,
furnishing all information necessary for a prospective bidder to prepare a bid for the Goods,
Infrastructure Projects, and/or Consulting Services required by the Procuring Entity. (2016
revised IRR, Section 5[e])

BIR – Bureau of Internal Revenue.

BSP – Bangko Sentral ng Pilipinas.

Consulting Services – Refer to services for Infrastructure Projects and other types of projects
or activities of the GOP requiring adequate external technical and professional expertise that
are beyond the capability and/or capacity of the GOP to undertake such as, but not limited to:
(i) advisory and review services; (ii) pre-investment or feasibility studies; (iii) design; (iv)
construction supervision; (v) management and related services; and (vi) other technical
services or special studies. (2016 revised IRR, Section 5[i])

CDA - Cooperative Development Authority.

Contract – Refers to the agreement entered into between the Procuring Entity and the
Supplier or Manufacturer or Distributor or Service Provider for procurement of Goods and
Services; Contractor for Procurement of Infrastructure Projects; or Consultant or Consulting
Firm for Procurement of Consulting Services; as the case may be, as recorded in the Contract
Form signed by the parties, including all attachments and appendices thereto and all
documents incorporated by reference therein.

CIF – Cost Insurance and Freight.

CIP – Carriage and Insurance Paid.

CPI – Consumer Price Index.

DDP – Refers to the quoted price of the Goods, which means “delivered duty paid.”

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DTI – Department of Trade and Industry.

EXW – Ex works.

FCA – “Free Carrier” shipping point.

FOB – “Free on Board” shipping point.

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Foreign-funded Procurement or Foreign-Assisted Project– Refers to procurement whose
funding source is from a foreign government, foreign or international financing institution as
specified in the Treaty or International or Executive Agreement. (2016 revised IRR, Section
5[b]).

Framework Agreement – Refers to a written agreement between a procuring entity and a

supplier or service provider that identifies the terms and conditions, under which specific
purchases, otherwise known as “Call-Offs,” are made for the duration of the agreement. It is
in the nature of an option contract between the procuring entity and the bidder(s) granting the
procuring entity the option to either place an order for any of the goods or services identified
in the Framework Agreement List or not buy at all, within a minimum period of one (1) year
to a maximum period of three (3) years. (GPPB Resolution No. 27-2019)

GFI – Government Financial Institution.

GOCC – Government-owned and/or –controlled corporation.

Goods – Refer to all items, supplies, materials and general support services, except
Consulting Services and Infrastructure Projects, which may be needed in the transaction of
public businesses or in the pursuit of any government undertaking, project or activity,
whether in the nature of equipment, furniture, stationery, materials for construction, or
personal property of any kind, including non-personal or contractual services such as the
repair and maintenance of equipment and furniture, as well as trucking, hauling, janitorial,
security, and related or analogous services, as well as procurement of materials and supplies
provided by the Procuring Entity for such services. The term “related” or “analogous
services” shall include, but is not limited to, lease or purchase of office space, media
advertisements, health maintenance services, and other services essential to the operation of
the Procuring Entity. (2016 revised IRR, Section 5[r])

GOP – Government of the Philippines.

GPPB – Government Procurement Policy Board.

INCOTERMS – International Commercial Terms.

Infrastructure Projects – Include the construction, improvement, rehabilitation, demolition,

repair, restoration or maintenance of roads and bridges, railways, airports, seaports,
communication facilities, civil works components of information technology projects,
irrigation, flood control and drainage, water supply, sanitation, sewerage and solid waste
management systems, shore protection, energy/power and electrification facilities, national
buildings, school buildings, hospital buildings, and other related construction projects of the
government. Also referred to as civil works or works. (2016 revised IRR, Section 5[u])

LGUs – Local Government Units.

NFCC – Net Financial Contracting Capacity.

NGA – National Government Agency.

PhilGEPS - Philippine Government Electronic Procurement System.

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Procurement Project – refers to a specific or identified procurement covering goods,
infrastructure project or consulting services. A Procurement Project shall be described,
detailed, and scheduled in the Project Procurement Management Plan prepared by the agency
which shall be consolidated in the procuring entity's Annual Procurement Plan. (GPPB
Circular No. 06-2019 dated 17 July 2019)

PSA – Philippine Statistics Authority.

SEC – Securities and Exchange Commission.

SLCC – Single Largest Completed Contract.

Supplier – refers to a citizen, or any corporate body or commercial company duly organized
and registered under the laws where it is established, habitually established in business and
engaged in the manufacture or sale of the merchandise or performance of the general services
covered by his bid. (Item 3.8 of GPPB Resolution No. 13-2019, dated 23 May 2019).
Supplier as used in these Bidding Documents may likewise refer to a distributor,
manufacturer, contractor, or consultant.

UN – United Nations.

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Section I. Invitation to Bid

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 Republic of the Philippines
Province of La Union
MUNICIPALITY OF BURGOS
BIDS AND AWARDS COMMITTEE

INVITATION TO BID FOR

Improvement and Installation of Streetlights
and CCTV Cameras (Cluster 7)

1. The MUNICIPALITY OF BURGOS, LA UNION, through the 2021 20%

DEVELOPMENT FUND AND SPECIAL EDUCATION FUND intends to apply
the sum of PHP 1,125,000.00 being the overall ABC to payments under the following
contracts with their corresponding Identification Numbers. Bids received in excess of
the ABC for each lot shall be automatically rejected at bid opening.
Item Approved Project Pre-bid Deadline for Price of bid
Description Budget for the Identification Conference Submission/ Documents
Contract Number Opening of bids (non-refundable)
(ABC) and
Source of
Funding
Lot 1: Repair and 500,000.00 and 2021-BLU-B1- July 5, 2021 July 19, 2021 at Php 5,000.00
Installation of 20% DF C7 at 10:00 AM 10:00 AM
Streetlights

Lot 2: 500,000.00 and

Improvement/ 20% DF
Installation of
CCTV Cameras
Lot 3: Supply and 125,000.00 and
Delivery of CCTV Special
Cameras to Education
Various Schools Fund (SEF)

2. The MUNICIPALITY OF BURGOS, LA UNION now invites bids for the above
Procurement Projects. Delivery/Repair/Installation of the Goods is required in 45
days after receipt of the Notice to Proceed. Bidders should have completed, within
three (3) years from the date of submission and receipt of bids, a contract similar to
the Project. The description of an eligible bidder is contained in the Bidding
Documents, particularly, in Section II (Instructions to Bidders).

3. Bidding will be conducted through open competitive bidding procedures using a non-
discretionary “pass/fail” criterion as specified in the 2016 revised Implementing
Rules and Regulations (IRR) of Republic Act (RA) No. 9184.

a. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or

organizations with at least sixty percent (60%) interest or outstanding capital
stock belonging to citizens of the Philippines, and to citizens or organizations of a

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 country the laws or regulations of which grant similar rights or privileges to
Filipino citizens, pursuant to RA No. 5183.

4. Prospective Bidders may obtain further information from the MUNICIPALITY OF

BURGOS, LA UNION and inspect the Bidding Documents at the address given
below during Monday to Thursday, 8:00 AM to 5:00 PM.

5. A complete set of Bidding Documents may be acquired by interested Bidders on June

26, 2021 to July 18, 2021 from the given address and upon payment of the applicable
fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB,
in the amount of ₱5,000.00. The Procuring Entity shall allow the bidder to present its
proof of payment for the fees in person.

6. The MUNICIPALITY OF BURGOS, LA UNION will hold a Pre-Bid Conference on

July 5, 2021, 10:00 AM at the Municipal Conference Hall, Municipality of Burgos,
La Union, which shall be open to prospective bidders.

7. Bids must be duly received by the BAC Secretariat through manual submission at the
office address indicated below on or before July 19, 2021 at 10:00 AM. Late bids
shall not be accepted.

8. All Bids must be accompanied by a bid security in any of the acceptable forms and in
the amount stated in ITB Clause 14.

9. Bid opening shall be on July 19, 2021, 10:00 AM at the given address below. Bids
will be opened in the presence of the bidders’ representatives who choose to attend
the activity.

10. Bidders’ Representative should have Special Power of Attorney (SPA) duly signed
by the owner of the Construction Firm/Company.

11. The MUNICIPALITY OF BURGOS, LA UNION reserves the right to reject any and
all bids, declare a failure of bidding, or not award the contract at any time prior to
contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of
RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.

12. For further information, please refer to:

FERDINAND G. RAMOS
BAC Chairperson
Burgos Municipal Building
New Poblacion, Burgos, La Union 2510
CP No: 09095247107

June 24, 2021

______________________________________
FERDINAND G. RAMOS
BAC Chairperson

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Section II. Instructions to Bidders

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1. Scope of Bid

The Procuring Entity, MUNICIPALITY OF BURGOS, LA UNION wishes to receive

Bids for Improvement and Installation of Streetlights and CCTV Cameras (Cluster
7) with identification number 2021-BLU-B1-C7.

The Procurement Project (referred to herein as “Project”) is composed of 3 LOTS, the

details of which are described in Section VII (Technical Specifications).

2. Funding Information

2.1. The GOP through the sources of funding as indicated below for CY 2020 and
2021 in the amount of One Million One Hundred Twenty Five Thousand
Pesos Only (PHP 1,125,000.00).

2.2. The sources of funding are the 2021 Annual Budget as approved by the
Sanggunian and the 2020 SEF Annual Budget as approved by the Local
School Board.

3. Bidding Requirements

The Bidding for the Project shall be governed by all the provisions of RA No. 9184
and its 2016 revised IRR, including its Generic Procurement Manuals and associated
policies, rules and regulations as the primary source thereof, while the herein clauses
shall serve as the secondary source thereof.

Any amendments made to the IRR and other GPPB issuances shall be applicable only
to the ongoing posting, advertisement, or IB by the BAC through the issuance of a
supplemental or bid bulletin.

The Bidder, by the act of submitting its Bid, shall be deemed to have verified and
accepted the general requirements of this Project, including other factors that may
affect the cost, duration and execution or implementation of the contract, project, or
work and examine all instructions, forms, terms, and project requirements in the
Bidding Documents.

4. Corrupt, Fraudulent, Collusive, and Coercive Practices

The Procuring Entity, as well as the Bidders and Suppliers, shall observe the highest
standard of ethics during the procurement and execution of the contract. They or
through an agent shall not engage in corrupt, fraudulent, collusive, coercive, and
obstructive practices defined under Annex “I” of the 2016 revised IRR of RA No.
9184 or other integrity violations in competing for the Project.

5. Eligible Bidders

5.1. Only Bids of Bidders found to be legally, technically, and financially capable
will be evaluated.

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 5.2. Foreign ownership exceeding those allowed under the rules may participate
in this project.

5.3. Pursuant to Section 23.4.1.3 of the 2016 revised IRR of RA No.9184, the
Bidder shall have an SLCC that is at least one (1) contract similar to the
Project the value of which, adjusted to current prices using the PSA’s CPI,
must be at least equivalent to:

a. For the procurement of Non-expendable Supplies and Services: The

Bidder must have completed a single contract that is similar to this
Project, equivalent to at least fifty percent (50%) of the ABC.

5.4. The Bidders shall comply with the eligibility criteria under Section 23.4.1 of
the 2016 IRR of RA No. 9184.

6. Origin of Goods

There is no restriction on the origin of goods other than those prohibited by a decision
of the UN Security Council taken under Chapter VII of the Charter of the UN, subject
to Domestic Preference requirements under ITB Clause 18.

7. Subcontracts

7.1. The Procuring Entity has prescribed that subcontracting is NOT ALLOWED.

8. Pre-Bid Conference

The Procuring Entity will hold a pre-bid conference for this Project on the specified
date and time and either at its physical address at the Municipal Conference Hall,
Burgos, La Union as indicated in paragraph 6 of the IB.

9. Clarification and Amendment of Bidding Documents

Prospective bidders may request for clarification on and/or interpretation of any part
of the Bidding Documents. Such requests must be in writing and received by the
Procuring Entity, either at its given address or through electronic mail indicated in the
IB, at least ten (10) calendar days before the deadline set for the submission and
receipt of Bids.

10. Documents comprising the Bid: Eligibility and Technical Components

10.1. The first envelope shall contain the eligibility and technical documents of the
Bid as specified in Section VIII (Checklist of Technical and Financial
Documents).

10.2. The Bidder’s SLCC as indicated in ITB Clause 5.3 should have been
completed within three (3) years prior to the deadline for the submission and
receipt of bids.

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 10.3. If the eligibility requirements or statements, the bids, and all other documents
for submission to the BAC are in foreign language other than English, it must
be accompanied by a translation in English, which shall be authenticated by
the appropriate Philippine foreign service establishment, post, or the
equivalent office having jurisdiction over the foreign bidder’s affairs in the
Philippines. Similar to the required authentication above, for Contracting
Parties to the Apostille Convention, only the translated documents shall be
authenticated through an apostille pursuant to GPPB Resolution No. 13-2019
dated 23 May 2019. The English translation shall govern, for purposes of
interpretation of the bid.

11. Documents comprising the Bid: Financial Component

11.1. The second bid envelope shall contain the financial documents for the Bid as
specified in Section VIII (Checklist of Technical and Financial
Documents).

11.2. If the Bidder claims preference as a Domestic Bidder or Domestic Entity, a

certification issued by DTI shall be provided by the Bidder in accordance with
Section 43.1.3 of the 2016 revised IRR of RA No. 9184.

11.3. Any bid exceeding the ABC for each lot indicated in paragraph 1 of the IB
shall not be accepted.

11.4. For Foreign-funded Procurement, a ceiling may be applied to bid prices

provided the conditions are met under Section 31.2 of the 2016 revised IRR of
RA No. 9184.

12. Bid Prices

12.1. Prices indicated on the Price Schedule shall be entered separately in the
following manner:

a. For Goods offered from within the Procuring Entity’s country:

i. The price of the Goods quoted EXW (ex-works, ex-factory, ex-

warehouse, ex-showroom, or off-the-shelf, as applicable);

ii. The cost of all customs duties and sales and other taxes already
paid or payable;

iii. The cost of transportation, insurance, and other costs incidental to

delivery of the Goods to their final destination; and

iv. The price of other (incidental) services, if any, listed in the BDS.

b. For Goods offered from abroad:

i. Unless otherwise stated in the BDS, the price of the Goods shall
be quoted delivered duty paid (DDP) with the place of destination
in the Philippines as specified in the BDS. In quoting the price,
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 the Bidder shall be free to use transportation through carriers
registered in any eligible country. Similarly, the Bidder may
obtain insurance services from any eligible source country.

ii. The price of other (incidental) services, if any, as listed in

Section VII (Technical Specification).

13. Bid and Payment Currencies

13.1. For Goods that the Bidder will supply from outside the Philippines, the bid
prices may be quoted in the local currency or tradeable currency accepted by
the BSP at the discretion of the Bidder. However, for purposes of bid
evaluation, Bids denominated in foreign currencies, shall be converted to
Philippine currency based on the exchange rate as published in the BSP
reference rate bulletin on the day of the bid opening.

13.2. Payment of the contract price shall be made in Philippine Pesos.

14. Bid Security

14.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid
Security in the amount indicated in the BDS, which shall be not less than the
percentage of the ABC in accordance with the schedule in the BDS.

14.2. The Bid and bid security shall be valid up to 120 days after the bid opening.
Any Bid not accompanied by an acceptable bid security shall be rejected by
the Procuring Entity as non-responsive.

15. Sealing and Marking of Bids

Each Bidder shall submit one copy of the first and second components of its Bid.

The Procuring Entity may request additional hard copies and/or electronic copies of
the Bid. However, failure of the Bidders to comply with the said request shall not be a
ground for disqualification.

If the Procuring Entity allows the submission of bids through online submission or
any other electronic means, the Bidder shall submit an electronic copy of its Bid,
which must be digitally signed. An electronic copy that cannot be opened or is
corrupted shall be considered non-responsive and, thus, automatically disqualified.

16. Deadline for Submission of Bids

16.1. The Bidders shall submit on the specified date and time and either at its
physical address or through online submission as indicated in paragraph 7 of
the IB.

17. Opening and Preliminary Examination of Bids

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 17.1. The BAC shall open the Bids in public at the time, on the date, and at the place
specified in paragraph 9 of the IB. The Bidders’ representatives who are
present shall sign a register evidencing their attendance. In case
videoconferencing, webcasting or other similar technologies will be used,
attendance of participants shall likewise be recorded by the BAC Secretariat.

In case the Bids cannot be opened as scheduled due to justifiable reasons, the
rescheduling requirements under Section 29 of the 2016 revised IRR of RA
No. 9184 shall prevail.

17.2. The preliminary examination of bids shall be governed by Section 30 of the

2016 revised IRR of RA No. 9184.

18. Domestic Preference

18.1. The Procuring Entity will grant a margin of preference for the purpose of
comparison of Bids in accordance with Section 43.1.2 of the 2016 revised IRR
of RA No. 9184.

19. Detailed Evaluation and Comparison of Bids

19.1. The Procuring Entity’s BAC shall immediately conduct a detailed evaluation
of all Bids rated “passed,” using non-discretionary pass/fail criteria. The BAC
shall consider the conditions in the evaluation of Bids under Section 32.2 of
the 2016 revised IRR of RA No. 9184.

19.2. If the Project allows partial bids, bidders may submit a proposal on any of the
lots or items, and evaluation will be undertaken on a per lot or item basis, as
the case maybe. In this case, the Bid Security as required by ITB Clause 14
shall be submitted for each lot or item separately.

19.3. The descriptions of the lots or items shall be indicated in Section VII
(Technical Specifications), although the ABCs of these lots or items are
indicated in the BDS for purposes of the NFCC computation pursuant to
Section 23.4.2.6 of the 2016 revised IRR of RA No. 9184. The NFCC must be
sufficient for the total of the ABCs for all the lots or items participated in by
the prospective Bidder.

19.4. The Project shall be awarded as One Project having several lots/items that
shall be awarded as one contract.

19.5. Except for bidders submitting a committed Line of Credit from a Universal or
Commercial Bank in lieu of its NFCC computation, all Bids must include the
NFCC computation pursuant to Section 23.4.1.4 of the 2016 revised IRR of
RA No. 9184, which must be sufficient for the total of the ABCs for all the
lots or items participated in by the prospective Bidder. For bidders submitting
the committed Line of Credit, it must be at least equal to ten percent (10%) of
the ABCs for all the lots or items participated in by the prospective Bidder.

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20. Post-Qualification

20.1. Within a non-extendible period of five (5) calendar days from receipt by the
Bidder of the notice from the BAC that it submitted the Lowest Calculated
Bid, the Bidder shall submit its latest income and business tax returns filed and
paid through the BIR Electronic Filing and Payment System (eFPS) and other
appropriate licenses and permits required by law and stated in the BDS.

21. Signing of the Contract

21.1. The documents required in Section 37.2 of the 2016 revised IRR of RA No.
9184 shall form part of the Contract. Additional Contract documents are
indicated in the BDS.

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Section III. Bid Data Sheet

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 Bid Data Sheet
ITB
Clause
5.3 For this purpose, contracts similar to the Project shall be:

a. Purchase, Supply, Delivery and Installation of CCTV Cameras &

Streetlights.

b. completed within three (3) years prior to the deadline for the submission
and receipt of bids.
7.1 Subcontracting is NOT ALLOWED.

12 The price of the Goods shall be quoted DDP New Poblacion, Burgos, La Union
or the applicable International Commercial Terms (INCOTERMS) for this
Project.

14.1 The bid security shall be in the form of a Bid Securing Declaration, or any of the
following forms and amounts:

a. The amount of not less than Php 22,500.00 (2% of Php 1,125,000.00),
if bid security is in cash, cashier’s/manager’s check, bank draft/guarantee
or irrevocable letter of credit; or

b. The amount of not less than Php 56,250.00 (5% of Php 1,125,000.00),
if bid security is in Surety Bond.

19.2 Partial bids are NOT ALLOWED.

20.1 All documents should be submitted WITH TABBING and should BEAR THE
SIGNATURE of the supplier/authorized representative at the right bottom corner
in every page.

The bidder shall also attach in its eligibility and technical envelope the following:

a) BIR Certificate of Registration

b) Authorized Dealer Certificate
Note: Failure to do so shall be a ground for disqualification during post
qualification
21.1 So as not to delay the transaction, winning bidder is required to promptly address
any concern/query from the BAC/TWG/Secretariat.

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Section IV. General Conditions of Contract

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1. Scope of Contract

This Contract shall include all such items, although not specifically mentioned, that
can be reasonably inferred as being required for its completion as if such items were
expressly mentioned herein. All the provisions of RA No. 9184 and its 2016 revised
IRR, including the Generic Procurement Manual, and associated issuances, constitute
the primary source for the terms and conditions of the Contract, and thus, applicable
in contract implementation. Herein clauses shall serve as the secondary source for the
terms and conditions of the Contract.

This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA
No. 9184 allowing the GPPB to amend the IRR, which shall be applied to all
procurement activities, the advertisement, posting, or invitation of which were issued
after the effectivity of the said amendment.

Additional requirements for the completion of this Contract shall be provided in the
Special Conditions of Contract (SCC).

2. Advance Payment and Terms of Payment

2.1. Advance payment of the contract amount is provided under Annex “D” of the
revised 2016 IRR of RA No. 9184.

2.2. The Procuring Entity is allowed to determine the terms of payment on the
partial or staggered delivery of the Goods procured, provided such partial
payment shall correspond to the value of the goods delivered and accepted in
accordance with prevailing accounting and auditing rules and regulations. The
terms of payment are indicated in the SCC.

3. Performance Security

Within ten (10) calendar days from receipt of the Notice of Award by the Bidder from
the Procuring Entity but in no case later than the signing of the Contract by both
parties, the successful Bidder shall furnish the performance security in any of the
forms prescribed in Section 39 of the 2016 revised IRR of RA No. 9184.

4. Inspection and Tests

The Procuring Entity or its representative shall have the right to inspect and/or to test
the Goods to confirm their conformity to the Project specifications at no extra cost to
the Procuring Entity in accordance with the Generic Procurement Manual. In addition
to tests in the SCC, Section VII (Technical Specifications) shall specify what
inspections and/or tests the Procuring Entity requires, and where they are to be
conducted. The Procuring Entity shall notify the Supplier in writing, in a timely
manner, of the identity of any representatives retained for these purposes.

All reasonable facilities and assistance for the inspection and testing of Goods,
including access to drawings and production data, shall be provided by the Supplier to
the authorized inspectors at no charge to the Procuring Entity.

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5. Warranty

5.1 In order to assure that manufacturing defects shall be corrected by the

Supplier, a warranty shall be required from the Supplier as provided under
Section 62.1 of the 2016 revised IRR of RA No. 9184.

5.2 The Procuring Entity shall promptly notify the Supplier in writing of any
claims arising under this warranty. Upon receipt of such notice, the Supplier
shall, repair or replace the defective Goods or parts thereof without cost to the
Procuring Entity, pursuant to the Generic Procurement Manual.

6. Liability of the Supplier

The Supplier’s liability under this Contract shall be as provided by the laws of the
Republic of the Philippines.

If the Supplier is a joint venture, all partners to the joint venture shall be jointly and
severally liable to the Procuring Entity.

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Section V. Special Conditions of Contract

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 Special Conditions of Contract
GCC
Clause
1 Delivery and Documents –

For purposes of the Contract, “EXW,” “FOB,” “FCA,” “CIF,” “CIP,” “DDP”
and other trade terms used to describe the obligations of the parties shall have
the meanings assigned to them by the current edition of INCOTERMS published
by the International Chamber of Commerce, Paris. The Delivery terms of this
Contract shall be as follows:

Delivery of the Goods shall be made by the Supplier in accordance with the
terms specified in Section VI (Schedule of Requirements).

Incidental Services –

The Supplier is required to provide all of the following services, including

additional services, if any, specified in Section VI. Schedule of Requirements:
a. performance or supervision of on-site assembly and/or start-up of the
supplied Goods;
b. furnishing of tools required for assembly and/or maintenance of the
supplied Goods;
c. furnishing of a detailed operations and maintenance manual for each
appropriate unit of the supplied Goods;
d. performance or supervision or maintenance and/or repair of the
supplied Goods, for a period of one year, provided that this service
shall not relieve the Supplier of any warranty obligations under this
Contract; and
e. training of the Procuring Entity’s personnel, at the Supplier’s plant
and/or on-site, in assembly, start-up, operation, maintenance, and/or
repair of the supplied Goods.
The Contract price for the Goods shall include the prices charged by the
Supplier for incidental services and shall not exceed the prevailing rates charged
to other parties by the Supplier for similar services.

Spare Parts –

The Supplier is required to provide all of the following materials, notifications,

and information pertaining to spare parts manufactured or distributed by the
Supplier:

1. such spare parts as the Procuring Entity may elect to purchase from the
Supplier, provided that this election shall not relieve the Supplier of any
warranty obligations under this Contract; and

2. in the event of termination of production of the spare parts:

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 i. advance notification to the Procuring Entity of the pending
termination, in sufficient time to permit the Procuring Entity to
procure needed requirements; and

ii. following such termination, furnishing at no cost to the Procuring

Entity, the blueprints, drawings, and specifications of the spare parts,
if requested.

The spare parts and other components required are listed in Section VI
(Schedule of Requirements) and the costs thereof are included in the contract
price.

The Supplier shall carry sufficient inventories to assure ex-stock supply of

consumable spare parts or components for the Goods for a period of 36 months.

Spare parts or components shall be supplied as promptly as possible, but in any

case, within ONE MONTH of placing the order.

Packaging –

The Supplier shall provide such packaging of the Goods as is required to prevent
their damage or deterioration during transit to their final destination, as indicated
in this Contract. The packaging shall be sufficient to withstand, without
limitation, rough handling during transit and exposure to extreme temperatures,
salt and precipitation during transit, and open storage. Packaging case size and
weights shall take into consideration, where appropriate, the remoteness of the
Goods’ final destination and the absence of heavy handling facilities at all points
in transit.

The packaging, marking, and documentation within and outside the packages
shall comply strictly with such special requirements as shall be expressly
provided for in the Contract, including additional requirements, if any, specified
below, and in any subsequent instructions ordered by the Procuring Entity.

The outer packaging must be clearly marked on at least four (4) sides as follows:

Name of the Procuring Entity

Name of the Supplier
Contract Description
Final Destination
Gross weight
Any special lifting instructions
Any special handling instructions
Any relevant HAZCHEM classifications

A packaging list identifying the contents and quantities of the package is to be

placed on an accessible point of the outer packaging if practical. If not practical
the packaging list is to be placed inside the outer packaging but outside the
secondary packaging.

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 Transportation -

Where the Supplier is required under Contract to deliver the Goods CIF, CIP, or
DDP, transport of the Goods to the port of destination or such other named place
of destination in the Philippines, as shall be specified in this Contract, shall be
arranged and paid for by the Supplier, and the cost thereof shall be included in
the Contract Price.

Where the Supplier is required under this Contract to transport the Goods to a
specified place of destination within the Philippines, defined as the Project Site,
transport to such place of destination in the Philippines, including insurance and
storage, as shall be specified in this Contract, shall be arranged by the Supplier,
and related costs shall be included in the contract price.

Where the Supplier is required under Contract to deliver the Goods CIF, CIP or
DDP, Goods are to be transported on carriers of Philippine registry. In the event
that no carrier of Philippine registry is available, Goods may be shipped by a
carrier which is not of Philippine registry provided that the Supplier obtains and
presents to the Procuring Entity certification to this effect from the nearest
Philippine consulate to the port of dispatch. In the event that carriers of
Philippine registry are available but their schedule delays the Supplier in its
performance of this Contract the period from when the Goods were first ready
for shipment and the actual date of shipment the period of delay will be
considered force majeure.

The Procuring Entity accepts no liability for the damage of Goods during transit
other than those prescribed by INCOTERMS for DDP deliveries. In the case of
Goods supplied from within the Philippines or supplied by domestic Suppliers
risk and title will not be deemed to have passed to the Procuring Entity until
their receipt and final acceptance at the final destination.

Intellectual Property Rights –

The Supplier shall indemnify the Procuring Entity against all third-party claims
of infringement of patent, trademark, or industrial design rights arising from use
of the Goods or any part thereof.
2.2 The terms of payment shall be as follows:
The contractor shall be paid 100% of Contract amount upon completion of
delivery and acceptance of DDB subject to applicable government mandate tax
(which includes Sales tax/Contractor’s tax as required by the
Municipality’s Revenue Code/s)
a. Statement of Accounts/Sales Invoice/Billing Statements/Charge
Invoice/Delivery Receipt/Collection Receipt

4 The inspections and tests that will be conducted are: Completeness of the
delivered items as to quantity, specifications and installation.

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 Section VI. Schedule of Requirements
The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which
is the date of delivery to the project site.

A. REPAIR AND INSTALLATION OF STREETLIGHTS

Item Delivered,
Description Quantity Total
Number Weeks/Months
1 Integrated Solar Streetlights 37 sets 315,000.00 45 days after
receipt of NTP

2 Steel Posts 37 units 185,000.00 45 days after

receipt of NTP

B. IMPROVEMENT/INSTALLATION OF CCTV CAMERAS

Item Delivered,
Description Quantity Total
Number Weeks/Months
1 Digital Video Recorder (32 2 units 33,000.00 21 days after
Channel Penta Brid, 5M-N/1080P, receipt of NTP
1U, WI Sense )

2 Digital Video Recorder (8 Channel 2 units 18,000.00 21 days after

Penta Brid, 5M-N/1080P, 1U, WI receipt of NTP
Sense )

3 Bullet Camera (40M IR/5MP Full 30 units 90,000.00 21 days after

Color Starlight HDCVI) receipt of NTP

4 Eyeball Camera (20M IR/5MP 19 units 47,500.00 21 days after

Full Color Starlight HDCVI) receipt of NTP

5 Surveillance Hard Drive (Seagate 2 units 25,500.00 21 days after

6TB) receipt of NTP

6 Surveillance Hard Drive (Seagate 2 units 12,000.00 21 days after

2TB) receipt of NTP

7 Bayonet Nail Concelman (Male 50 pcs 25,000.00 21 days after

with Spring (Gold) 7.5mm receipt of NTP

8 Power DC Connector (Male DC 50 pcs 25,000.00 21 days after

Plug, 5.5x2.1mm) with Terminal receipt of NTP
Screws

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9 Power Supply (Input: AC100- 50 pcs 10,000.00 21 days after
240V, Output: DC12V 2A) receipt of NTP

10 Junction Box (Waterproof 50 pcs 7,500.00 21 days after

Junction Box, 100x100x70mm) receipt of NTP

11 Centralized Power Supply 4 sets 9,600.00 21 days after

(220VAC Input, 12VDC, 30A, receipt of NTP
18CH, 2A*10CH+0.50A*8CH,
individually fused outputs

12 Outdoor Shielded Coaxial Cable 20 rolls 120,000.00 21 days after

(4x2, 23AWG 1/0.57mm, Copper receipt of NTP
Coated Aluminum+PE
Insulation+Rip Cord+PVC
Sleeve+PE Sleeve

13 Cable (CAT6 UTP LSZH Cable) 4 rolls 26,900.00 21 days after

receipt of NTP

14 Surveillance Monitor 21 days after

receipt of NTP
50” Monitor LED TV 1 unit 30,000.00

20” Monitor LED TV 2 units 20,000.00

C. SUPPLY AND DELIVERY OF CCTV CAMERAS TO VARIOUS SCHOOLS

Item Delivered,
Description Quantity Total
Number Weeks/Months
1 CCTV Package with Installation: ₱125,000.00 7 days after
receipt of NTP
8 channel 1080DVR 1 unit

Dome 1080P 3.6MM Camera 4 pcs

Bullet 1080P 3.6MM Camera 4 pcs

18M Siamese Cable w/Video/Power 8 rolls

12V 5A Power Adapter 2 pcs

2TB Surveillance Hard Drive 1 pc

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Section VII. Technical Specifications

28
 Technical Specifications
Item Specification Statement of Compliance
Integrated Solar LED Power: 150W [Bidders must state here
Streetlights Light Angle: 180 degrees either “Comply” or “Not
Solar Panel: PolySilicon 10V 35W Comply” against each of
Control Method: Remote Control the individual parameters of
Light Control each Specification stating
Material: Aluminum the corresponding
Charging Time: 8 Hours performance parameter of
Battery: 9*5000mah the equipment offered.
Size: 900*220*45mm Statements of “Comply” or
“Not Comply” must be
supported by evidence in a
Steel Posts 2” Galvanized Iron Pipe, schedule Bidders Bid and cross-
40, reinforced and anchored with referenced to that evidence.
Concrete. Evidence shall be in the
form of manufacturer’s un-
amended sales literature,
Digital Video 32 Channel Penta-Brid, 5M- unconditional statements of
Recorder N/1080P, 1U,WI, Sense Digital specification and
Video Recorder compliance issued by the
manufacturer, samples,
Digital Video 8 Channel Penta Brid, 5M- independent test data etc.,
Recorder N/1080P, 1U, WI Sense ) as appropriate. A statement
that is not supported by
Bullet Camera 40M IR/5MP Full Color Starlight evidence or is subsequently
HDCVI found to be contradicted by
the evidence presented will
Eyeball Camera 20M IR/5MP Full Color Starlight
render the Bid under
HDCVI
evaluation liable for
rejection. A statement
Hard Disk Drive Surveillance Hard Drive (Seagate
either in the Bidder's
6TB
statement of compliance or
Hard Disk Drive Surveillance Hard Drive (Seagate the supporting evidence that
2TB is found to be false either
during Bid evaluation, post-
Bayonet Nail Male with Spring (Gold) 7.5mm qualification or the
Concelman execution of the Contract
may be regarded as
Power DC Male DC Plug, 5.5x2.1mm, with fraudulent and render the
Connector Terminal Screws Bidder or supplier liable for
prosecution subject to the
Power Supply Input: AC100-240V, Output: applicable laws and
DC12V 2A issuances.]

Junction Box Waterproof Junction Box,

100x100x70mm

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Centralized 220VAC Input, 12VDC, 30A,
Power Supply 18CH, 2A*10CH+0.50A*8CH,
individually fused outputs

Outdoor Shielded 4x2, 23AWG 1/0.57mm, Copper

Coaxial Cable Coated Aluminum+PE
Insulation+Rip Cord+PVC
Sleeve+PE Sleeve

Cable CAT6 UTP LSZH Cable

Surveillance 50” Monitor LED TV

Monitor
20” Monitor LED TV

FOR THE VARIOUS SCHOOLS:

Digital Video 8 channel 1080P

Recorder

Dome Camera 1080P 3.6MM

Bullet Camera 1080P 3.6MM

Cable 18M Siamese w/ Video/Power

Power Adapter 12V 5A

Surveillance 2TB
Hard Drive

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Section VIII. Checklist of Technical and
Financial Documents

31
 Checklist of Technical and Financial Documents
I. TECHNICAL COMPONENT ENVELOPE

Class “A” Documents

Legal Documents
⬜ (a) Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages);
or
⬜ (b) Registration certificate from Securities and Exchange Commission (SEC),
Department of Trade and Industry (DTI) for sole proprietorship, or
Cooperative Development Authority (CDA) for cooperatives or its
equivalent document,
and
⬜ (c) Mayor’s or Business permit issued by the city or municipality where the
principal place of business of the prospective bidder is located, or the
equivalent document for Exclusive Economic Zones or Areas;
and
⬜ (d) Tax clearance per E.O. No. 398, s. 2005, as finally reviewed and approved
by the Bureau of Internal Revenue (BIR).

Technical Documents
⬜ (e) Statement of the prospective bidder of all its ongoing government and
private contracts, including contracts awarded but not yet started, if any,
whether similar or not similar in nature and complexity to the contract to be
bid; and
⬜ (f) Statement of the bidder’s Single Largest Completed Contract (SLCC)
similar to the contract to be bid, except under conditions provided for in
Sections 23.4.1.3 and 23.4.2.4 of the 2016 revised IRR of RA No. 9184,
within the relevant period as provided in the Bidding Documents; and
⬜ (g) Original copy of Bid Security. If in the form of a Surety Bond, submit also a
certification issued by the Insurance Commission;
or
Original copy of Notarized Bid Securing Declaration; and
⬜ (h) Conformity with the Technical Specifications, which may include
production/delivery schedule, manpower requirements, and/or after-
sales/parts, if applicable; and
⬜ (i) Original duly signed Omnibus Sworn Statement (OSS);
and if applicable, Original Notarized Secretary’s Certificate in case of a
corporation, partnership, or cooperative; or Original Special Power of
Attorney of all members of the joint venture giving full power and authority
to its officer to sign the OSS and do acts to represent the Bidder.

Financial Documents
⬜ (j) The Supplier’s audited financial statements, showing, among others, the
Supplier’s total and current assets and liabilities, stamped “received” by the
BIR or its duly accredited and authorized institutions, for the preceding
calendar year which should not be earlier than two (2) years from the date of
bid submission; and
⬜ (k) The prospective bidder’s computation of Net Financial Contracting

32
 Capacity (NFCC);
or
A committed Line of Credit from a Universal or Commercial Bank in lieu
of its NFCC computation.

Class “B” Documents

⬜ (l) If applicable, a duly signed joint venture agreement (JVA) in case the joint
venture is already in existence;
or
duly notarized statements from all the potential joint venture partners stating
that they will enter into and abide by the provisions of the JVA in the
instance that the bid is successful.

II. FINANCIAL COMPONENT ENVELOPE

⬜ (m) Original of duly signed and accomplished Financial Bid Form; and
⬜ (n) Original of duly signed and accomplished Price Schedule(s).

Other documentary requirements under RA No. 9184 (as applicable)

⬜ (o) [For foreign bidders claiming by reason of their country’s extension of
reciprocal rights to Filipinos] Certification from the relevant government
office of their country stating that Filipinos are allowed to participate in
government procurement activities for the same item or product.
⬜ (p) Certification from the DTI if the Bidder claims preference as a Domestic
Bidder or Domestic Entity.

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