Modernize Your

Content Lifecycle:
3 Places
to Start

1
 Data volumes and customer expectations are on the rise, creating
a world of chaos. You need to meet those demands in order to survive, but
unexpected obstacles thrown your way are making it difficult to adapt.

You’re facing challenges that lead to big problems:

On-Demand Economy Rising Customer Expectations

Error-Filled Capture Information Inaccuracies

Lost Documents Poor Compliance

Manual, Repetitive Tasks Low Team Morale

Outdated Paper Processes Human Errors

Large Volumes from Diverse Sources Slow Turnarounds

Complex Legacy Technology Inefficient Processes

You know that undergoing a digital transformation is a great way to

manage hurdles and help you regain control, but executing it properly
is tricky, and it’s also hard to know where to begin. This is where we
can help. Read on to explore the three areas where modernization
is sure to make the biggest impact on your organization.

2 3
 4 5
Information Capture Process Automation Content Management

82%
45% of workers say they would benefit from 16%
49%
of the biggest headaches a system that could automatically
for capture are comprised name or tag a document.2
of email, scanned files and
paper forms.1 of respondents said “scan and
capture on demand as needed” of capture challenges are the
was their first approach in their variety of new information
information capture effort.1 coming into the organization.1

of capture challenges is the

18%
volume of new information
coming into the organization.1

14%
of capture challenges are
the complexity of the
capture solution.1

4.5X
Organizations expect the
volume of information to

57%
grow 4.5x over the next More than 57% of
two years. this information to
be unstructured or
semi-structured.3

12%
of capture challenges are
turning unstructured content
into actionable data.1 With information volumes on the rise, it’s clear that investing in intelligent
capture is critical for your business to stay alive. Outperform by choosing
a flexible solution that automatically captures and classifies, giving you
more control over your document processing.

SOURCES:
1. AIIM. 4 Strategies to Conquer Information Chaos with Intelligent Capture, assisted by Artificial Intelligence. (2020)
2. M-Files. The 2019 Intelligent Information Management Benchmark Report.
3. AIIM. State of the IIM Industry: Are you a digital transformation leader or follower? (2020)
Information Capture Process Automation Content Management

Make leaps in
modernizing capture by:

Capture

Switching to a Centralizing and Securing

Cloud-Native Platform Your Content

Achieve Powerful,
On-prem systems require continuous Capture data of any kind —unstructured
maintenance and investments to maintain to structured—from diverse sources of
your infrastructure secure. Only a business input, including email, fax, folders,

Intelligent Capture platform born in the cloud gives you

the flexibility to scale on demand while
providing the highest security.
other applications, scanners, multi-function
devices, mobile devices and more.

Extract your content

with confidence
Harnessing Smart AI Utilizing One,
When extracting structured or unstructured data, With intelligent capture assisted by machine Flexible Platform
it’s crucial to capture information accurately and learning, everything is faster – and more Reduce paper, storage and shipping
accurate. Eliminate human error or lengthy costs when you use one platform
efficiently to make the right information available processing times by enhancing human to centralize and securely capture
intelligence with assisted machine learning
for business processes, while cutting costs and content from multiple sources of input
to improve accuracy over time and reduce for your document processing needs.
lowering overhead. human intervention.

Automating Repetitive Tasks Identifying with Advanced

There’s no need to continue doing things Technology
manually or paying high labor costs for Quickly identify and match content types
repeated capture tasks that can now be for classification and extraction with
easily automated. Computer Vision Technology and OCR
analysis powered by machine learning and
neural networks.
 8 9
Information Capture Process Automation Content Management

46%
50% of potential users need more 54%
63%
of the reasons why understanding on the benefits
organizations have chosen of process automation.1
not to automate is due to
costs and lack of skills.1 of potential users need more
education on identifying the of workers say they saw benefits
right technology to the fit the in cost savings, increased process
business problem.1 visibility and measurement and better
allocation of staff resources after a
process automation initiative.1

45%
Reducing the time and costs
associated with a process is
45% of the reason why users
undertake a process change.1

12%
of capture challenges are the
inability of Robotic Process
Automation (RPA) engines to ingest
unstructured information.2

34%
of respondents in a survey said one
of the most significant challenges
for RPA technology implementation
is employee resistance.1

60%
of respondents to a survey said RPA
technologies would bring the most
impact to their organization production
processes (usually repetitive, standard Eliminate the need for outdated, pain-staking labor with technology
operating procedures).1 that modernizes and improves process precision and efficiency.
With intelligent process automation, you’ll boost productivity while
reducing both cost and effort.

SOURCES:
1. AIIM. The Ultimate Guide to Improving Your Business Processes. (2020)
2. AIIM. 4 Strategies to Conquer Information Chaos with Intelligent Capture, assisted by Artificial Intelligence. (2020)
Information Capture Process Automation Content Management
Create an extension to
your workforce with RPA
while maximizing human
intelligence to help improve
customer experiences by:

Process (RPA) Integrating into Any System

Ensure a seamless integration with Adding Unlimited Bots
quick, non-invasive RPA that shortcuts Make sure the platform you choose
complicated deployments by simply using has no limits to the number of bots
other systems existing user interfaces. you can create without additional
costs or implementation to help with
market uncertainties.

Automate Configuring without

to Accelerate Programming Expertise

Enable any user to harness simple
drag-and-drop features to create
custom content workflows.
Reviewing Key Footage
Boost productivity with Ever wonder what’s going on in the

Process Automation
background? Worry no longer. With
platforms that record all bot work, it’s
easy to go back and re-watch exactly
Tedious, time-consuming and repetitive tasks cost you big how a task was performed by the
bots and to quickly identify if errors
in the long run – in time, labor costs and manmade errors
were made.
Paying for Only
alike. Why not let bots do the work for you? With robotic
What You Use
process automation (RPA), machine learning technology Avoid high upfront costs and only pay
for the volumes of data you process
completes your repetitive tasks with both accuracy and without added costs or integration.
crazy-fast speed.

Processing Around
the Clock
Unlike humans, software bots don’t get
tired and can work at any time to ensure
quick turnarounds while safe-guarding
employee morale.
 12 13
Information Capture Process Automation Content Management

53%
73% According to a survey conducted within the
$2.5M
per year

49%
of organizations admit AIIM community, 53% of 430 participants
to having to recreate mentioned the biggest driver for scanning
information that they and data capture is improved searchability
of organizations said they missed and shareability.4
could not locate.1
business opportunities because An enterprise employing 1,000
they could not efficiently access knowledge workers wastes $48,000
their information.1 per week, or nearly $2.5M per year,
due to the inability to locate and
retrieve information.5

46%
550
The estimated global annual invoice
volume is 550 billion, and about two thirds
of this volume is still in unstructured forms
like paper and PDF.2 consider that the biggest single
billion productivity improvement
for most of their business
processes is to remove paper.6
Professionals spend 50%

50%
of their time searching for
information and take an
average of 18 minutes to
locate each document.7

59%
According to an AIIM survey, 59% of Optimized searchability and shareability
members achieved a payback in less
are key to accessing and organizing your
than 12 months from their paper-free
processes with 26% in 6 months or less.3 mission-critical information. With centralized
content management, quickly locate the
documents right when you need them.

SOURCES:
1. Council for Information Auto-Classification. 5. National Associate of Productivity and Organizing Professionals.
2. Billentis.com 6. AIIM. The global community of information professionals.
3. AIIM Survey. 7. business.com. 7 stats that will make you rethink your document management strategy.
4. AIIM.
Information Capture Process Automation Content Management

Improve
your content
workflow by:
Manage
Reducing IT Burden
Easily Searching and With simple, scalable integrations and
Retrieving Data no-code applications, IT is freed up to
Quickly retrieve your content focus on other higher-value tasks.
from anywhere with powerful
filtering capabilities.

Maximize Your Taking Full Ownership

Content Repository Integrating to of Your Data

Capture, tag and own your data.
Applications, Seamlessly Even if you decide to move on, the
Choose how content is released
solution you choose should ensure
to your workflow driven business
your data isn’t held hostage and
With one, integrated platform processes. Release documents
to multiple repositories without
goes with you.

complicated integration.
Having the ability to search in a platform is a standard—but
that isn’t always enough. Consolidate your entire document Saving on Storage and
Retrieval
process with a single, seamless platform capable of not Leverage existing repositories like
Storing Unlimited
only search, but also capture and process automation. Plus, Microsoft 365 and SharePoint at
Volumes, Securely no extra cost.
with most organizations navigating toward MS365, you’ll Utilize an increased index storage
size for large file sizes without added
get the most out of your current investments by choosing a storing costs.

modern platform already pre-integrated to work with your

applications, such as SharePoint.
Your Modern
Platform Checklist
When evaluating document processing solutions, how do
you know you’re really covering every need and getting the
best value? The decision of selecting a platform for your
content needs is critical—stay clear of the traps.

Here are some important features to look for when

selecting the right intelligent content processing platform:

A secure, cloud-native infrastructure with high

You’ve determined what your business needs, and your non-negotiables—
availability and no downtime
why not go with a platform that not only exceeds expectations but also
Flexible pricing based on the document covers your entire document lifecycle? Save money and time by capturing,
volumes and features you need processing and managing your content from start to finish on one
seamless platform.
Ability to deploy in little time with an easy
setup, requiring no expertise
ibml Cloud Capture is the only truly adaptable all-in-one platform that
An on demand infrastructure that scales as
offers a solution for every stage, without complication.
per your needs without additional investment

Ownership of your content without relying on

the provider

A single, seamless platform to handle

intelligent capture, process automation and
content services Overcome the Unpredictable
In a sea of sameness, go with the solution that outshines
the rest. With ibml Cloud Capture, you’ll get full speed
and control of your document lifecycle from start to
finish. You own the data. You choose the features. And
you determine your pace.

Schedule a demo or get more details now.

Call: +1 205.439.7100 | Visit: ibml.com