1.

Vacancy Information

Vacancy Announcement: DaresSalaam-2024-006

Position Title: Administrative Assistant (Executive Assistant) (Internal
Candidates Only)
Series: 0105
Grade: 8
Location(s): Dar Es Salaam, TZ
2. Personal Information

Name: AGATHA MRESSA

Email: [email protected]
Telephone 1: Mobile - 0628288548
3. Veterans' Preference and Military Service

Veterans' Preference: Not a veteran.

4. Eligibility Questions

PERSONAL INFORMATION

1.Does your relative work in this Embassy or Consulate?

Answer: No

NOTE: Relative is a husband, wife, domestic partner, member of household, father,

father-in-law, stepfather, mother, mother-in-law, stepmother, son, son-in-law,
stepson, daughter, daughter-in-law, stepdaughter, brother, brother-in-law, half-
brother, sister, sister-in-law, half-sister, uncle, aunt, first cousin, nephew, or niece.

2.Are you able to legally work in this country?

Answer: Yes

NOTE: U.S. Government does not sponsor work visas unless specified on the
Vacancy Announcement.

3.If this job includes driving a U.S. Government vehicle, do you have a current and
valid driver's license?

Answer: No

CITIZENSHIP

Select all that apply and include the required documents (as stated) with the
application. Additional documents may be requested by HR at the interview phase.

4.Are you a U.S. citizen listed on the travel orders or approved OF-126 (or other
agency equivalent) of a direct hire FS, CS, or uniformed service member assigned
(not TDY) to this U.S. Mission and under Chief of Mission authority, or to an office of
the American Institute in Taiwan?
Answer: No
5. Education & Experience

Education
Do you have any education
Yes
you would like to include?:

1. Education

Education Level: High School/Secondary Education

School Name: Visitation Girls’ Secondary School

Attended From: Month: 07 Year: 2018

Attended To: Month: 06 Year: 2020

Education Duration: 1 year 11 months

Location: Hai-Kilimanjaro

Degree / Diploma /
High School
Certification:

Major Subject: Arts

Did you Graduate?: Yes

2. Education

Education Level: Undergraduate/Bachelor's

School Name: University of Dar-es-Salaam(UDSM)

Attended From: Month: 11 Year: 2020

Attended To: Month: 10 Year: 2023

Education Duration: 2 years 11 months

Location: Dar-es-Salaam

Degree / Diploma /
Degree
Certification:
 Bachelor of Arts in Political Science and Public
Major Subject: Administration specializing in International
Relations

Did you Graduate?: Yes

Work Experience
Do you have any work
experience you would like to Yes
include?:

1. Work Experience

Job Title: Public Relations Assistant Officer(Intern)

Job Type: Full Time

Employed From: Month: 07 Year: 2022

Employed To: Month: 09 Year: 2022

Work Duration: 0 years 2 months

Employer Name: Ms. Catherine A.Kilinda

Employer Address: P.O.Box 6951, Dar-es-Salaam

Employer Phone Number: +255 755 550 366

Salary: 200000

Salary Currency: TZS - Tanzanian Shilling

Salary Frequency: per month

Hours Per Week: 40

Supervisor Name: Mrs. Beatha Hyera

Supervisory
Yes
Responsibilities?:

- Being able to address the mode of diplomatic

Main Duties & relations with a number of different institutions and
Responsibilities: individuals. - Public relations activities including
lobbying and proper management of clients and
 events - Conference management through
coordination and facilitation of events and other
institutional activities -Documentation of files in the
main office including. Preparation of Invoices,
printing and preparation of monthly reports
including other human resources and administrative
responsibilities such as following up on workers
compliance. - Communication diplomacy through
the deliverance of invoices to a number of different
institutions but also facilitation of good
communication skills with the clients but national
and international nationals. - Advancement on my
computer Skills abilities and proper use of the
Microsoft office Suite.

I had to leave after the given time contract so as i

Reason for Leaving:
would resume my University studies.

Languages

1. Language

Language: ENGLISH

Speaking: Fluent

Reading: Fluent

Writing: Fluent

2. Language

Language: SWAHILI/KISWAHILI

Speaking: Fluent

Reading: Fluent

Writing: Fluent

Additional Information
6.Vacancy Questions

All grades responses

1.Are you able to legally work in this country?

Answer: Yes
Follow-up Questions

1.If yes, tell us more about yourself and if applicable, select the type of permit you
currently possess (upload the appropriate paperwork in the Documents section)

Answer: I am a citizen of this country.

2.Are you a current employee of this mission/consulate?

Answer: No

3.Are you a former employee of this mission/consulate?

Answer: No

4.Do you have the required education as stated in the Vacancy Announcement?

Answer: Yes

5.What is the highest level of education you have completed?

Answer: University Degree

6.Do you have the required experience as stated in the Vacancy Announcement?

Answer: No

7.Select your years of experience for this position. (See Vacancy Announcement.)

Answer: Less than 1 year

 8.Do you have the required language level (s) for the listed language (s) in this
vacancy announcement?

Answer: Yes

9.Where did you first see/hear about this position?

Answer: U.S. Mission Website

10.Which administrative tasks have you performed?

Answer: Prepared financial reports that track spending

Answer: Analyzed administrative polices before applying them
Answer: Prepared work plans

11.Which calendar-related tasks have you performed?

Answer: Maintained a personal calendar

Answer: Maintained a supervisor`s calendar
Answer: Maintained a group calendar

12.Have you independently scheduled supervisor`s appointments (meetings,

conferences, etc.)?

Answer: Yes

13.Which tasks you have performed to support senior-level meetings?

Answer: Created meeting agendas

Answer: Scheduled large meetings/events (i.e., over 50 participants)
Answer: Created a guest lists
Answer: Captured meetings' outcome/action items in writing
Answer: Reserved meeting rooms and equipment

14.Which statement best describes your highest level of experience preparing

written correspondence for customers (e.g., letters, memos)?

Answer: I have drafted non-technical or routine correspondence (e.g., letters, status

reports) for review by a senior employee or manager.
 15.For which purposes have you written correspondence (e.g., letters, emails) to
others?

Answer: To request information

Answer: To inform on the status of projects or activities
Answer: To explain technical information or problems

16.Which administrative tasks have you performed?

Answer: Used an email to receive or provide information to others

Answer: Used a word processing application to write
Answer: Answered a telephone to provide information, take messages, or transfer
calls to others
Answer: Entered information into an electronic database
Answer: Created paper or electronic filing systems to record/update information

17.Which types of travel arrangements have you made?

Answer: None of the above

18.Have you been responsible for reviewing travel itineraries for other employees
to ensure reservations were made at correct times, locations, and facilities?

Answer: No

19.Which tasks have you performed to support staff travel?

Answer: None of the above

7.The following documents are requested for this vacancy.

Submission Date Received

Document Type Description Filename
Type (MM/dd/yyyy)

Agatha's Resume 02/14/2024

Other Document Resume UPLOAD
02.pdf 11:29:46 AM
Certified BIRTH
Proof of 02/14/2024
Birth Certificate CERTIFICATE UPLOAD
Citizenship 11:24:51 AM
1.pdf
Udsm 02/14/2024
University Degree University Certificate UPLOAD
Certificate.pdf 11:26:59 AM
University 1 Transcript 02/14/2024
Transcript UPLOAD
Transcripts Certified.pdf 11:27:56 AM
Work Permit No document Submitted
8.Resume
9.Vacancy Announcement

Announcement Number: DaresSalaam-2024-006

Administrative Assistant (Executive
Position Title:
Assistant) (Internal Candidates Only)
Open Period (MM/dd/yyyy): 02/14/2024 - 02/28/2024
Series/Grade: LE - 0105 8
Vacancy Time Zone: GMT+3
Salary: TZS TSh38,384,127 /Per Year
Work Schedule: Full-time - 40HRS PER WEEK
Promotion Potential: LE-8
Hiring Agency: Embassy Dar Es Salaam
Duty Locations: 1 Vacancies in Dar Es Salaam, TZ
Telework Eligible: No
HR Section
For More Info: 255-22-229 4148
[email protected]
Hiring Path: • Open to the public
Current Employees of the Mission - This
includes U.S. Citizen Eligible Family
Members (USEFMs); Eligible Family
Who May Apply/Clarification From the Agency: Members (EFMs); Declared Members of
Household (MOHs), dependents of U.S.
Personal Services Contract (USPSC) who
are assigned under COM - All Agencies
Security Clearance Required: Public Trust - Background Investigation
Appointment Type: Permanent
Indefinite subject to successful completion
Appointment Type Details:
of probationary period

We encourage you to read and understand

Marketing Statement: the Eight (8) Qualities of Overseas
Employees before you apply.

The U.S. Mission in Dar es Salaam is

seeking eligible and qualified applicants for
Job Summary:
the position of Administrative Assistant
(Executive Assistant) at CDC.

Supervisory Position: No
Relocation Expenses Reimbursed: No
Ensuring efficiency and effectiveness
through visitors and calendar management
Major Duties: 30% The job holder is the focal point of
contact and administrative support for the
OD. Efficiency and effectiveness is
achieved, in part, through management of
CD, DCD and ADP calendars (e.g., adding,
changing, and deleting meetings on the
schedule, reminding leadership of upcoming
appointments, providing background
information related to the visitor and
meeting), coordinating logistics for OD
visits/meetings (e.g., scheduling meeting
rooms and times, facilitating security
screening of visitors, canceling/rescheduling
meetings immediately upon notification,
providing excellent professionalism and
customer service to visitors). The job holder
should anticipate any issues or problems
relevant to the smooth execution of pre-,
during and post meeting events.
Management of Meetings and Conferences
25% The job holder ensures meeting
agendas are developed prior to meetings
and meeting logistics are arranged days
prior to the meeting/visit/conference. The job
holder organizes and arranges logistics for
meetings/conferences as necessary,
including, but not limited to booking
meeting/conference venues, printing of
needed materials, coordinating participant
invites, and following up with
invitees/participants. The job holder takes
meeting notes and notes in OD meetings,
all-hands meetings, and as required by
leadership. The incumbent arranges
transportation for the CD, DD and ADP for
in-town meetings and coordinates with
appropriate CDC Tanzania staff
transportation and travel arrangements for
official international travel. Mail and
Correspondences 20% The job holder
reviews incoming official mail routed CDC
via other USG agencies, partners, and the
US Mission. The job holder determines the
appropriate further routing of mail to reach a
successful and appropriate close of the mail
request. The job holder uses discretion to
determine what should be routed to the CD
and DD for information or action. The job
holder must have excellent communication
skills both verbal and written. In addition, the
job holder must ensure grammatical
accuracy and clarity of all correspondence
by reviewing all outgoing communications
from the OD. This includes all
correspondence signed by the leadership.
The incumbent must also keep up to date
with all key CDC partners and stakeholders
to understand the diplomatic routing of
correspondence and required Government
of Tanzania protocols. These
correspondences will be sent to a variety of
individuals and groups both within and
outside of the CDC Tanzania offices.
General Administrative Tasks 15% The job
holder provides general administrative tasks
such as faxing, mailing, filing and
photocopying as required by leadership.
The job holder maintains an electronic filing
system (using a Microsoft Office application)
and a paper-based filing system when
necessary, and ensures files are organized
and maintained on a constant basis. The
incumbent maintains and frequently updates
a database of complete names and contact
details for principals of bilateral/multilateral
organizations, implementing partners,
Government of Tanzania officials, USG
agency officials, US Mission to Tanzania
officials, and civil service representatives.
Incumbent coordinates and logs all vehicle
requests for CDC staff, TDY staff and
consultants with motor pool staff at the
Embassy. Job holder arranges alternate
transport as necessary when US Embassy
motor pool is not available or is not in USG
best interest. Incumbent communicates with
staff on all vehicle arrangements, and
monitoring successful implementation of
vehicle requests. Incumbent enforces USG
vehicle use policy at all times. Incumbent
secures appropriate waivers for transport in
USG vehicles when necessary. The job
holder maintains and updates the TDY log
and provides a weekly report to RSO for all
TDYs. Travel 10% The job holder is
responsible for ensuring that plans and
logistics related to travel for the CD, DD and
ADP meet the policies and standards of the
U.S mission and the CDC, as well as
provide adequate support to achieve the
objectives for travel. The job holder
arranges transportation for in country and
international trips for the CD, DD and ADP.
The job holder prepares travel requests and
follows through with obtaining travel
authorizations. The job holder in
collaboration with the embassy and CDC
travel preparers, arranges and confirms all
travel plans and procedures for the
 leadership. The job holder drafts trip
schedules/itineraries, prepares briefing
documents for site visits, and ensures that
site visit logistics are determined and
executed. The job holder also arranges
transportation and expediter services at
international destinations. The incumbent
will support all entitlement travel for the CD,
DD and ADP and their eligible family
members. The job holder ensures the timely
processing of travel requests and vouchers.
EXPERIENCE: A minimum of three (3)
years’ of progressively responsible
work experience in secretarial or
administrative assistant is required. JOB
KNOWLEDGE: In addition to the items
Requirements:
already mentioned, the job holder must
have great organizational skills including
those related to office and travel
management and excellent written and oral
communication skills.

Bachelor’s degree in Public Administration,

Education Requirements: Business Administration, Management,
Communications or English is required.

LANGUAGE: LANGUAGE: Level 4 (Fluent)

Speaking/Reading/Writing English is
required. Level 4 (Fluent)
Speaking/Reading/Writing Swahili is
required. (This may be tested)

SKILLS AND ABILITIES: The job holder

must have good problem-solving skills,
excellent interpersonal skills, including in-
person and telephone etiquette. The job
holder must have a minimum of
intermediate Microsoft Word, PowerPoint
Evaluations: and Excel skills and the ability to type at
least 60 words per minute with both speed
and accuracy.

EQUAL EMPLOYMENT OPPORTUNITY

(EEO): The U.S. Mission provides equal
opportunity and fair and equitable treatment
in employment to all people without regard
to race, color, religion, sex, national origin,
age, disability, political affiliation, marital
status, or sexual orientation.

DEIA Statement
 The US Mission to Dar es Salaam, Tanzania
values a workforce of different backgrounds,
cultures, and viewpoints. We strive to
create a welcoming environment for all, and
we invite applicants from diverse
backgrounds to apply.

All applicants under consideration will be

Qualifications: required to pass medical and security
certifications.

To apply for this position, applicants MUST

apply electronically via ERA.
How to Apply:
For more information, visit this
link https://tz.usembassy.gov/embassy/jobs/

To qualify based on education, you MUST

submit the requested degree and transcripts
as verification of educational requirement by
the closing date of this announcement.
Failure to provide requested information, or
the information is insufficient to verify
eligibility, may result in disqualification for
this position.

All Applicants:

• Bachelor's Degree Certificate

Required Documents: • Bachelor's Degree Transcript
• Proof of Citizenship
• Work Permit
• Other Documents

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment
Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from
Veterans’ Affairs, or other supporting
documentation (if applicable)
• SF-50 (if applicable)

Applicants who are invited to take a

language or skills test, or who are selected
Next Step: for an interview will be contacted via email.

For further information - the complete

 position description listing all of the duties,
responsibilities, required qualifications, etc.
may be obtained by contacting the Human
Resources Office.

Thank you for your application and your

interest in working at the U.S. Mission in
Tanzania.

The U.S. Mission in Tanzania offers

Agency Benefits: compensation package that may include
health, separation, and other benefits.

HIRING PREFERENCE SELECTION

PROCESS: Applicants in the following
hiring preference categories are extended a
hiring preference in the order listed below.
Therefore, it is essential that these
applicants accurately describe their status
on the application. Failure to do so may
result in a determination that the applicant is
not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-
eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment
rights **

* IMPORTANT: Applicants who claim status

as a preference-eligible U.S. Veteran must
Other Information: submit a copy of their most recent DD-214
(“Certificate of Release or Discharge from
Active Duty”), Letter from Veterans’ Affairs
which indicates the present existence of a
service-connected disability dated within the
past six months, equivalent documentation,
or certification. A “certification” is any
written document from the armed forces that
certifies the service member is expected to
be discharged or released from active duty
service in the armed forces under honorable
conditions within 120 days after the
certification is submitted by the applicant.
The certification letter should be on
letterhead of the appropriate military branch
of the service and contain (1) the military
service dates including the expected
discharge or release date; and (2) the
character of service. Acceptable
documentation must be submitted in order
for the preference to be given.

** This level of preference applies to all

Foreign Service employees on LWOP and
CS with re-employment rights back to their
agency or bureau.

For more information (i.e., what is an EFM,

USEFM, AEFM, MOH, etc.?) and for
additional employment considerations,
please visit the following link.
10.Declaration

I certify that, to the best of my knowledge and belief, all of the information on and attached to this
application is true, correct, complete, and made in good faith. I understand that false or fraudulent
information on or attached to this application may be grounds for not hiring me, or for
separation/dismissal after I begin work, and may be punishable by fine or imprisonment according
to this country's law or U.S. law. I understand that any information I voluntarily provide on or
attached to this application may be investigated.

Date Received: 02/14/24 11:46:02 AM