Title of the Project

A Minor Project Synopsis Submitted in partial fulfillment for the award of

degree of Bachelor of Technology in Information Technology

Rajiv Gandhi Proudyogiki Vishwavidyalaya, Bhopal (M.P.)

Submitted By
Name 1(enroll. No)
Name 1(enroll. No)
Name 1(enroll. No)

Under the guidance of

Name (Designation)

Department of Information Technology and Computer Science

Engineering
Vikrant Institute of Technology & Research, Gwalior
Jan-June 2024
 Vikrant Institute of Technology & Research, Gwalior
Department of Information Technology

CERTIFICATE

This is to certify that the work embodies in this dissertation entitled “ project
title ” being submitted by Student Name (Roll No) for partial fulfillment of the
requirement for the award of Bachelors of Technology in Information
Technology discipline to Rajiv Gandhi Proudyogiki Vishwavidyalaya, Bhopal
(M.P.) during the academic year 2023-24 is a record of bona fide piece of work
carried out under the supervision in the Department of Information
Technology and Computer Science Engineering of Vikrant Institute of
Technology & Research, Gwalior.

Supervisor HOD
Prof. Prof. (HOD Name)
Dept of IT and CSE Dept of IT and CSE
 Contents
S No Topic Page No

1 Introduction

2 Internship Certificate

3 Literature/ Existing System Survey

4 Objective

5 Hardware and Software requirements

6 Problem Statement

7 Methodology/ Planning of work

8 Project Outcomes

9 Limitations

10 References
 ABSTRACT

In today’s world the management system is very important and essential for
every system. This management system is an application-based system having
two applications developed, one for teachers to manage teacher details and
another for students to mark their details. Every organization whether
government or private uses an information system to store data of their staff.

However, in India it is found that many small scale industries or colleges use
pen and paper to keep a record. However, there are many advanced
technology systems available that can do this work but they all are costly for
these low level industries. This project is useful for easy user interface. The
system uses the powerful database management system, data retrieval and
data manipulation. This project provides more ease for managing the data
than manually maintaining the data. Hence it saves the lot of time of ours also.

So we can say that the project is useful for saving valuable time and reducing
huge paper work.
 ACKNOWLEDGEMENT

We take this opportunity to express our sincere gratitude to all those who
helped us in various capacities in undertaking this project and devising the re-
port. We are privileged to express our sense of gratitude to our respected
teacher Mr. Somesh Sharma whose unparalleled knowledge, moral fiber and
judgment along with his know-how, was an immense support in completing
the project.

We are also grateful to Mr. Dharmendra Sharma ,the Head of Department,

Computer Science Engineering, for the brainwave and encouragement given.

We take this opportunity also to thank our friends and contemporaries for
their co-operation and compliance.

Mohit Soni
 Introduction

Student Management System is software which is helpful for students as well

as the school authorities. In the current system all the activities are done man-
ually. It is very time consuming and costly. Our Student Management System
deals with the various activities related to the students.

In the Software every student the the roll no. is provided by the head of the
department.In this project an Admin can manage and take decision about the
students like deletion of any student , Admin is authorized to for creating to-
ken for the registration of a student.

The student management system is an environment where all the process of

the student in the institution is managed . It is done through the automated
computerized method. Conventionally this system is done using papers , files
and binders.

This system saves the time of the administrator. It includes process like regis-
tration of student details like roll no. , name ,contact etc. This system reduces
the cost and workforce required for this job.

This makes the system easy to handle and feasible for finding the omission
with updating at the same time. As for the existing system, they use to main-
tain their record manually which makes it vulnerable to security. If filed a
query to search or update in a manual system, it will take a lot of time to
process the query and make a report which is a tedious job.

As the number of student increases in the institute manually managing the

strength becomes a hectic job for the administrator. This computerized system
stores all the data in the database which makes it easy to fetch and update
whenever needed.

Admin has given the functionality of CRUD operation. CRUD stands for Create
Read , Update and Delete. Admin can perform CRUD operation on any student.

Hence this system is to provide an alternate and convenient way for any
school or college to maintain the required data for students through an auton-
omous software application approach .
 Project Category
A desktop-based Student Management System (SMS) is a software application
designed to streamline administrative tasks related to managing student in-
formation in educational institutions such as schools, colleges, and universi-
ties. Here's a brief description of its key features and functionalities.

 User Authentication: The system allows administrators, teachers, and staff

to log in securely using unique credentials, ensuring data privacy and se-
curity.

 Student Profile Management: It enables the creation and maintenance of

comprehensive student profiles containing personal information, con-
tact details.

 Enrollment and Registration: The system facilitates the enrollment process

by managing student admissions, course ,registrations, efficiently.

 Reporting and Analytics: It offers reporting functionalities to generate vari-

ous academic reports.

 Data Security and Backup: Robust security measures are implemented to

safeguard sensitive student data, and regular backups are performed to
prevent data loss.

 Customization and Scalability: The SMS is designed to be flexible and scal-

able, allowing customization according to the specific requirements of
educational institutions

Overall, a desktop-based Student Management System serves as a comprehen-

sive solution to automate and streamline administrative processes, enhance
communication, and improve overall efficiency in managing student informa-
tion and academic activities within educational institutions.
 Objectives

The objective of Student information System is to allow the administrator of

any organization to edit and find out the personal details of a student and al-
lows the student to keep up to date his profile .It’ll also facilitate keeping all
the records of students, such as their id, name, mailing address, phone num-
ber, DOB etc. So all the information about a student will be available in a few
seconds.

Overall, it’ll make Student Information Management an easier job for the ad-
ministrator any organization. The main purpose of this SRS document is to il-
lustrate the requirements of the project Student information System and is in-
tended to help any organization to maintain and manage its student’s personal
data.

The main objective of the Student Management System is to manage the de-
tails of student like name, course, email, contact etc... . It manages all the infor-
mation about each student. The control of this system is given to teacher.
The project is totally built at administrative end and thus only the administra-
tor is guaranteed access.
 Problem Formulation

The problem occurred before having computerized system includes :-

 File lost when computerized system is not implemented , file is always

lost because of human behaviour , due to some human error there may
be a loss of records.

 File get damaged when a computerized system is not there, some cases
like due to natural disasters , fire , floods etc.

 Difficulty to search record when there is no computerized system there

is always difficulty in searching of records if the records are large in
number.

 Space consuming , after the number of records become large the space
for physical storage of file and records also increases.

 Without the computerized system it becomes very cost consuming as

there is no computerized system to add each record , paper will be
needed which will increase the cost management of library.

Without a Student information System, managing and maintaining the

details of the student is a tedious job for any organization. Student
Information system will store all the details of the students.
 Existing System

System Analysis is a detailed study of the various operations performed by a

system and their relationships within and outside of the system. Here the key
question is- what all problems exist in the present system? What must be done
to solve the problem? Analysis begins when a user or manager begins a study
of the program using existing system.

During analysis, data collected on the various files, decision points and
transactions handled by the present system. The commonly used tools in the
system are Data Flow Diagram, interviews, etc. Training, experience and
common sense are required for collection of relevant information needed to
develop the system.

The success of the system depends largely on how clearly the problem is
defined, thoroughly investigated and properly carried out through the choice
of solution. A good analysis model should provide not only the mechanisms of
problem understanding but also the frame work of the solution. Thus it should
be studied thoroughly by collecting data about the system. Then the proposed
system should be analyzed thoroughly in accordance with the needs.

In the current system we need to keep a number of records related to the

student and want to enter the details of the student and the marks manually.
In this system only the teacher or the school authority views the mark of the
student and they want to enter the details of the student. This is time
consuming and has much cost.
 Proposed System

In our proposed system we have the provision for adding the details of the
students by themselves. So the overhead of the school authorities and the
teachers is become less. Another advantage of the system is that it is very easy
to edit the details of the student and delete a student when it found unneces-
sary. The marks of the student are added in the database and so students can
also view the marks whenever they want.

Our proposed system has several advantages :-

 User friendly interface

 Fast access to database
 Less error
 More Storage Capacity
 Search facility
 Look and Feel Environment
 Quick transaction

All the manual difficulties in managing the student details in a school or col-
lege have been rectified by implementing computerization.