Chapter -1

MS – WORD IMPORTANT APPLICATIONS

How to start MS Word?

 Click on start button

 Now click on programs

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  Now click on MS Office, and go to the MS Word

 Now click on MS Word

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1. Home menu applications

Font: (Ctrl+Shift+F)

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Bold:
On the Insert tab, the galleries include items that are designed to coordinate with the overall
look of your document. You can use these galleries to insert tables, headers, footers, lists,
cover pages, and other document building blocks.

Italic:
On the Insert tab, the galleries include items that are designed to coordinate with the overall look
of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages,
and other document building blocks.

Underline:
On the Insert tab, the galleries include items that are designed to coordinate with the overall look of
your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and
other document building blocks. When you create pictures, charts, or diagrams, they also
coordinate with your current document look.

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Change case:

Paragraph color:

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Text highlighter:

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 Paragraph:

Bullets:
 On the Insert tab, the galleries include items that are designed to coordinate with the overall look of
your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and
other document building blocks. When you create pictures, charts, or diagrams, they also
coordinate with your current document look.

Align text:

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 Numbering:
1. English
2. Hindi
3. Maths
Styles:

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Change styles:

Editing:

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Find:

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Replace: replace text in document.

Select: select text and object in the document.

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2. Insert menu applications

November 1
[Type the
document
title] [Year]
[Type the abstract of the document here. The abstract is typically a short [Type the
summary of the contents of the document. Type the abstract of the document
here. The abstract is typically a short summary of the contents of the document
document.] subtitle]

Pages:
Cover page

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Insert tables:

Illustrations
Insert Picture:

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Clip art:

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Insert Shapes:

Smart Art:

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Chart:

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Links:
Hyperlinks

Bookmark

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Header and Footer:
Header:

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Footer:

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Text:
Text box:

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Quick part:

Word art:

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Drop cap:

O
n the Insert tab, the galleries include items that are designed to
coordinate with the overall look of your document. You can use these
galleries to insert tables, headers, footers, lists, cover pages, and other
document building blocks. When you create pictures, charts, or
diagrams, they also coordinate with your current document look.

Symbols:
Equations-

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 Symbol-

3. Page layout menu applications:

Themes:

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Themes colors:

Themes font:

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Theme effect:

Watermark:

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Page color and page border:

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Text wrapping

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 Rotate:

Flip vertical Flip horizontal

4. References menu application:

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Table of content:

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Footnotes:

Insert footnote:

Insert Endnote:

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Bibliography:

Captions:

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Insert caption:

Insert table of figure:

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 Cross reference: refer to items such as headings, figures, and tables by inserting a cross
references such as, “see table 6 below” or “turn to page 8”.

5. Mailings menu application:

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 COVER LETTER

5/4/2022

Miss Sneha Mittal

Balaji Garments Pvt. Ltd.

Ch. Dadri, 127306

[email protected]

Dear Miss Sneha,

My name is Komal and I am applying for the position of Marketing Manager with
your company as advertised on LinkedIn App.

I have a range of relevant skills and experience that fit the position you described,
including:

 Work experience of 2 months in Tulsi Lok BAJAJ enterprise in Ch. Dadri.

 Organizational skills, computer skills ( I am familiar with C, C++ etc.) or other skills
that relate to the position being advertised. These skills may have been gained from
school, college and on the weekends.
 My interest areas are marketing and finance.

I believe these qualities, skills and qualifications make me a solid candidate for the
position of Marketing Manager and appreciate you reviewing my enclosed resume.

I look forward to discussing this matter further with you.

Yours Sincerely,

(Komal)

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 BILL FORMAT

TAX INVOICE
CASH/ CREDIT Original
Balaji Garments Pvt. Ltd. Invoice No. DATE:
Our DC No. DATE:
Charkhi Dadri Your DC No. DATE:
Your PO No. DATE:
Mob: 7988679675

Email: [email protected]
To

Mr. Amit

Charkhi Dadri

Sr. Description of Goods HSN Code Qty. Rate/ Pcs. Amount

No.
1. Item 1 22345123 5 500 2500

2. Item 2 2567565 3 200 600

TOTAL 3100
Rupees three thousand four hundred ten only SGST 5% 155

Terms: Payment within 30 days of delivery CGST5% 155

Decleration: We declare that the invoice show the actual price Grand Total 3410
of the goods and information is true and correct.

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 FOR YOUR ENTERPRISE

Receiver Signature AUTHORISED SIGNATORY

This is a computer generated invoice.

Chapter-2
MS-Excel important application
How to Start Ms-Excel?

Click on Arrow:

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Click on Ms- Excel:

Copy:

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Cut

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Format Printer

Border:

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Orientation:

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Merge and Center:

Number Format:

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Conditional formatting:

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Formate as table:

Cell style:

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Insert and delete cell:

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Pivot table:

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 Charts:
a) Column

Chart

b) Pie chart

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c) Line chart

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d) Area chart

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 Functions;
a) SUM function.

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b) Maximum function

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c) Minimum function

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d) Count function

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Sorting:

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Dragging of Text:

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Protecting the sheet:

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Inserting New Raw/column

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Work sheet back ground:

Macro:
Step 1 – Recording of Macro

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Step 2 – Giving name to the macro

Step 3 – Stopping of recording of the Macro

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Step 4 – Appearance of word KAIM. by pressing Ctrl+q

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 Formatting Numbers:
a) Applying decimals--

b) Applying percentage –

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c) Date and Time

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 Chpater-3
Microsoft power point important applications
1. Inserting new slide

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2. Applying design

3. Resetting of slide formatting

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4. Inserting slide number

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5. Inserting sound

6. Applying animations

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7. Starting slideshow

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8. Spelling check

9. Slide sorter view

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10. Word art

11. Layering Object

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12. Back ground style

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 Chapter-4
MS- Access

Microsoft Access is a database management system (DBMS) from Microsoft that

combines the relational Access Database Engine (ACE) with a graphical user

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interface and software-development tools. It is a member of the Microsoft 365 suite
of applications, included in the Professional and higher editions or sold separately.

Database is a list of items stored somewhere to make their values easy to access or retrieve. This
means that a database can exist anywhere, including human or non-human memory. A computer
database is a list or a group of lists created as a project. There are various ways and various types of
applications used to create such a list. To make it more useful, special computer applications are
formally developed to help create and manage computer databases.

How does a Microsoft Access database work?

 Microsoft Access works in the same manner any database does, by storing related information
together, and letting you create connections (commonly called relationships) between different
things. The relationships between two different things can be very simple (such as a contact at
a customer and the customer itself) or complex. In the example below, the blue boxes
represent the major things we’re tracking in our MS Access database tables, and the reports
at right show how you can join the related information for analysis and reporting.

 Data is stored in Microsoft Access tables (think of them as mini-spreadsheets that store only
one type of thing). A table can have many fields (think of them as columns in your
spreadsheet). Each field in a table can be set up to allow or prevent users from entering
certain information (for example, you could say one field only accepts dates, another can only
allow a user to enter a numeric value, while another lets them enter anything they want).

 Once you have your MS Access tables, fields, and relationships set up, you can create data
entry forms that use those tables to store your information and later create reports with the
data. Microsoft Access forms are incredibly easy (and fun) to design with a wysiwyg form
design tool. And you can use MS Access forms to simplify data entry for users by grouping
related fields together, and hiding fields they don’t need to enter. The Microsoft Access

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 Command Button Wizard even helps you to create simple buttons for your forms without
understanding how to create macros and Visual Basic.

DIFFERENCE BETWEEN EXCEL AND ACCESS

Before knowing the difference between MS Excel and MS Access you must know that both

Of these application software’s are developed by Microsoft Corporation, in addition to

these

Microsoft Office packages Include MS Word, MS PowerPoint, MS FrontPage MS Outlook.

All of this software has different usability and functions.

MS Access, in fact is a database that is used to store data in the form of tables, here the
data inside the table is stored in the form of columns and rows and one complete set of
data is Called a record. In Ms Access you can query the database and can see only you
required data In the form of Reports (A printable format containing the result of query).

MS Excel contains rows as columns, and the area where every row and column Intersects
is Known as “cell”. Ms Excel also provides the solution for automatic formula calculation
and Has features like sorting, data forms, formatting and many useful features for home
and Commercial inventory and accounts management.

BOTH ARE FOR DIFFERENT PURPOSE

1)MS-Access has rdbms concept but ms-excel doesn’t.

2)Ms-excel is used for calculation and making graphs etc but in access we don’t have such
a

Facility;

3)We have a table in access but in excel we have sheets

However it is possible to transfer data between excel and access .

Moreover ms-access has a relational concept for making relationship between tables.

Access is mainly for handling databases not for calculation.

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