Republic of the Philippines

DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA DEL NORTE
Capitol Drive, Estaka, Dipolog City 7100

MEETING MINUTES

Meeting/Project Name: Coordination Meeting

Date of Meeting: October 14, 2019 Time: 02:00pm
(MM/DD/YYYY)
Meeting Facilitator: Joy E. Letran - Singson Location: CES – SGOD Office
1. Meeting Objective
To be reminded of the KRAs and office main function, and all other related concerns.

2. Attendance at Meeting
Name Section/Position Signature
1. Dave A. Patigayon Division Engineer
2. Franklin D. Anto Project Engineer (COSC)
3. Leahlyn Jaralve Project Engineer (COSC)
3. Agenda and Notes, Decisions, Issues
Topics
1. Update on the MOVs for the OPCRF & Reminders on KRAs
2. RMEA
3. Monitoring & Filing (Data Bank)
4. Last Mile School
4. Action Items / Agreements
Action Owner Due Date
1. Make an explanation letter for failure to attend the Training hosted Engineer Dave ASAP
by the Central Office in connection to Last Mile School

Minutes Recorded by:

REYNA G. AMACNA
Administrative Aide VI

Certified Correct: Noted:

JOY E. LETRAN –SINGSON PEDRO MELCHOR M. NATIVIDAD

CES – SGOD Schools Division Superintendent

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 Republic of the Philippines
DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA DEL NORTE
Capitol Drive, Estaka, Dipolog City 7100

MEETING MINUTES

Meeting/Project Name: Coordination Meeting

Date of Meeting: October 15, 2019 Time: 09:30am
(MM/DD/YYYY)
Meeting Facilitator: Joy E. Letran - Singson Location: CES – SGOD Office
1. Meeting Objective
To be reminded of the KRAs and office main function, and all other related concerns.

2. Attendance at Meeting
Name Section/Position Signature
1. Ethyl Kimberly E. Salut YFD/ PDO II
2. Laisa Madel N. Malacat YFD/ PDO II
3. Joseph L. Pantoja YFD/ PDO II
3. Agenda and Notes, Decisions, Issues
Topics
1. Update on the MOVs for the OPCRF
2. Reminders on KRAs
3. 2019 Provincial Games
4. Action Items / Agreements
Action Owner Due Date
1. Maintain skeletal personnel positioning in cases of programs
outside office.
2. In the 2019 Provincial Games, all PDO IIs and ADAs are Chaired by CES Oct. 20-24, 2019
members of Awards and Awarding Committee, and incharge of
making certificates and distribution of awards in each sports
category.
3. Coordinate with the ICT for easier consolidation of results in the PDO IIs ASAP
2019 Prov. Games

Minutes Recorded by:

REYNA G. AMACNA
Administrative Aide VI

Certified Correct: Noted:

JOY E. LETRAN –SINGSON PEDRO MELCHOR M. NATIVIDAD

CES – SGOD Schools Division Superintendent

.
 Republic of the Philippines
DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA DEL NORTE
Capitol Drive, Estaka, Dipolog City 7100

MEETING MINUTES

Meeting/Project Name: Coordination Meeting

Date of Meeting: October 15, 2019 Time: 11:00am
(MM/DD/YYYY)
Meeting Facilitator: Joy E. Letran - Singson Location: CES – SGOD Office
1. Meeting Objective
To come up with an agreement with regards to matters relating to SGOD Compendium and all other concerns.

2. Attendance at Meeting
Name Section/Position Signature
1. Jessie Elacan SMN/ SEPS

3. Agenda and Notes, Decisions, Issues

Topics
1. DRRM should be under the Social Mobilization and Netwroking Section
2. Going over the SGOD Compendium
3. 2019 Provincial Games, Communication with PLGU
4. Meeting with Regional Office for the 2019 Regional PALARO 1 st Coordination Meeting
4. Action Items / Agreements
Action Owner Due Date
1. All documents under the DRRM Strand should pass through SMN CES ASAP
SEPS for initial signature before reaching the CES Office
2. It is much better of the table of the DRRM should be transferred CES ASAP
to the SMN’s Cubicle in compliance with the ISO Certification
3. Will serve as a moderator / emcee in the conduct of the 2019 R9/SGOD October 16,
Regional PALARO 1st Coordination Meeting 2019

Minutes Recorded by:

REYNA G. AMACNA
Administrative Aide VI

Certified Correct: Noted:

JOY E. LETRAN –SINGSON PEDRO MELCHOR M. NATIVIDAD

CES – SGOD Schools Division Superintendent

.
 Republic of the Philippines
DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA DEL NORTE
Capitol Drive, Estaka, Dipolog City 7100

MEETING MINUTES

Meeting/Project Name: Coordination Meeting

Date of Meeting: October 16, 2019 Time: 01:30pm
(MM/DD/YYYY)
Meeting Facilitator: Joy E. Letran - Singson Location: CES – SGOD Office
1. Meeting Objective
To come up with an agreement with regards to the conduct of Division Trainings and the scheduling of TMT.

2. Attendance at Meeting
Name Section/Position Signature
1. Robert I. Poculan, III HRD/ SEPS
2. Laisa Madel N. Malacat YFD/ PDO II
3. Joseph L. Pantoja YFD/ PDO II
3. Agenda and Notes, Decisions, Issues
Topics
1. Assigning of PDOs as member of Training TMT/ Secretariat in every Trainings.
2.
3.
4.
4. Action Items / Agreements
Action Owner Due Date
1.
2.
3.

Minutes Recorded by:

REYNA G. AMACNA
Administrative Aide VI

Certified Correct: Noted:

JOY E. LETRAN –SINGSON PEDRO MELCHOR M. NATIVIDAD

CES – SGOD Schools Division Superintendent

.
 Republic of the Philippines
DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA DEL NORTE
Capitol Drive, Estaka, Dipolog City 7100

MEETING MINUTES

Meeting/Project Name: DEPED – DPWH Regional Coordination Meeting

Date of Meeting: October 24, 2019 Time: 08:00 am
(MM/DD/YYYY)
Meeting Facilitator: Shiela Rose Apiag, ESSD Chief Location: Ariana Hotel, Dipolog City
DepEd – RO IX
Jojo Villanueva, AM – ZamPen

1. Meeting Objective
To entail continuous monitoring of the accomplishment / status of Basic Education Facilities Fund (BEFF) Projects
and conclusion of issues and concerns during the implementation.

2. Attendance at Meeting
Name Section/Position Signature
1. CO EF Engineers, Architect & Staff
2. Regional/ Division Engineers (REs/ DEs)
3. DepEd Deputized Project Engineers/
Architects (DDPEs)
4. ESSD Chief & Staff
5. SGOD Chiefs & Staff
3. Agenda and Notes, Decisions, Issues
Topics
1. Presentation of the DEPED – DPWH of Project Accomplishment Report from the 3 Congressional District (I, II, III)
2. Updates from Zamboanga Peninsula’s Area Manager, Jojo Villanueva; Re: Buffer Funds, BEFF 2020, OUA Programs
& Others
3. Other Matters
4. Questions/ Issues and Concerns/ Agreements
Questions/ Issues and Concerns/ Agreements Action Taken
1. SNAS TechVoc Building 2013 Request for Buffer Funds wasn’t Noted by the Area
requested by the DPWH. Manager for
appropriate action.
2. Due to the unavailability of materials in the locality, materials used It’s okay, given it will
may not be exactky in accordance to the standards. not entail additional
cost.
3. Turn Over of the service vehicles, laptops, cameras, and drawns Batch 1 will be on
for EFS. December 4, 2019
MR sgould be under the SGOD Office and will be then transferred
to the Office of the Division Engineer.
4. Shortlist of Schools for New Construction of Classrooms should
be submitted on October 25, 2019
5. Electrification Repair for 2017 must be done WITHIN this
year!
6. Next Regional Coordination Meeting will be in Isabela City
Minutes Recorded by:

REYNA G. AMACNA
Administrative Aide VI

Certified Correct: Noted:

JOY E. LETRAN –SINGSON PEDRO MELCHOR M. NATIVIDAD

CES – SGOD Schools Division Superintendent
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 Republic of the Philippines
DEPARTMENT OF EDUCATION
Region IX, Zamboanga Peninsula
SCHOOLS DIVISION OF ZAMBOANGA DEL NORTE
Capitol Drive, Estaka, Dipolog City 7100
MEETING MINUTES

Meeting/Project Name: Provincial Inter- Agency Committee Meeting

Date of Meeting: October 25, 2019 Time: 09:00 am
(MM/DD/YYYY)
Meeting Facilitator: Lenie Castañedas, OIC- Provincial Location: Top Pension, Dipolog City
Tourism Officer

1. Meeting Objective
To give updates on the status of programs and services extented to the whole province of Zamboanga del Norte in
re;ation to poverty reduction.

2. Attendance at Meeting
Name Section/Position Signature
1. Provincial Social Welfare & Development
Officer, and Staff
2. Representatives for the Provincial
Government
3. Representatives from DSWD
4. Representatives from DepEd
5. Representatives from TESDA
6. Representatives from DTI
7. Representatives from DAR
8. Representatives from Dept. of Agriculture
3. Agenda and Notes, Decisions, Issues
Topics
1. Reading of the Previous Meeting
2. Updates from Programs &Services Extended to 30 Identified Barangays for ELCAC per E.O. 7 of President Duterte,
Re: PANTAWID, SUSTAINABLE LIVELIHOOD PROGRAM, KALAHI CIDDS. SWADT
3. Updates from Department of Agrarian Reform
4. Updates Department of Agriculture
4. Questions/ Issues and Concerns/ Agreements
Questions/ Issues and Concerns/ Agreements Action Taken
1. Provide DepEd Division Office with the Masterlist of students who To be referred to the
are members of PANTAWID in every schools. point person appointed
in every school.
2. Request for the Provincial Governor thru the SP to make a It was put in motion.
resolution for the approval of all the projects for sustainable
livelihood program.
Minutes Recorded by:

REYNA G. AMACNA
Administrative Aide VI

Certified Correct: Noted:

JOY E. LETRAN –SINGSON PEDRO MELCHOR M. NATIVIDAD

CES – SGOD Schools Division Superintendent

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