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Assignment - 2 Electronic Communication

The document contains three sample emails announcing the launch of a new SharePoint site to different audiences within an organization. Email 1 is addressed to senior management, Email 2 is addressed to the management team, and Email 3 is addressed to the author's design team. The emails provide details on the benefits of the new site such as efficient resource allocation, enhanced communication, simplified document management, and increased accountability.

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aryan sood
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16 views6 pages

Assignment - 2 Electronic Communication

The document contains three sample emails announcing the launch of a new SharePoint site to different audiences within an organization. Email 1 is addressed to senior management, Email 2 is addressed to the management team, and Email 3 is addressed to the author's design team. The emails provide details on the benefits of the new site such as efficient resource allocation, enhanced communication, simplified document management, and increased accountability.

Uploaded by

aryan sood
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Assignment – 2

Electronic Communication

Aryan Sood (8912461)


Applied Manufacturing Management – Design Integration and 3D Printing Stream
COMM8381 – Communications for Effective Management in Industry

Professor: Tonino Commisso


Email 1: Announcement to Senior Management
From: Aryan Sood
To: Senior Management Team Subject: Exciting News: New SharePoint Site Go-Live Date
Greetings, Senior Management Team

I'm excited to share that our ongoing efforts to improve efficiency and collaboration within our
department have reached a key milestone. Our brand-new SharePoint site will launch on [Go-
Live Date]. This is a crucial step in streamlining team communications and streamlining our
workflow.

Key benefits of the new SharePoint site:

• Efficient Resource Allocation

• Enhanced Communication

• Data-Driven Insights

• Simplified Document Management

Please pay attention for updates on training sessions and other resources that will help you get
the most out of this important tool. We are devoted to making sure that everything goes smoothly
for everyone.

We appreciate your Assistance.

Best regards
Aryan Sood [Team Lead]
XYZ Pvt. Ltd.
+1 (547)-(566)-(5430)
[email protected]
Email 2: Announcement to the Management Team
From: Aryan Sood
To: Department Management Team
Subject: Important Update: New SharePoint Site Go-Live Date
Dear Management Team,
I am pleased to share an important development that will positively affect our department. Our
new SharePoint site is scheduled to go live on [Launch Date], significantly improving how we
manage projects and collaborate across teams.
Key benefits of the new SharePoint site:
 Efficient Resource Allocation: With this, we can allocate resources more efficiently, and
we can make sure that projects are properly staffed and on schedule.

 Enhanced Communication: The platform provides a centralized space for conversations,


notifications, and sharing updates, promoting better cross-functional collaboration.

 Data-Driven Insights: Advanced reporting and analytical tools enable us to make data-
driven decisions, optimize processes, and identify growth opportunities.

 Simplified Document Management: say goodbye to version control problems. A


SharePoint site provides version history and automatic backups for all documents.
Executive leadership and active participation are critical to the successful implementation
of this new platform.

In future, we will be providing training sessions to help you make the most of this tool. Your
feedback and engagement in this process are highly valued.
Best regards
Aryan Sood [Team Lead]
XYZ Pvt. Ltd.
+1 (547)-(566)-(5430)
[email protected]
Email 3: Announcement to Your Team

From: Aryan Sood


To: Design Team
Subject: Exciting News: Introduction to the New SharePoint Site
Dear Design Team,
I am thrilled to introduce you to an exciting development that will revolutionize how we work
together – our new SharePoint site, set to go live on [Go-Live Date]. This will help us to enhance
collaboration and work as a team.
Here's what you need to know to get started:
 Access:
You will receive login credentials via email on [Access Information Date].
The site will be accessible through [SharePoint Site URL].
 Navigation:
Upon login, you'll find a user-friendly dashboard with quick links to project folders, team
calendars, and announcements.
Explore the menu to access different sections, including document libraries and discussion
boards.
 Document Management:
All project-related documents will be organized within specific folders.
Use version history and check-out/in features to maintain document integrity.
 Collaboration:
Engage in discussions and share updates with your team through the built-in discussion boards.
Collaborate on documents in real time using SharePoint's co-authoring capabilities.
 Training:
We will provide comprehensive training sessions to ensure you are comfortable navigating and
utilizing the platform effectively.
Training dates and resources will be communicated shortly.
This SharePoint site will significantly improve our workflow, communication, and overall
productivity. Your active participation and feedback are essential in making this transition
smooth and successful.
Key benefits of the new SharePoint site:
 Efficient Resource Allocation: With the SharePoint site's project management features,
we can allocate resources more effectively, ensuring projects are adequately staffed and
on track.
 Enhanced Communication: The platform offers a centralized space for discussions,
announcements, and sharing updates, fostering better cross-functional collaboration.
 Data-Driven Insights: Improved reporting and analytics tools will enable us to make data-
driven decisions, optimize processes, and identify growth opportunities.
 Simplified Document Management: Say goodbye to version control issues. The
SharePoint site will provide version history and automatic backups for all documents.
 Increased Accountability: Assign tasks and track progress effortlessly, ensuring every
team member is on the same page regarding project responsibilities.

Should you have any immediate questions or require assistance, please do not hesitate to contact
me or our IT support team.
Let's look forward to a more efficient and collaborative future together!
Best regards
Aryan Sood [Team Lead]
XYZ Pvt. Ltd.
+1 (547)-(566)-(5430)
[email protected]
REFERENCES

1. https://www.jackhenry.com/fintalk/how-to-email-an-executive-six-tips-from-senior-
management
2. https://www.myenglishteacher.eu/blog/email-to-senior-management/
3. https://officevibe.com/blog/15-email-templates-for-managers
4. https://www.pipedrive.com/en/blog/professional-business-email-marketing-
templates

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